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HomeMy WebLinkAboutGolf Board Minutes - March 08 2022 1 Board Members: Chairman Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Karl Boehm, Brian Parkinson and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. February 9th, 2022 Board Member Boehm moved to approve the Golf Board Meeting Minutes for February 8th, 2022; Board Member Johnson seconded the motion; Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Boehm Board Member Parkinson The motion carried 2. City or County Input/issues (5 minutes) Finance Officer Nielson reviewed the new website for Teton Lakes / Legacy /Golf Rexburg. The web address is www.tetonlakesgc.com. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes March 08, 2022 2 a. Update on Range Dispenser Cameron Garn Finance Officer Nielson said the range ball dispenser and range balls have been ordered. b. Update on Range Ball Donor Campaign c. Bundle Discount Update – To Run through April 30th i. Advertise w/posters and mass email Finance Officer Nielson reported he is not awear of how the Bundle Discount will be advertised through the media. He is waiting for Golf Pro Garn to decide on how the Bundle Discount will be advertised. Another reason they are holding off on the advertisement is because the Club House will not open until the Winter Park Rentals are finished for the season. This is the Winter Parks last week of operation. Board Member Wright asked if patrons are still skiing at the Winter Park and if it is ok for people to still be skiing. Grounds Keeper McFarland replied yes it is ok for skiers to use the Winter Park. There is sufficient snow to not cause damage to the grass. d. Discuss Potential Donation for Bridge bult in 2019 i. Cost $11 K-Offer both plaques at discount (Action Item) e. Other Items as brought forward Staff or Elected Officials Finance Officer Nielson reported the city/county is seeking a donation for the bridge built in 2019. Board Member Boehm said he is interested in presenting the funds needed for the bridge to his employer D.L. Evans Bank. The bridge on the south side of the course cost about $11,000. The bridge was built about three years ago. Finance Officer Nielson recommended asking for a donation of $5,500 from D.L. Evans Bank and pay for two plaques to be placed on both sides of the bridge indicating D.L. Evans was the sponsor of the bridge. 3. Financial Report (10 Minutes) a. Will wait until next meeting for full financials i. Review CIP 2023-2027 3 ii. Review Master Plan Concept for CIP-If available iii. Electrical Service Upgrade at shop area-Updates Finance Officer Nielson reviewed the Golf Capital Improvement Plan focusing on the year 2023. The budget adjustments are shown in orange. The largest of the budget adjustments is the Electrical Service Upgrade/Generator at Shop Area-Cost to be split with fiber. He said he budgeted $40,000; however, it could be at a much higher expense. In the year 2023 the amount of Capital Improvements is forecasted at $215,000. Some of those items include a greens mower at about $70,000 and Toro Sandpro. The items highlighted in green are items that will be delayed until a master plan is completed. Discussion regarding the $3,000 for sand to be placed in the sand boxes. Final Capital Improvement Plan recommendation will be given a the next meeting in April. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Update on Range Ball Signs on each hole b. Discuss estimated opening times of courses c. Other Items as brought forward by Golf Pro Golf Pro Garn reported the signs with the update pricing have been received and installed. He has drafted a golf tournament list. The range balls have been shipped. Council Member Erickson asked if the D.A.R.E representative has contacted him about a date for the D.A.R.E. tournament. Golf Pro Gran replied yes, it has been added to the schedule. He has not heard back from Madison Memorial Hospital about hosting their tournament. 5. Golf Grounds Manager update of issues/concerns/problems/projects (15 minutes) 4 a. Deck Project Update b. Storage Shop Update c. Provide update on Capital Projects to begin in Spring d. Discuss need for new Pickup Truck i. One available to purchase from Wastewater Department (Action Item) e. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported the ground crew will wait until summer to begin working on the Capital Improvement Projects. They will focus on cleaning up the construction debris near the stairs to the pro shop. Finance Officer Nielson reviewed the cost to transfer the pickup truck from the Wastewater Department to the golf course. Board Member Boehm moved to recommend the purchase of the 2012 GMC Sierra 1500, 4wd, white pickup truck in the amount of $8,700; Board Member Sorensen seconded the motion; Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Boehm Board Member Parkinson The motion carried Discussion regarding the grounds crew cleaning up willows at Teton Lakes. Chairman Wright asked for an update on the deck construction project. Finance Officer Nielson said the contractor informed him the deck should be completed in May. 6. Board Business/issues/problems/events (5 minutes) a. Club Cars (15) to be put on truck for delivery on March 15th – Update b. Review and discuss potential season pass cart options (Action Item) i. Would need to advertise new fees per legal 5 c. Other Items as brought forward by Board Members Finance Officer Nielson reviewed the proposed cart punch purchase. Discussion regarding how to keep track of who is using the season cart pass to make sure not more people then the person that purchased the card is using the cart. Golf Pro Garn said for the patrons that own their own golf cart. They can continue to charge half cost for the cart pass or establish a fee for a season cart pass for those that own a cart with stipulations that only their family members can use the cart. Discussion regarding the fee for the season cart pass for owner owned carts. Finance Officer Nielson mentioned a fee of $650 and limit it to immediate family members only. The decision of the fee amount for the season cart pass will be table until fall. 7. Determine Next Board Meeting Date/Time a. Suggestion of April 12th, 2022, at 4:30 P.M. 8. Winter Agenda Items a. Scoreboards (Cameron Garn to work on) b. Range Lights at Tee Box (Greg and Seth to coordinate in-house) 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:25 P.M.