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HomeMy WebLinkAboutGolf Board Minutes - January 16, 2023 1 (208) 359-3020 35 North 1st East Rexburg, ID 83440 Rexburg.org | Engage.Rexburg.org Golf Board Minutes – January 16, 2024 Council Members: Chairman Eva Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matt Nielson – City Finance Officer Colin Erickson – City Council Member Brent Mendenhall – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Ground Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Karl Boehm, Jon Johnson, Brian Parkinson via phone, Paul Sorensen, and Chairman Wright. Absent: 1. Review Prior Meeting Minutes and approve (Action Item): a. November 14, 2023 Board Member Boehm moved to approve the Golf Board Meeting Minutes for November 14, 2023; Board Member Sorensen seconded the motion; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Borad Chairman Wright Board Member Boehm Board Member Johnson Board Member Sorensen Board Member Parkinson The motion carried. 2. City or County Input Issues a. Review Draft Policy for Season Pass Discount for Qualified Retired City or County Employees Finance Officer Nielson reviewed the draft policy for season pass discount for qualified retired city or county employees. 2 Board Member Johnson asked if the 50% discount would be retroactive to a past qualified retired employees. Council Member Erickson said he recommends the discount be retroactive. Finance Officer Nielson said he will make the requested changes to the draft policy and email the draft to the Golf Board Members. Board Chairman Wright moved to approve the 50% off season pass or senior pass to a qualified retired employee of the City of Rexburg or Madison County and the discount be retroactive for past retired employees; Board Member Sorensen seconded the motion; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Borad Chairman Wright Board Member Johnson Board Member Boehm Board Member Sorensen Board Member Parkinson The motion carried. b. Discuss concern on charge for Capital Improvement Fee and Range Fee for Hospital Tournament from Neil Erickson 3 Finance Officer Nielson mentioned Council Member Eric Erickson questioned the $300 Golf Tourney capital improvement fee and the $150 Golf Daily fees. Mr. Erickson felt those fees seemed high. Board Member Johnson asked if the $300 fee is charged to all tournaments. Golf Pro said the $300 is charged for all tournaments except the ones the golf course puts on. Board Member Wright said the only way to be able to improve the golf course and club house is to charge the capital improvement fee. Board Member Johnson said the revenue the hospital generates from their golf tournament offsets the fees charged. c. Discuss Golf Pro Compensation Analysis i. Executive Session may be needed Finance Officer Nielson reviewed the Golf Professional Compensation Analysis. Finance Officer Nielson reviewed the gross revenues and the members credit breakdown explanation example. The members credit is a big aspect of inventory from prize money collected from tournaments. He also reviewed the current employment model results for 2021-2023. Finance Officer Nielson reviewed the 2023 Idaho Falls Compensation Comparison. The Idaho Falls Golf Pro operation manager has worked for the City of Idaho Falls for over 30 years. 4 Finance Officer Nielson reviewed the Rexburg inventory sales results for 2021-2023 per point of sale and the City of Idaho Falls inventory. The Idaho Falls Golf Pros oversee purchasing, stocking, and selling of the inventory; however, they do not receive the commission received from the sale of the products. Board Member Johnson mentioned Golf Pro Garn assumes the risk when inventory does not sell at Teton Lakes. Finance Officer Nielson reviewed the golf lessons model for Rexburg compared to Idaho Falls. Finance Officer Nielson reviewed the feedback from the Golf Pro with the current model and staff recommendations. Golf Pro Garn took a $40,000 loan when he first started and pays 2% interest. d. Other Items as brought forward Staff or Elected 5 3. Finance Report a. No Report 4. Golf Pro’s update of issues/concerns/problems/projects a. All Other Items as brought forward by Golf Pro 5. Golf Grounds Manager update of issues/concerns/problems/projects a. Range Lights at Tee Box (Greg and Seth to coordinate in-house when weather allows) b. Schedule of when crew can paint under the deck to preserve the primer on the mental c. Other items as brought forward by Golf Grounds Manager 6. Board Business/issues/problems/events a. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. 3/12/24 at 4:30 pm 8. Tabled Agenda Items to Consider: a. Drinking fountain installation and wrap-probably best to install in Spring 2024. b. Consider Landscaping items in the service shop area after completing the main parking lot/clubhouse improvements. 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (If necessary) (j) To consider labor contract matters authorized under section 67-2345A (74-206A) (1) (a) and (b), Idaho Code. Board Member Wright moved to go into Executive Session per Idaho State Statute 74-206 - Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (If necessary) (j) To consider labor contract matters authorized under section 67-2345A (74-206A) (1) (a) and (b), Idaho Code; Board Member Sorensen seconded the motion; Board Chairman Wright asked for a roll call vote: Those voting aye Those voting nay Borad Chairman Wright Board Member Boehm Board Member Johnson Board Member Sorensen Board Member Parkinson The motion carried. Executive Session Began 5:26 P.M. Executive Session Ended 5:55 P.M. Adjournment 5:30 P.M.