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HomeMy WebLinkAboutGolf Board Minutes - November 14, 2023 1 (208) 359-3020 35 North 1st East Rexburg, ID 83440 Rexburg.org | Engage.Rexburg.org Golf Board Minutes – November 14, 2023 Council Members: Chairman Eva Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matt Nielson – City Finance Officer Colin Erickson – City Council Member Brent Mendenhall – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Ground Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Karl Boehm, Jon Johnson, Brian Parkinson, and Paul Sorensen. Absent: 1. Review Prior Meeting Minutes and approve (Action Item): a. September 12, 2023 Board Member Boehm moved to approve the Golf Board Meeting Minutes for July 11, 2023; Board Member Sorensen seconded the motion; Board Member Johnson asked for a vote: Those voting aye Those voting nay Board Member Boehm Board Member Johnson Board Member Sorensen Board Member Parkinson The motion carried. 2. City or County Input Issues a. Recommended Rate Changes for Course Fees (Action Item) Finance Officer Nielson reviewed the rate changes for the course fees. The full increase with tax is an average increase of 4.16%. He suggested the buddy pass only increase to $199 from $169. Discussion regarding the $30 Legacy two for one cart rental (9 hole and cart) is used a lot. Finance Officer Nielson asked for an increase on that fee to $32. Finance Officer Nielson recommended removing the Legacy Family Golf fee. The purpose of the fee was to encourage families to play golf. Board Member Parkinson mentioned at the Legacy course they seem to be out of golf carts to rent. He thinks the two for one cart is giving away the cart fee. Finance Officer Nielson said the two for on cart fee is utilized a lot therefore brings in a lot of revenue. Council Member Erickson said the golf patron’s main complaint is that the golf course is full, and they can’t get on the course to play. There are golf patrons from other cities and counties. Board Member Boehm said he is in favor of adding a fee to charge out of county patrons more to golf than local city and county patrons. Board Member Sorensen suggested waiting until next season to see how many out of county patrons are using the golf courses before adding the fee. Finance Officer Nielson said the locker rental is being lowered to $80 from $100. Board Member Johnson said he believes people are using lockers that have not paid the rental fee. The Board Members decided to change the annual rental fee to $50 and remove the monthly locker rental fee. Discussion regarding the Season Pass fee. Finance Officer Nielson suggested increasing the College Pass or deleting the fee. The Board members decided to delete the college pass. Golf Pro Garn suggested adding (spouse) to the 2nd Season Pass fee. Finance Officer Nielson said there is an increase on the Season Pass from $582.08 to $665 and change the senior pass fee from $448.11 to $520. 2 b. Other Items as brought forward Staff or Elected Officials Discussion regarding the wait time due to the golf course being too busy. 3. Finance Report a. Finance Report Review – FY 2023 Finance Officer Nielson reviewed the Finance Reports for the Legacy and Teton Lakes. The Legacy Golf Course ended with a profit of $20,500 and Teton Lakes ended with a loss of about $21,000. These amounts include the capital expenses. One of the reasons there was a loss for Teton Lakes is because the parking lot project was over budget. 3 4 4. Golf Pro’s update of issues/concerns/problems/projects a. Update or Feedback on how the Restaurant Owners felt the season went. b. All Other Items as brought forward by Golf Pro Discussion regarding reviewing Golf Pro’s contract. County Commissioner Mendenhall said he believes it is time to re-evaluate the contract. Golf Pro Garn said there were a lot of growing pains this last golf season. The next years tournament dates are set. He added the Idaho Junior Golf State tournament is a four-day tournament. ICCU is sponsoring the cost to purchase range golf balls. Board Member Boehm asked how the restaurant in the club house did in business this year. Golf Pro Garn said the hours of operation were not consistent which could have caused a shortage in customers. The restaurant was only open from 11 am to 5pm. Board Member Johnson said he would like the restaurant to remain open at the club house. Golf Pro Garn explained the difficulty of keeping a good Golf Pro Assistant. He reported Golf Pro Assistant Zack Martin is not returning next golf season. 5. Golf Grounds Manager update of issues/concerns/problems/projects a. Range Lights at Tee Box (Greg and Seth to coordinate in-house when weather allow) b. Schedule of when crew can paint under the deck to preserve the primer on the mental c. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported on removing the voles in the golf course grounds. Discussion regarding installing lights near the t-box. Discussion regarding using the material at the bottom of the ponds for the t-boxes. 6. Board Business/issues/problems/events a. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. 2/13/24 at 4:30 pm 8. Tabled Agenda Items to Consider: a. Drinking fountain installation and wrap-probably best to install in Spring 2024. b. Consider Landscaping items in the service shop area after completing the main parking lot/clubhouse improvements. 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (If necessary) (j) To consider labor contract matters authorized under section 67-2345A (74-206A) (1) (a) and (b), Idaho Code. Adjournment 5:30 P.M.