HomeMy WebLinkAboutTerri Hill - Policy Manual Email Deborah Lovejoy
From: Terri Hill
Sent: Wednesday, August 14, 2024 5:33 PM
To: Deborah Lovejoy; Marianna Gonzalez
Cc: City Council;Jerry Merrill; Dept Heads
Subject: Policy Manual
Attachments: 2024_08_14 Lexipol City-of-Rexburg-Government-Policy-Manual draft to City
Council.pdf
Follow Up Flag: Follow up
Flag Status: Flagged
Deb,
We have reached a final draft of our Policy Manual.We would like this to be presented to Council on August 21,
2024 as an Action Item. Thankyou
Mayor, City Council,and Department Heads,
Please find attached the final draft of our Policy Manual,formerly identified as our Employee Handbook. You will
notice several changes to the manual,with recommendation of ICRMP we have contracted with a new policy
management company. In the past we have used Policy Tech/Navex and they have only maintained and made our
manual available electronically,they have not updated as state and federal changes have occurred. Lexipol is the
new policy management company that we have contracted with.
The attached draft has our current employee handbook imported with our current policies merged with Lexipol
policies throughout the manual.The Human Resources Director and Assistant, Payroll Clerk, our CFO and City
Attorney have reviewed and edited the attached draft. You will notice throughout the draft there are sections in
black print, primarily these are policies from Lexipol and/or are existing City policies that have been imported into
the Lexipol Policy Manual and have not needed changes or updates.
Throughout the Policy Manual draft you will also see edits made, red being the strikeouts and blue the proposed
change and/or policies from the current employee handbook that were imported by HR. Please note that NOT ALL
strike outs and blue edits are changes from the current employee handbook-many where created in the course of
organization of the document.
You will notice in the draft that there are a few changes that have budgetary impact,they are listed below:
Any employee who accrues vacation may cash-out up to a total of 48 hours of vacation for general and Police This
has been 40 hours for general employees
City will pay$20 per month for the employee and/or spouse who sign up for membership in a gym or fitness
facility.This has been$15 per month
City Recreation Program/Event Benefit Policy: Each eligible employee and family member is given up to$150 in
activityfees percalendaryear.This has been $135
Certifications that merit a step raise: Economic Development-Added CEcD for Director and Assistant 6%and
Human Resources changed IPMA-SCP or IPMA-CP from Director to All FT Personnel
Recreation Added:
(CPRP) Certified parks and rec professional-All FT personnel
Master's Degree-All FT personnel
NRPA Event Management School(Two-year Cert) -Coordinator
1
NRPA supervisor/ Manager school(1 year Program) (Can betaken in place of conference)-
Manager
(CPRE) Certified parks and rec executive-Director
NRPA Directors school(Two-year cert) (Can be taken in place of conference)-Director
Planning Added: ICC Permit Technician for Administrative Assistant however this has already been the
practice,just not listed in the handbook.
Important changes for your review are in sections 303.12 (this verbiage is directlyfrom the Emergency Services
Operational Agreement), 611, 613.1, 810,they have notable revisions.
Policies that are entirely new are from Lexipol and are Federal Regulations or Best Practices are listed below:
For ease of use you can click on the chapter or section number in the Table of Contents to move directly to
that policy.
101
202
205
206
207
208
209
210
304
404
409
412
502
610
709
905
1000
1001
1002
1003
1004
1100
1101
1105
1106
1200
1201
Thank you for your service and all you do to make City of Rexburg a great place to work!!!!
Terri Hill, PHR SHRM-CP
HR Director
terri.hillC�rexbura.orq
REXBUR
office.208-372-2338
America's Family Community cell.208-313-0538
est 1883 Rexburg.orq I Engage.Rexburg.orq
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