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Home My WebLink AboutCouncil Minutes - June 5 2024+�O R G, tr, 9y r u r 9e<IS"ED tags City Council Minutes —June 5, 2024 Mayor Jerry Merrill Council Members: Bryanna Johnson Eric Erickson Robert Chambers David Reeser Colin Erickson Mikel Walker 4:oo Fiscal Year 2025 Budget Meeting (208) 359-3020 35 North 1" East Rexburg, ID 83440 Rexburg.org I Engage. Rexburg.org ........................................................................................... City staff. Stephen Zollinger — City Attorney Matt Nielson — Finance Officer Keith Davidson — Public Works Director Alan Parkinson — Planning & Zoning Administrator Scott Johnson — Economic Development Director Deborah Lovejoy — City Clerk Finance Officer Nielson reviewed the 2025 Budget Highlights. City of Rexburg 2025 Budget Highlights Total Budget: $92,598,200 up S10,469,200 from the 2024 amended budget. Operating Budget: S45,932,700 up S3.46 million from the 2024 personnel,'operationvother overhead expense amended budget A Cost -of -Living Adjustment (COLA) of 3.33% effective on the 10125r24 paycheck is included as well as a 12% increase in health benefits and an increase in PERSI benefits. Several new positions are also included The General Fund has S175.000 in Contingency budget for unforeseen increases in expenditures or reductions in revenues. A carryover of S1,045.400 was included in the general fund budgeted revenues to balance the budget. Revenue. including carryover and grants, available for street maintenance, reconstruction, and the construction of new streets is S11.44 million- The budget includes a 141','a decrease in highway user funds (fuel taxes) over the prior year of $371.000 to reflect the State estimates (Budget of S2.22 million in state taxes). We protect to spend over $2.7 million of carryover in the street funds. We anticipate receiving $2 million in Federal Grant Funds and over S688,000 from Urban Renewal Contributions. Franchise and Right of Way Charges are over $2.3 million with S50,000 reining from the Fiber Ring Lease. Major reconstruction street projects include the following • Reconstruction of Various Streets (LID 52 & 53) $ 2,862.000 o 1°' West - Main to 1" South :. 1v South - 2^a West to Center o 5th West • Yellowstone to 71, South Birch Avenue .• Park Street - Pioneer to Seagull Drive • Miscellaneous Seal CoafChip Sealing $ 240.000 lAajor new street construction projects include the following: • Overpass Studies-3 Location3-251A Match ('Federal Grant) $ 2.500.000 • Traffic Signal Upgrade-21a South & 2^a West S 250.000 • Street Viideningilmprovements-University Blvd -Near High School S 215.000 Street operating capital -Multiple items totaling $630.000, which includes Durapatch!Crack Sealing Equipment. Asphalt Roller. Loader. Tractor, Used Vacuum Truck (501/o share). Storage Shed. and a few other smaller projects. Community Safety Lighting Fund will continue to replace, add, and or upgrade light poles throughout the City ($555.600). Property tax revenues are estimated to increase about $420.000 over the 2024 budget for a total of $7.030,000. The current city property tax levy rate is still one of the lowest for most cites in southeast Idaho and other similar size cities. A portion of the estimated increase is coming from new construction (S100,000 or morel and a portion from foregone (S65.000). The largest portion of the increase is from the 3% increase allowed by state statute each vear. Three new full-time personnel positions were included in the budget for a Building Plumbing Inspector (1). Street Operator (1). and a Police Patrol Officer (1) Utility rate increases are being recommended in water, sewer, and garbage. Changes would be effective October 1, 2024. The current suggested cumulative increase for all city services ranges on average between 1 % and 2.7% (see Rexburg Utilities Sample Bills document). A typical residential resident would pay an additional 2.79b or S3.25 per month A public hearing will be held for recommended rate changes. The Utility Departments intend to finish up a rate study for capacity and utility fees. Major water construction projects incude well:10 building and booster construction for S575.000, water line replacements and extensions of S850.000. The water operatinq budget also has some significant capital items, including a hvdrant fill station, used camel truck, the building of a shop extensiontstorage building ($700.000), purchasing and changing meters to radio reads ($325,000). and improvements at well k57 and 1�1l6 ($390,000). The Sanitation cepanment plans to purchase a new garbage truck (6335,000) and to build a new shop ($800.0001. nt'uasc m ite fiscal year 2025 budget is $2,650.000 for the Wastewater Treatment Plant Construction Fund; for which we received a Federal Grant of $1.33 million. Also included $6.9 million for replace mentioversizing of a gravity fed sewer line and lift station and the addition of a pressure line to provide improved collections and expand capacity for the Northwest side of the city. Revenues for the sewer line project include contributions from other cries that use that infrastructure of over $2.2 Million and a Federal Grant of over $3.6 Million. The wastewater operating budget also includes sewer line replacements and extensions of $1 Million. Wanewa{er Collections also has $568,000 in the budget for a new Aquatech cleaning truck. Th-r- are several lift stations projects n the budget !tat include an upgrade to the lift station at the Airport on Main Street ($425,000) ano a new lift station on 12, West near the Aderra Subdivision ($600,000). A new septic pump station is in tFe budget for S650,000. Another larg- sewer project is anew wastewater line from the Northwest corner of the city to the Sewer Plant that includes a new lift station. This project s about $2.8 Million and is being funded 65 % by the City and 35 % by the Urban Renewal Agency. The Airport Environmental Assessment for S700 000 is in :he budget as an FA -A prcjec- These prc-jecs are funded a?p-O malely y'v% by to ::AA., Lip t0 5% by the State of Idaho. and the rest by the City and the County. The City is selling as de reserve unct to meet the.r poron of any mach To relocate d1e airport- The city projects to has,e $1.13 million of reserve set aside by the end of =fiscal Year 2025. The budget includes a transfer to a reserve fund from the general fund cf $300.000 to ccn:rue sav:nc for a future municipal building andor police station. The Parks impact Fund ^a_ bucketed :c comp eye Phase I of :.he New Park on the Teton River be:we n Earner Dairy Road and 7' Norh $1.1 Million. The badge; includes a ecnrbu?en fnin the Jrban Renewal A.21ency :c hey with, that project of S600,000. The city a1s, ;tans to finalize the design of a new park on 51' West on the Steiner Property n 225 as wei1. The Park Construction Fund budos includes a new Lean -To Storage Area at the Pars hcp (S135.000). The Final phase of Radio System Upgrades paid in r.e Police and Fire Cepa-tments will also, occur. The budget for capital improvements at +,e Romance Theatre includes a remodel of the storage area downstairs in the front of the building and new wall sconces and chandeliers. Bct onects are to ba funded using Art Promulgation Dcilars. The Tabernacle Legacy Campaign ,ti.:il continue, and the cry plans to replace the sewer line to the building. add+!•.e new HVAC system ($350,000), and beg n Phase I of the Remodel if a grant and or contributions can be received totaling Si _2 Million. The city has entered Am a Public Private Agreement at Riverside Park writ a Develcper :c ucnsruct an Ice Hockey Rink. IJder tme the building facilty and imprrovements rill Ir- fully donated back to the city (6240.000 in 2025 Budget}. The cly has agreed to provide parking and pay some upfront buirding, cconntct n, and ,:Idler fees and stars a budget cf S200-000 fr these cost -- Golf ha two large cap l pun F aseslp-c c s in ucirg a rough mower ($110,000) and the remodel of the bathrooms and other areas within the Teton Lakes Clubhouse ($160.0001. TFe City and _curty are Planning :c se- aside $60 CG'J or mo neat several years tc save up to replace the irrigation system at Teton Lakes that is new.,nq end cf lie. The ci-y Plans to cc -;;ate :he connection of all City Assets wigi tfY new = ber Rirg and wit: continue to work to help provide an open access ne7work tnat wi'I b= made a,4!abie to residents and businesses in Rexburg m ite fsure- Council Member Johnson said the Police Chief has expressed his concerns with needing a new police station sooner than later. Discussion regarding combining the county and city administrative offices. Finance Officer Nielson mentioned the Fire Department is looking to build a fire station in the Burton area and to add an addition to the main station. Finance Officer Nielson reviewed the General Fund Balance Carryover. General Fund Balance Carryover Estimated with All Recommended After Actual Actual Estimated Requests prior to Cuts Budget Cuts Fund Balance as of beginning of year ActUal'FOrecast,Budgeted Carryover(shortage) Net available as of and of the year 2022 S i .011.926 S 881.448 2023 S G,fm0 L 74 S 40.502 2024 S ;? S I ".=10,, Inl3j 2025 S 5.434,d'- S 2420,500) 2025 S - S .45.-u: S 6,901,374 S 6,941.876 $ 5,934,976 S 3,614,476 S 4.889,576 Expenditures including Contingency Less Contingency Net Expenditures S 17.523.322 S - S 15.B33.790 S - S 18,294.500 S - S 20.5u8,200 S 285000) S 19.229.600 S t 175.000 S 17,523,322 $ 15,833,790 S 18,294.500 S 20.313,200 S 19.064.600 Minimum Reserve 1a of Expenditures: 25% Amount Above Minimum Reserve: 25% S 4.380.831 S 2,520,644 S 3-958.447 S 2,983.428 S 4.573.625 S 1.361.351 S ,V8,300 S (1,563,924) S 4.763.650 S 125,926 Actual Percentage 39.38% 43.84% 32.44% 17.30% 25.66% Maximum Reserve °-o of Expenditures 33% =•mount over Onder' 33% S 5.782.696 S 'I.1 18,678 1 S 5,225. 151 S 1,716.725 S '3.037, 1,95 S i 102.2091 S 1-1,703,356 S 3.1g8.880 S 6.288.018 S 1,398.442i Finance Officer Nielson reviewed the General Fund Transfers - Subsidies. The recreation administrative expenses are directly out of the General Fund and are not included in the recreation programs fund. General Fund Transfers -Subsidies _ 2022 Actual 2023 Actual 2024 Forecast 2025 Budget Dollar Increase Percentage Increase FUND TFR -RECREATION PROGRAMS $ 122,517 S 79,911 S 10,100 $ 14,800 4,7D0 46.5% FUND TFR -TABERNACLE $ 119,892 $ 204.599 $ 905,600 S 400.100 (405,500) -50.3 % FUND TFR -DARE S 8,500 S 8,500 S 81500 5 6,000 FUND TFR - FIRE STAT BLDG 5 - S - S - S 85,000 85,wo FUND TFR- JOINT FIRE OPERATION $ 1,313,697 S 1,491,198 5 1,86.1,500 S 1,924,51>0 60,000 3.2% FUND TFR-JOINT FIRE EQUIP S 35,000 S 65,D04 S 65,000 S 65,D00 - 0.0% FUND TFR -R RAPIDS CAP REPLACE 5 65,004 S 65,004 S 25,D00 S 20,000 15,000) -20.0 % FUND TFR AEGACV FLIGHT MUSEUM $ 15,000 S 15,000 S 15,DD0 $ 13,000 (2,000) -13.3% FUND TFR-NEW CITY/POL BLDG RES $ 400,OD0 5 400,000 5 425,000 5 300,000 (125,DDo) -29.4% FUND TFR-TRAILS FUND 5 30,000 S 30,000 S 30,OD0 S 10,000 (20,000) -66.7% FUND TFR -ROMANCE THEATER S 73,902 S 172.473 S 248.300 $ 76,4D0 (171,900) -69.2% FUND TFR-PARKS CAP RESERVE 5 50,004 S 210,723 $ - S 92,600 92,600 FUND TFR- AIRPORT OPERATIONS 5 19,987 S 16,000 5 20,000 S 18.500 (115m) -7.5% FUND TFR-AIRPORT CONSTRUCTION $ 7,932 S 7,944 S 30.000 S 22,500 (7.500) -25.0% FUND TER -AIRPORT RELO.RESERVE 5 20,004 S 20,004 $ 10,000 5 5,000 (5,000) -50.0% FUND TFR -GOLF OPERATIONS 5 491100 S 50,000 5 25,300 S - (25,300) _100.0% FUNDTFR- GOLF DEBT SERVICE $ 25,000 S 24,996 $ 111,900 S 60,000 (51,900) -46A% FUND TFR -REXBURG CULTURAL ART $ 49,754 5 151.867 5 131,100 S 117,5n0 (13,600) -10.4% FUND TFR-FIBER RESERVE $ 3,161,912 S - 5 - 5 - _ FUND TF-ENTREPRENEURIAL EFFORT $ 11000 S 15,000 S - S FUND TFR-FIBER OPER $ 72,500 S 183,842 $ 5 - $ 5,639,605 $ 3,211,059 $ 3,825,300 S 3,230,900 $ (594,400) -15.5% Discussion regarding the Pickle Ball Courts and the possibility of restriping the Tennis Ball Courts at Porter Park to include Pickle Ball Court lines. Council Member Johnson suggested the bids include the cost for asphalt courts. Finance Officer Nielson reviewed the Street Fund, Sanitation Fund, Water Fund and Wastewater Fund forecasted carryover totals for Fiscal Year 2024 and 2025. 0 Street Funds 2024 Forecasted Fund Description Fund Carryover 2025 Carryover Street Operations 2 $ 5 Street Impact 33 $ 2,035,600 $ 2.270,600 Stfeel Repair 43 S 2,464,8W $ 638,500 _ New Street Construction 1 441 S 1,013.500 1 $ 436.900 Total S 5,513,900 $ 3,346,000 Sanitation Fund 2024 2025 Year End Forecasted Year End Budgeted Fund Description Fund Reserve' _Reserve' Notes N I, Shop and Garbage Truck to Reduce Kes�lve OAn,tAtlun OperaDone G 1 CG3 , 0a GOD "GJ Water Funds 2024 2025 Year End Forecasted Year End Budgeted Fund Description Fund Reserve' Reserve" Notes Water operations 2fi S 6,756.724 $ 2,346.500 $ 5,058.724 Water Capital Reserve J4 $ 1,524.600 Water Capital Construction 42 $ Transfer m to zero out fund 7nI., S 9.103.224 S R sAt zed Wastewater Funds 2024 2025 Year End Forecasted Year End Budgeted Fund Description Fund Reserve' Reserve* Notes Sewer Operations 1 271 1 15 6,357.323 1 $ 3.414.023 1 Large Capital Projects in FY 24 Budget Sewer Capital Reserve 1 35 $ 3.740.600 1 $ 1 056,500 Transfer in from Fund 27 and 35 to zero Sewer Plant Construction 52 is is out fund Total $ 10,097,923 5 4,470,623 Discussion regarding water rights and how the city is situated with the water rights. Finance Officer Nielson reviewed the budget request for capital project and new personnel. Discussion regarding a new sound system for the city council chambers. There is difficulty hearing city staff not using a microphone. f H C 1 lJ 1 t I I H I I J —1 K I 2 CITY OF REXBURG BUDGET REQUEST FOR CAPITAL & NEW PERSONNEL 2025 GENERAL FUND DEPARTMENTS Fulli Funding Request Recom- Dept Amount t. Or Object Descri lion Request Ratio__ Total nendalion Total kolas cut 3 4 IRP(,WT 3+ca3 4549 IAIRPCR-RRCGATICN RESERVE aD.DDD 100% 30.UW `:, U7(iL_ Irc.T:s.Yl be sronn n:x: year - 5 1HPDRi 01r,"F? 4949 j57ORFOF It NI 'OR 1HACIfAi 55,90D 50% 27,500 0 P• 013 ric FlscmM::c7 6 ^,1,LTI.HAL ARTS GE NEHAL FUND SLa513Y 01499 4981 CUT RACK CN PROGRd.BANG OR COVER MOR: WAGE WITH ARTS PRCMULGATIO4 132.500 IDO% 132.5W 117.5DO 117. 500 Irnu4eAi.s Pienw'6atm Sum.,y y S' 5 Y. fran S35 K to S50 K. Paisar""I used x, be fury eoverad t y Vk flomukia'rn FYlbperxonnee 'cs:. a! S%K 7 -0014G14C; DEVLLOP ENT 01412 4640 �FLACL H SCFIWAR! AWIJAL SLBSCR*IICN 26,500 100% 26.500 26.500 21; 5O0 9t_ SeN.,-.oi1'Iraekrg So6wae-A Canmi!k: s8ayk3 Le (enneC to p+dl and wen ca a aer the ne 1 1, nIXi515 C 8 - 013. 39� [:m I - .• 1.G 1 0 1UO% 0 -50.0130 -50 CAO U,t S' s .o . a 9 F1'AVCIAL MANAGEMENT 31415 415 NEWSOFIIYARE SET 5.WO IOC% 5.000 0 0 10 FI41 OIAN 14916 11111110.1. S7AI HI I: I; SAVINGS 150,OD0 1. 150.000 85.000 x� i aKpO h:K mx)dyr Ass Fes_ d Kt rl2ea5e IvIdIu11 Cmbulion 11 11 FIRL IRE 174300 4109 HA RE 3 NEW F T E M I SSMARAMEOICS 0 34% 0 0 Not askklg form Nudged .ntli FY25. Vary w4 e: y we Can atl0rd That rl FY26 0 0 1AW 5187 EXTRtCAIlON FOOLS FIRE 8.000 34% 2 720 2,720 13 :tRE WIN 51% FIRE HOSE 5,000 34% 1,700 1,700 u 14 IRE 17,30 5191 110r, OOR rIN15•I 16.W0 33% 5.326 D Deft!7'7 15 IRE 17480 5201 A111 "1104 FIRE 6,500 34% 2.210 2,210 0 16 !RE 7743G 5149 RADIO SYSTEM I.PGRAC£SMI II 147,000 33% 48.510 48,510 0 17 bRE 11480 5199 BUHLDING REbWEL NEW MATTRESSES 9.000 33% 2.970 2.970 143.110 0 18 'JGMT MUSEUM 014r 44-224 FUND IHANSFER TO FL O n MUSEUM 15.0001 1OG 15.000 13,000 I3.Oeo 25 XPLF 014W 4951 1 F R TO GOLF 10 SAVE FOR IRRIGAI ON 1150D0 100 85,(YX GO= 60 DDO 27 ,T 01414 5010 USED VEHICLE -TRUCK 15,000 100% 15.000 15 OCC 0 281t 01414 3106 (?ARIUCUL)A BACKUP SERVER 25.0001 IW% 25,000 25,GOO 0 29 I 01414 57N NETWORK MAINT5IPGRAUE 5000 100% 5.D00 5. GOO 0 --- _ 0 30 IT 01414 6317 FEFLACE FMONE SYSTEM 500(10 t00% 50 DOO W.00O 31 11 01414 5318 SOJNC>AvSYSTEb.=ff;IL CHAMBERS 85.000 100% 85.000 a 950(t0^Kmowsfl (k11+wi I. ,know aboil new build q ml buy betler poo irr 32 PARKS 01436 SO1n USED V'EMCLE 20,ODD 100% 20.000 18.500 Buy Ver cic Corwlg Of Lease 33 P ARKS 01439 yT41 GAI OR - 15.000 700% I5 = 15.000 0 34 ARKS 01436 5809 1 RETAM NG WALLLEAN 7D STORAGE 135,D00 100% 135.000 95.DD0 From V'n0!Yea'sAw-cowder 55(3.000 bore brpicl Fees 35 ARKS 31439 5706 318.500 f00% 316.500 318. 500 —_ Gran Parcig IVJ%dcmt -- 0 -- —� - 0 AiARKS4W. I OIAW)NO G7447 5156 1PORTIRPAIII-IMIONESTRYGRAN7 BUNKER RAY.E 14D00 100% 1400D 14,OW 37 ARKS 01190 4941 7'f,Klrttall COAYIFK (i(WFRFOSII6YIL4iI 400,D00 t0(1% 40I1,f100 0 38 . ARKS 01494 4941 PARKS CAPITAL RESERVE SET ASIDE 8(L.000 IOU% 60.IX30 7,600 458,6W _ Govrae cary04"ir A. H C U E r G R I J K ' CITY OF REXBURG BUDGET REQUEST FOR CAPITAL 8 NEW PERSONNEL 2025 GENERAL FUND DEPARTMENTS Full Fundin Request[ Recom- Do". Amount Dept. Org ObJect Desert do t Ratio Total mendetion Total Ntbea cut 3 39 FC', 11,E OARI UI499 4y08 FUNO TFR DARE PROGRAM 8.500 I(YJ`b P.500 6,000 Reserve Suf4aenllarekXe. 383.4m coning :n tram a kxval giant. CHI H 1 PWAK-1 Sale ket d S74 300 F.". only 1 officer 40 POI.ICF PATROL 01420 4109 HIRE 1 NEW PATROL O=FICERS 232,000 In 232,000 157,700 41 42 FICA K;E PATRCT Pot ICE PATROL 01420 01420 43-314391 5 1 % SMALL TOO;4JSWA.T SPEED SIGN 75.400 5,000 100% 100% 75.400 5,000 45.000 U Cul taWA and ais'19ze - - Appy!ci pants 43 FOLICE ADMMSTRATtON 01421 3W PERMITS PARKING .130.000 100% 130 W0 -+75.500 35% Incteasemattes 9YUI 44 PEA K;t ADM MS I Rknob 01421 10 PT TO F I -BUDGE TAOM AEC XZ-W 52,000 10(1% ,UAW 0 I" erciQh b;v_Fl Io do this F"roily 5FT Cffnm 45 POLCE ADM.NISTRATK)n T421 393 SMALL TOOLB'EOUPWENT USED VEHK;LGPARKING 27,500 100% 27,5DO 18.000 Cul back aid mor4ite 45 POLICE ACABNISTRATION 01421 IS03 15,000 G.000 14U,90U 100% 100% 100% 15,GD0 6,WU 146,900 13,500 0 746,900 guy VeNce CcrrN 0 lease 0 47 45 1PULFLI POJCF A04A'MS1RA1M AL4AMSTHAT 1% 01421 !1!2L 5245 5349 Ct%%t%BOX RA010SYSTFU UPGRADES 49 50 POLICE DETECTIVES Put V:A%WAI CONTROL 01422 4390 SIMII TOOLS SLWI IO:MS G.5C0 7,400 100% 100'%, 6,500 5,000 01423 43W 7400 6,000 Cut bWi and PWIVe 51 JWXICE COMM P(k KING 01475 4393 SMALL TOOLS 5,10DI 18,000 100% 100%J 5.1 DO 18,000 AO001 10.DD0 226AN 10,000 52 1111m 3BZCkm 01417 WID USED VEHICLE Finance Officer Nielson said the Police Department is looking to increase the parking permits rates. City Hall staff also assign parking permits to surrounding businesses and they are determining if there should be a charge assessed to those permits. 5J ECRCA'MN D1449 5557 ICE RM B:OG PPP 2W.000 100% 200.00D 200.000 'nal ADY+DnIs TBID. large etpens8'i nay o:cur 7n summer 0 54 REXSIAFiG RAPIDS 01449 4923 FlJNO TFR TO REXBURG RAPIDS 35,W0 1DD% 100% 35.000 3c�11D0 20.000 0 220.O+Xi C xnsiks—knJ—,y once We have 5nal='.. 55 RpNNCF 1HEATER 40454 5,121 hIOTORIZ-D FLY SYSTFI&CURTANS 30.DOO 56 R01tANCE TWAIEN ;40464 5562 BULOING RE VOOELSTORAGE AREAREM ARSAI ROCK L'D'�= 25,000 100% 25.00C 25.000 FLmdM try v,1?•[1rMfigA:en Trans* p 57 ROMANCE TFEATER iadaM 6566 REAR "IYOOW`S C€h'TER STREET COORS 13 o06 1 W% 13.f%10 0 FkVC CA 0 ge: a 9fa: NO1 a prr.. dy 53 ROVAWE TIEATER 40tS4 5571 LIGIiT14G-CFiAM1EUER,WALL SCONCES 30DIx1 ;00% 30,W0 30.W0 f;slded br Al P•cmu4a:dn ih 0 53 ROAtANCE TFEAiFR 63/55 5565 1M_£0 BROADCAST E01%PSENT NSOE 110G !0.000 1DDP% IO,ODO 0 55.000 -08-YrAa P:sorry Dontspend unti! heartr— RBOC 60 TABERNACLE 1YAS3 5:71 MIISEIAt `-%H61T A5YOvfl.ENTS 1s.OW 1Ix!% te,DOC 13,000 61 TARNAC.E 04462 5516 SEINER LPiE REPcACE4ERT TO SLOG SO.000 100X 50,070 50.000 0 62 TABERNACLE I044i2 551 B:HLD.'VG REAL07E_PiL15El 1.2W,OW 'Ott% 1.ZOf1.0W 1,2W,000 OMy do A receive SL2Mbon r GrantLTSxslrtx4ons p 63 TABERNACLE 104462 5519 .WWACSYSTEM 350.DDO 100% 350,Ox 350.000 1.G13.000 T804125](W Mode to-, CNIYOer 64 RAILS T 4% GEN FUND TFR TO TRAAS FUND 30.000 1 W% 30.000 10.000 10.000 65 CITY ILAILLPOIJEE 3DG 499 FLJaC TPRSul CITY Rai' (.ICE BLCO RESERVE 4S000O 100% 450.000 3W.W0 300000 66 GENERA1Rat10EPT5 31 146-2 U s funds subsidlz by general fund 100% D -Y3?00 -36.700 see sepxa;e Srlem 67 GEWRALFUtADPPTS. 101 4@y3 —m-I I ni.img-incIudes funds subsrdlze by General fund 100% 0 0 0 0 68 C TIN _ 1 It �RI V;,ENC'f EtrtRA. FUV: 285.000 '.OD% 285.1YR' 175.COO 175,CCA 69ITOTAL 5,035.3001 4,879,738 3,441,B/0 3,d41,6/0 1,438,12. Finance Officer Nielson noted the savings if the Councilmembers decided not to build the Pickle Ball courts. CITY OF REXBURG BUDGET REQUEST FOR CAPITAL & NEW PERSONNEL 2025 GENERAL FUND DEPARTMENTS I Full Funding Request Reeom- With COLA 3.374"AW1 Projected Carryover Prior to Cuts Less Amounts Cut 1.438,1 Reduction in not revenue from cuts .63.0 Need to Cut or Carryover 1,045,4 Mayor!CFO Recommend to Not buila Pickle Ball Courts in FY 2024 302,600 53vmgs on Transfer Percent of If Pickle Bat! Amounts Expenses Court is gold 2024 FY FORECASTED CARRYOVER $ 6,934.976 , 32-44% 30.5rk T•ansf� 3270 K caves YE carry" P' 543.40) n Fund 41 CARRYOVER TO BALANCE BUDGET $ 1,0/5,400 2025 PROJECTEDFYYECARRYOVER $4,989,576 25.66^/0 24.24%1,—yn,�end celY2sn12Cd r,!'ruys ein Fuse 41 2026 $ 18,29d.500 Prior Year Forecasted Expense Less Contingency 2025 S 19,054.600 Budget Year Forocastod Expense Less Contingency 2025 $ 125,926 Amount Over (Under) minimum 25% at the and of Fiscal Year 2025 $ 1,398,442 Additional amount needed to get to 33 % Finance Officer Nielson reviewed the 2025 personnel requests. FISCAL YEAR 2025 PERSONNEL REQUESTS Ope t—ri Annual Wage( Aetuai Armuaf Annual Expenses/OT Benefit/ Budget Final Budget Proposed Fund Dept Head, Mayor, CFO Department Employee Position Wage Benefit Wages Operational Requan Recommendation Source Step Grade Notes New Positions LOPS 6RANI-541,657/year Police PATROL OFFICER 56.583 42,400 11,000 115,983 $ 116AM $ General Fund 5 15 for three years LOPS GRAN(-583.G61/pear Police PATROL OFFICER 56.583 4240O 17.000 115,983 $ 116.000 5 11G.000 General Fund 5 17 for three rears Mcve ham current Pan rime posilk— (2) ro full POLICE-ADMIN nme poraiw,. RPqursl Police CUSTOMFR SERVICE CLERK 3%780 40,000 2,200 81,980 S 52NO 5 - General Fund 5 'ur<ludes a reMrction Dram 6 total for —,-t PT .,t would only tore if p.:mtit Building lU MECHANICAL Building Safety growth caMinuasaM Inspection INPSECTOR I 63,t:66 43,500 10,800 117,966 S 118,000 S 118,D00 Fund 9 17 demand is (here Streets STREET OPERATOR 1 44,723 40,500 9.300 6H,523 S 86,500 S 68,500 General Fund Emergency Holz In F%' 2025 LIkeh Services IIHt FIUH I LN/LMI 54,415 42,OW 13,800 110,215 S - $ General Fund 5 1, Need S mare m Pr 2OZ6 ERt@TgOni;y N— m FY ?W9 I idly Services FIRE FIGHTER./EMT 54,415 42,000 13,800 I70,215 $ S - General Fund 5 14 Need 3 more m FY 2026 Emergency Narre in FY 2025-ukety Services FIREFIGHTER/EMT 54,415 47,000 13,900 110,215 $ $ - General Fund 5 14 N_H a,.mr tY 7n,f. Lceklrg ec re4uee; as sous Cultural Arts TECH MANAGER 43,005 40,000 3,000 8fisi 5 $ ? - Ferwra! FUMi 5 tbd as FY'G. Totals S 467,594 S 374,800 S 94,700 S 937,094 S 576,500 $ 322,500 Total Fiscal Year Net Budget Increase for Now Positions $ 576,500 $ 322,500 General Fund Only $ 370,000 $ 116,Wo Finance Officer Nielson reviewed the Capital Assests From Fiscal Year 2025 Budget report. The report is sorted by department. The environmental assessment is a large cost item. Discussion regarding the costs of the design and landscape for the interchanges. Capital Assets from Fiscal Year 2025 Budget Paid with Capital Assets from Fiscal Year 2025 Budget 2025 Adopted General Paid witt Depaiment Org Object Account Description Budget Revenues 202S Adopted Genera Airport 48447 5777 INHOUSE ENGINEERING/GRANTAUDIT $9,000 $4,500 Department Ong Object Account Description Budget Revenue! Airport 48447 5780 ENVIRONMENTAL ASSESSMENT 57001000 Sanitation 25433 5218 90 GAL BINS S28,000 Aquatic Center 23440 5213 TOWER STAIR REPAIR/REPAINT $37,500 537,5W Sanhati r, 25433 5032 TRUCK $33S.CW Budding Safety 28418 5041 VEHICLES $52,000 Sanhation 25433 5543 NEW FLOOR/SHOP SBoo,wo Economic Development 83454 5350 SMALL EQUIP-ENTRPR MAKER SPACE $61000 Shop 01432 5257 CRANE -A FRAME 514,800 Fiber 82412 5813 FIBER INITIATIVE CONSTRUCTION $200,000 Streets 02431 5166 SNOW EQUIP-GATE/PUSHER/ICE Box $20,C00 Fire 174RO 5190 FIRE. HOSE/R011FR FIRE $5,000 $3,300 Streets 02431 5616 PEDESTRIAN CROSS 5JGNAL/HAWK 5 $20,000 Fire 17499 5201 AIR MONITOR(FIRE) S6,500 $4,290 511eets 44431 5866 SIGNAL CONNECTION PROJ-1/2 DIF $20,000 Fire 17480 5187 K-12 SAW/EKTRICATIONTOOLS FIRE $8,000 55,280 51-1, 07431 5014 CAMEL. TRUCK USED 33. 33%$TREE 1 $50,tk10 Fire 17480 5562 BUILD REMODEL -SLEEP AREA/BAYDR S9,000 S3,000 Streets 02431 5511 BUILDING ADDITION/STORAGE SHED SFr0,000 Fire 37480 5524 STORAGE BLDG-ARCHER-1/3 SPLIT 5100,000 Street, 02431 5164 TRACK HOE/TRACTOR S65,000 fire 11480 5349 RADIOSYSTEMUPGRADES SWAY 5747,000 549,000 Streets 02431 5163 DURAPATCH/CRACK SEALING EQUIPM SI75,GW Fire 18480 S963 RESCUE VEHICLE (RI) $375,000 S187,500 Streets 02431 SD44 ASPHALT COMPACTOR/ROLLER 5140,000 Golf 50437 5590 STORAGE SHOP/LANDSCAPE STORAGE $5,000 Streets 44431 5759 ROW-URA/Ne ROAD.DIF.2W-SUNRISE 5140,000 Golf 50437 5575 NEW CARPET-TETON LAKES $10,000 Streets 02431 5864 LOADER S1S0,000 Golf 50437 5789 TL-EXPAND PARKING LOT SOUTH S20,L)w Streets 44431 5793 INTERCHANGE DESIGNSAANDSCAPE S150,000 Golf 50436 S785 REBUILD MAINLINE 530,OW Streets 44431 57S6 SW-UNIV-YELLro-HIGHSCHOOL-URA 5215,000 Golf 50437 5338 CUSHMAN UIILIIY TRUCKS'fER 540,000 Strrets .13,131 5728 SEAL COAI/CHIP OR SLURRY SEAL $740,000 Golf 50437 5333 ROUGH MOWER -USED $210,000 Streets Struts 43431 5798 44431 51165 RECONST PIONEER, YLWSTN. UNIV SIGNAL UPGRADE-2ND S R. 2ND W S243,DYJ $250,000 Golf 50437 SWBUILD REMODEL -LOCKER RM/SIDING S1601000 Streets 56431 SWO CONSTR COSTS-CONT RACIOR $362,IX70 Information Technology 01414 5224 IT-NFTWORK 1v4AINT/UPGRADE $5,000 $5,000 Streets 44431 5771 CONTRIBUTED CAPITAL OFFSET 5500,DO0 Information Technology 01414 5010 USED VCHICLE $15,000 $1S,0W Strrets 85431 5811 I ARGF. STREET I IGHTING PROJECTS 5555,6W Information Technology 01414 5106 BARRACUDA BACKUP SERVER $25,000 525,000 Streets 44431 5861 OVERPASS -MOODY, 7th5, Polel.ne S7,5W,W0 Information lechrrology 1J14 t» S:iL REPLACE PHONE SYSTEM $� WO $ri0.� Streets 57431 5808 CONSTRUCTION COSTS -CONTRACTOR 52,5W,000 Legacy Flight Museum 244GS 5041 VEHICLE/ARMY TANK S130,000 Tabernacle 04462 5575 SEWER LINE REPLACEMENTTASIDE BLDG $50,000 Museum of Rexburg 04463 S522 MUS. REMODEL/NEW EXHIBIT SPACE 513,000 513,0(X) Tabernacle 04462 5540 NEW HVG ASIDE 350.000 $350,000 Parks 95438 593/ CAPITAL. $5,100 Tabernacle 5543 REN4 DEL BUILDING REMODEL ,200,000 $1,20o,OW $1,2W,000 Parks 01442 5156 BUNKER RAKE 514,000 $14,000 Trails 39438 3943A 5653 2 E UNDERPASS-TAP7.34 MATCH S7W,0W $7.340 Parks 01438 5242 FOUR WHEELER/GATOR 515,DW $15,000 Trails 39438 5857 2E TO RIVERSIUE-TAP-7.34 MATCH S530,5W $38,939 Parks 02439 5003 VEHICLE $18.500 $18,5W Wastewater Collections 27475 5661 MANHOLE REHAB PROJECTS $15,0W Parks 38,138 5704 STEINER PARK DEVELOPMENT -GRANT W'000 Wastewater Collection, 27475 5291 LIFT STATION PUMP REPLACEMENTS 517,WO Parks 41438 5609 REPLACE ONCRETE SLAB/REI. WALL $135,000 $85,DDD Vyastewacer Collections 27475 5287 PUMP RE FURNISHING $24,1XX) Parks 01438 5706 PORTER PARK CAP-URS FORS GRANT S318,500 Wastewater Coler6cos 2747S 5960 WW PRESSURE LINE-BARNEY DAIRY SiD0.030 Parks 38438 5/03 TETON RIVER PARK DE.VFLOPMENT 51,200,000 lNa,irwairr Collections 27475 5668 WW EXTENSION PROJECTS 5250,030 Planning and Zoni ng 01417 5010 VEHICLE 510,000 510.0DO Wastewater Collections 27475 5669 WW LINE REPLACEMENT PROJECTS S250,030 Police 01425 5858 E-BIKE 56,000 Sr'DDO Wastewater Collections 27475 5659 LID/OWTWN(301 WW PROJECTS $400,IX)0 Police 01421 5003 VEHICLE $13,500 513,500 Wastewater Colloel 27475 5851 LIFT ST-US 20-AIRPORT $425,000 Police 07421 5525 IMPACT FEE UPOT/FACILITY STUDY $75,000 Wastewater Collecuarw R4475 5879 WW LIFT STATION 65%CITY/35%URA S500,000 Police 01421 5349 RAD;C SYSTEM UPGRADES 5146,9W 5146,9W Wastewater Collectons 27475 5U14 CAMEL TRUCK-Aquatech $568,1W Recreation 01449 5867 ICE RINK BLDG PPP 5200,000 S200,000 Wastewater Collections 27475 SB68 NEW LIFT STAT UPSIZE-ADERRA $600,DW Recreation 01449 5771 CONTRIBUTED ICE RINK BUILDING S240,000 4V4stewater Collections 94475 5828 WVJ OVERS121NG-6SMCITY/35"1,URA $2,281,000 Romance Theater 40464 5562 BUILDING REMODEL 525,OW Wastrwater Collections 27475 5658 GRAVITYLINF REPLACF-LIFT-MOODY $6,892 DOO Runrance Theater 40464 5571 LIGHTING-CHANDELIER/WALL SCONC $30,000 'Wastewater Treatment 27435 5286 PUMP RCFURBI5HING S15,G00 Sanitahnn 25433 SR59 UTILITY RATE STUDY $10,000 Waslewaler Treatment 27435 S280 SCADA UPGRADE -ADDITIONS 517,000 Finance Officer Nielson reviewed Rexburg Utilities Sample Bills Report and the recommended calculations. He said the funds generated from water and wastewater are invested to hopefuly increase the amount to cover depreciation and future capacity. Capital Assets from Fiscal Year 2025 Budget Paid with 2025 Adapted General Department Oil Object Account Description Budget Revenues Wastewater Treatment 27435 5260 LAB EQUIPMENT/SAMPLING EQUIP $25,5W Wastewater Treatment 27435 5859 WW UTILITY RATE STUDY S30,01) Wastewater Treatment 27435 5039 PICKUPS/UTILITY SEUS S53,D00 Wl stewawrTreatment 27435 5266 SEPTIC PUMP STATION 5650,000 Wastewater Treatment 52435 5791 PLANT UPGRADE(sp:O w/-MYE) 52.650,0DO Water 26434 S243 SECURITY SYS/CAMERA/GATE CAM S201000 Water 26434 5859 WATER UTILITY RATE STUDY S30,OW Water 26434 5036 PICKUP TRUCK SS0,000 Water 2643.1 5239 HYDRANTS S60,000 Wale, 26434 5854 HYDRANT FILL STATION S75,000 Water 26434 5014 CAMEL TRUCK USED 66.67% WTR $100,000 Water 26434 5255 METERS 51W,000 Water 26434 5254 WELL 5/7-NEWPUMP/N40TOR/REPIPE SI50,000 Water 94434 51126 WATERLINES/OVERSIZING 5150,000 Water 26434 5632 LID/DWNTWN(30) WATER PROJECTS S200,000 Water 26434 5638 WELLR3861MPROVEMENTS/GENERATOR 5240,000 Water 26434 5668 WATER LINE EXTENSION PROJECTS 5250,000 Water 26434 5669 WATERLINE REPLACEMENT PROJECTS S250,000 Water 26434 5256 CHANGE TO RADIO READS $325,000 Water 42434 5726 WELL#10, BLDG, BOUSTER,4S ROOF $575,000 Water 26434 5545 BUILDING PURCHASE/STORAGE BLDG $700,000 FY 2025 BUDGET TOTAL $35,422,D00 S2,557,549 FY 2024 ORIGINAL BUDGET TOTAL 5Z9,592,00 $2,195.9W --- - - Difference $5,630'aw $361,649 General Fund Rexburg Utilities Sample Bills REXBURG RESIDENT -SAMPLE BILL New Fiscal Year 2025 Effective Uate IUJ i/2024 314 Inch Meter Monthly Average OLDi NEW INCREASE INCREASE SEWER (Gallons it 1000) 7 53.85 54.20 0.35 0.6% WATER (Gallons x 1000) 23 41,03 42.28 1.25 _ 3.1% GARBAGE 9DG Weekly 25.71 26.98 1.65 6.5% LIGHTING 1 1.651 1.65 0,00 0.0% TOTAL 121.841 125.09 3.25 2.715 REXBURG APARTMENT COMPLEX -SAMPLE BILL 21nch Meter Monthly Average OLDI NEW INCREASE INCREASE SEWER (Gallons x 1000) N 352.5E 354.86 2.30 0.7% WATER (Gallons x 1000) 82 204.72 210.58 5.06 2.9% GARBAGE 3 d Sin x 2 Was 173.52 173.00 .0.52 -0.3% LIGHTING 28 46.20 46.20 0.00 0.0% TOTAL 777.00 784.64 7.94 1.0% REXBURG BUSINESS -SAMPLE BILL 314 inch Meter Monthly Average OLD NEW INCREASE1 INCREASE SEWER (Gallons x 10(m) 25 145.11 146.36 1.251 0.9% WATER (Gallons x 1000) 92 108.11 111.94 7.73 3.1 GARBAGE 3 yd Bin Weikly 86.76 86.50 -0.26 .0.3% LIGHTING 1 3.30 3.30 0.001 0.0% TOTAL 343.28 348.00 4.721 1.4% Each utility account is unique. The above sample bills are based on a 5 year average for account types. To see a chan0e in rates for a specific properly. please conlact the Utility Billing Clerk In The City of Rexburg Finance Department Discussion regarding the increase to the garbage and recycling. 2025 Calculation Staff Fiscal Year Recommendation Recommendation 1.95% increase in rate change to Sugar/Teton Sewer treatment fees 8 99a/, increase to Rexburg Take Calculated Recommendation uOIUme fees for treatment No increase in base fees Water Increase base fee 2 5% and increase volume TakeCalculated Recommendation fee 3 7'% Bill 75% of recycle cost directly to each curbside customer and remaining to volume fee for all customers 6 52% increase to 90 gallonfweekly Garbage pickup customer 30% decrease for large Take Calculated Recommendation volume 3 yard customers Tipping Fees charged to City will be increasing 25 % ($1001ton new rate) Finance Officer Nielson reviewed the Sanitation Rate Calculations Report. He said if the city stopped recycling there would be a savings of $261,072; however, there would be an increase to the Madison County tipping fees because of the additional garbage that is no longer being recycled. SANITATION RATE CALCULATION Effecl:va 1 1It2D24 ,. I Y ') Rex3l.Rt- 2023 2024 202SIl 2 Year 25433 _ ACTUAL FORECAST! ESTIMATED ---VOLUME--- a PICKUPI Perrent IAGGTr M ACCT NAME. '�PFruFs EXPENSES' EXPENSES SHARE COSTS COSTS Increase OPERATING COST _ _ - , -- 4100 SALARIES _ t '+v8� :+9r� 316.000 337,700 fOTx. 33,2''3 14%� 4107 MERIT RAISES 0, 01 7 13% 3 4109 ADD NEW POS.-SCM - - - - J 0 0 4150 OVERTIME FT 23.96 20.0130 __ 22,000 135; _ 2,200 4160 PART-TIME WAGES -PS CLEANUP 7 '.)C'7.DC0 10`14 41 00 ACCRUED LEAVE 6.0_ _ 4i 5-50 3S5 3E0 4200 BENEFITS _ _ 180JW iJ'' 18.v7D 0' 4240 PERS! PENSION EXP ADJ 30.000 10`!5 3.0c9 42SO WiC SURCHARGE - iC0 3°f� 10 - 4251 W;C REFUND t . t -•1 ��--' •4.OG3 13`f5 -4C3 _.._ 4270 UNIFORMS 503 13?�' 53 - 4290 WELLNESS PROGRAM 303 tJ'4. 33 TOTAL PERSONNE'. 535.955 546,500! 572,9C0 0 =. 57,290 515.610 75 4300 SUPPLIES- i4330 IJANITOR & SUPPLIES _- 3C;' _ _ _ _ -_ -- '_.DCO 7R.0G3 5;tryo--;3a.7G:) T 4350 ,FUEL &OIL - --- - 4360 POSTAGE 725 Sc0 503 Oda 3 4400 DRUG TESTINGlBACKGROUND t? 200 2CJ JY4 20 _ 4430 HIRED WORK 1 96 XQ 1200 0 4431 ENGINEERING-SMAL'_PROJECTS �2(: 500 1.500 T%= 4452 MADISON CO. TIPPING FEES C•J.D00 1 375 OC3 1011'% 375.0GD 3Jg' 4453 ;RECYCLING CONTRACT -quarter dir bill __' D00 26-OCJ 100111'6 26_D03 0 4460 'INSURANCE 9 -_ - -.9QC1 14 103 25''s'i 3.525 4470 `RAVEL,'MEETINGS 1 :=='- ` 4CO 7.500 0°%c D s490 BANKING FEES 1 -- -- 4491 CREDIT CARD FEES _ -- "3 000 13.200 2% D 4495 ISTATEMENT BILLING _ _ ' 8 OD0 18.000 V.4 4600 _ 'PUBLISHING � " 100 100 014 Oi 4510 PHONE _ b INTERNET 49' 2 AO 2.5vO 0k 25D 4520 HEAT 6 LIGHTS --__:-'�'. 3 300 3.500 elk C' J 4600 R.EP_AIRS•BUIL_DING5 _ _ 1 3:i2 SWI 500 C% 4610 'REP-EOUW ENT �68, 165000 fi6003 75A 49.54C _. -- --'B - 4623 _ 'BIN REPAIR i-'IR 9406 3,090 19C°A 3 C00 4640 1COMP.PROG.REPAIR 5-'_ 0000 10.2DO C•'.i CI TOTAL OPERATING COSTS 1.505,599 1,619, 1,857,7D0; 93',1-731.295 126,405 23°4 FIXED COSTS 4677 'DEPRECIATION -_J4. 'SCC9C 4679 BAD DEBT WRITEOFF 11i1 1 23C 1,2D0' 5c'k 4690 _ - 1LiaslLtrY Loss C. C 2,3DO' SC%�.---- 4830 IGIS OVERHEAD t3C eSJC 25,WO CIA IC 4840 RIGHT OF WAY CHARGE ,. _ 0t 75% 149 Cc: P. 4550 SHOP EXPEN5E _ _ 165.000 76% tt3 -C 4860 IAS5ET SECURITY _ - 1 _ --_ i9,43C 75% 14 ,7C 4870 !ASSET DISPOSAL_ _ _ _ C, C"AC I 4890 GEN, OVERHEAD 404 753r11 4-;:i : 441 800 C"-. C: 6000 CONTINGENCY _ _ - C' 21 TOTAL FIXED COSTS 288,3791 91,474,400' 3B '-, 416,675, 657.7251 94.80C N GRAND TO -AL 2,93:,924 3,40,500 3,505,000 8311- 2,206,26C FPS SA. F GF cOUIPMF.NT, I LESS PORTION OF DIREC' BILL TO i;ljjHS IN- c-USTCt: FR ON RECYCLE,-195,300 :.FSS -I-C h BIN 'A-LES' -56.530 _ 56 500 ;:c+;�trL''Ia'ge:te'Itin S1C3 ANNUALC057S'tORECOVER 1,552,960 1,299,740 3,252.700 Torl 9,11ed 24C2 2024 FORECAST REVENUE 1,940.01X1 1,360000 3,3CO.000 2024 PER UNIT CHARGE 5.73 4.48 2024 9ILLED UNITS 338,59�- 3C3.571 COST PER; CU. YARD: PICKUP' 1 $5.77 ' $4.28 Add Portion of Recycic Cost Directly to Curbside C.'LI5ttNrer (Adel n,fnctly to Monthly Rate) year inarevse n 3 2. for tipping fees arc driving me Increase In expenses. 2 Year increase In ,o a OLD INCREASE expenses was approximately 20r":. Increase to residential from passing an �5% of recycling cngt directly to residents with residenfl;+l recycle bins. Decrease to COMmerclal Users by dtrett billing to TOTAL TOTAL ON residents for 75".e of Recycling versus billing recycling to volume. We are recommending passing the rate char. e eife tive ct bcr 1. 2024 MONTHLY MONTHLY OLD ::,1'_ RATE RATE RATE B 90 CAN i'0.35 100'.•'h 5•027 103C% S26.96 525.31 .352% s1.8`_ G 90 CAN 55 20 : 50'.ro $685 5�a r : S18.34 $16.57 13 C•5;K.St 7, 1.5YdBIN 37.4721 334io e'712 .163 5 551.841 $52.37 -' Ct 5053) 2Yd BIN 5'6.25 445'v -' SiZ12 16n r?ti Sfi3.37 563.$1 -0 C-9°5 iSf.44i 3Yd9IN yn9.N. 66$:i: _ S•.?'272I 1667% f36.5D1 $86.76 -0=3"': ($025) 3781 25433 s780 3 11` Finance Officer Nielson reviewed the Madison County Share of Budgets for Joint Operation with the City of Rexburg. Madison County Share of Budgets for Joint Operations with the City of Rexburg Fiscal Year Oct - Sept 2024 2024 2025 Amounts Not Billed/Paid Rtrrintar Yet Budget Note- 50% share of costs not covered by grants - The City will match what the County does. Airport Construction 30,000 22.500 20,000 18.500 Airport Operations 50/50 split The City projects to have S1.13 million in Savings to Move Airport- savings by Fiscal Year 2025 Yearend. Informational Only 10,000 5,000 Emergency Manager Position. Homeland EMPG (Emergency Grant passed on to cover expenses in Management Performance operating fund. Grant) 82,000 62 _ 84,800 Forecasted in FY 24 at S135,100 Over Ambulance District Operations Budget. Matt Let Chiefs know to cutback Reimbursement 2,004,600 759, 2,153.700 some Ambulance Capital JProjected Carryover FY25 YE is $1.27 Replacement Fund 93 402,600 403,000 Million 701 Fire Station Building Fund 85,000 New in FY 2025 Dare 8,500 6,000 GIS 269,000 283,000 50/50 split Golf Course Operations 25,300 - 50150 split Golf Course Debt New Set Aside to Replace Irrigation System Service/Capital Savings Fund - 60.000 in 5 plus years FY 25 City and County pay $10,000 each and sponsor pays $15,000. Total cost Fire Works 7,500 10 000 $35,000 City pays this amount as well 10% increase Legacy Flight Museum -hangar in FY 25 lease pmt to airport operations 1.485 1 Ei35 50% of cost for insurance/storage rent as Legacy Flight Museum per agreement. Insurance (Estimated Amt) 15.000 13 000 2.875.985 1.484.602.54 3.146.135 Adjournment 6:12 P.M. 6:3o P.M. Odeo index 0:02:47 Council Member E. Erickson said the prayer. Council Member Chambers led the pledge. Roll Call of Council Members: Attending: Council Member Johnson, Council Member Chambers, Council Member Colin Erickson (via zoom), Council Member Eric Erickson, Council President Walker and Mayor Merrill. Council Member Reeser did not attend the meeting. Amend the Agenda as per Idaho State Statute §74-204(4)(b): Amendment to include Item 8(C)(2) Bid Approval for Sunrise Sewer Project Council Member Chambers moved to Amend the Agenda as per Idaho State Statute §74- 204(4)(b): Amendment to include Item 8(C)(2) Bid Approval for Sunrise Sewer Project; Council President Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Welcome New Employees: NONE Public Comment: Items not on the agenda; limit 3 minutes; issues may be considered for discussion on future agenda. Please keep comments on point and respectful. Thomas Atkinson expressed his concerns regarding the lack of a traffic control device at the intersection of South 3rd West and West 4th South near his home. He noticed there is a traffic light being installed at the intersection of Trejo and Yellowstone Highway which isn't far from where he and his wife live. He stated there is as much traffic at the South 3rd West and West 4th South intersection as the Trejo & Yellowstone Highway intersection. He requested some type of traffic control measure be installed at that intersection near his home. He suggested the two traffic control measures, either a four-way stop or traffic light. Public Works Director Davidson mentioned a traffic count is being completed by a city intern so they can determine which type of traffic control measure is needed at that intersection. Public Hearing 6:30 P.M. Declaration to sell municipal real property located at approximately 245 Rodney Dr, Rexburg, ID — Matt Nielson Finance Officer Nielson reviewed a map of the property on the overhead screen. He added if the Councilmembers approve the sale of the property, then a local realtor would list the two lots. The city is not required to establish a minimum sale price; however, they can establish a minimum sale price if that is their desire. VA Y Mayor Merrill opened the public hearing. Public Testimony in favor of the proposal (5-minute limit): Public Testimony neutral to the proposal (5-minute limit): Public Testimony opposed to the proposal (5-minute limit): Mayor Merrill closed the public hearing. Council Member E. Erickson asked about the easement that is part of the parcel to the south. He wondered what infrastructure would be placed in that easement. Finance Officer Nielson replied there is a plan to build a trail that connects to the existing trail behind the stadium. Council President Walker moved to sell municipal real property located at approximately 245 Rodney Drive, Rexburg, Idaho; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay none Staff Reports: A. Finance: -Matt Nielson 1. Approval Tentative Fiscal Year 2025 Budget and Set Public Hearing for July 17, 2024, at 6:30 P.M. Mayor Merrill explained he and the Councilmembers reviewed the Tentative Fiscal Year 2025 Budget earlier during the work meeting. Council Member E. Erickson moved to approve to Set a Public Hearing for the Tentative Fiscal Year 2025 Budget on July 17, 2024, at 6:30 P.M.; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay none B. Building Department: -Bret Stoddard Building Official Stoddard explained the Building Department has three different valuation reports to keep track of the building projects taking place in the city. There is the 12 month Valuation Report that gives a summary of all of the building projects for that particular year. There is the 6 month valuation report and the monthly Valuation Report that is uploaded to the Council Member Packets on the first meeting of the month. He reviewed the monthly Valuation Report. There are new businesses coming to Rexburg including: Dutch Brothers, Hobby Lobby, Chipotle, Starbucks, Sterling Medical, Pony Express Carwash, and Good to Go Gas Station. Building Safety Depatunom Building Valuation Report 35N. istE. REXI3URG D D I Rexburg, E3440 6rm3�, From: 05N1/2024 To: 05131R024 Phone: (2urq, -30 v; ttw.re>tburg.org :6 CNn Jw cial - Rr11o<kl 24S):`_2 F,PRFFNSE385401 (''Wa23ro-R-1 Tew-.1-1 10SS 512oiW J.'nWe I.b4Ron u:canmen aar5na t_c 311,WDS —5:000 UW 459, 1.8X 23O]6e2 R.PRR,.B105a0010 BY ui Marl i—vi7-I.—R,;,, men: 31, 510W Yoy Pcn9 SOD] $7.1 V1 DO SOW 1,1i50J5:W New Cornmerclal Building 2a 171 RPRTAR400100:0 Centhx.Cae Deng'-iKw Cmltaercl.N BN2 10255 reeawere H.7 Sum I5u13era ILC Smx.z SWde:r u< B27 $20.8:.Cal $13,5730D MATS Cg 2, M.45700 2Ap0121 RFRHNRFAO102:0 !c9:)ebwctm,`,ute1]]I -lbw Ofte $59 S 1'eYPa9bne Su:e Bart Ste:ene JF.:c i•«em 3,530 53:42 DO $3,696W 34_72.00 65b, 93400 5,i N-5,,el1 CN, =01 23.MT30 RPR04R'A901DO40 CWVe Deebl-tin C4mnl WBIEO 115mwteF'e?re Eic Haler Rwt..[me�uOon. LS 67e3 31:.11100 $11,62100 SI i,"05,CO 1MS7:.W Nsw Skmis F—Ily Reside— :4-00144 RPR1I1DRDOID210 115:5Axe Dr-f#w SIR 1152 SwMy 3:.610.Do WA 1:.03 S5.D04.00 373.24:.W 24-0O:B5 RPP,15FW21VAC, 2150 N'6005-U.. SIR 21.YJ N. UOS 5,sph Me Ck k. ,., Hens... ua 4,01: 5:.E1000 S4,70500 SS.DN 00 M.039.74 :4.003a6 1-5F6012W71, E5912275 W - Hew SIR 6555=5. S+ arde C.. n'.:clvx Hcm.s. Lv 2..3 $2610DO A. V, S5.0040 u1,291.53 2a-00349 RPR15FK15O0`A 2_^00 :Y 690 S - lbw SIR 22MW6905 .Mcrae Chop c.r_nnw n,...va. W. 3,231 S2.610.00 53,93600 S5.004.Do 458,6C.'.T Single Family. Additian 2a-00332 fiPP. i<I,+.D50201E0 126E Si— C. -A-1 1235 Stale Cr 1-1 P1x .n SO.03 1I111 6] $0 0 2a.0yla RP CP50000p60 1:9 C_ P4 ce-:.atltlxn _: CIaY.sa I— Tayk.lA:.CruAen Nx..c14n AgaGs LL� 50.00 S699,DO SD.00 557,15E 5 99.093 $ 0,90 $7.860,362.70 C. Public Works: - Keith Davidson i. Bid Approval for 2024 Slurry Seal Project Public Works Director Davidson reviewed the bids he received for the 2024 Slurry Seal Project. There were a total of three companies that submitted a bid and the low bid was received by American Pavement & Preservation. ,L) ;� D TAB \ 1L) 1 I1,1. A E.CT: 2(-C-I j t_U R I:Y L (3:00I'NI) CONTRACTOR/COMPANY NAME: BID AMOUNT: APPARENT LOW BIDDER: Council Member Johnson moved to approve the low bid of $156,310 from American Pavement & Preservation for the 2024 Slurry Seal Project; Council President Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. 2. Bid Approval for Sunrise Sewer Project Public Works Director Davidson reviewed the bids he received for the Sunrise Sewer Project. Edstrom Construction submitted the low bid at $372,263. The new sewer line will run from Sunrise Drive to tie into the exsisting main sewer line on 5Th West. He said the reason for the new sewer line is to move sewer capacity to the South Liftstation instead of the nth South Liftstation. 9 En®nms zstimaze Edstrom Knlf Rica Iter No. It.. Desc ' ' ■ U it Bid Qv2stiry Usk Bid Price Bid A--t L-sit Bid Price Bid Anout U it Bid Price Bid Anosst Sasiran- Se- 501.4.1A.1 Cr tcSewff- S'SDR?j LF 3600 S 25.D0 S 90,000-00 S 26-30 S 94,680.00 S 14.00 S 50,400.00 301306.41A.1 Grmty Sew -a ilau Native Gr-Aia¢_ (irencLmx-3cddma3ac1�1 LF 3270 S 55.00 S 1-9-850-00 S _3.?0 S 110,199-00 S 60.00 S 196,200-00 301306.4.1 Al Gant?- Sever i7au A6pa8 Street rend^3eddc�c.3arF3119'. hak) LF 330 S 225.Do S '.4,250.00 S 126-W S 41,580.D0 S 160.00 S 52,900.00 2030.4-1-A.1 A ' 1lanheles to Grade Ea S 1,000.Dor116 00.00 S 1,595.00 S 4?85.00 $ 9_50.00 S 2,850.00 5023.1A.1 48' Saoitr: Sena Mmbek T. A EA 8 S 5.750.0000-00 S 3,825.00 S 30,600.D0 S 5,380.00 S 43,040.00 slxcw Rod Eacaat m CI' 100 S 'Jo.0000.00 S 225.00 S 22,500.00 5 100.00 S 10,000.00 Street Cosshaetios (Sssrise & Hifl iea) St& alkR-o l SY 15 S15_00 'e.00 S35.00 S `25.00 S32.00 S 4S0.0o 20L.4.1A.1 202.4.6A.1 1?' Ezcmation, bac7diC t compaction for sidewalk SS' 15 S30.00 50:00 540.00 S 600.00 5110.00 S 1,650.00706.4.1E-1 Cma-ete Side,a6:lnstaktion SY 15 S90.00 5000 5:-500 S > 5'_5.� S149-00 S 2._20-00 ' Prmisions TrmcatedDomes EA 1 S1,000.00 00-00 S1,865.DD S 1,865.Do S550.00 S 550.00 706.4.1A7 Curb & Gdta Rcmo al LF 20 S2100 S 420.00 S23-00 S 500.00 S25.00 IS 500.00 706.4-1A.; Curb di Gutter hutalation LF 20 S90A0 S 1.800 00 S92 20 S 1,844.00 S120.00 S Z400.00 NI(scelta\e , S - 1103.4.1A.1 Traffic Control LS 1 S 6,500.00 S 61500.00 S 12670.00 S 12670.00 S 5.410.00 S 5,410-00 2010.4-1AI MobEraft Bonds LS 1 S 55,000.D0 S 55.000.00 S 46,390-00 S 46,390.D0 S241500.00 S 241,5D0.00 Toll S 509.8d5.00 Total S 372.263.00 1 Total Is 610,000.00 Council Member Chambers moved to approve the low bid of $372,263 from Edstrom Construction for the Sunrise Sewer Project; Council Member E. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting ave Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay none Council Member Johnson mentioned the crosswalk from the townhomes to Park Street has not been painted after the reconstruction of Pioneer Road. She believes not having that crosswalk painted is a safety issue for the children trying to cross that road. Public Works Director Davidson replied the crosswalk is set to be painted soon. The striping company was waiting for better weather before painting the crosswalk. Mayor's Business: A. Ratify J.C. Weber as a member of the Urban Renewal Board Mayor Merrill asked to ratify J.C. Weber as a member of the Urban Renewal Board. He is the owner of the Circle of Love and is the son of Idaho State Legislator Jon Weber. Council President Walker moved to ratify J.C. Weber as a member of the Urban Renewal Board; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay none B. Ratify Elizabeth Harrington, Daniel Harrington, Natalie Clark, Alexandria Weirich, Nevaeh Bright, and Laura Rawson as members of the American Disabilities Act (ADA) Advisory Board Mayor Merrill asked to ratify Elizabeth Harrington, Daniel Harrington, Natalie Clark, Alexandria Weirich, Nevaeh Bright, and Laura Rawson as members of the American Disabilities Act (ADA) Advisory Board. 10 Council Member Johnson moved to approve to ratify Elizabeth Harrington, Daniel Harrington, Natalie Clark, Alexandria Weirich, Nevaeh Bright, and Laura Rawson as members of the American Disabilities Act (ADA) Advisory Board; Council Member E. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Mayor Merrill presented a plaque and expressed his gratitude to Mike Glasscock for his service on the Urban Renewal Agency. Mayor Merrill reported the city received an award as a Tree City USA from the Arbor Day Foundation. He met the new Executive Director of the Idaho Technology Council, they discussed helping to further our work force development, entrepreneurship, and career technical education. The Idaho Technology Council also serves as an agent that assists municipalities when applying for grants. Calendared Bills: A. Second Reading: Those items which have been first read: 1. Ordinance No 1315 Rezone at approximately 15 and 19 Sawtelle Ave from Mixed Use (MU) to Community Business Center (CBC) #24-00226 — Alan Parkinson Discussion: ORDINANCE NO. 1315 Rezone 15 and 19 Sawtelle Ave from Mixed Use (MU) to Community Business Center (CBC) Zone AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO, AND PROVIDING THAT THE ZONED DESIGNATION OF THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN REXBURG, MADISON COUNTY, IDAHO, BE CHANGED AS HEREINAFTER DESIGNATED; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. Proposed Rezone from Mixed Use to Community Business Center s a Vu�ceh i Rezoix 11 Council Member E. Erickson said a lot of those parcels were zoned Mixed Use (MU); however, developers are asking for those parcels to be rezoned to Community Business Center (CBC). He wondered why the developer asked for this zone change. Mayor Merrill replied, the developer did not think he could meet the residential requirement of Mixed Use to work for this development. Council Member Chambers moved to approve Ordinance No 1315 the Rezone at approximately 15 and 19 Sawtelle Ave from Mixed Use (MU) to Community Business Center (CBC) and consider second read; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay none B. Third Reading: Those items which have been second read: NONE Consent Calendar: The consent calendar includes items, which require formal City Council action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council's agenda packet regarding these items. A. Minutes from May 15, 2024 B. 2024 Fireworks Stand Permits C. Approve the City of Rexburg Bills Council Member Johnson moved to approve the Consent Calendar containing the minutes, 2024 Fireworks Stand Permits and pay the city bills; Council President Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay none Discussion regarding which Councilmembers will be attending the Fourth of July Parade. Adjournment'7:11 P.M. Attest: Mai ianna Gonzalez, Deputy City Clerk ,APPROVED: , M ;terry Merril', Mayor 12