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HomeMy WebLinkAboutGolf Board Minutes - June 14 2022 1 Board Members: Chairman Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Brian Parkinson (came late to meeting) and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): a. June 14, 2022 Board Member Johnson moved to approve the Golf Board Meeting Minutes for April 12th, 2022; Board Member Sorensen seconded the motion; Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen The motion carried 2. City or County Input/issues (5 minutes) a. Input on Seating for Deck-Trevor Johnson Finance Officer Nielson mentioned the seating for the deck has been ordered and should be installed soon. b. Discuss Locker Policy and Rates-Draft 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes June 14, 2022 2 Attorney Rammell reviewed the locker policy. Finance Officer Nielson said the locker rental fee will also need to be considered. Golf Pro Garn recommended a $100 fee for the entire season. Finance Officer Nielson suggested a $120 fee with a discount to patrons that purchases a bundle. Golf Pro Garn suggested keeping the fee at $120 and discounting it with purchase of bundle options. A portion of the revenues collected from the locker rental fee could be used for capital improvement projects. He said if patrons know how the revenues are going to be used, they are more willing to rent a locker. There are about 48 lockers available to rent. Discussion regarding the bundle option. The amount of the discount is 20% when purchasing the bundle options. Finance Officer Nielson asked for the fee amount on a monthly option to rent a locker. County Commissioner Smith suggested $50.00. The Board Members agreed the rental fee for the lockers be $120 for the season or if a bundle is purchased, the fee amount be $100 per season. A monthly of $50 for locker rental was also agreed upon by the Board Members. Board Member Sorensen asked about allowing patrons to leave items in the lockers year-round if they pay for the next season in advance. Finance Officer Nielson mentioned allowing a patron to keep items in a locker year-round, there would need to be some administrative work to know which patrons kept their lockers. Golf Pro Garn said he would prefer to have the patron clear out the locker each season. c. Discuss Rental Rate for Deck/Tents Finance Officer Nielson said he believes there will be requests to rent the deck and tents for wedding receptions. There have been some issues with the tents such as missing parts are not knowing where they are being stored. He suggested one of the tents be set up all year round. Discussion regarding the cost to rent the Teton Club House deck and the large white tent. If someone rents the tent or deck, they will also need to buy out Blisters to have someone else cater and that cost is $400. Finance Officer Nielson suggested the deck be rented out for $1000 and the tent for $300. 3 Discussion regarding some of the issues that may occur with renting out the golf course for wedding receptions. Grounds Manager McFarland expressed his concerns with the expectations people have involving wedding receptions and with the extra work it may cause for the grounds employees to set up for the event. Finance Officer Nielson said the $1000 rental fee of the deck is comparable to the fee other local reception centers charge. Discussion regarding purchasing a more robust reception tent. The ice-skating rink pad can be used for the tent pad. Board Member Sorensen suggested a gazebo instead of a tent. He is in favor of renting out the deck for events; however, he is undecided about renting out the tent. The Board Members decided that even though the deck can be rented out, the golf tournaments would take priority. d. Review proposed signage for Blisters Finance Officer Nielson reviewed the proposed Blister sign. The city/county agreed to pay for the sign. Finance Officer Nielson asked the Board Members if Blisters can hang a temporary sign on the deck, they would pay for this sign. e. Review Legacy Sidewalk Project Options-Justin Beard Discussion regarding the sidewalk project at the Legacy Sidewalk. There is a power pole in the way they will have to shift the sidewalk. Finance Officer Nielson suggested the project be put to bid this spring and the power pole be relocated. Engineer Beard said it will take time to have the power pole relocated. Grounds Keeper McFarland asked if the trees should also be removed. 4 f. Other Items as brought forward Staff or Elected Officials 3. Financial Report (15 Minutes) a. Finance Report Review i. Discuss Parking Lot Improvements and Review Master Plan Concept for CIP-If available ii. Electrical Service Upgrade at shop area update Finance Officer Nielson reviewed the Budget Report for the Legacy and Teton Lakes Golf Courses. He focused on the 2022 Projected Actuals forecasted amounts in the report. At the Daily Play at the Legacy had a late start. The revenues for the club and cart rentals have increased and the season passes as well. There were good changes made at the Legacy Golf Course that have caused the revenues to increase. Finance Officer Nielson said the revenue for Daily Play at the Teton Lakes has decreased compared to last year by about $10,000; however, the cart rentals have increased. The revenues for season passes were slow last month; however, they have increased substantially for the month of May. There was a decrease in revenues for family passes. 5 Finance Officer Nielson reviewed the expenses for the Legacy and Teton Lakes Golf Course. 6 7 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Scoreboards/TV (Cam to work on) b. Discuss Switching back out of bounds down holes North Fork 4-6 the same as hole North Fork 9 has always been to be consistent with USGA ruling Discussion regarding the email below. Board Member Johnson suggested white stakes after you cross the canal on four and first half of five. Golf Pro Garn said he would prefer to mark it like the rest of the golf course out of bounds. Chairman Member Wright moved to approve to switch back the stakes from red to white; Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Parkinson The motion carried c. All Other Items as brought forward by Golf Pro Golf Pro Garn reported a BYU-Idaho student has proposed to put together a night golf tournament as his senior project. Discussion regarding people riding their motorcycles on the golf course at Teton Lakes and a no trespassing sign; however, there is a small bridge from that property to get onto the golf course. 5. Golf Grounds Manager update of issues/concerns/problems/projects (15 minutes) 8 a. Deck Project Update b. Tent Storage/Set Up and Point of Contact at Golf Course c. Range Lights at Tee Box (Greg and Seth to coordinate in house when weather allows d. Provide update on Capital Projects to begin this month e. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported they redid the irrigation island inside the parking area. The irrigation behind #18 green is now nonpotable water. They are working on switching the irrigation on #18 green in front of the pro shop near the red rocks and along the back of the deck to nonpotable water as well. Once they know the ice skating rink is going to be permanent, they will build retaining walls that will start from the deck and run along the deck. They will end up landscaping in between the pathway and stairs. Board Member Johnson asked if the skating rink doesn’t work out will the location still be used. Golf Pro Garn replied yes for golf tournaments. Discussion regarding not having a retaining wall and just having it blend with the landscaping. There was discussion regarding installing the irrigation at the municipal golf course in October. Grounds Manger McFarland said there electrical issues with the pump near hole number 18. The pump is going to be updated. The Bidirectional Forwarding Detection (BFD) cost will be about $10,000. Discussion regarding moss control on the middle of the greens. Finance Officer Nielson asked the Board Members if they are in favor of having the tent stored and set up by the golf course employees for tournaments and events. Discussion regarding setting up the tent for the season would there be any issues with irrigation near the area the tent is located. Parks Director McInnes said the area that doesn’t receive sunlight would become damp. The Board Members decided there will an assigned location for the tent; however, only set up for the hospital. 6. Board Business/issues/problems/events (5 minutes) a. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of July 12th, 2022, at 4:30 P.M. 8. Tabled Agenda Items to Consider a. Review and discuss potential future options i. Discussion 3/8/22-not offer a season pass cart option ii. Discussion 3/8/22-consider a trail fee cart season pass, but table to 2023 season 1. Suggested a cost of somewhere between $500 to $800 a. Limit to immediate family members only b. Teton Lakes Trails-Review Potential trail connectivity at Teton Lakes 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 6:07 P.M.