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HomeMy WebLinkAboutGolf Board Minutes - May 9 2023 1 Board Members: Chairman Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matthew Nielson – City Finance Officer Colin Erickson – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Jon Johnson, Brian Parkinson, Karl Boehm and Eva Wright. Absent: Paul Sorensen 1. Review Prior Meeting Minutes and approve (Action Item): a. April 11, 2023 Board Member Boehm moved to approve the Golf Board Meeting Minutes for April 11th, 2023; Board Member Johnson seconded the motion; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Boehm The motion carried 2. City or County Input Issues a. Discuss Work to be completed on parking lot and timeline i. Update on Design/Bids from Justin Beard Finance Officer Nielson said $75,000 has been forecasted in the budget to complete the construction of the parking lot. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes May 9, 2023 2 City Engineer Beard reviewed the email he sent to Finance Officer Nielson regarding the cost to pave the parking lot. The county street crew will prepare the parking lot ground for paving. Discussion regarding paving under the deck. Finance Officer Nielson suggested to bid the parking lot and pave the section under the deck as a change order. Engineer Beard said he can request an alternate bid that includes the cost to pave under the deck so that the Golf Board can decide which bid to approve. b. Cart Discussion c. Other Items as brought forward Staff or Elected Officials 3. Financial Report a. Finance Report Review – Thru April 2022 vs Thru April 2023 i. FY 24 Budget Review and Meeting with Elected Officials Finance Officer Nielson said there were concerns with the revenues at both golf courses due to the long winter. A revenue analysis was created from October to April. The numbers in green in the analysis report are good and the numbers in the other color are not good; however, overall the golf course is about $14,000 ahead from last year. 3 Finance Officer Nielson explained he will review the 2023 projected budget and the 2024 forecasted budget. He has estimated a conservative number for the revenues for Fiscal Year 2024 in case of a recession. He reviewed the Legacy Golf Course revenues. The revenues in the golf cart rentals fund has increased due to 7 additional carts added to the fleet. Finance Officer Nielson reviewed the Teton Lakes Golf Course revenues. He was hoping to bring in about $5,000 in locker rentals; however, only $800 in locker rental revenues has been collected. Board Member Johnson suggested reducing the locker rental fee. There has also been an increase in golf cart rentals at Teton Lakes. The revenues are low on the family golf pass. 4 Finance Officer Nielson continued to review the Teton Lakes revenues and the other revenues. He mentioned the fund balance carryover amount. Finance Officer Nielson reviewed the expense of wages for the golf courses, he included a 6.28 percent Cost of Living raise for Fiscal Year 2024. A salary study was completed and some of the positons had an increase in grade causing an increase in pay. The $1,500 shown is to pay for the grade increases. He reviewed the part-time wages. The overhead at the Legacy includes cost for, finance, IT, legal, and HR. The only capital item is the $15,000 each year to continue to repair the main line. 5 Finance Officer Nielson continued to review the expenses for Teton Lakes. 6 Finance Officer Nielson reviewed the total profit/loss for Legacy and Teton Lakes. The subsidy from the city is not included in the totals. Finance Officer Nielson reviewed the Golf Debt Service Fund Report. Discussion regarding the purchase of 15 additional golf carts. Will be discussed further in next meeting. 4. Golf Pro’s update of issues/concerns/problems/projects a. Tournament Update 7 i. Night golf Fundraiser update Golf Pro Garn reported the Spring Best Ball tournament was held last weekend. The number of participants in the tournament was the same as last year. He is finalizing the package for the Night Golf Fundraiser. b. All Other Items as brought forward by Golf Pro 5. Golf Grounds Manager update of issues/concerns/problems/projects a. Range Lights at Tee Box (Greg and Seth to coordinate in-house when weather allow) b. Schedule of when crew can paint under the deck to preserve the primer on the metal c. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported he will not be able to work on the range lights until mid-summer. They have a lot of projects to complete such as aerating the grass. They are adding ball washers to the middle 9. Discussion regarding the types of grasses at Teton Lakes. There was damage to the fence at Teton Lakes. 6. Board Business/issues/problems/events a. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of June 13, 2023, at 4:30 P.M. 8. Tabled Agenda Items to Consider 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:35 P.M.