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HomeMy WebLinkAboutGolf Board Minutes - August 13, 2024 1 (208) 359-3020 35 North 1st East Rexburg, ID 83440 Rexburg.org | Engage.Rexburg.org Golf Board Minutes – August 13, 2024 Council Members: Karl Boehm Paul Sorensen Brian Parkinson Eva Wright Non-Voting Members: Board Chairman Johnson Matt Nielson – City Finance Officer Colin Erickson – City Council Member Brent Mendenhall – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Ground Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Brian Parkinson and Chairman Jon Johnson. Absent: 1. Review Prior Meeting Minutes and approve (Action Item): a. July 08, 2024 Did not have a Quorum were not able to approve the minutes, they will approve them at the next meeting in September. 2. City or County Input Issues a. Discuss recommendation to purchase and rent tables (15) and chairs (100) (Action Item) i. Estimated Cost $4,000 - $4,500 ii. Added to fee list a $2/chair/day and $8/table/day iii. Discuss feedback on fee changes and public hearing Finance Officer Nielson exaplained the fees that were discussed at the last Golf Board meeting were passed by the County Commissioners and the City Council Members. They will make the fees effective next year or after the golf courses close because people will start coming in around Christmas to purchase passes for next year. Finance Officer Nielson said there were discussions regarding purchasing tables and chairs to rent out at Teton Lakes. A fee was added to the fee list for $2.00 a chair per day and $8 for a table per day. The fee is a maximum charge so they can go down in price if that is their desire. When a tournament is being held at the course they usually rent the tables and chairs from A1 Dome Rental. The cost to rent 150 chairs and 25 tables is about $935 and that is at a discount rate. Golf Pro Garn said he paid $400 to rent the tables and chairs for the McDonald’s Tournament. Finance Officer Nielson explained the cost to purchase 25 tables and upto 150 chairs is around $4,000 to $6000 depending on the amount. Board Member Parkinson asked where would the tables and chairs be stored. Golf Pro Garn replied there would be room in the downstairs area of the clubhouse. Finance Officer Nielson expressed concerns with not charging the rental fee for the table and chair use. Board Chairman Johnson said he would prefer to purchase more tables and chairs so they all match because some people care that they all look the same. Council Member C. Erickson recommended the rental fee be sufficient to replace tables and chairs when damaged. Board Chairman Johnson said eventually there will be more people wanting to utilize the space at Teton Lakes for weddings and other events it would be convenient to have the table and chairs to rent at the clubhouse instead of picking them up at A1 Dome Rental. Finance Officer Nielson asked about the setup of the table and chairs would the customer set up or would golf course staff be in charge of setting them up. Golf Pro Garn explained the golf course would provide the chairs and tables; the customer would set them up. In the past the customer would pick up the table s and chairs at A1 Dome Rental and set them up. Finance Officer Nielson said if there isn’t labor involved from staff, they could lower the rental price. b. Measure and Design Floor Plan for downstairs bathrooms i. Work with Justin Beard/CAD Designers c. Other Items as brought forward Staff or Elected Officials Finance Officer Nielson said he has not had time to work on the design of the Teton Lakes Clubhouse downstairs. He recommended measuring the space to figure out how many restrooms they can fit. 2 Discussion regarding sending golf staff out to clean the fence line. Staff are so busy that there is no ability for them to leave the clubhouse. Council Member C. Erickson asked if the juvenile probation had any community service hours to complete where they could clean up the trash. 3. Finance Report a. Review of Golf Report through 7/31/24 Finance Officer Nielson reviewed the Budget Report for the golf courses. He said he increased the revenues for the Legacy another time because revenues are coming in super strong. There was a slight decrease in the daily play. At Legacy the revenues brought in in 2022 versus 2024, is up by about $100,000 and he believes they will hit $276,000. Finance Officer Nielson reviewed the revenues at Teton Lakes. In 2022 they were at about $291,000 and he believes they are going to hit about $375,000. Board Chairman Johnson said part of that increase at the Legacy is the extra golf carts the city and county approved to purchase. There was a demand for more carts to begin with; however, the course did not have them. Finance Officer Nielson said on the expense side of the budget, the fund that continues to climb pretty quickly is the labor and part time labor. In the grounds maintenance from 2022 to this year they are going from about $113,000 to $180,000 increase in part time staff. 3 4 Finance Officer Nielson recommended an increase in the transfer going from operations to the savings account for the new irrigation system at Teton Lakes because that account is low in funds. Discussion regarding the balance between facilities and golf ground costs. Finance Officer Nielson mentioned the city and county are going to contribute funds to save money for that irrigation system. 4. Golf Pro’s update of issues/concerns/problems/projects a. Further discussion on Youth on Course if needed b. All Other Items as brought forward by Golf Pro Finance Officer Nielson reviewed the Youth on Course Program. Golf Pro Garn said it’s a great program because it brings in the next generation of golf players; however, the surrounding golf course do not honor the Youth on Course pass. Golf Pro Garn added if they wish to continue to honor the Youth on Course pass, he recommended to only honor the pass at the Legacy. The Idaho Falls golf course stopped honoring the Youth on Course pass because they saw a huge decline in their junior pass sales. Golf Pro Garn said he is an advocate for junior golfers and even though it would be easier to not honor the Youth on Course pass he would prefer to only honor the pass at the Legacy Golf Course during set tee times. Board Member Parkinson said he believes the Youth on Course pass is deterring the purchase of the junior passes. Finance Officer Nielson said he likes the idea of a junior punch pass up to age 17 years old. Finance Officer Nielson said he will write the proposal of the junior punch pass to present at the next meeting. Golf Pro Garn reported they hosted the Taylor Chevrolet golf tournament. The next tournament is the Madison Memorial Hospital scramble. The tournament with Duffy McFarland might be canceled. He received good comments from the Idaho Junior Tournament representatives, the course looked beautiful. 5. Golf Grounds Manager update of issues/concerns/problems/projects a. Tee Box, netting, and Range Lights at Tee Box (Seth and Cam to come back with design proposal) b. Update on project to paint under the deck to preserve the primer on the metal i. Completed I believe c. Update on mapping with GIS and our City Works Coordinator to mark the location of the all the irrigation lines and equipment on a map with coordinates. i. More Work to be done here with marking sprinkler heads and noting pipe sizes. d. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported they have completed the aerating on the middle fork fairways. Those fairways are so compact they feel like concrete. The grass is as good as he remembers it being. Board Chairman Johnson said on #2 you can tell where they put the ski track. Grounds Manager McFarland replied #3 and #6 are not doing well; however, they are working on it. Grounds Manager McFarland reported the moss in the middle fork is about 90% controlled. He said about three weeks ago he started applying the same chemical on the North and South so hopefully this time next year there will be less moss. They lost the battle with the moss on the north and south side because they were focusing on the middle; however, they found a better ratio of herbicide to combat the moss. The herbicide is expensive, and it will cost about $10,000 to treat the moss. Grounds Manager McFarland said they have noticed big improvements in the middle. They will be removing the path on the #1 and 17th. They have not finished the trench on #18, they will possibly finish it later in the year. He started verti-cutting the greens on the north and south fork yesterday and it will take them about two weeks to complete. 5 Grounds Manager McFarland said the original pump screen on the pump system has stopped working. He said he ordered a new intake screen, and they will need to figure out a way to install the new screen. They will also be rewelding the screen mounts to the actual pipe right because the screen is set too low that it’s in the mud, so they are going to be raising the mounts to bring up the screen. Having the screen raised will be easier to access to maintain the screen. He said they will not replace the screen until September, when they shut off the pump system. Board Chairman Johnson said the raising of the screen is a less expensive solution then having to drain the pond or is the draining of the pond something they still want to consider? Grounds Manager McFarland replied, the replacement of the irrigation system is more important. Discussion regarding the function of the pump screen. Grounds Manager McFarland asked about the $110,000 in the budget for the rough mower. The current rough mowers are so worn out that by the time we replace them, they will be nonfunctional. He said he would prefer to buy some commercial zero turn mowers instead of buying a full-size rough mower. They could buy two of the commercial mowers for the price of one rough mower and in a couple of years purchase a third commercial zero turn mower. Discussion regarding the zero turn commercial mowers. Grounds Manager McFarland asked if he could use the money saved to purchase a heavy hauling utility trailer. Finance Officer Nielson said a budget adjustment would not be needed to purchase the utility trailer as long as they stay within budget. Finance Officer Nielson reminded Grounds Manager McFarland to set up a meeting with city employee Farron Young to add details such as size and a few other things on the irrigation lines he has already mapped out in GIS. 6. Board Business/issues/problems/events a. Other Items as brought forward by Board Members Discussion regarding several altercations at the golf course. 7. Determine Next Board Meeting Date/Time a. 9/10/24 at 4:30 pm 8. Tabled Agenda Items to Consider: a. Consider landscaping items in the service shop area after completing main parking lot/clubhouse improvements. 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (If necessary) (j) To consider labor contract matters authorized under section 67-2345A (74-206A) (1) (a) and (b), Idaho Code. Adjournment 5:06 P.M.