Loading...
HomeMy WebLinkAboutGolf Board Minutes - February 09 20221 Board Members: Chairman Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Karl Boehm, Brian Parkinson and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. October 12th, 2021 Board Member Sorensen moved to approve the Golf Board Meeting Minutes for October 12th, 2021; Board Member Boehm seconded the motion; Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Boehm Board Member Parkinson The motion carried 2. City or County Input/issues (5 minutes) a. Update on Range Dispenser Option-see attached-Cam to order Finance Officer Nielson reviewed the quote received by Range Servant America, Inc. for the range ball dispenser. Golf Pro Garn said the dispenser has been ordered and will take about four weeks to be delivered. The dispenser will hold about 12,000 golf balls. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes February 09, 2022 2 b. Update on Range Ball Donor Campaign i. Waiting on ICCU proof Finance Officer Nielson reported Idaho Centeral Credit Union ( ICCU) has decided to sponsor 9,000 range balls. There are 5,000 range balls left over from last year. c. Bundle Discount i. Discuss dates to run through 1 Recommend April 30th ii. Advertise w/posters and mass email 3 Finance Officer Nielson reviewed the Teton Lakes Bundle Discount Passes shown above. They have already started selling the bundle passes at city hall. Council Member Erickson suggested the bundle discount passes be advertised in the untility newsletter sent to city residents. Discussion regarding the shipment of the new golf carts. Finance Officer Nielson mentioned he was informed a ship date would be received sometime in March; however, it is only the first order of 15 carts that will ship in March. The other order of 15 carts a shipdate is unknown. d. Other Items as brought forward Staff or Elected Officials 3. Financial Report (10 Minutes) a. Will wait until next meeting i. Review CIP 2022 ii. Discuss Master Plan Concept for CIP iii. Electrical Service Upgrade at shop area Finance Officer Nielson said a decision needs to be made regarding the parking lot and overflow parking lot in the next five year. A decision will also need to be made regarding the septic system. The main issue is that there are no sewer service lines to connect from Teton Lakes to on 12th West. Discussion regarding a contingency plan if the septic system were to fail. Finance Officer Nielson expressed his concerns with putting money into a parking lot with lights if the ground is needed for a septic system. A map of the potential parking lot location and septic drain field were reviewed on the overhead screen. Finance Officer Nielson reviewed the Capital Improvement Plan Budget items. The $40,000 budget item for the Teton Lakes-Expand Parking lot South should be postponed until the septic system plans and full parking lot master plan are determined. Finance Officer Nielson said a design for the Legacy Golf Course driveway and sidewalk design. The budgeted amount for the project is $47,000 which is probably estimated low. Discussion regarding additional employee parking stalls and paved drop off location at the Legacy Golf Course. A map of the location was viewed on the overhead screen. The Board Members decided to move forward with the master plan design for Teton Lakes and the driveway and sidewalk design for the Legacy. Board Member Sorensen said there needs to be a safe location for the children participating in the golf lessons to be dropped off and for the parents to get back onto the road safely. He prefers to have a safe drop off zone then the additional parking stalls. There are patrons that park on the other side of the street and cross the road to get to the golf course. Finance Officer Nielson continued to review the Capital Improvement Plan Budget items. The rough mower-used item has a budget of $20,000. The $90,000 amount is budget to complete the painting of the deck/cart storage and furniture for the deck. The amount already spent on rebuilding the deck was $159,000 and the items still needing to be complete are the concrete work, handrails, and paint. Discussion regarding the design for an electrical services upgrade at Teton Lakes. A fiber hut is part of the design. Finance Officer Nielson noted the service upgrades will be expensive. 4 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Update on Golf Pro Shop inventory and rental clubs and push carts for Owners to purchase b. Update on Rage Ball Signs on each hole c. Other Items as brought forward by Golf Pro Golf Pro Garn reported he purchased 12 sets of new rental clubs. He added the FFA tournament to the schedule. The Madison High School has changed their golf season from spring to fall. The other two high schools did not change their golf season it will still be in the spring. The Madison High School will host districts at Teton Lakes in October. 5. Golf Grounds Manager update of issues/concerns/problems/projects (15 minutes) a. Deck Project Update b. Storage Shop Update c. Provide update on Capital Projects to begin in Spring d. Other items as brought forward by Golf Grounds Manager Ground Manager McFarland reported the new storage shop will be moved February 14th. A plow truck took out a section of fence. It was mentioned to do an insurance claim. 6. Board Business/issues/problems/events (5 minutes) a. Club Cars (15) to be put on truck for delivery on March 15th b. Other Items as brought forward by Board Members 5 7. Determine Next Board Meeting Date/Time a. Suggestion of March 8th , 2022, at 4:30 P.M. 8. Winter Agenda Items a. Corporate pass b. Scoreboards (do we incorporate in the deck project) c. Season Trail Pass for Carts d. Range Lights at Tee Box Discussion regarding the corporate pass. Finance Officer Nielson said the corporate pass is difficult to price. Golf Pro Garn said there was a group asking for a corporate pass to bring recruits to golf at the course. The Board Members asked for the corporate pass to be removed from the agenda. Golf Pro Garn said he will work with Clint on the scoreboard and prefers a retractable scoreboard. He would also like to create a venue atmosphere on the deck use of the white tents at Teton Lakes to generate additional revenues. Finance Officer Nielson said a decision needs to be made regarding the scoreboard especially if it needs to be mounted on the deck. Discussion regarding the season trail pass for carts or a season cart pass. Golf Pro Garn said there will be more interest in the season pass for carts. There are some patrons paying $1500 for an individual season cart pass at other golf courses. It was discussed and a proposal will be brought to the next meeting. 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:42 P.M.