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HomeMy WebLinkAboutGolf Board Minutes - July 11, 2023 1 (208) 359-3020 35 North 1st East Rexburg, ID 83440 Rexburg.org | Engage.Rexburg.org Golf Board Minutes – July 11, 2023 Council Members: Chairman Eva Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matt Nielson – City Finance Officer Colin Erickson – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Ground Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Jon Johnson, Brian Parkinson, Paul Sorensen and Eva Wright. Absent: Karl Boehm 1. Review Prior Meeting Minutes and approve (Action Item): a. June 12, 2023 Board Member Johnson moved to approve the Golf Board Meeting Minutes for June 12th, 2023; Board Member Parkinson seconded the motion; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Parkinson The motion carried 2. City or County Input Issues a. Proposal for Disc Golf Tournament in October-City Recreation (Action Item) City Recreation Director Crowther requested to utilize the Legacy Golf Course on either October 7 th or 14th to host a large Disc Golf Tournament. They will need to set up the course the day before the event . Discussion regarding the closing date of the Legacy Golf Course to be able to host the Disc Golf Tournament. b. Review refund request from Trevor Rowe (Action Item) Finance Officer Nielson reviewed the refund request for Trevor Rowe. The refund policy states for injuries or illness. Mr. Rowe’s request does not state he is seeking a refund due to an illness or injury. Board Member Johnson said Mr. Rowe is asking for his money back; however, the policy states a credit may be considered. Finance Officer Nielson said the policy of paying per rider has not changed it has been the same for years. Mr. Rowe was not being charged correctly. The reason the policy of charging per golf cart rider came because of an accident involving a child getting hurt. The parent left the child unattended while in the golf cart and the child set the golf cart to go. The Board Members decided they would not offer a refund to Mr. Rowe. 2 c. Review Season Pass credit request from Les Hill (Action Item) Finance Officer Nielson reviewed the second request for an exception of the Teton Lakes golf course season pass. The request is to allow the customer to use the season pass they purchased in 2023 for the 2024 season since he was not able to use the pass this year. The Board Members agreed to change the expiration date on Mr. Hill’s season pass to 2024. d. Review billboard design and cost estimates (Action Item) Finance Officer Nielson reviewed the bids received for the billboard sign at Teton Lakes. Board Chairman Wright questioned if the sign would stand out or if the green color in the sign would make the sign blend into the surroundings such as the green grass. The white lettering does stands out in the sign. Alphagraphics billboard bid Prismatic billboard bid e. Review Drinking Fountain Proposal for Beehive (Action Item) i. How much to request from Beehive where we lost old fountain? Finance Officer Nielson reviewed the location for the drinking fountains at Teton Lakes. Finance Officer Nielson reviewed the options and cost of the drinking fountains. 3 Finance Officer Nielson explained there are drinking fountian features to consider such as freeze resistant or regular. He said Teton Lakes should assist with some of the cost of the drinking fountains because of the loss of the previous drinking fountain. The amount of funds the the golf course could assist with would be about $2,500. Borad Member Johnson suggested asking Beehive Credit Union for a set amount of funds; for example, $4,000. f. Other Items as brought forward Staff or Elected Officials 3. Finance Report a. Finance Report Review – Thru June Finance Officer Nielson reviewed the Finance Reports for the Legacy and Teton Lakes. The revenues marked with a red arrow have all increased. The cart revenues have increased. There are about 20 golf carts at the Legacy course. The daily play revenues at Teton Lakes have increased. Finance Officer Nielson reviewed the total revenues received for Teton Lakes. Finance Officer Nielson reviewed some the expenses for Teton Lakes. The part-time wages have increased. 4 Finance Officer Nielson said the equipment repairs have increased. Finance Officer Nielson reviewed the operating losses for the Legacy. 4. Golf Pro’s update of issues/concerns/problems/projects a. Tournament Update i. Night golf Fundraiser update from June 24th Event b. All Other Items as brought forward by Golf Pro Golf Pro Garn reported the Night Golf Fundraiser went well, there were about 10 teams and each team paid $300 to participate. The greens are in great shape. The Ladies canceled their tournament which was scheduled for next week due to a lack of participation. Teton Lakes is hosting the Idaho Junior Golf Association District Championships on Monday and Tuesday with about 120 participants. They are also hosting the Junior Club Championships. The golf courses were busy on the Fourth of July. Board Member Boehm said it’s amazing that Teton Lakes can host a tournament and still have daily play too. 5. Golf Grounds Manager update of issues/concerns/problems/projects a. Range Lights at Tee Box (Greg and Seth to coordinate in-house when weather allow) b. Schedule of when crew can paint under the deck to preserve the primer on the mental 5 c. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported they will continue to work on the projects. They will begin preparing the ground around the Pro Shop to lay asphalt. He is having issues with the water pumps. The pumps have been shutting off at different times. He said he is trying to figure out the timer on the pumps. He also had some issues with irrigation controllers. 6. Board Business/issues/problems/events a. Discussion of adding a 3rd Porta Potty at course b. Other Items as brought forward by Board Members Board Chairman Wright said she has received several requests about adding a porta potty on the south fork and between holes 15 and 16. Discussion regarding the possibility of vandalizing the porta potty. The Board Members agreed to add a third porta potty. 7. Determine Next Board Meeting Date/Time a. 08/08/2023 at 4:30 pm 8. Tabled Agenda Items to Consider: Consider eliminating the college pass and increase the buddy pass to new rate. a. Consider raising or eliminating college pass when set new rates in Fall. b. Consider raising buddy pass fee when set new rates in Fall. c. Consider landscaped items at the service shop area after completing main parking lot/clubhouse improvements. 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (If necessary) (j) To consider labor contract matters authorized under section 67-2345A (74-206A) (1) (a) and (b), Idaho Code. Adjournment 5:23 P.M.