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HomeMy WebLinkAboutJUB Exhibit 1-B Proposal for J-U-B Engineers, Riverside Lift Station  July 15, 2024 Page 1 of 8 440 E. Corporate Dr., Suite 103, Meridian, ID 83642 www.dcengineering.net Proposal Agreement to Perform Engineering Services for J-U-B Engineers Proposal Date: July 15, 2024 Services Performed For: Project Name: Riverside Lift Station J-U-B Engineers 2760 W. Excursion, Ste 400 Meridian, ID 83642 Thank you for considering DC Engineering to serve you on the Riverside Lift Station project. We very much appreciate the opportunity to work with you and your team. This proposal is effective as of 7/15/2024, and is entered into by and between DC Engineering and J-U-B Engineers, and is subject to the terms and conditions specified below, as well as the Contract Provisions in the attached Exhibit A. Scope of Services We understand that this project consists of providing Electrical and Controls design for a new sewage lift station in Rexburg, ID which is to replace an existing facility. The lift station will consist of a wet well with three submersible motors controlled by VFD. The site will include a valve vault and an electrical rack for mounting of all necessary electrical equipment and control panels. We will be responsible for electrical and controls design services. Specific discipline work is anticipated as follows: Electrical • Calculations for service load • Power distribution • Area classification • Stand-by generator and ATS design • Area and interior lighting • Coordinate with other consultants as required • Prepare electrical sheet specifications as required • Assist in obtaining approval of electrical documents from reviewing agencies • Provide assistance with utility coordination to include: o Load request forms o Coordination of voltage, phase, and service size o Power quality Proposal for J-U-B Engineers, Riverside Lift Station  July 15, 2024 Page 2 of 8 Controls • Collaborate with JUB on the development of P&IDs and the process control narrative for the system being controlled. • Provide P&IDs that documents and defines the process and all control system points critical to proper system functionality. P&IDs will be based on process flow diagrams and functional descriptions provided by the client. • Provide asset management tagging in coordination with city standards • Plan drawings with controls equipment/instrument locations • Control panel layouts, bill of materials, and schematics suitable for UL listed industrial control panel construction • Prepare instrumentation and control specifications on drawings. • Assist in development of controls portion of PER. • Assist in obtaining approval of controls documents from reviewing agencies. HVAC • HVAC load calculations and equipment selection. Equipment to be mini-split ductless system. • Energy compliance for the mechanical systems as required; envelope compliance will be by others. • Coordinate with other Consultants. • Prepare mechanical specifications on drawings. • Assist in obtaining approval of mechanical/plumbing documents from reviewing agencies . • Provide an Opinion of Probable Cost for the PER phase. One solution to be evaluated. • Plumbing and drainage are excluded from the scope of this proposal. Services During Bid Phase • Provide bidding assistance related to questions from contractors during bid phase. Services During Construction • Provide timely responses to RFIs pertaining to the construction documentation. This does not include time involved due to contractor errors and deviations from the construction documents. • Provide review of submittal packages related to the disciplines for which DC Engineering is providing engineering and design services prior to construction. This does not include time required to revise drawings due to contractor substitutions. • No site visits are anticipated. Site visits can be provided for an additional fee, and an estimate can be provided upon request. • As-build record drawings of work completed based on contractor redlines. Proposal for J-U-B Engineers, Riverside Lift Station  July 15, 2024 Page 3 of 8 • This proposal does not include time involved due to contractor errors and deviations from the construction documents or time required to revise drawings due to Contractor substitutions. Additionally, it does not include evaluation and incorporation of value engineering recommendations. We would be pleased to provide a fee for these services, if desired. Preliminary Construction Document Index Drawings: • Electrical Legend • Energy Compliance Forms • Site Electrical and Lighting Plan Views • One line Diagram and Electrical Schedules • Electrical Details • Motor Control Diagram • Controls Legend • P&ID • Controls Plan View • Network Diagram • Controls Details • Control Panel Layout • Control Panel Bill of Materials • Control Panel Schematics • Control Panel Schematics • Control Panel Schematics • Control Panel Schematics • HVAC Legend • HVAC Plan View • HVAC Details and Schedules Specification Sections: • Electrical General Requirements – 26 05 00 • Basic Electrical Materials and Methods – 26 05 04 • Conductors and Communications Cabling – 26 05 19 • Grounding and Bonding for Electrical Systems – 26 05 26 • Raceways and Boxes – 26 05 33 • Commissioning of Electrical Systems – 26 08 00 • Instrument Transformers and Meters – 26 09 13 • Low Voltage Transformers – 26 22 00 • Low Voltage Panelboards – 26 24 16 • Low Voltage Motor Control – 26 24 19 • Wiring Devices – 26 27 26 • Low Voltage Adjustable Frequency Drives – 26 29 13 • Diesel Engine Driven Generator Sets – 26 32 13 Proposal for J-U-B Engineers, Riverside Lift Station  July 15, 2024 Page 4 of 8 • Active Harmonic Filters – 26 35 26 • Automatic Transfer Switches – 26 36 00 • Surge Protective Devices – 26 24 13 • Lighting – 26 50 00 • Process Control System – 40 61 13 • Process Control System Testing – 40 61 21 • Control System Equipment – 40 63 00 • Flow Measurement – 40 71 00 • Pressure, Strain and Force Measurement – 40 73 00 • Panel Mounted Instruments – 40 78 00 • Variable Frequency Drives – 40 97 00 • Process Control Panels and Hardware – 40 98 00 • General Provisions for HVAC Work – 23 00 00 • Common Work Results for HVAC – 23 05 00 • Hangers and Supports for HVAC Equipment – 23 05 29 • Testing, Adjusting, and Balancing for HVAC – 23 05 93 • Sequence of Operation for HVAC – 23 09 93 • Refrigerant Piping – 23 23 00 • HVAC Power Ventilators – 23 34 23 • Split-System Air-Conditioners – 23 81 26 • Wall and Ceiling Unit Heaters – 23 82 39.19 Assumptions While preparing this scope of services and fee estimate, we have made the following assumptions: • JUB will provide electronic backgrounds files in AutoCAD. • Cut sheets of any owner-provided equipment or connection requiring electrical coordination will be provided to this office by others. • Reproduction of drawings and specifications will be done by others. • No site visits are included in the original fee, however could be provided for a negotiated fee. • Process flow diagrams and functional descriptions will be provided during development of the PER. • No programming is included, however these services can be provided at an additional cost at the request of the Client. • Utility coordination does not include any utility owned line extension coordination, any coordination with easements, right-of-ways, or highway district. • No chemical dosing or analysis is included at this site. • Radio Path Study is not included in the scope of this proposal. • Plumbing and drainage are excluded from the scope of this proposal. Construction Proposal for J-U-B Engineers, Riverside Lift Station  July 15, 2024 Page 5 of 8 • The Owner will hire a Contractor with similar experience with this type of structure and project type to complete the work. • One submittal and one resubmittal per specification section at an average of 4 hours per submittal to review, document comments, and return. Submittals reviewed for general conformance with the project design concept and general compliance with the information or design requirements given in the Contract Documents. • One request for information (RFI) for every two drawings at an average of 4 hours per each RFI for office staff to prepare responses. RFI’s submitted by the Contractor will not include calculations and other submittal items or design changes. • Record drawings are not included in this scope of services, but may be provided, if desired, on a time and material basis. Schedule The preparation of construction documents and provided design services could be completed per preliminary schedule listed below. This assumes that all applicable coordination items have been received from J-U-B Engineers a minimum of 2 weeks each deliverable. Items include, but not limited to, the following: • Contract between J-U-B Engineers and DC Engineering has been executed. • Any owner specific standards have been received. • Process flow diagrams are fully defined and complete. • Equipment lists are complete and clearly notate equipment type, voltage, horsepower, drive type (i.e. VFD, constant speed, etc.), and heat tracing requirements. • Equipment tagging standards have been identified, and all mechanical and process equipment is tagged and located on plans. • All design bases are complete. • Coordination with the serving electric utility is complete. • As-built drawings are readily available to interface with existing facilities. Design schedules set outside of the specified range could impact total fees and will be addressed as needed. Our availability to start work on the project could be as early as 1 week after we receive written notice to proceed. Preliminary schedule: • 60% design September, 2024 • 90% design November, 2024 • Final design December, 2024 • Project bid January, 2025 The Owner and Client acknowledge that accelerated, phased, or fast-track scheduling provides a benefit but also carries associated risks. Such risk includes incurring costs for the Engineer to coordinate and redesign portions of the Project affected by procuring or installing project elements prior to completion of all relevant Construction Documents. If the Owner selects accelerated, phased, or fast-track scheduling, the Owner agrees to include in the Project budget sufficient contingencies to cover such costs. Proposal for J-U-B Engineers, Riverside Lift Station  July 15, 2024 Page 6 of 8 Deliverables It is anticipated DC Engineering will provide a preliminary review set for team coordination (60%, 90% and 100% completion) prior to issuing final construction documents and that we will receive a copy of the complete construction set. Digitally signed electronic copies of project documents will be provided for permit, bid and for construction sets. As per industry standards, our engineering drawings are intended to convey sizing and general system intent such that a trained and licensed contractor can interpret that intent and construct the physical representation. Our drawings are not assembly drawings that convey enough detail to instruct an untrained individual on the necessary steps to create the physical representation. Compensation We propose to provide these services for this project for contract amounts as follows: Item Description $ Electrical (Fixed Fee) $16,400 Controls (Fixed Fee) $21,500 HVAC (Fixed Fee) $8,200 Bidding Questions (Time & Material Estimate) $3,600 Construction Administration (Time & Material Estimate) $16,200 Estimated Total $65,900 Payment Standard payment terms are 45 days after invoice date. Invoices will be sent to the Client monthly, based upon project milestones and must be paid prior to additional effort/hours being invested into the project. Any invoice not paid within terms is subject to interest at the rate of (12) percent per annum compounded monthly. Non-payment by the Client may constitute a breach of contract, and all work can be stopped on the project. Any unbilled time already accrued to the project will be invoiced and all outstanding amounts must be paid before resumption of work on the project. Payments can be made electronically (preferred) or by check. Proposal for J-U-B Engineers, Riverside Lift Station  July 15, 2024 Page 7 of 8 Checks made payable to : DC Engineering, Inc 440 E Corporate Dr #103 Meridian , ID 83642 Invoices@dcengineering.net 82-0507522 (S-Corp) We have a preference for ACH : First Interstate Bank Routing: 092901683 Account: 352721 With payment advice to: invoices @dcengineering.net This proposal is valid for a period of thirty days from date of issue. If you have any questions, or require additional information, please do not hesitate to ask. Thank you again for your consideration, we are pleased to serve you on this project. Sincerely, Brandon Goranson DC Engineering, Inc Proposal for J-U-B Engineers, Riverside Lift Station  July 15, 2024 Page 8 of 8 Exhibit A – Consultant Contract Provisions for J-U-B Engineers Project Name: Riverside Lift Station 1. CONTRACT – These Contract Provisions and the accompanying Proposal constitute the full and complete Agreement between the parties and may be changed, amended, added to, superseded, or waived only if both parties specifically agree in writing to such amendment of the Agreement. DC Engineering is offering the above mentioned professional engineering services to the client for the project specified and its obligations to the client and to the project shall be limited to the engineering disciplines listed without any other responsibilities or obligations. 2. DOCUMENTS – All documents prepared or furnished by Consultant pursuant to this Agreement are instruments of Consultant’s professional service. Consultant assigns ownership including copyright to the Client upon payment for services rendered except Consultant retains copyright in its standard systems, sections, details and specifications. Consultant grants Client a license to use Consultant’s standard systems, sections, details and specifications but only for this Project. Use of the instruments of service without engagement of the Consultant by Client shall be at Client’s sole risk, and Client agrees to indemnify, defend, and hold Consultant harmless from all claims, damages, and expenses, including attorneys’ fees, arising out use by Client or by others acting through Client. 3. CONSTRUCTION PHASE SERVICES – If Consultant performs any services during the construction phase of the project, Consultant shall not supervise, direct, or have control over Contractor’s work. Consultant shall not have authority over or responsibility for the construction means, methods, techniques, sequences or procedures or for safety precautions and programs in connection with the work of the Contractor. Consultant does not guarantee the performance of the construction contract by the Contractor and does not assume responsibility for the Contractor’s failure to furnish and perform its work in accordance with the Contract Documents. 4. STANDARD OF CARE – The Consultant shall perform its services consistent with the professional skill and care ordinarily provided by Consultants practicing in the same or similar locality under the same or similar circumstances ("Standard of Care"). The Consultant shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. Notwithstanding any other representations made elsewhere in this Agreement or in the execution of the Project, this Standard of Care shall not be modified. The Consultant shall act as an independent contractor at all times during the performance of its services, and no term of this Agreement, either expressed or implied, shall create an agency or fiduciary relationship. 5. COST OF THE WORK – When negotiated as part of its work, Consultant will furnish opinions of probable cost, but does not guarantee the accuracy of such estimates. Opinions of probable cost, financial evaluations, feasibility studies, economic analyses of alternate solutions, and utilitarian considerations of operations and maintenance costs prepared by Consultant hereunder will be made on the basis of Consultant’s experience and qualifications and will represent Consultant’s judgment as an experienced and qualified design professional. However, users of the probable cost opinions must recognize that Consultant does not have control over the cost of labor, material, equipment, or services furnished by others or over market conditions or contractors' methods of determining prices or performing the work. While making efforts to work within client communicated budget guidelines, Consultant is not a fiduciary, financial analyst, economist, estimator, or contractor and as such shall not be responsible for project budgets and pricing, or for project funding and financial performance. 6. SUSPENSION OF WORK – The Client may, at any time, by written notice, suspend further work by Consultant. The Client shall remain liable for, and shall promptly pay Consultant for all services rendered to the date of suspension of services, plus suspension charges, which shall include the cost of assembling documents, personnel and equipment, rescheduling or reassignment, and commitments made to others on Client's behalf. Client shall pay Consultant pursuant to the rates and charges set forth in the Proposal. Consultant will submit monthly invoices to Client for services rendered and expenses incurred. If Client does not pay invoices within noted time, Consultant may, upon written notice to the Client, suspend further work until payments are brought current. The Client agrees to indemnify and hold Consultant harmless from any claim or liability resulting from such suspension. 7. CHANGES OR DELAYS – Unless the accompanying Proposal provides otherwise, the proposed fees constitute Consultant’s estimate to perform the services required to complete the Project. Required services often are not fully definable in the initial planning; accordingly, developments may dictate a change in the scope of services to be performed. Where this occurs, changes in the Agreement shall be negotiated. Costs and schedule commitments shall be subject to renegotiation for unreasonable delays caused by the Client's failure to provide specified facilities, direction, or information, or if Consultant’s failure to perform is due to any act of God, labor trouble, fire, inclement weather, act of governmental authority, pandemic, epidemic, viral outbreak, failure of transportation, accident, power failure, or interruption or any other cause beyond the reasonable control of Consultant. Temporary work stoppage caused by any of the above may result in additional cost beyond that outlined in the accompanying Proposal. If the consultant elects to suspend services, the consultant shall give seven (7) days written notice to client before suspending services. 8. LIABILITY – The total liability, in the aggregate, of Consultant and Consultant’s officers, directors, employees, agents, and Consultants to Client and anyone claiming by, through or under Client, for injuries, claims, losses, expenses, or damages whatsoever arising out of Consultant’s services, from any cause or causes whatsoever, including but not limited to, negligence, strict liability, breach of contract or breach of warranty shall not exceed the total compensation received by Consultant under this Agreement. 9. INDEMNITY - The Consultant shall indemnify and hold the Client and the Client’s officers and employees harmless, but not defend, from and against damages, losses, and judgments arising from claims by third parties, including reasonable attorneys’ fees and expenses recoverable under applicable law but only to the extent they are caused by the negligent acts or omissions of the Consultant, its employees, and its consultants in the performance of professional services under this Agreement. The Consultant has no obligation to pay for any of the indemnitees’ costs prior to a final determination of liability or to pay any amount that exceeds the Consultant’s finally determined percentage of liability based upon the comparative fault of the Consultant, its employees, and its consultants. 10. MISCELLANEOUS Governing Law: The laws of the state in which the Consultant office executing this Agreement is located shall govern the validity and interpretation of this Agreement. Dispute Resolution: Any claim, dispute, or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution. Consultant Reliance: Consultant shall be entitled to rely, without liability, on the accuracy and completeness of any and all information provided by Client, Client’s Consultants and contractors, and information from public records, without the need for independent verification. Betterment: If any item or component of the Project is required due to omission from the construction documents, Consultant's liability shall be limited to the reasonable costs of correction of the construction, less the cost to the Client if the omitted item or component had been initially included in the contract documents. All costs of errors, omissions, or other changes that result in betterment to the Project shall be borne by the Client and shall not be a basis of claim against the Consultant. It is intended by this provision that the Consultant will not be responsible for any cost or expense that provides betterment, upgrade, added value, or enhancement of the Project. Certifications: Consultant shall not be required to sign any documents that would result in Consultant’s having to certify, guaranty, or warrant the existence of conditions that Consultant cannot ascertain. Third Parties: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Client or Consultant. Consequential Damages: The Consultant and Client waive consequential damages (such as lost profits, lost revenues, loss of use, loss of financing, and loss of reputation) for claims, disputes, or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages whether arising in contract, warranty, tort (including negligence), strict liability, or equity, or that might arise out of the parties’ indemnification obligations. Lien: Consultant reserves the right to directly lien the project in the case of non-payment.