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HomeMy WebLinkAboutGolf Board Minutes - April 11 2023 1 Board Members: Chairman Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matthew Nielson – City Finance Officer Colin Erickson – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Brian Parkinson, Karl Boehm and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): a. March 14, 2023 Board Member Sorensen moved to approve the Golf Board Meeting Minutes for March 14th, 2023; Board Member Parkinson seconded the motion; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Parkinson Board Member Boehm The motion carried 2. Review Appointments and Board Elections a. No Terms expire in 2023, however do need to ratify 2nd 5-year term for Jon Johnson Staff Accountant Phethean reviewed the Golf Board Members dates of appointment and the date of when Board members terms end. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes April 11, 2023 2 Board Member Sorensen moved to ratify the Second Term Appointment of Board Member Johnson; Board Member Boehm seconded the motion; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Parkinson Board Member Boehm The motion carried b. Reappointment of Officers i. Chairman ii. Secretary Board Chairman Wright said she has been serving as Golf Board Chairman for a year, she is willing to continue to serve as Board Chairman; however, she asked for nominations for a new Golf Board Chairman. Board Member Sorensen moved to ratify Golf Board Member Wright to serve as the Golf Board Committee Chairman for another year; Board Member Johnson seconded the motion; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Parkinson Board Member Boehm The motion carried 3. City or County Input/Issues a. Blisters Owners to present new menu ideas (if available) b. Discuss Work to be completed on parking lot and timeline i. Update on Design/Bids from Justin Beard 3 Staff Accountant Phethean said he received the estimated cost of $75,000 to complete the parking lot project. The estimate is a rough estimate. Grounds Keeper McFarland questioned the purpose of the island of grass in the parking lot. He is thinking of making the island a raised landscape block because there have been issues with patrons parking on the grass island. Discussion regarding the Teton Lakes parking lot. The section Grounds Keeper McFarland mentioned is highlighted in green. Staff Accountant Phethean said city staff will obtain three bids for the parking lot project. Board Chairman Wright asked to have the paving under the deck as a separate bid item in case it is not feasible to have the section under the deck paved. Currently, under the deck there is road base; however, it has become muddy due to the melting snow. Board Member Sorensen suggested other material be used under the deck if asphalt or concrete is too expensive. c. Discuss canal access work to occur and timeline i. County to do-Update from Justin Beard Staff Accountant Phethean said the Canal Company is ok with the city using two six-inch boards to raise the water this year; however, the employee who completes the work needs to contact Lee Munns. City Staff needs to pull out the rock that is already in the canal. Bill Blair, the Street Department Supervisor, will bring equipment to remove the rock. There are complaints of grass clippings falling into the canal causing clogs in the pipe downstream. Board Member Wright clarified the boards are being used as a canal weir. d. Scorecards/Sponsors Proof/Design-Noah Staff Accountant Phethean reviewed the scorecards sponsors and proof design of the cards. There were changes to the rules so that the rules are more uniform. 4 5 e. Warranty Discussion Update-Golf Course Rails on deck i. Met with ManuFab 1. Will add weep holes Golf Pro Garn said ManuFab has been working on the deck rails. f. Other Items as brought forward Staff or Elected Officials 4. Financial Report a. Finance Report Review – No Financial report to review-similar to last month i. Review CIP in preparation for budget meetings in May with final recommendations Staff Accountant Phethean reported on the Golf Course assets and land improvement equipment. 6 Staff Accountant Phethean said the Golf Board Members need to consider replacing the line at Teton Lakes. Grounds Keeper McFarland suggested setting a small amount of money to replace the lines at Teton Lakes because it can not be replaced in sections like the lines at Legacy. Accountant Phethean said money can be set aside in the Capital Improvement Fund. Discussion regarding the amount of funds Grounds Keeper McFarland is spending on irrigation repairs. Accountant Phethean mentioned adding security cameras at Teton Lakes. Board Member Sorensen said he would like to see an improvement in the area where the port-a-potties are stationed. He said their main priority should be to have flushable toilets; however, it would be nice to have a concrete pad to place the port-a potties. 5. Golf Pro’s update of issues/concerns/problems/projects a. Scoreboards/TV (Cam to work on) b. Update on Capet job for Legacy Clubhouse c. Update on solar company moving panels and repairing roof d. Tournament Update i. Night golf Fundraiser update Golf Pro Garn said the carpet company is laying down the carpet at the Legacy Clubhouse. In the restrooms they are laying Luxury Vinyl Planks and the work should be completed by next week. The Solar Company is going to remove the solar panels to repair the roof at the Teton Lakes Clubhouse. One of the solar panels was hit by a golf ball. Golf Pro Garn said all the golf tournaments are on schedule. Clubhouse staff helped paint the front entrance at the Teton Lakes Clubhouse. Discussion regarding the amount of snow still on the golf course and weather forecast of snow next week. They discussed when to officially open the golf course. Accountant Phethean said the golf courses have lost about $40,000 in revenue due to snow and weather conditions. e. All Other Items as brought forward by Golf Pro Golf Pro Garn mentioned he is going to use the window as a score board at Teton Lakes until he can find suitable score boards for outdoors. 6. Golf Grounds Manager update of issues/concerns/problems/projects a. Range Lights at Tee Box (Greg and Seth to coordinate in house when weather allows) 7 b. Schedule of when crew can print under the deck to preserve the primer on the metal c. Other items as brought forward by Golf Grounds Manager Grounds Keeper McFarland reported they are repairing the side of the bridge near golf hole 14 and they installed the watering pump near golf hole 18. They will begin trenching the parking lot to install the conduit. He plans to start the work on the island in the parking lot next week. He needs to speak with City Electrical Inspector Owens to reroute the electrical line from the parking lot down the hill, he would prefer the line be routed from the pump house to the parking lot. He received the vinyl to repair the pump house. Discussion regarding the hookup of the solar panels. Golf Pro Garn asked about adding speed bumps down the hill from the clubhouse. 7. Board Business/issues/problems/events a. Other Items as brought forward by Board Members 8. Determine Next Board Meeting Date/Time a. Suggestion of May 09, 2023, at 4:30 P.M. – Annual Budget Meeting for FY2024 9. Tabled Agenda Items to Consider 10. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:34 P.M.