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HomeMy WebLinkAboutGolf Board Minutes - August 8 2022 1 Board Members: Chairman Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Brian Parkinson, and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): a. July 12, 2022 Board Member Sorensen moved to approve the Golf Board Meeting Minutes for July 12th, 2022; Board Member Johnson seconded the motion; Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Parkinson The motion carried 2. City or County Input/issues (5 minutes) a. Review Legacy Sidewalk Project Estimates (Action Item) Finance Officer Nielson reviewed the new sidewalk and parking lot options for the Legacy Golf Course. The Fire Hydrant needs to be moved. There is an entry way and ADA parking. He said signage could be installed stating the parking lots is for golf patrons only from April through September. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes August 8, 2022 2 Finance Officer Nielson reviewed the parking lot project expenses. scaling back of the parking lot is still coming back with a large expense. Some of the costs include a stormwater infiltration system. The power pole would not need to be moved in either option. Board Member Sorensen suggested a gravel pathway instead of a sidewalk to keep costs down. Finance Officer Nielson said the distance of the sidewalk also drives up the costs. Board Member Parkinson questioned how much of a priority are the sidewalk and parking lot. Finance Officer Nielson said there are safety concerns with children being dropped off for the golf lessons. This is an effort to eliminate the safety concerns. 3 Discussion regarding removing the tree in the middle of the parking lot. Board Member Sorensen said he doesn’t believe spending this amount of money on the parking lot is feasable due to the possibility of the relocation of the airport. Grounds Keeper McFarland asked if having the area look more like a walking path would be beneficial. Board Member Johnson said wood chips or gravel base could be used so patrons know it is a walk way. Finance Officer Nielson said the fire hydrant may need to be moved after all. b. Review Parking Lot Lighting options at Teton Lakes Rate (Action Item) i. Discuss work that can be done in-house Finance Officer Nielson said the layout below is what the city engineers are proposing for the parking lot and lights. The entry ways will have lights and a total of five light poles will be installed. Grounds Keeper McFarland said there is a different power source they can connect too so they don’t have to cross all the main lines. Finance Officer Nielson said there are several ways to trench for the power line. The City Street Department or the County Street Department if these two departments are too busy then they will have to bid out the work. 4 Discussion regarding the security system at the golf course for when the lights are installed on the practice greens. There may be patrons using the practice greens at night. c. Discuss Siding Options for Teton Lakes Club House (Action Item) Finance Officer Nielson reviewed the cost for the siding for the Teton Lakes club house. The remodel of the club house is in the five-year capital improvement plan. Golf Pro Garn said the windows at the club house will eventually need to be replaced. Finance Officer Nielson said there are two options for siding, it can be vinyl or LP Smart siding. Board Member Sorensen said he prefers vinyl because of the low maintenance with the LP it will have to be painted. The Board Members said they would prefer all vinyl with the vinyl in the front be placed vertical. Discussion regarding the color or the vinyl siding. d. Discuss rate changes in 2023 (Action Item Finance Officer Nielson asked about any proposed rate changes. Board Member Sorensen and Board Member Johnson suggested small increment increases. Board Member Parkinson suggested non-county residents pay more to golf. Finance Officer Nielson said for the next meeting, he will bring in a rate sheet with all the golf items and a recommendation of the proposed increases. Board Member Parkinson asked Golf Pro Garn if golf patrons have mentioned the rates. Golf Pro Garn said he doesn’t believe the patrons have compared our rates with other city/county golf course rates. The season golf pass for Bonneville 5 County is about $800 compared to Teton Lakes which is over $500, most of the patrons golfing on Saturday and Sunday are from other cities/counties. Board Member Johnson suggested increasing all the rates by about 1 or 2 percent. Finance Officer Nielson said the daily play fee is comparable to the other cities. Teton Lakes is about one or two dollars less in daily play rates then other cities. Board Member Parkinson said if rates are increased that brings in more funds in revenues. He asked about the expenses. Finance Officer Nielson said there is a cost-of-living increase of 7.74% for the employees next year. Then health insurance will be increasing by 9%. There have been other revenue sources that have brought in revenue which has made a big difference. The golf cart revenue has increased. Golf Pro Garn said more golf carts are needed at the Legacy Golf Course. Finance Officer Nielson said last year there were no changes to the golf rates. He may raise the daily play by one dollar. Board Chairman Wright aske that the rates for the Legacy Golf Course stay the same. Finance Officer Nielson suggested to charge non-Madison County residents extra $2. The Board Members agreed to charge an extra $2 to non-Madison County residents. Board Member Parkinson suggested charging an extra fee on the season pass for non-residents. Finance Officer Nielson asked if a flat fee could be charged for non-residents. Finance Officer Nielson said an 8% subsidy would equal $50 more on the non-resident season pass. The Board Members decided not to add the additional $2 for non-residential and the $50 non- resident. Board Chairman Wright asked to raise the weekend rates. e. Other Items as brought forward Staff or Elected Officials 3. Financial Report (15 Minutes) a. Finance Report Review i. Electrical Service Upgrade at shop area update – If available Finance Officer Nielson reviewed the budget report for the golf courses. The revenues in the daily play have increased in the forecast. Discussion regarding the pump/vault rebuild. He said the carry over is going to be about $180,000. 6 Finance Office Nielson reported on the status of the new deck at Teton Lakes. An invoice was received by Manufab for $60,000; however, the purchase order was for only $31,000. He said he finalized the account at the purchase order price. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Scoreboards/TV (Cam to work on) b. Tournament Update Golf Pro Garn reported the Taylor’s Chevrolet tournament is scheduled this weekend. The Club Championships are also scheduled. The tournaments are starting to wind down. c. All other Items as brought forward by Golf Pro Golf Pro Garn reported the touchless toilets tend to overflow causing water damage to the club house. Attorney Rammell said the overflow is a cleaning issue that needs to be addressed. There are employees having issues with the touchless door employee run into the door because of the 10 second delay when closing. Finance Officer Nielson suggested purchasing new toilets for the downstairs restroom. 5. Golf Grounds Manager update of issues/concerns/problems/projects (15 minutes) a. Deck Project Update i. Blocks – Assign someone to coordinate those efforts b. Range Lights at Tee Box (Greg and Seth to coordinate in house when weather allows) c. Provide update on Capital Projects d. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported the grounds crew is working on installing the retaining wall. The pump is being rebuilt, it will take a couple of weeks to complete. The water main line extension across the bridge is complete. They are waiting for parts for the water hookup at the shop. Discussion regarding the head gate to the canal being locked. 6. Board Business/issues/problems/events (5 minutes) a. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of September 13, 2022, at 4:30 P.M. 8. Tabled Agenda Items to Consider a. Review and discuss potential future options 7 i. Discussion 3/8/22-not offer a season pass cart option ii. Discussion 3/8/22-consider a trial fee cart season pass, but table to 2023 season 1. Suggested a cost of somewhere between $500 to $800 a. Limit to immediate family members only Finance Officer Nielson asked about the season pass for individuals that have their privately owned golf carts. Golf Pro Garn said there are only eight patrons that have their own golf cart. The Board Members agreed not to have a cart season pass option. Discussion regarding the calculations of how much to charge for a trail fee cart season pass. The Board Members suggested the price for the trail fee cart season pass be set at $700. b. Teton Lakes Trails-Review Potential trail connectivity at Teton Lakes 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:47 P.M.