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HomeMy WebLinkAboutGolf Board Minutes - September 12, 2023 1 (208) 359-3020 35 North 1st East Rexburg, ID 83440 Rexburg.org | Engage.Rexburg.org Golf Board Minutes – September 12, 2023 Council Members: Chairman Eva Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matt Nielson – City Finance Officer Colin Erickson – City Council Member Brent Mendenhall – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Ground Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Karl Boehm, Jon Johnson, Brian Parkinson, Paul Sorensen and Eva Wright. Absent: Council Member Erickson and Spencer Rammell 1. Review Prior Meeting Minutes and approve (Action Item): a. July 11, 2023 b. 08/08/2023 – NO minute– meeting was canceled. Board Member Boehm moved to approve the Golf Board Meeting Minutes for July 11, 2023; Board Member Sorensen seconded the motion; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Boehm Board Member Johnson Board Member Sorensen Board Member Parkinson The motion carried. 2. City or County Input Issues a. Discuss Signs for Frost Delays and Course Opening and Closure Board Member Boehm expressed his concerns with golf patrons hitting the ball when there are other golf patrons on the greens. He said it is common courtesy to wait until the patrons on the greens move. He wants the golf course to continue to remain open during the early morning hours. 2 Discussion regarding installing signage giving right of way to the lawn mower operators. Board Member Parkinson mentioned using hard hats. Grounds Manager McFarland said there are patrons golfing before the golf maintenance crew arrives at the golf course. Board Member Sorensen explained the right of way needs to be established. On other courses the golf patrons have the right of way. The mower would move out of the way of the golf patron. Discussion giving the right of way to the lawn mower operators and how to word the signage to give the mower operators the right of way. Golf Pro Garn said this information could be shared through the golf course’s social media and website. b. Discuss cart request from Kelly Klingler-Doctor of Physical Therapy-Madison Health Finance Officer Nielson reviewed the request from Dr. Kelly Klingler. Board Chairman Wright said she is in favor of donating two older golf carts to Dr. Kelly to haul his medical equipment. Board Chairman Wright moved to approve to donate two golf carts; one for the Madison High School and one to the Sugar Salem High School for Madison Health to use; Board Member Sorensen seconded the motion; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Boehm Board Member Johnson Board Member Sorensen Board Member Parkinson The motion carried. c. Set Time to do chip seal of parking lot (Action Item) Finance Officer Nielson reported they are laying new asphalt tomorrow at the Teton Lake’s parking lot. Discussion regarding chip sealing underneath the deck. Finance Officer Nielson asked Golf Pro Garn to ask the contractor if they could chip seal underneath the deck. County Commissioner Mendenhall mentioned he received a text message from the chip seal contractor stating they do not have the equipment to chip seal underneath the deck. d. Get bids to paint parking lot lines-Fall or Spring? Finance Officer Nielson said the city crew is going to mark and paint the parking stalls once the chip seal is completed. e. Discuss request for golf pass for Golf League Directors (Action Item) Finance Officer Nielson mentioned one of the Golf League Directors asked Mayor Merrill if he could get a free season pass to Teton Lakes. He said after discussing that request with city staff, their recommendation is to not issue free season passes to League Directors. The League Directors could ask the league members to increase their dues to cover a season pass for their directors. Board Chairman Wright moved to deny Free Season Golf Passes to Golf League Directors; Board Member Boehm seconded the motion; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Boehm Board Member Johnson Board Member Sorensen Board Member Parkinson The motion carried. 3 f. Other Items as brought forward Staff or Elected Officials 3. Finance Report a. Finance Report Review – Thru June Finance Officer Nielson reviewed the Finance Reports for the Legacy and Teton Lakes. The revenues at the Legacy Golf Course have been phenomenal. The revenues have increased in cart rentals and daily play. Teton Lakes daily play has also increased. Finance Officer Nielson reviewed the expenses for the Legacy and Teton Lakes golf courses. 4 Finance Officer Nielson reviewed the Total Expenses and Total Profit Loss. Board Chairman Wright asked if there are grant funds available to repair the sprinkler system. Finance Officer Nielson explained it would be difficult to find a public grant to fund the sprinkler repairs; however, a private donation may be easier to obtain. 4. Golf Pro’s update of issues/concerns/problems/projects a. Tournament Update Golf Pro Garn reported the Teton Challenge Tournament will be held on Friday and Saturday. The King of the Lakes Tournament is also scheduled. b. All Other Items as brought forward by Golf Pro Golf Pro Garn asked if he could purchase a range ball cleaner. They had discussed purchasing a ball cleaner this fall. The cost of the cleaner is about $2,800. Finance Officer Nielson said it is ok to purchase the range ball cleaner because it is in this year's budget. Golf Pro Garn mentioned he is trying to get the golf patrons to spend the credit they earned this year at the club house. 5 5. Golf Grounds Manager update of issues/concerns/problems/projects a. Range Lights at Tee Box (Greg and Seth to coordinate in-house when weather allow) b. Schedule of when crew can paint under the deck to preserve the primer on the mental c. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported as soon as the asphalt is laid, they will pour the concrete base for the new drinking fountain. On the Legacy irrigation replacement, they are holding off until the lines are trenched this winter. In the spring they will complete the lateral lines. Board Member Johnson asked about the tee boxes when the grass on the tee boxes has been destroyed by voles and if the damaged grass could be removed. They could bring in new grass from a different location. Discussion regarding reinstalling the nets at the drive range. 6. Board Business/issues/problems/events a. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. 11/14/2023 at 4:30 pm 8. Tabled Agenda Items to Consider: Consider eliminating the college pass and increase the buddy pass to new rate. a. Consider raising or eliminating college pass when set new rates in Fall. b. Drinking fountain installation and wrap-probably best to install in Spring 2024. c. Consider raising buddy pass fee when set new rates in Fall. d. Consider Landscaping items in the service shop area after completing the main parking lot/clubhouse improvements. Finance Officer Nielson mentioned he will review the new fall golf rates at the next meeting. Board Member Johnson recommended lowering the locker rental fee by $20. Finance Officer Nielson recommended increasing the buddy pass to $199 from $179. The college passes double d in sales this year. The Board Members recommended eliminating the college pass. 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (If necessary) (j) To consider labor contract matters authorized under section 67-2345A (74-206A) (1) (a) and (b), Idaho Code. Adjournment 5:30 P.M.