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HomeMy WebLinkAboutGolf Board Minutes - March 15 2023 1 Board Members: Chairman Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matthew Nielson – City Finance Officer Colin Erickson – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Brian Parkinson, Karl Boehm and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): a. October 10, 2022 Board Member Johnson moved to approve the Golf Board Meeting Minutes for September 13th, 2022; Board Member Boehm seconded the motion; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Parkinson Board Member Boehm The motion carried 2. City or County Input/issues a. Discuss new Contract with Blisters Finance Officer Nielson said the owner of Blisters was unable to attend the meeting due to flooding at the current location of the business. They need to add several items to the restaurant portion of the clubhouse and plumbing repairs. These items include a hand washing station, a mop station and frame the wall with 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes March 14, 2023 2 the rotating door. They also need to take out one of the sinks to install a stainless-steel countertop. The additional counter space will allow the owners to prepare the amount of food at the capacity a restaurant calls for. Board Member Wright questioned if they are removing the sink is there a different sink they can use. Finance Officer Nielson said there is a triple sink still available in the back. The cost of these repairs and additions is over $8,000; however, they are necessary, or the Health Department will not issue a permit to house the restaurant at the clubhouse. All three parties: city, county and restaurant owner signed the contract to house the restaurant at the Teton Lakes clubhouse. b. Update on Trenching for parking lot lights and add light poles (Greg/Seth) i. Materials purchased-to be completed in next few months Grounds Manager McFarland said the crew was able to trench to the clubhouse steps before winter and as soon as the snow melts, they will complete the trenching. He said he is meeting with City Electrical Inspector Alex Owens about running the power from the pump house to the driving range for the lights. Golf Pro Garn asked to pave the area under the deck, where they store the golf carts. Finance Officer Nielson said they could add additional asphalt to pave under the deck to the bid to determine the costs. c. Discuss Work to be completed on parking lot and timeline i. To be presented to Elected Officials still ii. Finance Officer Nielson said he informed Public Works Director Davidson to pave the path that goes down to the Lego blocks and the path that goes into the parking area. Finance Officer Nielson explained there aren’t sufficient funds to completely rebuild the parking lot so they decided, they would patch the areas of the parking lot that need patched and ask the county if they would lay some chip seal. The timing of when to work in the parking lot is going to be difficult because of the number of patrons that need to use the parking lot. They would like to pave the parking lot as quickly as possible. d. Discuss canal access work to occur and timeline Discussion regarding the county redoing the headgate in the canal at Teton Lakes. Finance Officer Nielson recommended when the work on the headgate is being completed a representative from the canal company be present. e. Update and Discussion on Locker Space and beginning to advertise lockers for rent Finance Officer Nielson said the contractor informed him that he is completing the work on the locker space tomorrow. He said using the Winslow design was a good decision because it looks nicer. Golf Pro Garn mentioned the juvenile probation officer is looking for community service projects for the juveniles in the program. He said some of the lockers may need to be painted and it would be a good community service project for the juveniles. He said some of the lockers will be left outside the club house. Discussion regarding Blisters using one of the storage areas. Finance Officer Nielson said the cost to rent a locker is $80 with a bundle purchase or $100 for the regular fee. f. Discuss and Accept Buddy Pass advertising to run through April (Action Item) 3 Finance Officer Nielson said they will start advertising the Buddy Pass through April. g. Scorecards/Sponsors Update-Ordering new cards and pencils ASAP Finance Officer Nielson reviewed the score card sponsors. They still need one more score card donor. He said to be a donor the cost is $1000 for two years. Board Member Boehm said he will ask D.L. Evans Bank to be a donor. h. New Credit Card Processer Update Finance Officer Nielson reviewed the credit card fees. They found that the old credit card system would charge some customers twice. By switching to the new credit card processing company, it will save the golf course about $5,086.33 and hopefully only process the payment once. They will need to get new interfaces to fun the credit cards through the new system. 4 i. Warranty Discussion-Golf Course Rails on deck Finance Officer Nielson explained there are two issues with the rails on the new deck at Teton Lakes. At the point where the rail connects to the deck, because of the lack of a weep hole to let the water out, the uprights appear to have been damaged by frozen water. The holes in the rails where cable hardware should have been placed were left open and water is going to get onto the rail and continue to cause damage to the rail. j. Other Items as brought forward Staff or Elected Officials Finance Officer Nielson asked County Commissioner Todd Smith if the county road crew could chip seal the parking lot at Teton Lakes. Commissioner Smith replied yes, the county can chip seal the parking lot. 3. Financial Report (15 Minutes) a. Finance Report Review i. Review CIP in preparation for budget meetings in May Finance Officer Nielson reviewed the budget reports for the golf courses. The Legacy Golf Course is projected to receive about $178,300 in revenues. Board Member Johnson questioned if season passes are currently being sold. Finance Officer Nielson replied yes, Noah has been selling season golf passes at city hall. He sold some during the Christmas season. They hope to receive more revenue from the purchase of cart passes. 5 Finance Officer Nielson reviewed the expenditures for both golf courses. There are a lot of capital improvement projects. 6 Finance Officer Nielson reviewed the expenditure for wages. He said most of the golf course employees are part-time. The full-time employees will see an increase of about 15% in health insurance premiums and possibly a cost of living wage increase of about 6.4% . Finance Officer Nielson reviewed some of the capital improvement projects. Discussion regarding a tractor that will be used as a mower. The costs for the locker room remodel are higher then the forcasted amount. There was a total of four change orders requested during the clubhouse remodel. Golf Pro Garn mentioned there was water leaking through the club house roof because the holes drilled in the roof to mount the solar panels were not sealed. The company that installed the solar panels is going to uninstall them to seal the holes and stop the water from coming through the roof. 7 Finance Officer Nielson reviewed the total (profit) loss for the Legacy and Teton Lakes. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Scoreboards/TV (Cam to work on) b. Review Carpet Bids/Options for Legacy Clubhouse (Action Item) c. Tournament Update d. All Other Items as brought forward by Golf Pro Golf Pro Garn reported on the costs to replace the carpet at the Legacy clubhouse. He received three bids and recommended Tyler Peterson be awarded the bid and trade for the cost of the work for season passes. Board Member Sorensen moved to approve the low bid of $3,916.67 from Tyler Peterson for the carpet at the Legacy Clubhouse; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Parkinson Board Member Boehm The motion carried Golf Pro Garn reported he has not added any new golf tournaments. He is planning a night golf tournament sponsored by Teton Lakes. 5. Golf Grounds Manager update of issues/concerns/problems/projects (15 minutes) a. Range Lights at Tee Box (Greg and Seth to coordinate in house when weather allows) b. Other items as brought forward by Golf Grounds Manager 8 6. Board Business/issues/problems/events (5 minutes) a. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of April 11, 2022, at 4:30 P.M. (Matt Gone) or another time if want to change date 8. Tabled Agenda Items to Consider 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:21 P.M.