HomeMy WebLinkAboutCouncil Minutes - June 26 2024.........................................................................................................................
City Council Minutes —June 26, 2024
Mayor Jerry Merrill
Council Members:
Bryanna Johnson Eric Erickson
Robert Chambers David Reeser
Colin Erickson Mikel Walker
(208) 3S9-3020
3S North 1" East
Rexburg, ID 83440
Rexburg.org I Engage.Rexburg.org
.....................................................................................
City staff:
Stephen Zollinger — City Attorney
Matt Nielson — Finance Officer
Keith Davidson — Public Works Director
Alan Parkinson — Planning & Zoning Administrator
Scott Johnson — Economic Development Director
Deborah Lovejoy — City Clerk
5:30 P.M. City Council and Planning & Zoning Training and Work Meeting
Planning and Zoning Staff:
Alan Parkinson — P&Z Administrator
Katie Jo Saurey — P&Z Administrative Assistant
Kyle Baldwin — Planner 1
Natalie Powell — Compliance Officer
Spencer Rammell — Commissioner Attorney
5:30 pm Work Meeting: Training & Land Use Statistics
Alan opened the work meeting summarizing the agenda as Attorney Rammell's training and a
presentation on Land Use Statistics. He mentioned that there is a new law concerning the area of
impact that may modify how the city interacts with the county for code amendments.
Councilmember E. Erickson started a brief discussion about Sugar City's requests to extend their
impact area. A County Planning & Zoning meeting will be held July 8th, 2024, at 5:30 pm to discuss the
latest application.
Alan began his presentation stating that it was put together last year and will be updated later this
year. He stated that the statistics include the area of impact and explained that the comprehensive plan
takes into consideration the roads, where the zoning map does not, resulting in a difference in acreage
in the first few slides. He walked through the slides, pointing out that Rexburg has the potential to
house 111,000 people using the existing zoning (including the impact area). Councilmember
Johnson stated that it is important to recognize that this doesn't mean that the impact area will be
annexed and worried that people would be upset to hear that. Alan responded that there is no reason to
expand the impact area or rezone if just trying to infill, and landowners still have the freedom to request
annexation into the city. Councilmember E. Erickson added that there will always be pressure to
expand the impact area because of people building in the county but wanting city services. Alan
conceded that land outside the city limits is cheaper than land inside city limits and some developers
want to buy cheap land, develop it, then request annexation into the city.
Alan explained that these statistics are meant to show the potential and areas of shortcomings of
available acreage. The group discussed the shortage of Light Industrial acreage and Commercial, with
the Mayor pointing out that once the airport moves it would be a good location for light industrial
zoning. Councilmember Johnson inquired about what is typical for commercial acreage in a city.
Alan answered that there is no standard since each city is different. He summarized that Rexburg has
been a college town and is shifting into a commercial element. The group briefly discussed levy rates
and tax income.
Attorney Rammell presented a case against the City of Boise where the findings of facts were deemed
insufficient. He suggested making sure that all reasons for a decision are made known on the record,
even if dissenting. Attorney Rammell gave an example of if traffic is contested during an application
and staff says a traffic study will be done, rather than making the conclusion that traffic doesn't apply or
isn't an issue, state on the record that any traffic concerns have been addressed by staff and will
continue to be monitored and addressed by staff. He indicated that this would require that staff and
legal counsel be more involved.
Councilmember Johnson stated she was confused and asked if Attorney Rammell was saying that if
city staff sign off on an application that the council has to rubber stamp it. Attorney RammeIl
responded no. Vince explained that he tries to explain a denial by saying it doesn't meet this ordinance,
or xyz reason. Councilmember E. Erickson added that it isn't enough to say it just doesn't fit.
Mayor Merrill added to deny for a reason, not just because you don't like it. Attorney Rammell
suggested not making a general statement without any reference, and if you disagree with staff, flush it
out on the record.
Attorney Rammell will work with Attorney Zollinger to create a legal memo of any changes in the
process moving forward. He reminded everyone that if notes are relied upon to make a decision, they
must be turned over to Deb to be part of the record. He finished by suggesting that that if the City
Council denies an application that Planning & Zoning recommended, or vice versa, acknowledge all the
reasons on the record.
Work Meeting Adjourned at 6:32 P.M.
Katie Jo Saurey — P&Z Administrative Assistant
6:3o P.M.
Council Member Chambers said the prayer.
Mayor Merrill led the pledge.
Roll Call of Council Members:
Attending: Council Member Johnson, Council Member Chambers, Council Member C. Erickson,
Council E. Erickson, Council Member Reeser (via zoom), Council President Walker and Mayor Merrill.
Welcome New Employees: Ty Beyeler — Wastewater Dept
Ty Beyeler introduced himself, he was born and raised in Leadore, Idaho on his family farm. He is the
fourth generation to work on that ranch. He and his wife have been married for six years and have two
children and one on the way due this week. He attended BYU-Idaho University and graduated four
years ago with a degree in Professional Studies with an emphasis on Plant and animal Science and a
background in accounting.
Public Comment: Items not on the agenda; limit 3 minutes; issues may be considered for
discussion on a future agenda. Please keep comments on point and respectful.
Elizabeth Crisp asked about the Pickle Ball Courts. She understands there is a budget of $38o,000 to
build the new courts and there was a survey advertised on Facebook that residents could take indicating
whether they were in favor of the city building the additional Pickle Ball Courts. Mayor Merrill clarified;
the additional Pickle Ball Courts that were going to be built at Nature Park are no longer going to be
built at that park. The new Pickle Ball Courts the city is proposing would be built near the baseball
quad.
Ms. Crisp asked how taxpayers were surveyed and how taxpayers were informed of the decisions the
city has made regarding the Pickle Ball Courts. There have been many residents asking for a fitness
center for many years. There are city residents who would much rather have that money spent
elsewhere, such as more playgrounds or a small fitness center.
Ms. Crisp asked how the decision was made to spend $38o,000 of taxpayer money for the Pickle Ball
Courts. Council Member Johnson said since she has been on the City Council for the last four and a half
years. The city has sent out several surveys through social media, the city's Engage Rexburg website,
and QRL Codes in the city newsletter to help determine the type of recreational items residents are
interested in having. The survey results indicated many residents had an interest in the Pickle Ball
Courts. As for the budget $38o,000, there are budget meetings through the month of May. During
those meetings, city staff made it really clear those pickleball courts were part of the budget.
Mayor Merrill said the city has tried to gain community involvement through the avenues mentioned
by Council Member Johnson. The budget meetings are open to the public and a public hearing
regarding the city budget is scheduled for the July 171h, City Council Meeting. He said it would be
unfeasible to send mailers to every citizen to inform them of every decision the Councilmembers are
considering.
Council Member C. Erickson suggested residents sign up to receive the City Council Meeting
Agendas to be informed of the items the Councilmembers are considering. Mayor Merrill mentioned in
the near future the city is going to have a web -application that residents can download to receive
notifications with information regarding all city departments.
Items from Council:
2
A. Committees: MEPI, Cultural Arts, Grants, School Board, MUSIC, MYAB, Traffic &
Safety, Emergency Services Board, Trails, Beautification, Parks, Recreation, Urban
Renewal, Airport, Golf Board, and Legacy Flight Museum
Council Member C. Erickson reported the GIS Department is mapping the irrigation lines at the
Teton Lakes Golf course. He said both golf courses are being used heavily by golf patrons. The revenues
indicate an increase compared to last year.
Council Member Johnson reported on the email received by a resident regarding the dog park
needing maintenance and wood chips spread out in muddy locations at that park. The Beautification
Committee Members could assist the Parks Department with spreading the wood chips as a service
project. She reported there are a lot of weeds on the trail near the Jr. High School. Mayor Merrill said
he will let the Parks and Street Departments know about the overgrown weeds. Both departments are
busy, and it may take longer for them to get the weeds cut down.
Council Member Walker reported the Americans with Disabilities Act (ADA) committee met for the
first-time yesterday. They voted in a committee chairman and vice chairman. They are scheduled to
meet again on July 91h.
Council Member Chambers reported the Urban Renewal Agency met today. They reviewed the
budget for each of the districts and are recommending approval of those budgets. A public hearing to
consider those budgets will be held on July 17, at 12:30 P.M. in the front conference room at City Hall.
The public hearing is published in the newspaper two times prior to the hearing. The Urban Renewal
Agency members are considering moving forward on some good projects. They are also anticipating
seeing more detailed plans of the downtown development project in August.
Council Member E. Erickson reported the Parks Department is continuing to make plans for the
first phase of the Teton River Park. They hope to begin moving dirt this summer. Council Member
Johnson asked if there are bids ready for the Teton River Park. Public Works Director Davidson replied,
he is waiting for the Department of Water Resources and the US Corps of Engineers for the stream bank
alteration permit.
Council Member Reeser reported he was out of town and could not make it back for the Legacy
Flight Museum Airshow and asked if the Airshow was well attended. City Clerk Lovejoy said there were
about io,000 people in attendance. Council Member C. Erickson said several citizens talked to him
about the Airshow and mentioned they were thrilled and loved the show; however, the set up for
parking could have been organized better. They suggested the parking could be set up similar to a ski
hill by putting down string in parking areas to keep vehicles in a straight line, so they don't become
jumbled.
Other Reports:
Staff Reports:
A. Information Technology: - Todd Smith
i. Bid Approval and Budget Adjustment for Access Control and Surveillance RFP.
IT Director Smith explained the access control system is aging. There is no integration between
access control and surveillance. There is also no mobile application. He said with the new system they
would incorporate new sites such as fiber huts, wells, etc., it would also provide better surveillance of
city -owned facilities.
IT Director Smith reviewed the timeline of the Access Control and Surveillance Request for Proposal.
Timeline
r, - RFP nistriNiteri
2 March 28 - RFP Responses Due
`3 Jtlnf, _ta - AWara L.b7 MV
\ 4 July 7 - Wrik
",In:err;ber 30 - Work Complete
IT Director Smith said he received 20 responses from 18 vendors (two proposed two different
solutions). The prices ranged from $158,000 to $630,000. He said he was able to narrow down the
Request for Proposals (RFPs) to eight by Avigilon-centric, then to four after telephone
conversations/interviews, and then down to two after in -person presentations.
IT Director Smith said the two vendors are M2 and Ednetics. He reviewed a summary of the quotes
from the two vendors after they conducted additional site visits. He is seeking City Council approval
for city staff to enter contract negotiations with M2. He said M2's surveillance quote is not the least
expensive solution; however, based on their qualifications, references, track record, experience, and
the quality of his interactions with their representatives, he feels they are the best option for this
project.
M2 cEdnetics
Surveillance 5297.673.07 $137,624,58
Premium Support $29,767.31
Access Control 5103.197.56 5125.651.12
Premium Support $107319.76
ACC7-Ent 513, 451 50
NVR $95.346.52
Installation 3279.,407 03
Material Discount {531.750.00.,
'+ otal 5440.957.70 5619.730.75
Mayor Merrill said the surveillance quote from M2 is more expensive than Ednetics; however,
surveillance is needed to help protect city infrastructure such as, parks, wells, etc.
Council Member C. Erickson said he has been pushing for additional surveillance back when he
was a police officer. He saw the importance of protecting city infrastureture many years ago when
he oversaw security of the city. The surveillance was not upgraded due to budget restraints. He said
now that there is budget money for the upgrade in surveillance, he would prefer the city to stop
using keys to access control panels, the panels should be acessed electronicaly. He emphasized the
importance of protecting the water wells and wastewater lift stations.
Council Member C. Erickson said he attended the meetings with IT Director Smith and these
two companies. The surveillance is on a computer that needs to be upgrated about every six months.
These companies do not install the equipment and forget about the equipment; therefore, avoiding
the issue of not being able to retrive camera footage because the cameras were not working or
leaving a door unlocked allowing access to infrastructure.
Council Member Johnson asked who would be managing the surveillance cameras. IT Director
Smith said the managing of the surveillance cameras is a partnership between the city IT
Department and M2. Council Member E. Erickson expressed his concerns with needing additional
personnel to monitor and maintain the surveillance cameras. IT Director Smith said additional IT
personnel will not be needed to monitor or maintain the surveillance cameras or the control access.
The initial costs for the access control and surveillance system are about $440,957.7o and the
annual fee will be about $40,000 for ten years.
Council Member Johnson asked IT Director Smith if the Police Department is on board to pull
camera footage? When teenagers trespassed at Rexburg Rapids a few years ago, the Police
Department didn't want to do anything about the incident because it took a lot of time to locate the
footage. IT Director Smith said he is already involved in pulling camera footage for the Police
Department about once a week; however, with the new system a police officer could be trained to
pull the footage. Council Member C. Erickson said the camera footage from the trespassing incident
at Rexburg Rapids had low visibility which made it difficult to identify the suspects.
Council Member Walker asked if surveillance cameras will be added to the baseball quad. IT
Director Smith replied they are installing two cameras at the baseball quad that will cover all four
fields and walkways.
Finance Officer Nielson reviewed the Budget Adjustment for the Access Control and Surveillance.
n
Dept: All Departments -Fiber Fund/WW Fiscal Year Affected: J2024
Expense Accounts to Receive Increased Budget:
Account:
1 1324-12-53-11�9Amount:1
234.000C
A C
Account:
824994952
Amount:
1,000,0)0
FUND TFR TO WWTP CONSTRUCTION FUND
Account:52435-U000
1 Amount:1
1,000.000
1 CONTINGENCY(WWTP)
TOTAL:1 2.234,000
Accounts Where Budget is Coming From:
Account:
82412-3999
IAmount:
800,700
FUND BALANCE CARRYOVER -BUDGET
Account:
82412-3350
1 Amount:
433,300
STATE GRANT
Account:
52399-3982
1 Amount:
1,000,000
FUND TFR IN FROM FIBER CONST FUND
TOTAL71 2,234,000
Net Expense less Revenue (This must be zero)
Coming From: Contingency:
Other Expense:
New Revenue: 2,234,000
TOTAL INCREASE
Reason for the Increase:
This Budget Adjustment is for the plan with the remaining ARPA funds that we received from the federal government
in prior years. The funds must be committed to be spent with an encumbrance by December of 2024. We are
recommending that we transfer $1.000.000 to the Wastewater Treatment Plant Construction Fund for the Headworks.
We are also recommending we allocate $434,000 for the access door reader/surveillance project to connect all the
city assets through the fiber ring. The anticipated expenses are $234,000 in FY 24 and $200,000 in FY 25.
Council Member Johnson asked Finance Officer Nielson if all of the funds in this Budget
Adjustment are leftover ARPA funds. Finance Officer Nielson explained not all of the funds are from the
ARPA grant, there is a million dollars from Urban Renewal and city contributions. He is earmarking the
the one million dollars left in ARPA to be spent on the wastewater treatment plant because he has to
report to the state how that money is spent. The state still needs to pay the city $433,300 for their
portion of the costs of the fiber ring.
Council Member C. Erickson moved to approve the Budget Adjustment for Access Control
and Surveillance; Council Member E. Erickson seconded the motion; Mayor Merrill asked for
a vote:
Those voting ave Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Council Member Chambers said some of his neighbors opted out of having fiber installed at their
property. He wondered in two years from now if that property changes ownership, does the new
owner have the option of having fiber installed? What kind of costs would they be looking at? IT
Director Smith explained there is no fiber connected to the house; however, there is fiber through
their street. A Silver Star representative has informed him that currently it is free to install fiber;
however, after they complete the fiber project there is going to be a cost associated with installation of
the fiber. They do not know what that cost is going to be; however, the estimated cost was low. They
are currently treating the fiber installation as a promotion to get as many people as possible on the
network for free.
IT Director Smith continued to explain there is absolutely no obligation to connect residents to
fiber. The residents should have the fiber installed because currently there is no cost to connect the
fiber lines to their house. They do not have to sign up for internet service from Lightbridge or any of
the other providers, the fiber would be connected in case they desired internet service at a later time.
He said having fiber connected would raise the resale value of their house so there is no reason why
they shouldn't have fiber connected to their house.
Council Member Chambers asked for the cutoff date of when residents can request fiber without
additional costs. IT Director Smith said Lightbridge would prefer the houses be connected at the time
they are in a neighborhood completing the fiber installation. He said if Lightbridge has already
completed the fiber installation in that neighborhood, there are mobilization fees that Lightbridge
would incur from contractors to go back to install fiber to a property. IT Director Smith clarified he
does not have an exact fee amount to have fiber installed to a house after the fact. He will contact the
5
Silver Star representative overseeing that aspect of the project to give a project update and ask him
directly about that fee.
Council Member E. Erickson added that there are residents that did not know they could have
fiber installed for free without having to sign up for internet service. He does not believe that was
made clear to the residents.
Council Member Walker asked if Lightbridge is going to charge new developments for fiber
installation. IT Director Smith explained Lightbridge's commitment to the city is that they would
cover everything that was within the city limits as far as the city as of December 31st, 2023. He was
made aware of a meeting between Silver Star and the Summerfield developers last week. He does not
have all of the information discussed at that meeting; however, Silver Star is interested in getting into
those subdivisions before the roads are constructed. He said Silver Star is not obligated by the
contract they have with the city to install fiber to those subdivisions.
B. Finance: -Matt Nielson
1. Financial Reports
Finance Officer Nielson reviewed the Treasurer's Expenditure Report by Fund. The city has spent
about 33% of the budget and is about 66% through the Fiscal Year. Council Member Johnson
questioned why the Entrepreneurial Fund is at a high percentage. Finance Officer Nielson replied, the
reason the Entrepreneurial Fund is significantly high is due to a pass -through grant of $500,000 for the
Entrepreneurial Center so the funds are shown as coming into the fund and immediately going back out
of the fund.
CITY OF REXBURG
TREASURER'S EXPENDITURE REPORT BY FUND
YEAR ENDING 5/31/2024 @ 66.7% OF THE FISCAL YEAR 2024
CASW
?FFRAT.Irp.S ^dHF" :P'T7, ANC -Fr FUND I%1J'F?,ITNT
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t 7GOAC0
Jf4
35 SEWER CAPITAL RESERVE
0
4.716
0
0
0
4,J1,
2.944.WO
04•
4,745.691
4,745.697
36 ARTS PROMULGATION
0
0
0
0
14.51f8
14.58a
iO.000
71%
165.096
165.0%
31 PARAMEDIC CARE WILDLAND
101,058
44,394
0
39.999
0
18&451
1.399,3DO
13%
467,851
506,469
38 PARKS IMPACT FEE CAPITAL
0
0
0
46997
17.W0
64,407
841.000
8%
390,168
390,768
39 TRAILS OF MADISON COUNTY
0
0
0
0
0
0
60,000
0%
299.875
29%875
40 ROMANCETHEATER
32.296
34.518
0
29.656
0
96,670
315AD0
31%
20,271
31,744
Al PARK CONSTRUCTION
0
0
0
0
0
0
495,000
0%
395,079
395,079
42 WATER CAPITAL CONSTRUCT
0
0
0
0
0
0
115,000
0%
0
0
43 STREET REPAIR7RECONSTRUCTION
0
15.321
0
39
0
15,365
3.152,%- 0
01
4.698.5511
4,903.351
CAM
PERSONNEL OPERATIONS OTHER CAPITAL TRANSFER 701FAL REVISED FUND N111101 M
f FUND EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPEIISE BUDGET SPEIET SALANCE BAL.AME
44
STREET NEWCONSTRUCTION
0
0
0
910.666 0
210,869
2.082,500
44'ro
-231,220
-228,050
41
AIRPORT OPERATIONS
10.397
8.436
12.719
0 0
31.552
61.300
51%
-12.852
-15,130
48
AIRPORT CONSTRUCTION
0
0
0
93 0
93
396,600
0%
79.664
79.6F.1
49
AIRPORT RELOCATION RESERVE
0
0
0
0 0
0
38.000
0%
1.065.139
1,065.139
50
GOLF COURSE OPERATIONS
264.9,:8
179.0%
35.889
209.734 0
689.667
1.369.900
50%
365.017
487,488
51
GOLF COURSE DEBT SERVICE
0
16.687
0
0 0
16,687
187,200
8%
-111,868
-151.8468
52
SEWER CAPITAL CONSTRUCTION
0
0
0
64.691 0
64,691
2.650,000
2%
-91.315
-40.795
53-58 LID CONSTRUCTION FUNDS
0
278
0
382.39E 0
382,676
2.950,000
13%
-1.236,315
-1.01.839
39-79
LID DEBT SERVICE FUNDS
0
0
0
0 0
0
594, 700
0%
-1 a70.235
-1.404.303
61
REXBURG CULTURAL ARTS
45.485
105.619
0
0 0
151.103
280.900
54%
1,424
4.8W
62
FIBER CONSTRUCTION
0
0
0
79,632 0
_79.632
200.000
40%
1.009,938
1.046.317
63
ENTREPRENEURIAL PROGRAMS
0
307.000
0
0 0
307,000
23.600
1301%
-55,817
55.817
84
N INTERCHANGE CONSTRUCTION
0
0
0
0 0
0
3,031.000
0%
0
0
85
COMM. SAFETY LIGHTING
0
27.056
0
557.122 0
624.178
570,000
110%
414.213
390,970
86
FIBER OPERATING
0
4.682
0
0 0
4.682
150.000
0%
44,709
45.3'18
91
SHOP WITH A COP
0
17.S53
0
0 0
17,853
17.000
105-1
48.044
48.044
93
AMBULANCE CAPITAL REPLACEMENT
0
0
0
0 0
402,600
W,6
422.703
421103
94
REXBURG ARTS COUNCIL TRUS-
0
0
0
0 0
0
0
0%
0
0
95
CITY 501c3 FOUNDATION
0
0
0
0 0
0
10.000
0%
5.%S
5.069
TOTAL $12,052,747 55.720,3W S2,588,638 54,037,731 $2.904,920 $27.304,599 582,129,008 33% SK175JM 55GA21,167
Citizens are invited to iropect ltle d, ia,l .d supporting records ofthe above financial statement.
his rewl Tan be fcund on ow m�,s:e arrv; x.r+JburO.ora finance paw-`nancialaeoorts
2. Budget Adjustment Approval for ADA Playground Equipment in Smith Park.
Finance Officer Nielson reviewed the Budget Adjustment for the ADA Playground Equipment in
Smith Park.
0
BUDGET ADJUSTMENT REQUEST FORM
Dept: Parks Fiscal Year Affected: 2024
Expense Accounts to Receive Increased Budget:
Account
143 -JJ3
mount:
64,000
1 SWINGANHIRL-SMITH
Account
Amount:
Account
I
Amount:
TOTAL: 64:000
Accounts Where Budget is Coming From:
Account
141438-3760
1Amount
25,000
CONTI RBUTI ON S+P RIVATE GRANTS
Account:
41438-6000
I Amount:1
39.000
1
1 CONTINGENCY -PARK CONSTRUCTION FUND
Account:
Amount:
TOTAL1 64.000
Net Expense less Revenue - (This must be zero)
Coming From: Contingency: 39.000
Other Expense:
New Revenue: 25.000
TOTAL INCREASE1 64.000
Reason for the Increase:
Internal Parks Staff has been working on an inclusive whirl design along with an ADA swing addition to Smith Park for
some time now. They are proposing the project be completed in Fiscal Year 2024. We have also received a grant from
the Christopher & Dana Reeve Foundation for S24,999 to go towards this project. We have also been setting aside
funds to do this project in the parks construction fund
Mayor Merrill mentioned he has a meeting with a local company that may donate $25,000 towards
the installation of the ADA playground equipment. He said if the donation is given by the company
there will not be a need to spend the full $64,000. The funds not used for the installation of the
playground could be put back into the Parks Construction Fund.
Council Member Johnson moved to approve the Budget Adjustment for the ADA
playground equipment in Smith Park; Council Member Chambers seconded the motion;
Mayor Merrill asked for a vote:
Those voting ape
Council Member Johnson
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
3. Budget Adjustment Approval for Tabernacle Tower Repair.
Those voting nay
none
Finance Officer Nielson explained about two months ago at a City Council meeting he reviewed
some change orders for both the Romance Theater and the tabernacle. The change orders for both the
tabernacle and Romance Theater were approved. The costs of those change orders were just over
$9o,000. The tabernacle change orders were awarded; however, they have not awarded the Romance
Theater change orders. When the contractor completed the cleaning and prepping at the tabernacle,
they came back with two large change orders, these two -change orders add up to over $50,000. He
reviewed the notes in the budget adjustment that indicate the work being completed as part of the
change orders.
BUDGET ADJUSTMENT REQUEST FORM
Dept: ITabernacle Fiscal Year Affected 2024
Expense Accounts to Receive Increased Budget:
Account:
04462-5521
IAmount:
50,300
MASONRY (REPOINTING)
AccountJ
I Amount:
Account:
01499-4904
1 Amount:
50.300
1
IFUND TFR OUT -TABERNACLE
TOTAL: 100.600
Accounts Where Budget is Coming From:
Account:
04399-3901
Amount:
50,300
FUND TFR IN -GENERAL FUND
Account:
Amount:
Account:01411-6000
Amount:
50,300
GEN FUND CONTINGENCY (V.10ULD LEA`. E
�4740D)
TOTAL: 100,600
Net Expense less Revenue - (This must be zero)
Coming From: Contingency: 50.300
Other Expense:
New Revenue:
TOTAL INCREASE -
Reason for the Increase:
As crews finished the cleaning at the Tabernacle and determined any additional damages, they discovered t.vo additional
change orders needed to fully address the outside of the buidlin . It includes a parapet cap stone replacement for S13.750
and Pin 7 cracks on toy ver stones and 9 displaced arch stones 5 36.500 for a total of $49.250. We had moved out budget
prior to address a change order on the Romance Theater in the amount of $91.250. We could v.ait on the Romance Theate
rather than pull from Contingency. Staff recommends we pull from contingency and address all change orders .vhile the
contractors are on site and mobilized. Romance job was modified with no price change to meet SHPO recommendations.
7
Finance Officer Nielson mentioned the price of the change orders for the Romance Theater are
staying the same. City staff contacted the State Historical Preservation for recommendations to
address the repair for the Romance Theater. Hydro -Tech, Inc. is the company completing the work
on the Romance Theater, they have agreed to adapt to the State Historical Preservation
recommendations.
Council Member E. Erickson asked if city staff foresees any additional change orders. Mayor
Merrill said the contractor has gone over the building thoroughly and does not foresee additional
change orders; however, it is difficult to guarantee that there will not be another change order.
Council Member Chambers asked if city staff has identified the roof drain problem at the Romance
Theater. Public Works Director Davidson explained they ran a camera down the drain and did not find
any problems with the drain. He asked Hydro -Tech to look at the drain, they did not see an issue with
the drain. They believe it could be damage from pressure wash when removing graffiti and some
oxidation occurring on the bricks.
Council Member Johnson expressed her concerns with the amount of funds spent on the
Tabernacle and Romance Theater especially when the money comes from the General Fund as does the
Police Department. The amount being spent on these buildings is the same amount the Police
Department had to cut from next year's budget. She would prefer to spend the funds on other places.
She suggested they wait to make the repairs on the Romance Theater because the funds were not in the
budget. Mayor Merrill said the city would be spending more money to have Hydro -Tech come back at a
later date to make the repairs on the Romance Theater.
Council Member E. Erickson added the determination to preserve these two buildings was made by
previous Councilmembers. He said if the current Councilmembers support that decision, then we must
recognize that the city is going to spend money on these buildings. As the current Councilmembers, we
need to determine whether or not to continue to preserve these buildings.
Council Member Chambers moved to approve the Budget Adjustment for the Tabernacle
Tower Repair; Council President Walker seconded the motion; Mayor Merrill asked for a vote:
Those voting ave
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Those voting nay
Council Member Johnson
4. Update on Squires Property 1256 N 2nd E preparing to send out RFP.
Finance Officer Nielson showed a map of the location of the Squires property located at 1256 N 2nd
E. This property was approved for surplus a couple of years ago and was listed for sell; however, the city
did not receive an offer at the minimum price.The property has more then doubled in price. He is
recommending submitting a Request for Proposal (RFP) to sell the property to maximize its highest and
best use. He and other city staff are meeting with the adjacent property owner to inform them about the
RFP and to determine if they would be willing to sell an additional one to two acres of there property to
a potential developer. There are over 30 people on the list that want to be made aware of the RFP for
when that property becomes available.
♦� f ` 1,..�. ••ter.
Mom• -_;�!• � . ,
C. Public Works: - Kieth Davidson
i. Surplus playground equipment and desk.
Public Works Director Davidson said the Police Department has an office desk to surplus. The
Rotary Park playground equipment needs surplus as well.
meow
Council Member Johnson mentioned some of the residents that live adjacent to the Rotary Park
were upset because city staff told them the playground equipment belonged to the city. City
Attorney Zollinger said the Rotary Club donated the land for the park and may have paid for the
equipment. There was a reversion clause in the contract that stated if the city decided not to
maintain the property as a park, it would revert back to the Rotary Club. At the time the city decided
not to use the property as a park, city staff asked the Rotary Club if they would be willing to donate
the property to the city. The proceeds from the sale of the property would be used for a different
park. There was a reversion process that city staff worked on to obtain the property back from the
Rotary Club.
Council Member E. Erickson moved to approve to Surplus the playground equipment and
desk; Council Member C. Erickson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye
Council Member Johnson
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Those voting nay
none
Public Works Director Davidson gave an update regarding the South Interchange. The Idaho
Transportation Department (ITD) is looking to open that interchange next Tuesday. The interchange
will not be totally complete; however, they are still going to open it up to traffic. ITD is looking to fully
close Main Street to work on the interchange on July 22❑d. They will first install all of the signal
equipment at the South Interchange and then they will install the signal equipment at the North
Interchange.
Discussion regarding installing the curbing and landscaping at the interchanges.
Council Member Chambers asked when they plan to reopen the Main Street Interchange after the
closing date of July 22nd. Public Works Director Davidson said they hope to reopen that interchange
before Labor Day.
Discussion regarding allowing pedestrians to walk through the Main Street Interchange when the work
is being completed. Public Works Director Davidson said there is a number for pedestrians to call for
assistance to get through the interchange during the construction phase. Council Member Johnson
asked when the crosswalk on Pioneer Road is going to be painted. Public Works Director Davidson said
Idaho Traffic Safety is working on painting the traffic lines throughout the city. They normally paint
during the night when there is less traffic. Council Member Johnson said not having the crosswalk
painted at the intersection of Pioneer Road and Park Street is dangerous when children are crossing the
road at that location.
Council Member Walker asked when they are going to fix the traffic signal on Yellowstone Highway
and University Boulevard. Public Works Director Davidson said they need to replace a cable that is not
connecting to the camera causing the signal to not work properly. They should have the signal fixed by
Tuesday.
Discussion regarding opening the road on 2nd East and Moody. Public Works Director Davidson
explained the contractor needs to pave the road where it was widened to tie into Moody. Once the road
E
is paved, they can open the road back up to two lanes. He does not have a date from the contractor of
when the road is going to be paved.
Council Member C. Erickson expressed his concerns about the city being divided from east to west
by the highway. He has talked to TTD several times about building an overpass over Moody Road or 7t'
South. He believes informing and working with the state legislators regarding the need for one of these
overpasses is a priority. The city and county do not have the funds to build the overpasses. Council
Member Johnson agreed that additional ways across the highway are needed and that should be a
priority because there is more development happening to the west of the city. Mayor Merrill said there
are grants funds to fund the design of the overpasses. He said they can continue to contact ITD about
adding the overpasses to their list.
Mayor's Report/Business:
Mayor Merrill reported the developer of the hockey rink will start the excavation of the ground where
the rink is going to be built. The developer's goal is to have the hockey rink built and ready to open by
December. There are a lot of people from Idaho Falls that go to Ogden, Utah to play hockey, they are
excited to have a hockey rink closer to where they live. Mayor Merrill said they will not need to tear out
the trail near the location of the rink because they straighten out the design of the building so that it
runs parallel to the trail.
Mayor Merrill reported Chari Hawkins from Rexburg, Idaho has made it to the Paris Olympics. She
finished second at the Olympic trials in Oregon.
Mayor Merrill reported the two lots of property, where the Rotary Park was located is under contract
for $115,000. Council Member Johnson asked if they are laying the path before the sale of the property
is finalized. Public Works Director Davidson said the buyer of the property has been informed there will
be a path in the easement of that property.
Items for Consideration:
A. Staff recommendation to approve Resolution 2024 - 07 hard copy records destruction
for accounts payable records and various hard copy contracts and miscellaneous
documents — Deborah Lovejoy
City Clerk Lovejoy reviewed Resolution 2024 -07.
Resolution Authorizing Destruction of Records
Resolution No 2024 - 07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REXBURG, IDAHO,
AUTHORIZING DESTRUCTION OF RECORDS.
WHEREAS, Idaho Code 50-907 requires the City Council to authorize destruction of semi-
permanent and temporary public records that have met the minimum retention period
provided by the city's records retention schedule and are no longer required by law or for city
business; and,
WHEREAS, the City Clerk of the City of Rexburg, Idaho has requested that certain records be
authorized for destruction; and,
WHEREAS, approval for the destruction of the below listed records has been obtained from
the Idaho State Historical Society and the City Attorney, as provided by Idaho Code 50-907.
See Attachment "Resolution 2024-0 7 for Destruction List"
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF
REXBURG, IDAHO, THAT THE FOLLOWING RECORDS ARE AUTHORIZED TO BE
DESTROYED.
The administrative staff of the City is authorized to take all necessary steps to carry out the
authorization provided by this Resolution.
PASSED BY THE CITY COUNCIL
SIGNED BY THE MAYOR
ATTEST:
Deborah Lovejoy, City Clerk
_,2024
, 2024
Jerry Merrill, City of Rexburg Mayor
10
Council Member C. Erickson moved to approve Resolution 2024 - 07 hard copy records
destruction for accounts payable records and various hard copy contracts and miscellaneous
documents; Council President Walker seconded the motion; Mayor Merrill asked for a vote:
Those voting aye
Council Member Johnson
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Those voting nay
none
B. Apartment project on 222 Moody Rd in Madison County requesting to connect to City Sewer
Services, Mark Health Developer.
Public Works Director Davidson explained the parcel at approximately 222 Moody Road is
requesting city water and sewer services. The property is outside the city limits; however, the property
is in the city's impact area. The city cannot service the property with gravity. The developer would need
to work with the District Health Department on a temporary system or install a pressure line to connect
to the city's pressure line that runs down 2nd East.
Public Works Director Davidson reviewed the connection and impact fees for developments inside
the city limits and the fees for water and sewer connection for a development that is outside the city
limits. The water and sewer capacity fees for the proposed 228 units is $447,336; however, if they were
inside the city limits with water and sewer capacity plus the impact fees the costs are $648,432. The
capacity and impact fees are one-time fees.
CITY OF REXBURG
CONNECTION & IMPACT FEES REXBURG
OUT OF CITY ESTIMATE DATE: 6/26/2024
CONNECTION FEES FEES UNITS TOTAL BALANCE DUE
WATER $427.50 223 1 $97,470 $97,470
SEWER $1,534.50 1 228 1 $349,866 $349,866
IMPACT FEES
FEES UNITS
TOTAL
BALANCE DUE
PARKS
$1,008
0
$0
$0
POLICE
$87
0
$0
$0
FIRE
$131
0
50
$0
STREETS
$310
0
$0
50
$447,336
CITY OF REXBURG e - r
CONNECTION & IMPACT FEES REXBURG
IN CITY ESTIMATE DATE: 6/26/2024
CONNECTION FEES FEES UNITS TOTAL BALANCE DUE
WATER 1 5285 228 $64,980 564.980
SEWER 1 $1,023 228 S233,244 $2.33,244
IMPACT FEES
FEES
UNITS
TOTAL
BALANCE DUE
PARKS
$1,008
228
$229,824
5229,824
POLICE
$87
228
$19,836
$19,936
FIRE
$131
228
529,868
$29,868
STREETS
$310
228
$70 680
$70,680
648,432
CITY OF REXBURG
CONNECTION & IMPACT FEES
REXBURG
DATE:
OUT & IN CITY ESTIMATE
6/26/2024TYPE:
Family Apartments
NAME: Moody Complex
CONNECTION FEES FEES
UNITS TOTAL
BALANCE DUE
WATER $427.50
228 $97,470
$97,,
SEWER $1,534.50
228 1 $349,866
5349,866
IMPACT FEES
FEES
UNITS
TOTAL
BALANCE DUE
PARKS
$1,008
228
$229,824
$229,824
POLICE
$87
228
$19,836
$19,836
FIRE
$131
228
$29,868
$29,868
STREETS
$310
228
$70,680
$70,680
$797,544
11
Council Member Johnson said she would prefer waiting for the property to be annexed into the city
before providing city services. Once they are annexed it would make calculating the fees much simpler
and they would not have to worry about setting a precedent for the future. Council Member C. Erickson
suggested the developer communicate with the adjacent property owners to determine if they desire to
be annexed into the city.
Mark Heath is the developer of the property. He explained the project is desirable, it will be an
apartment condominium arrangement with many amenities. The adjacent property owner is hesitant to
annex into the city. He understands the Councilmembers concerns about the impact fees, and he would
like to come to an agreement with the city regarding the fees. He said he would pay to install the
pressure line for the sewer, and in the development agreement it would state the impact fees would be
recuperated by the city when the unit is sold. City Attorney Zollinger said the development agreement
would indicate when the impact fees are collected whether they pay upfront or upon call for city
services.
Council Member Chambers moved to approve the Apartment Project at 222 Moody Road
in Madison County requesting to connect to city sewer services as discussed, Mark Health
Developer; Council President Walker seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Calendared Bills:
A. Second Reading: Those items which have been first read: NONE
B. Third Reading: Those items which have been second read:
1. Ordinance No 1315 Rezone 15 and 19 Sawtelle Ave from Mixed Use (MU) to
Community Business Center (CBC) #24-00226 — Alan Parkinson
Discussion:
ORDINANCE NO. 1315
Rezone 15 and ig Sawtelle Ave from Mixed Use (MU) to Community Business
Center (CBC) Zone
AN ORDINANCE AMENDING AND CHANGING THE ZONING
MAP OF THE CITY OF REXBURG, IDAHO, AND PROVIDING
THAT THE ZONED DESIGNATION OF THAT CERTAIN
PROPERTY HEREINAFTER DESCRIBED, SITUATED IN
REXBURG, MADISON COUNTY, IDAHO, BE CHANGED AS
HEREINAFTER DESIGNATED; AND PROVIDING WHEN THIS
ORDINANCE SHALL BECOME EFFECTIVE.
Proposed Rezone from Mixed Use
to Community Business Center
a
Ru<ek
> ..,..m,_.._.,.....
12
Council President Walker moved to approve Ordinance No 1315 the Rezone at 15 and 19
Sawtelle Avenue form Mixed Use (MU) to Community Business Center (CBC) and consider
third read; Council Member C. Erickson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye
Council Member Johnson
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Those voting nay
none
Consent Calendar: The consent calendar includes items, which require formal City Council
action, however, they are typically routine or not of great controversy. Individual Council
members may ask that any specific item be removed from the consent calendar for discussion
in greater detail. Explanatory information is included in the City Council's agenda packet
regarding these items.
A. Minutes from June 5, 2024, City Council Meeting
B. New Fireworks Stand Conditional Approval for JK Marketing;
dependent on passing Fire Inspection
C. Transfer of Off Premise Wine License to Vishnu, LLC for 15 N 12th W,
Mother Hibbard's
D. Approve the City of Rexburg Bills
Council President Walker moved to approve the Consent Calendar containing the
minutes, new fireworks stand conditional approval for JK Marketing dependent on passing
fire inspection, the Transfer of Off Premise Wine License to Vishnu, LLC for 15 N 12th W,
Mother Hibbard's and city bills; Council Member E. Erickson seconded the motion; Mayor
Merrill asked for a vote:
Those voting aye
Council Member Johnson
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Those voting nay
none
Discussion regarding the Councilmembers attending the Fourth of July Parade.
Adjournment 8:39 P.M.
Attest:
Marianna Gonzalez, Deputy City Clerk
APPROVED:
Jerry Merrill,`Mayor
v
13