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HomeMy WebLinkAboutGolf Board Minutes - June 13, 2023 1 (208) 359-3020 35 North 1st East Rexburg, ID 83440 Rexburg.org | Engage.Rexburg.org Golf Board Minutes – June 13, 2023 Council Members: Chairman Eva Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matt Nielson – City Finance Officer Colin Erickson – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Ground Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Jon Johnson, Brian Parkinson, Karl Boehm and Eva Wright. Absent: Paul Sorensen 1. Review Prior Meeting Minutes and approve (Action Item): a. May 9, 2023 Board Member Boehm moved to approve the Golf Board Meeting Minutes for May 9th, 2023; Board Member Johnson seconded the motion; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Boehm Board Member Parkinson The motion carried Maurie Barton expressed her concerns regarding the area near the shed at Teton Lakes. She said the construction site is an eyesore. She asked if the area could be cleaned up or covered with landscaping or a fence. Discussion regarding the costs of landscaping and fence to cover the site. The Board Members asked Finance Officer Nielson to add this item on the agenda for further discussion at the next meeting. 2. City or County Input Issues a. Discuss Work to be completed on parking lot and timeline i. Review Bids (Action Item) Finance Officer Nielson reviewed the bids he received for the work on the parking lot. The alternate one bid is the cost to complete the work under the deck and alternate two bid is to complete the road base and pave the parking lot. 2 Board Chairman Wright moved to recommend the low bid of $80,276 from HK Contractors for the parking lot expansion and alternate bids 1 for $4,450 and 2 for $10,180.50; Board Member Johnson seconded the motion; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Boehm Board Member Parkinson The motion carried Discussion regarding the drinking fountain near the club house at Teton Lakes. Finance Officer Nielson mentioned Beehive Credit Union has offered to sponsor the cost of the fountain. b. Cart Discussion Finance Officer Nielson reviewed the two bids he received for 15 more golf carts. Funds are not available in the 2023 budget for golf carts; however, there are funds in the 2024 budget. Golf Pro Garn said they run out of carts almost every day. Discussion regarding the amount of storage area available to store the additional golf carts. He said he will present the golf cart budget adjustment to the Councilmembers. c. Other Items as brought forward Staff or Elected Officials 3. Finance Report a. Finance Report Review – Thru June Finance Officer Nielson reviewed the Legacy and Teton Lakes revenues. He hasn’t seen much of a difference in the forecasted fund amounts. The cart pass revenues have increased a lot. Board Member Johnson asked if an additional fee could be added to the Teton Lakes season pass to allow the pass holder to take a buddy with them to the Legacy golf course. Board Member Sorensen suggested the pass holder pay for his buddy to golf at Legacy because the fee is less than at Teton Lakes. 3 Board Member Sorensen said he is often asked by the buddy pass holders if they can upgrade the pass to a season pass for Teton Lakes. Finance Officer Nielson reviewed the expenses for Legacy and Teton Lakes. 4 Finance Officer Nielson continued to review the Teton Lakes expenses. Discussion regarding replacing the irrigation system and setting aside additional funds for when the system needs to be replaced. 4. Golf Pro’s update of issues/concerns/problems/projects a. Tournament Update i. Night golf Fundraiser update Golf Pro Garn reported the Pro-Am Tournament is scheduled on July 31st. The Night Golf Fundraiser is scheduled for June 24th. There are 12 teams signed up. The funds collected from the fundraiser will be used to purchase miscellaneous items for the club house such as patio furniture. Golf Pro Garn asked about the billboard options. He would like a new sign with the new logo. Finance Officer Nielson said he will add the billboard option as an agenda item to discuss at the next meeting. Discussion regarding the restaurant. b. All Other Items as brought forward by Golf Pro 5. Golf Grounds Manager update of issues/concerns/problems/projects a. Range Lights at Tee Box (Greg and Seth to coordinate in-house when weather allow) b. Schedule of when crew can paint under the deck to preserve the primer on the mental c. Other items as brought forward by Golf Grounds Manager 5 Grounds Manager McFarland reported there is a lot of work needing to be completed. Discussion regarding the number of times the porta potties get cleaned out. 6. Board Business/issues/problems/events a. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. 07/11/2023 at 4:30 pm 8. Tabled Agenda Items to Consider: Consider eliminating the college pass and increase the buddy pass to new rate. 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (If necessary) (j) To consider labor contract matters authorized under section 67-2345A (74-206A) (1) (a) and (b), Idaho Code. Adjournment 9:11 P.M.