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HomeMy WebLinkAboutGolf Board Minutes - April 12 2022 1 Board Members: Chairman Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Karl Boehm, Brian Parkinson and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. March 8th, 2022 Board Member Boehm moved to approve the Golf Board Meeting Minutes for March 8th, 2022; Board Member Parkinson seconded the motion; Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Boehm Board Member Parkinson The motion carried 2. City or County Input/issues (5 minutes) a. Update on Potential Donation for Bridge built in 2019 i. Offered at $5,500 + price for two 2’x2’ plaques Board Member Boehm said he is waiting to hear back from his Employer D.L. Evans Bank regarding the donation for the bridge at Teton Lakes. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes April 12, 2022 2 b. Update on new website release i. Review recommendations and changes made since last meeting c. Update on restaurant Attorney Rammell explained the contract termination with 9 Iron Grill Restaurant. They hope to have another restaurant occupy the space quickly. He contacted Blister’s owner about occupying the restaurant. He felt comfortable about offering the space to Blister’s because they were in second place when the original Request for Proposal was submitted less than a year ago. The city/county contract with Blisters has not been finalized; however, it should be shortly. d. Other Items as brought forward Staff or Elected Officials e. Parks & Golf PT Employees- use job codes Finance Officer Nielson said the Parks Crew and Golf Part Time employees share work responsibilities. He said both departments are having a difficult time recruting seasonal employees. He questioned allowing Parks and Golf employees to share work responsibilities. The hours and costs would be divided between each department. The golf employees play golf and use the golf carts at no cost as a benefit of working for the golf course. He wondered if the same benefit could be given to the park employees that work at the golf courses. County Commissioner Smith asked if the benefit could be given to the county park employees that assist at the golf course as well. Parks Director McInnes said there would be about 15 empoyees receiving the benefit; however, only about half of the employees play golf. He mentioned its difficult to recrute employees for parks and any incentive would help in recruting employees. Discussion regarding the pay rate for seasona park and golf employees. County Commissioner Smith asked if the same golf benefit would be offered to county park employees. He also asked about a County Empoyee Golf Tournament. Finance Officer Nielson said for the city employee tournament is fully charged to the city so the golf course is made whole. Discussion regarding the number of participants in the city employee golf tournament. The Board Members agreed to offer the same golf benefit to the part-time seasonal park employees and to cost share the labor costs. 3. Financial Report (15 Minutes) a. Finance Report Review FY22 thru March i. Final CIP Recommendations 2023-2027 (Action Item) 1. Discuss Lockers being donated by BYU-Idaho ii. Review Master Plan Concept for CIP= If available 1. Look at parking lot drawing iii. Electrical Service Upgrade at shop area update – if available Finance Officer Nielson reviewed the Budget Report for golf courses. The daily play revenues continue to increase at the Legacy. 3 Finance Officer Nielson reviewed the expenses for the golf courses. 4 5 Discussion regarding the lockers BYU-Idaho University donated to the city. The lockers will be installed at Teton Lakes. There are patrons already storing their golf equipment in the storge room at the club house. Once the lockers are installed they will be rented out to the patrons. Finance Officer Nielson said he is not sure on the fee amount to rent a locker. Some lockers could also be placed outside. The patrons would also be responsible for the locks on their lockers. Finance Officer Nielson said a locker policy will be drafted and presented to the Golf Board with fee rates. The locker rental would on an yearly basis. Finance Officer Nielson reviewed the costs to expand the parking lot at Teton Lakes. A map of the parking lot was reviewed. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Update on Range Ball Dispenser - Cam b. Scoreboards/TV (Cam to work on) c. Update on Range Balls ordered Donor Campaign d. Bundle Discount Update-To Run through April 30th i. Advertise w/posters and mass email. e. Other Items as brought forward by Golf Pro Golf Pro Garn said he has installed the new range ball dispenser at Teton Lakes. He recommended the purchase of a scoreboard TV, and to install it on the deck. The TV can used for multiple purposes. Discussion regarding the enclosure for the TV. The program used for tournaments is Blue Go. Golf Pro Garn reported he has received all the range balls he ordered, and they will email the advertisement for the bundle discount to residents. They will hold the first tournament of the year next week. The golf course will be busy this year with high schools using the golf course. In the fall they will host the high school state tournament. 5. Golf Grounds Manager update of issues/concerns/problems/projects (15 minutes) a. Deck Project Update b. Storage Shop Update c. Range Lights at Tee Box (Greg and Seth to coordinate in-house when weather allows) d. Provide update on Capital Projects to begin in Spring e. Other items as brought forward by Golf Grounds Manager f. Aerate Fairways Next 4 weeks g. Bids to connect water service h. Clean up around Pro Shop and irrigation i. Sod skate rink area j. Add sand in bunkers k. June-cart path on #14 l. June irrigation at Legacy m. June VFD Grounds Manager McFarland reported they begin to aerate the fairways which will take about three to four weeks. He will also aerate the greens after fairways are complete. Once the clean up around the Pro Shop is completed, they will have a place to make a sand pit to store the sand. 6 Grounds Manager McFarland said a speed bump was installed on one of the bridges to help patrons slow down. This bridge is also in need of repairs. Golf Pro Garn asked for the number 17 white tee box to be roped off to help the growth of the vegetation. 6. Board Business/issues/problems/events (5 minutes) a. Discuss overwatering and options to eliminate: i. Potential irrigation system upgrades b. Discuss redoing some tee boxes i. Par 3’s c. Shrinking greens discussions and mowing of greens d. Groups bigger than four e. Discussion for consideration of higher rates for out-of-county users f. Discussion of Pass holders buying in Driggs (cheaper season pass) with intention to mainly play in Rexburg g. Other Items as brought forward by Board Members Board Member Johnson questioned the overwatering issues. Grounds Keeper McFarland said the Middle Fork’s overwatering issues comes from valves sticking and not the run time. The North Fork has improved since aeration. The South Fork continues to have drainage issues. The irrigation system at Teton Lakes is 40 years old. The controllers for the irrigation system are no longer being made. There are open-source controllers that cost about $10,000. Grounds Keeper McFarland said the irrigation system will need to be replaced soon. The Pine Crest Golf Course replaced their thirty-year irrigation system for 2.2 million dollars. Discussion regarding the valve heads needing replaced. Golf Pro Garn said golf groups of more than four tends to concern patrons. He does not want to turn away groups larger then four players. He will give them a chance; however, if they hold up other players then he will give them a warning. Board Member Sorensen said some patrons are not aware they can let another group play through. Golf Pro Garn said his policy is to not turn anyone away from golfing. Discussion regarding the blue box and patrons walking in front of the box. The box could be roped off, or a sign be placed near the box. Discussion regarding charging non county residents a higher fee for a season pass, daily play, etc. 7. Determine Next Board Meeting Date/Time a. Suggestion of May 10th, 2022, at 4:30 P.M. 8. Tabled Agenda Items to Consider a. Review and discuss potential season pass cart options (Action Item) 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:47 P.M.