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Home My WebLink AboutCouncil Minutes - March 6, 2024+10%j R G, �p 4r 9Z m '> A 9@�/SHED 188� City Council Minutes — March 6, 2024 Mayor Jerry Merrill Council Members: Bryanna Johnson Erick Erickson Robert Chambers David Reeser Colin Erickson Mikel Walker (208) 359-3020 35 North V East Rexburg, ID 83440 Rexburg.org I Engage. Rexburg.org ............................................................................... City Staff: Stephen Zollinger - City Attorney Matt Nielson - Finance Officer Keith Davidson - Public Works Director Alan Parkinson - Planning & Zoning Administrator Scott Johnson - Economic Development Director Deborah Lovejoy - City Clerk Presentation: Workforce and Housing Strategies Discussion — Economic Development Department — Aaron Denney Economic Development Assistant Denney started his presentation on the Workforce and Housing Strategies. As part of the city's Economic Development Department, he spends a lot of his time researching how jobs can be created. Through his research he has determined jobs can be created through new business, retaining or expanding our community's existing business, or attracting outside businesses to our community. Envision Madison Findings Feelings About Growth: Madison county residents Residents feel that growth There is significant support love where they live and is a good thing. for many growth strategies. the high quality of life it provides. Aaron Denney said he was not surprised that one of the two focuses of the Envision Madison project was job creation. The general sentiment from the study was that there are not enough jobs to ensure economic security for families in our community. A common pattern was that city residents wanted jobs for their children and grandchildren so that they could stay or return to Rexburg. For that to happen, we need quality jobs. The Envision Madison findings demonstrated there is significant support for growth, especially when it provides jobs and a higher quality of life. Aaron Denney asked, how might we create those jobs for our community members so that there is an improved quality of life for them, their children and grandchildren? It's through helping expand Rexburg's sense of place. Why place? The present economic research finds that business wants talent, but talent wants place, so more businesses are relocating to other places. Our community needs to have the sense of place that talent looks for. Except the city has a problem. It's a housing problem. "The present economic research finds that business wants talent, but talent wants place— so more businesses are relocating to places. — James Tischler, Michigan State Housing - Development Authority. Aaron Denny reviewed some of the national data buying vs renting a home. In general, it has become significantly more expensive to buy a home compared to renting. We are seeing not just mortgages skyrocket, but rentals as well. Many communities have renters spending more than 3 0 % on not just mortgages but rent. Even worse, many people are being denied mortgages for having "insufficient income" even though starting a mortgage would be less than their rent payment. Aaron Denney said the map below helps demonstrate how much more expensive it is to buy a home in the last three years. Homeownership is becoming out of reach for the middle class. Good luck out there United States, cost of buying v renting a property' 2020 IL r, 7 -' , ...- Cheaper to buy Cheaper to rent 2x 13x Equal 1.5x 2x 2Q23 No data Aaron Denney specified the graph demonstrates the issue as the income needed to afford a median - priced home has skyrocketed. Annual income needed to afford a median -priced home in the U.S. 2023 Aug Stl.t �Sfi: 1L'0� 90K 90 70K .' . u0Y" - ,...t2Ian 2J12 2013 20114 2015 2i:1'= -''1- 201S 2o19 302C 2021 20-�2 2%-- h:il.."rj-Jf""'.r]••..�V.�...r5S�S1C1 :V1tt;Pir. .� _� .. • Th. AL increasing Income -Housing Clap in America O a.c d ram„ rw r..,c._.,,.,,s:....,� �,r o.<.,<. �.�ox w+ar n...,...vw. �..r�.,+� •� r,., «ern II.L Nw��fiMsIM�MIM�Iw�NW S8a9-2Q?2 i Aaron Denney explained based on income levels, Idaho ties with Montana and Hawaii for the lowest affordability in the nation (for housing), according to the National Association of Realtors. Redfin also ranked Idaho as the most overvalued housing market at 41.87% over. This is exasperated by Idaho being the 2nd worst state for housing shortage, behind just California. Idaho has a shortage of over 42,000 homes. Aaron Denney reviewed the local data for our community. For Madison County, from 2010 to today, home prices have gone up log% while wages have only gone up 39%. In Madison County, 64% of a single earner's wages go toward a median priced home mortgage. That is more than double the maximum 3o% recommendation from lending institutions. Some lenders are going up to 50%; however, the borrowers are still outside the range. 2 Change in average housing prices and tvnges since 2010 in Madison County. ID. Aaron Denney stated the data also reveals that Madison County's affordability is similar to high -cost locations in the United States such San Diego County, California 68% and Los Angeles County, California 66%. The median home price in Madison County is $4o8,000 so to afford the income needed would be about $look+. Rexburg's cost of living provides a significant obstacle for people to buy homes. In fact, the consulting firm DCI found in their 2022 annual report on talent that the top three factors for relocation are related to housing cost and availability. We can't let ourselves believe that our children and grandchildren will stay or move to Rexburg when they can't afford homes here. A few months ago, we had a large tech firm from Utah seriously considering Rexburg; however, despite paying their employees six figure salaries, when they saw Rexburg's housing prices, they backed out. Aaron Denney explained when someone is looking to buy something below the median home price. What would they be able to buy if their annual salary was $6o,000? A $200,0oo home. Both the National Association of Realtors and the National Association of Home Builders have spoken about how serious this problem is. The National Association of Realtors have said the middle -income buyer can afford to buy less than a quarter of listings. The National Association of Home Builders have said that 73% of all U.S. households, cannot afford a new home at (the current $425,786) median price point. $205,000 - 815 sqft $406,900 -1649 sqft $205,000 - 856 sqft $406,900 - 1649 sqft $499,000 -2899 5 ft Aaron Denney shared his experience purchasing a home in January. Despite his reasonable paying stable salary job, and great credit score, he barely qualified for one of the lowest priced homes in Rexburg. His two bed 1 1/2 bath townhome was almost half the amount of a median priced home in Madison County. It's hard to imagine being able to afford a median priced home in Rexburg. Some critics of the current housing market say, "Just wait till interest rates go down". However, the following graph from the Federal Reserve shows the interest rates for the last 50 years. If you add up all of these averages from the last half century you get a 50-year average interest rate of 7.74%, we should not count on 2% interest rates again to solve the housing crisis. FRM15-Year Fued Rate Murtyage Avetage in the United States — 30-Year F ued Rate Mortgage Average in the United States i a5] .9'_5 __.. .. _vi5 2QC u e Predd.e 61a< ,yt re 1VPPw? Customize I Covtnload Data Aaron Denney said our children and grandchildren will not be able to live in Rexburg if there is no housing. An employer is not going to want to move to Rexburg if there are no homes for their employees. The National Association of Realtors does a really good job tracking housing affordability. Using their data, the following scenarios demonstrate how tough it is to return to the affordability average over the last 35 years. • If home prices are stable, rates need to fall to 3.55% in order to be back to the historical average. • If prices grow 5%, rates need to fall to 3.16%. • If prices stay the same but incomes increase 5%, rates need to fall to 3.95%• • A mortgage rate that stays around 8% means median home prices need to fall by 35%, to $265,000. • If rates stay at 8% and prices stay at current levels, income needs to increase by 63%. Aaron Denney said what makes matters worse is, they are only building large homes. Nationwide, small, detached houses have all but vanished from new construction. Only about 8% of new single- family homes today are 1,400 square feet or less. In the 1940s, according to CoreLogic, nearly 70 percent of new houses were that small. Aaron Denney said pictures of the houses below are examples of what starter homes used to look like. The starter home is becoming nonexistent today. Aaron Denney questioned how are we as a city going to provide jobs for our family, friends, and community members, when the starter home is disappearing, and home costs are the same as Southern California and Hawaii? Aaron Denney stated Rexburg is unfortunately part of a nation-wide trend where the size of a home has grown, while the average family size has shrunk. The lot sizes do not really affect home values. In fact, only 11% of new homes in the U.S. have 1 or 2 bedrooms while over half of households are only 1-2 people and the average size of a new home is about 2,322 square feet. The map demonstrates our housing situation. Idaho is among the higher end of states where it takes a decade to save for a home downpayment. It would take saving $50o a month for 13 years to save for a downpayment. The typkal new home has grown... ...as the typical household has shrunk. Averaoe years it takes a household to afford a %IEDIA%SIZE QF %EAV HC1VES PEOPLE PER FiOiSEHOLD mortgage down payment, by state lowq 5.2 y— eo y,s te.l ypn Aaron Denney asked when thinking about all these conditions in our community, how does someone build equity? The National Association of Realtors recently spoke on the housing market: "Middle -income buyers face the largest shortage of homes among all income groups, making it even harder for them to build wealth through homeownership," said Nadia Evangelou, NAR senior economist and director of real estate research. "A two -fold approach is needed to help with both low affordability and limited housing supply. It's not just about increasing supply. We must boost the number of homes to the price range that most people can afford to buy." Let's not keep people from rd being able to build wealth. Home ownership should definitely be a part of America's Family Community so let's make sure we build more homes and homes people can buy. What do those affordable homes look like, he asked? Aaron Denney said he spent the last part of a year understanding the housing problem and how Rexburg should move forward. He stated Rexburg has a housing problem, so what can we as a city do about it? He said he has put together a 3-phase plan to combat the housing crisis. To understand the 3- phase plan, we need to understand what Missing Middle Housing (MMH) is and understand the difference between density and scale. When drilled further the research finds Missing Middle Housing is the fastest growing preference because it has the 'place' quality i talent seeks. Hence development of Missing Middle is now recognized as a housing AND economic development strategy." — James Tischler, Michigan State Housing =� Development Authority 11116 ,+ _ Missing cynttn Aaron Denney explained Missing Middle Housing (MMH) is one of the most promising solutions for community. It will help ensure a sense of place while making housing attainable for the middle-class. It is the housing types between traditional detached single-family houses and large apartment complexes. MMH is a very traditional housing style and was very popular prior to the end of WWII. He said he mentioned building equity a moment ago, and it was fascinating to learn that historically MMH were the housing types that both provided high -quality living while enabling people "to build equity, and to move up the social ladder." This need is even higher when someone making 75,000 cannot even afford the median costing home in our community. Aaron Denney mentioned the housing construction never really recovered after the 2oo8 recession. This is partially why there is such a shortage in housing in the United States. You can see Missing Middle Housing was hit the worst in the blue line in the graph. Bloomberg points out just how little MMH is being built out where of the 368,000 multifamily units built out in 2022 about half of them had buildings with 50 units or more, and 88% of the 386,000 had 20 units or more. Just 2,000 duplexes were built in 2022. Middle Housing Construction Never Recovered After 2008 Middle Housing Is Ever -Shrinking Share of New Multi -Family Recession Units Urdts In privately owned buildings completed each yum Numl, >n of units constructed in the US each year by building site / Smrvui -fanvtty Ilonws AP:.rin A htuklir)os units Mwdk. h.—irig urltts ■ Units in 2- to d- itrot rrtiklttlgs ■ 5to 0 N 10 to e9 50 - more 2.oM • t074 t078 f082 1 1090 10 t908 2002 2006 2010 201A 2018 2022 Source IS Census 8urean Note f.11ddle nousrny units arc Itlose in nultdings Nan t-o nine unns Apartment building units ire those 0 bultdings bI1n 10 or more unns source- us census Bureau Aaron Denney asked, what are the characteristics of Missing Middle Housing? Those characteristics are they are marketable, they create community, and they require simple construction techniques and codes. He also asked, why are they marketable? MMH allows people of all ages to live in a community near amenities while not being restricted to a large condominium or apartment building. "Buyers and renters of these housing types are often trading space (housing and yard square footage) for place (proximity to services and amenities). He believes it's important to note that the largest generation of 5 workers in the United States are Millennials. The Gen Z are also coming of age and beginning to flood into the labor market. The generation of baby boomers, America's largest generation, many of which retired before or during the pandemic, many will want to downsize; however, the market is not building small homes. MMH is going to play a part for them as well. Marketable Baby Boomers (55-64) Milienials (25-34) lcrmhpaes n C u'RY_'s �x M1xi: famwj S. JWDie-::r.:: Aedn'.B 71% OW 2% 29 % Looking for MMH 59% Looking for MMH Aaron Denney mentioned as we introduced MMH that we need to understand the difference between density and scale. This is going to be key for the community, Councilmembers, the Planning and Zoning Commission, and city staff to understand if we want to tackle the housing crisis and reintroduce the traditional MMH types. In making housing decisions, we often get caught up in a discussion of density; however, density cannot be the only way to plan for housing. Often, when people talk about density they are often talking about scale. MMH helps ensure this concept of scale so, what exactly are we talking about when we talk about scale? The scale can be two options, house scale or block scale. The size of a house or the size of a block. Many people worried about density are worried about block scale buildings, not house scale buildings. Aaron Denney described the house scale buildings and block scale buildings shown in the pictures below. MMH types "have small- to medium-sized footprints, with a body width, depth and height no larger than a detached single-family home." This concept of "scale" creates a lower perceived density even though densities are higher. Lower Perceived Density Take a look at these two different scale buildings. On the left is a block -scale building, and on the right is a house scale building. But they essentially have the same densities. "Due to the small footprint of [MMH] types and the fact that they [can be] mixed with a variety of building types even on an individual block, the perceived density of these types is usually quite low —they do not look like dense buildings." An important point is that a lower perceived density is key to helping preserve the small town feeling that Rexburg residents often seek. He said I'm not saying that we shouldn't have block - scale buildings. They have their place. However, MMH types would be a win -win for many people of differing opinions. He asked the Councilmembers to keep this point in mind as he reviews some examples. C'� Rethink Density as a Tool 5 units in this building Feels like a iieicihl Aaron Denney said looldng at the types of missing middle housing. Keep in mind that point we mentioned earlier about house -scale buildings that provide a lower perceived density. - -V Dupes DupN. su kad il5t� Wwa4 .Y Aaron Denney reviewed pictures of town homes. Aaron Denney reviewed pictures of duplexes. ..> 7 2-11S PI r N,31 MOVoil I R-a J -41. 'MrW - -,,- 71 Aaron Denney reviewed pictures of fourplex stacked. E L - -4- - ---- - -7:4A- �IJIL ALIN" Aaron Denney reviewed pictures of courtyard buildings which are a missing middle housing concept type. hL Aaron Denney explained this Missing Middle Housing type is completely missing from Rexburg. Cottage Courts are small, detached homes, or cottages, that face a common green way. As review this housing type, this about how meaningful it would be to have this housing in Rexburg. Bull An ki I i Aaron Denney reviewed pictures of mansion Apartments. 0 F.--t Apam.—t Ma i.n Ap.nm F—pl- E ID8'. 48I:6 • 48 64'. 48' CiE 8R E E:E we ° ' r A -E _u M _ 'O LR h Aaron Denney reviewed pictures of townhouses. w, lo*i�*� ` wa - - r- -- Aaron Denney specified house -scale Missing Middle Housing types will allow us to help preserve the small town feel that our community wants, while helping bring our town closer together in terms of friendship, and lower housing costs so that we can provide the place that job seekers are looking for. :-� - �,r ,� All �tr , 1 / jig if Aaron Denney asked what is the next step? He recommended a 3-phase approach: - Phase 1: Education and Analysis - Phase 2: Integration - Phase 3: Establishing Formal Housing Entities Phase 1 is about education and analysis. Mainly, how do we plan for Missing Middle Housing? The Economic Development Department and the Planning and Zoning Department are recommending the city work with the planning firm Opticos. Phase 2 is about implementation and has three parts. First, they would like to bring 1 or 2 of Opticos staff members to Rexburg to help us understand MMH with a variety of stakeholders. That would cost around $15,000. This is key as we need to make sure city staff understands MMH and generate the buy - in across the community to effectively implement MMH. Second, is Opticos MMH Scan that analyzes Rexburg's policy documents and zoning regulations to identify existing or potential barriers to MMH and some recommendations for implementation. The cost of that analysis is about $45,000. 10 Aaron Denney said the second part of phase 2 would be integration by creating some cottage court housing or mansion apartments. The third part of phase 2, the city should create a house -scale form - based code. In addition to the form -based code in the city's downtown. The city could create some form - based code specific for residential neighborhoods. This new addition of form -based code would encourage house -scale building for missing middle types. The form -cased code takes into consideration the way different buildings interact with other buildings and the street. Aaron Denney reviewed the illustration below of conventional zoning and form based. Notice the difference in the types of buildings constructed under form -based code compared to conventional zoning. They're house scale. Why this distinction? "Conventional zoning creates multifamily zones that typically allow much bigger buildings — both taller and wider — than Missing Middle types. This also encourages lot aggregation, often leading to large suburban garden apartment buildings. The end can be an awkward juxtaposition of these very different residential environments, often with abrupt transitions in form and scale. Missing Middle Housing types can successfully bridge these two environments, if allowed. Conventional zoning codes often fail to regulate building size and form in proportion to lot sizes, that can lead to awkward relationships between neighboring properties. Form -based standards avoid such incompatibility by regulating building forms, massing and transitions. "Missing Middle housing will help preserve the small town feel we look for while also providing housing that can actually be bought by the middle class. There are a few more solutions we can talk about in addition to form - based code. Aaron Denney specified Phase 3 would be about establishing a formal housing entity for Rexburg. There are a couple of different strategies these entities can take. The first is a land trust model where the housing entity owns the land while the homeowner owns the improvements. A shared equity homeownership model allows income -qualified homebuyers to buy quality homes at below market value. The Community Land Trust retains ownership of the land while the buyer owns the improvements, thus reducing the cost of the home. The home's future value is restricted by the ground lease, which establishes a model for permanently affordable homes. At the sale, the homeowner takes possession of the improvements only, and signs a gg-year ground lease. This document ensures that the homeowner will have full rights to use their land, restricts the resale price, and sets the expectation that the future buyer will also be income qualified. The next model is being done in Hailey, Idaho. This program is for locals buying a home that work in Blaine County. The city provides the local housing trust with a 20% purchase price, zero interest deferred loans, overall reducing the cost of the home and not requiring payment on the second loan until the house is sold again. The next option is a program that started in Utah this last year. This state creating housing entity is providing zero interest, no payment loans up to $20,000 for first time homebuyers to purchase starter homes. This is similar to what Hailey, Idaho is doing, except this is only for new construction. Another housing program in Utah is the Rocky Mountain Housing Fund. This program provides, say a schoolteacher, a down payment and a better interest rate even if their credit is a little lower. This program has a 50j5o equity split. When the mortgage payment is lower than the rent payment, which is common for their program participants, the difference is put into a custodial savings account to help the participant keep a 6-month reserve to cover unexpected housing costs. Aaron Denney reiterated business wants talent, but talent wants place. 11 "The present economic research finds that business wants talent, but talent wants place — so more businesses are relocating to places. When drilled further the research finds Missing Middle Housing is the fastest growing preference because it has the 'place' quality talent seeks. Hence development of Missing Middle is now recognized as a housing AND economic development strategy." — James Tischler, Michigan State Housing Development Authority He said he wants to avoid ending up with something like this, which is really a parking lot with some apartments in it. OL He said he wants something like this, that has place and is a house scale. What he doesn't want is in io years when people talk about "the housing crisis" people don't say "which one" not sure if people are talking about the 2oo8 one or the one that grew out of the pandemic. We can make sure there is both housing and jobs for our children and grandchildren. 6:oo P.M. Council Member/E. Erickson said the prayer. Council Member Chambers led the pledge. Roll Call of Council Members: Attending: Council Member Johnson, Council Member Chambers, Council Member C. Erickson, Council Member E. Erickson, Council Member Reeser, Council President Walker, and Mayor Merrill. Presentation: Police Department Promotions: Chuck Kunsaitis — Detective Sargeant and Doug Jones — Patrol Corporal - Police Chief Rhodes specified one of the difficulties with promotions in the Rexburg Police Department is that there are many great officers and there is great leadership within the department. He recently promoted Doug Jones to the Patrol Corporal position, he has worked for the police department for three years. Corporal Jones is training to become a Field Training Officer (FTO) which will allow him to train other police officers and he is also a DARE instructor. Police Chief Rhodes indicated with recent retirements in the police department a Detective Sargeant position became available. He has promoted Chuck Kunsaitis to that position. Sargeant Kunsaitis has worked for the police department since 2001 and has been a detective for 13 years. He has a long list of accomplishments and certificates which include Drug Recognition Expert, Patrol Sargeant, newly appointed Evidence Technician. Chief Rhodes mentioned the Police Department has started their testing for two new hires in the patrol division so at the next city council meeting they maybe introducing two new officers. Mayor Merrill said Council Member Reeser is online viewing the Council Meeting. There are issues with the audio he is able to hear us; however, we are not able to hear him. Welcome New Employees: Parker Anderson — Rexburg Races Coordinator (0:48:2,^3) 12 Parker Anderson said he grew up in Rexburg and moved back from Colorado where he worked at the local YMCA. He said he is excited to be working for the city's Recreation Department where he will oversee the races and Winter Park. Public Comment: Items not on the agenda; limit 3 minutes; issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Melanie Averett said on behalf of Rexburg's Free Clinic she is extending an invitation to the Rexburg Free Clinic Gala on Thursday, March 21A from 7-10 p.m. at the Atrium at Hemming Village. There will be dancing, appetizers and prize winning at the gala. She encouraged all to support the Rexburg Free Clinic by attending the gala. She has heard many stories from people throughout the community not only from Rexburg but Idaho Falls and Blackfoot who have come to Rexburg to utilize the Free Clinic's services. Vince Hailey shared his thoughts regarding the Local Improvement District LID 51 that included Center Street and 1st East. He said from an outsiders' perspective having no involvement in that LID, the work was completed and executed well compared to other LID's the city has completed. He pointed out the signs advertising the museums in the city are worn and need to be made more visible. He also mentioned the maintenance of the city parks. The area on Main Street near the municipal golf course and across the street to the north, the grass needs to be kept cut and green. Also, the flowers along the north side of that street need to be taken care of to create an inviting feeling when people are coming into the city. Chester said he is an international student attending BYU- Idaho University, he has lived in Rexburg for two years. He is currently taking a suicide prevention class to be able to train others in suicide prevention from a nonprofit organization named Voice Advocacy in connection with the Center for Hope. The Center for Hope is a peer -based, nonprofit recovery center, they were asked to open a satellite office in Rexburg. They are hosting a Community Conversation Event focused on Law Enforcement and Behavioral Health, Resources for Children and Families, Recovery Coaches and Support Meetings on March 19th from 6-8 p.m. at the Springhill Suites 1177 S. Yellowstone in Rexburg. He invited all to come to the event. Staff Reports: (1:00:222) A. Finance: -Matt Nielson i. Set Fiscal Year 2025 Budget Calendar Finance Officer Nielson said the Finance Department is wrapping up the Fiscal Year 2023. Typically, a work meeting is scheduled to review the audit with the Finance Department and auditors. The meeting is informative, it's a deeper dive into the city's finances. He asked for the work meeting to be scheduled for either March 29th or April 1st at 8:3o a.m... Mayor Merrill and Council Member Walker said March 29th in the morning would be best for them. Finance Officer Nielson continued to review the Budget Preparation Calendar for 2025 Fiscal Year Budget. CITY OF REXBURG 2 29 2024 2024 BUDGET PREPARATION CALENDAR FOR 2025 FISCAL YEAR BUDGET Feb 7 Wed. 6:30 PM Show First Draft of Budget Calendar and Discuss Meeting Times Feb 16 Friday Send Capital Improvement Plan (CIP) to Dept. Heads to update for 5 years Include new position requests due by March 15 Complete workmans tom billingand post to February & roll fad March ed. egular ouncil eeting Review and Finalize Budget Calendar if not done earlier Set Public Hearing date (by motion) for Budget (Jury 17, 2024) at 6:30 PM Notify County Clerk by April 30m of the Budget Public Hearing Date Review City Council Drive -around date- Wednesday April loth at 9 AM Not Applicable This Year set Mayor & Council Salaries on odd years to take effect on Jan 1 of even year Recommend Public Hearing XXXXX at 6:30 PM Advertise April XXXX Set Proposed Cost of Living Adjustment (Jan to Jan-3.331'e) PERSI changes take effect in July -Increase for General. Public Safety, and School Start Payroll Budgeting-12°' increase on health recomntendedireview allocations March 1 o Friday an new position requests due from respective epanments April 5 . ri ayRedo forecasts using b months or data Roll forecasts to Proposed Budget Complete Payroll Budget May 1 Wed Budget screen & printouts available for year-to-date expenditures vs budget as of March 31 (1st 6 months I and forecast of year end totals April 10 Wed 9:00 AM City COUncif Drive Around 3:00 PM May 1 Wed 6:30 PM ReUular Council Meeting Not Applicable This Year 6:30 PM Public Hearin Ilf Needed) For Mayor & Council Salaries may - y appL partmeilt eeungs Dy appoinuil ee Separate Schedule May 23-24 if necessary including Council Members, Mayor, Financial Officer. Department Head & Foreman May 29 Wed 9:00 AM Dept. Head review of General Fundbudget- It Required CFO and Mayor will meet with individual department Heads first supported by the General Fund to review and recommend capital requests to council and Lalance the General Fund I;udget Julio 5 Wed.Council Budget Work Meetings agenda: budget only) Special Budget Review Meeting for Council Set date for public hearing for use of forgone dollars as part of tax levying authority Set Tentative Budget by Council Motion 6:30 Phi Regular Council Meeting Advertise July 17th 6:30 PM Public Hearing(s) in Newspaper-7 days apart -June 25t7 S our,. June 26 Wed. 6:30 PM Regular Council Meeting 13 July 117 Ared.Regular Council Meeting 6:30 PM �ut>lic Hearing on use of foregone dolars in upcoming twdget year 6:30 PM 'Irfl C -ie:l•ng on B4,get Review any Utility Rate Increases and set public hearing for Yugusi 7th - Advertise on guy 23rd and July 30:1h Review Amended Budget for FY 24 and set public hearing Advertise August Th Public Hearing in newspaper on a dy 23rd and .:riy Kth Adoption of Foregone Sucget Increase Resolution 1st Reading of Appvpriaton Crcinarce ul -Preferably b-v hlid•Month Meet with Sugar & Teton on sewer rates August 7 V4ea. 6:J0 I'm Regular Council meeting 6:30 PM Public Hearing on Utility Rate Increases Approve Utility Rate Increases by resolution, if ar 6:45 PM Public Hearing on Amended Budget 2nd Reading of.Appropriabor. Ordinance 1st Reading of:+nterlded Bu cr August 2i Vded. h:30 Pi.1 egular 4ouncil eetmg 3rd Reading and .Adoption of Appropriation Ordinance 2nd Reading of Amended Bud'.et Sept 4 Wed. 6:30 Pf.1 Regular Council Meeting 3rd Read;ng and .Adoption of .Amended Budget 2. Set Fiscal Year 2025 Budget Public Hearing Date for July 17, 2024, at 6:30 p.m. Finance Officer Nielson asked the Council Members if there were any conflicts with holding the Fiscal Year 2025 Budget Public Hearing on July 17, 2024 at 6:30 p.m. Mayor Merrill said there aren't any conflicts with that date for the public hearing. 3. Review report and set proposed COLA, PERSI changes effective July 2024, and 12% Increase on Health so we can begin payroll budget process. Finance Officer Nielson reviewed the recommended Cost of Living Adjustment (COLA using the Comsumer Price Index. The West Region includes the mountain divison including Arizona, Colorado, Montana, Nevada, New Mexico, Utah and Wyoming. The Pacific Divison includes Alaska, California, Hawaii, Oregon and Washington. He also reviewed the total increase if the City Council approves to adopt the recommended COLA in Fiscal Year 2025. FY 24 Current Budgeted Wages Affected by COLA $ 13,938,700 Total Increase If adopt Recommended COLA in Fiscal Year 2025 $ 875,972 General Fund Paid Wages Affected by COLA $ 6,860,000 Increase in General Fund i adopt Recommended COLA in Fiscal Year 2025 $ 431,114 CPI-U for West Region Average 49'b Percent in General Fund Departments Finance Officer Nielson reviewed the changes to the PERSI contributions rate and adjustments. ne Boarci hers approved the following c:onI;ibuiiorl i-i,c uciius'menIs to be e:fiective �uiy 1, Z02�r. GENERAI SCHOOL DISTRICT PUBLIC SAFETY ingEop! En�perie Empbr« Fmpbr�a imp°oy« EmpbyN CJ^.••:.,, rcsn .. 7F1, -.47T ..J9+ a 46°F 0 72% '?Dow r-00g ..Q` JDCT, 3.67% Q.A7% ,24 11.96% 7.16% 13.48% 4.06% 14.65x I0.8^ If you (have, ciny questions orl:i;'or ccirlC@tl15, pl6USH the r ERJ' Eri?plover Service Cer*,--t c.. 14 4. Set proposed Department Level Meetings as presented. Finance Officer Nielson asked if there any changes to the department level meetings times or dates. There were no changes requested. 2024 Budget Nleeting Schedule uccated: 2'e12D24 Location: Front Conlcrence Room Far Fiscal Year 2025 Emergency Services meeting at Fire Dept Dace Time Ga Department Uversi ht Oversi ht Oversi ht De t. Head 10thers 20-A r 19,00 - 3:00 JW*dnescay I Council Drive Around 111111layor and All Council Members 1-Ma 4:30 P10 Wednesday Aircar Colin Mike h'eith'Matt Natalie, 7bdd Smith 7-A1-av 12:45 PAt Tuesday police .Adrn inistraton na - oer. David :oshiGa Enn 7-May1:15 Phi Tuesday Police Patrol na - ber. David .i cshlGa Shawn ?-May 1 45 PA1 Tuesday -'olice Dete_tves no, �: Der. David Josh/Gary Ron r-Ada 2:15 Phi TuesdayPolice Comm. Pol.. DARE. �.^ C:. na Pooer. David JoshfGa Dustin 7-10ay 3:00 Phi Tuesday Emergency Services - Meet at Fire Station Robert - hl*� C- Troyce; Brent Mendenhall/Kirr, A1uir,Bcard i0-41;. -.4F.i - Loaacy Fli. h.: k.tasa_m Ccl�.n - -- Ds.c :I i, ;.• Deborah 13-May Phi Monda Inforation �zehnoio /Fiber m Colin Rober- B arra13-Ma PMMond-. Customer Serv!ce Colin PODer arra - -13-Ala f1:30 PM Monda • Human Resources Colin Pdber. Bryan r a -= 13-May 2:15 PM Monday Financial Alanagemem'investment Report Colin Pober. Bry h"att Soh 13-Ada 2:30 PM Monday Liijai Colin ?ooer. _ Stephen 13-May 3:00 Phi Monday Geographic Information Systems Colin oar. ALke Cole County Assessor, Caen• Comm. 13-May 3:30 PAI Monday Building Safety Colin Roper Alike Ere: 13-May 4:00 Phi Monday Planning and Zoning Colin Reber Mike Alan 13-1day 4:20 PM Monday Economic DevelopmentiHi h F ve Colin - o per. Mike Scott 13-Ma 5:DD Phi Monday Mayor & Council. MYAB Colin hake David Va or 14-May 4:30 PM Tuesday GOIf Corm Eric David Alike Matt 15-May 6:30 AM Wednesday Sanitatidn.'Re^-• Clin Colin Keith/Justin Ro er 15-May 9:00 AM Wednesday Streets Colin Eric Mike KeithlJustin Bill 15-At3 1,:45 AM Wednesday Engineering Colin Eric Mike Keith/Justin Joel 15-May 10:150AM Wednesday Building Mamtenance Colin Eric Mike K*ith'Justin Max 15-May 10: 15 AM Wednesday Shop Colin Eric Mike K.eithlJustin Lynn 15-Ada 10:30 PM Wednesday Wastewater Treatment Colin Eric Mike KeittNJustin Jared 15-11,•11y 11,00 PM Wednesday Wastewater Collections Colin Eric Alike Keith'Jusun Jeremy 15-Ma 11:30 PA', Wednesday AI ater Colin Eric ALke hteith'Justin Chuck Break Between Mtotina Sessions 15-May 3:00 FA-0 Wednesday Cultural Arts Robert Eric David Jed 15-Ada 3:30 PA1 Wednesday TabemaclelClP 5 Year Discussion Robert Erie David Jed 15-Ada 4: DO FM WednesdayMuseum of RexburgRobert Eric David Jed 15-May 4:30 PM Wednesday Romance Theater Robert Eic David Jed 10-May 9:C0 P.Ad Thursday Parks Uperalion:Ball Diamonds a Eic Mike _-rag Bob f8-A1ay 9:30AA1 Thursday PVr CIPfrrails a tic Mike Greg BoblKei:h.:-:-. 18-A1ay 10:00 AM Thursday Rexburg Rapids na Eric ALke Tacgar- JoniMar, 1 wAU 10:30 AM Thursda RecreationP rams!Admtn as Eric ALk± :en 5. Confirm Wednesday, April loth from 9:ooam to 3:oopm for City Council Drive Around Finance Officer Nielson asked if Wednesday, April loth from 9:oo a.m. to 3:00 p.m. for the City Council Drive Around still works for Mayor Merrill and Councilmembers. Mayor Merrill said the time and date for the city council drive Around still works for everyone. Council President Walker asked the Councilmembers to submit the locations they would like to visit during he drive around. Council Member Chambers moved to approve the following items: Set Fiscal Year 2025 Budget Calendar, Set Fiscal Year 2025 Budget Public Hearing Date for July 17, 2024, at 6:30pm, Review report and set proposed COLA, PERSI changes effective July 2024, and 12% Increase on Health so we can begin payroll budget process, Set proposed Department Level Meetings as presented and Confirm Wednesday, April loth from 9:ooam to 3:oopm for City Council Drive Around; Council President Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. 6. Budget Adjustment for Romance Theater Front Doors, Finance Officer Nielson reviewed the Romance Theater Front Doors Budget Adjustment. 15 BUDGET ADJUSTMENT REQUEST FORM Dept: I Romance Theater Fiscal Year Affected: 4 Expense Accounts to Receive Increased Budget: Account: 40464-5566 Amount: 36,000 I-RUNI UOUR6 IQ :. WEST SIDE Account: Amount: Account. 4046473 20 Anwunt: 30,00 FEDERAL GRANT -REDUCE -DID NOT GET GRANT Account: 40464-4430 Amount: 2,000 HIRED WORK -STRUCTURAL ANALYSIS CONTRACT Account Amount 1 TOIALI i26,WU Accounts'*; here Budget is Coming From: Account 404 - - , 1 Amount: 100,000 LIG ING- I D NOTGET THE GRANT h10TORIZED FLY SYSTEfa'iCUR T AINS- S20 K BUDGET -ONLY SPEND $24D0 IN HIRED WORK IN FY 24 AND MOVE REMAINING BALANCE ONCE HAVE Account: 4D464-5320 Amount: 20.D00 ESTIMATES TO FY25 -I urtA I I Account: ' 464-3320 Anwunt: 6.000 CONSTRUCT PROJECT PRIOR TO FY END Account: Amount-1 Account: Amount: TOTAL-1 l2: ,00D Net Expense less Revenue - (This must be zero;) Coming From: Contingency: Other Expense: 120.00G New Revenue: 1;92.000j TOTAL NET INCREASE Reason for the Increase: We have heard back from contractor that can construct the front doors on the east side of the front of the Romance Theater to match the .vindows/door constructed pnoron the tr'v'est Side of the front of the building. The bid is b36.01301 We had this in the budget in a prior year, but have been unable to get the contractor to be available to do the -work. They are available now. We had received an $8.000 grant from the Idaho Humanities Council in prior years that they agreed to defer to the end of 2024- 'Ole need to move fonvard on this project if we want to uffze the grant and we believewe can remove or push back some other capital items to next ,,ear to make this project happen. Council President Walker moved to approve the Budget Adjustment for the Romance Theater front doors; Council Member C. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay none B. Public Works: - Keith Davidson - i. Contract Approval for Horrocks to Design the New Traffic Signal at 7th S and Center St, Majority of Funding for Project by LHTAC Public Works Director Davidson reviewed the Professional Services Contract for Horrocks Engineers, Inc. to design the new traffic signal at nth S and Center Street. The city received a grant from the Local Highway Technical Assistance Council (LHTAC) for that project. Council Member C. Erickson moved to approve the Professional Services Contract for Horrocks Engineers, Inc to design the new traffic signal at 7t' S and Center Street; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay none 2. Bid Approval and Budget Adjustment for Concrete Water Reservoir Rehabilitations Public Works Director Davidson explained there was only one bid received for the concrete water reservoir rehabilitation project. He reviewed the budget Adjustment and pictures of different options of reservoir rehabilitation work. The company that submitted the bid is DN Tanks and he recommended the bid be awarded to them even though the bid came in higher than the estimated amount. co BUDGET ADJUSTMENT REQUEST FORM Dept: Water Fiscal Year Affected: 2024 Expense Accounts to Receive Increased Budget: Account: 26434-5549 Amount: 523.200 CONCRETE REPAIR-N. WELL RES. #21#3 Account: Amount: Account: Amount: Account: Amount: Account: Amount: TOTAL:1 523,200 1 Accounts Where Budget is Coming From: Account: 26434-5999 Amount: 523,200 TOTAL TO BE DEPRECIATED Account: Amount: Account: Amount: Account: Amount: Account: Amount: TOTAL I523,200 Net Expense less Revenue (This must be zero) Coming From: Contingency: Other Expense: 523,200 New Revenue: TOTAL INCREASE 523,200 Reason for the Increase: Bids on this repair came back much higher than anticipated. The Budget was $250.000 and the low qualified bid was $773,200. The cash reserves are there to meet the Increased cost if we move forward and accept the bid. The Operating reserve as of 9130123 for water was $6.78 million There are also several bid alternate options that will need to be added to budget above if approved. They are: #3 — Apply Stucco to Wall of Concrete Water Storage Reservoir #3: $75.600 #4 — Apply Architectural Coating to Wall of Concrete Water Storage Reservoir #3: 538.300 #5 — Apply Architectural Coating to Wall of Concrete Water Storage Reservoir #2: $37,300 Mayor Merrill asked Public Works Director Davidson to explaine the reason why the bid was three times higher than the estimate. Public Works Director Davidson explained the concrete company that gave him the estimated amount for the project did not submit a bid so he met with Keller Associates they completed the design work for the Burton reservoir. The water tanks are made of post tension concrete, so it is important to make sure the work is being done correctly. When chipping off the loose concrete areas, they need to make sure they are not chipping to the post tension steel because that would cause major issues. Public Works Director Davidson reviewed the failures that are occurring with the tanks in the pictures below. Some of the areas will need to be recoated. He is mostly concerned with the reservior roof cap. He is looking into bid alternates for the areas of the tank that will need architectural coding. Mayor Merrill asked for the age of some of the water tanks. The tank on the hill is about 50 years old. Council Member C. Erickson asked how many tanks are being rehabilitated. Public Works Director Davidson said only two tanks are being rehabilitated. The two tanks are the one by the water tower and the other one is on 7th North. ---- r 4u W�- Public Works Director Davidson reviewed the pictures of other water tanks with the architectural coding in other cities that DN Tank has completed. 17 Council Member E. Erickson asked for clarification regarding several bid alternate options that will need to be added to the budget. Public Works Director Davidson replied the base bid was $T73,200 with the additional costs of the bid alternates. Finance Officer Nielson explained $250,000 was already budgeted, the $523,2oo needs to be added and he did not know which bid alternates the City Council would approve so those would need to be added as well. Mayor Merrill recommended approving bid alternates #4 and #5 to apply architectural coating to the walls of the tanks. Council Member Johnson moved to approve the Budget Adjustment for Concrete Water Reservoir Rehabilitations and alternate bid options #4 and #5; Council Member E. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Council President Walker mentioned the sensors on the traffic light at the intersection of University Boulevard and Yellowstone Highway are not working when heading north. Council Member C. Erickson asked if the residents on Hillview Drive have been contacted regarding the LID. Public Works Director Davidson said letters were sent to the residents regarding the LID and a meeting was also held. The whole neighborhood was not involved, only the residents on that street. Council Member Chambers asked if the residents not included in the LID have opted to be included and when was the cutoff date. Public Works Director Davidson said only two residents are considering opting to be included in the LID and the cutoff date is in the middle of March. Mayor's Business: Mayor Merrill invited all to attend the Heritage Youth Symphony Concert at the Rexburg Tabernacle on March 20th starting at 7:00 p.m. Rexburg Cultural Arts is also presenting My Fair Lady on March 8ei -16a', 2024 at the Romance Theater starting at 7:00 p.m. Mayor Merrill read Proclamation No. 2024 -oi Support for Advanced Energy. A. Proclamation No. 2024-01— Support for Advanced Energy PROCLAMATION No. 2024-01 An Order to Establish Support for Advanced Energy Whereas, the City of Rexburg, Idaho recognizes the Idaho Advanced Energy Consortium (IAEQ, and their commitment to advancing nuclear and clean energy and their related projects in Idaho and in the region; and Whereas, the Idaho National Laboratory, with MEC, is working with industry and community, to produce and support advanced energy technologies needed for a sustainable, safe, secure and efficient energy future; and Whereas, Idaho has a long history with energy research as home of the first community powered by nuclear energy generation, and home to the INL; and Whereas, Idaho's legacy in nuclear innovation has positioned the State and our communities to lead America's energy independence and security; and Whereas, the development of advanced energy is a key component of Idaho communities long term planning that balances economic growth with responsible stewardship of natural resources; and Whereas, it is vital to Idaho's future that our community invests in long-term strategies for energy creation, as well as promote technological leadership and enhance national security; and Whereas, the community supports efforts and policies that provide tools and resources to obtain or deliver affordable, reliable energy for our citizens, communities, businesses and industries; and Whereas, advanced energy can be part of our regional energy system planning and operation practices for efficient energy production and trade; and Whereas, IAEC seeks to strengthen our region's assets, resources, capacity and potential for industries, companies, and employment they create to start, grow, and remain in our communities; and Whereas, the development of advanced energy can support our rural communities through economic development and diversification efforts, infrastructure investment, and workforce training and development; and Now, Therefore, I, Jerry Merrill, Mayor, by virtue of the power and authority vested in me by the State of Idaho, do hereby declare that the City of Rexburg is committed to investing in advanced energy as a core component of Idaho and our nation's long-term energy strategy. And urge all citizens to recognize the importance of advanced energy to our national security, economy, and environment. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Rexburg to be affixed this 61 day of March of the year of our Lord bvo thousand twenty-four. APPROVED: Jerry Merrill, Mayor ATTEST. Deborah Lovejoy, City Clerk Council Member C. Erickson moved to ratify Proclamation No. 2024-01 Support for Advance Energy; Council President Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nab none Mayor Merrill mentioned he attends the Local Emergency Planning Committee (LEPQ meeting every month at the Fire Department. The LEPC is a federally mandated entity composed of state and local officials, business representatives and members of the press. The role of the LEPC is to form a partnership with local governments and industries as a resource for enhancing hazardous materials preparedness. Items for Consideration: A. Planning and Zoning recommendation to approve plats for Summerfield Divisions 11, 12, and 13 located in the Summerfield PUD — 900 S 2400 W, with a total of approximately 23 acres and 89 lots, permits *23-00368, #23-00372, and #23-00373 — Alan Parkinson Planning and Zoning Administrator Parkinson reviewed the staff report for the plat located North of West 640 South, between 2100 West and 2275 West. Planning and Zoning Staff Report SUBJECT: Surnmerfield Phase it Plat — File # 23-00368 APPLICANT: Dan Larsen PROPERTY OWNER(S): BV Summerfield LLC PURPOSE: Subdivide into Residential Lots PROPERTY LOCATION: North of 640 S COMPREHENSIVE PLAN: Low Residential CURRENT ZONING: Low Density Residential 2 (LDR2) PROPOSED # OF UNITS: 28 lots AUTHORITY: 41.03.010 (A) `The Commission shall have the authority to consider and recommend to the Council ordinances, amendments thereto, and repeal of ordinances affecting zoning, planning, and building within the City of Rexburg" nformation to consider with this request: • The property is Currently an open field. • The property is located North of W 640 S, between 2100 W and 2275 W. The plat will consist of approximately 8.7 acres and will contain 28 lots. r.M1 • The project is part of the Summerfield PUD which btijp consists of Low Density Residential 2 (LDR2) and Low p o Density Residential 3 (LDR3) zones. • Staff asks that P&Z considers recommending that City ta n Council approves the application. 19 P & Z Administrator Parkinson reviewed the staff report for the plat located West of 2275 West and will continue 2315 West to the North of Summerfield Lane. Planning and Zoning Staff Report SUBJECT: Summerfield Phase 12 Plat — File # 23-00372 APPLICANT: Dan Larsen PROPERTY OWNER(S): BV .Summerfield LLC PURPOSE: Subdivide into Residential Lots PROPERTY LOCATION: West of 2275 W COMPREHENSIVE PLAW Low Residential CURRENT ZONING: Low Density Residential 2 (LDR2) PROPOSED # OF UNITS. 28lots AUTHORITY: §1.03.010 (A) the Commas»on shall hove the authority to consider and recommend to the Council ordinances, arnendments thereto, end repeoi of ordinances affecting zoning, planning and building within the City of Rexburg' Information to consider with this request: • The property is currently an open field. • The property is located West of 2275 W and will continue 2315 W to the North of Summerfield Ln. The plat will consist of approximately 6.5 acres and will contain 28 lots. • The project is part of the Summerfield PUD which consists of Low Density Residential 2 (LDR2) and Low Density Residential 3 (LDR3) zones. • Staff asks that P&Z considers recommending that City Council approves the application. i Discussion regarding easements, Council Member E. Erickson asked if there are plans to extend 2400 West or 2275 West, North into that subdivision across from the canal. P & Z Administrator Parkinson replied, they require that developer put that opportunity in the plans so that if the developer to the North does want that connectivity it is there to grid the street; however, this developer is not planning to connect at this point because the do not own the ground. Discussion regarding the West Side Development potential road connectivity. Council Member Johnson said it is important to clarify that there is not a road that goes through the property to the North. P&Z Administrator Parkinson clarified if a road is built, it would not be built by the city or the Surnmerfield Development developer. Council President Walker moved to approve Plats for Summerfield Divisions 11, 12, and 13 located in the Summerfield PUD — 900 S 2400 W, with a total of approximately 23 acres and 89 lots; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nav none 20 B. Staff recommendation to approve a public/private partnership for a Community Ice Rink — Matt Nielson and Spencer Rammell Finance Officer Nielson reviewed a map of the proposed location for the community ice rink. Finance Officer Nielson reviewed the letter of Intent: Partnership Agreement for Ice Skating. The letter of intent is for the ice skating rink only even though the plans show the potential for an indoor pool. Letter of Intent: Partnership Agreement for Ice Skating Parties: City of Rexburg (the "City") and the R&R Group (the "Developer"). Purpose: To establish terms for the development and operation of an ice-skating facility on City provided land, with a focus on partnership, operational responsibility, and future operational options. 1. Land Provision • The City agrees to provide approximately 35,000 sq. ft. of land for the construction of an Ice arena facility. Developer will have no ownership of land and will have a lease payment of $1/year for use of the land and no additional fees for the operations of the facility. 2. Construction and Operation • Developer agrees to construct, at their own expense, a skating rink facility. (Generally as shown in Exhibit A) • Developer agrees to donate the building and equipment to the City at a minimum of 4% of the fair market value per year, but may also choose to donate a higher percentage in any given year. The Developer will donate the full value of the building and equipment by year 25 or sooner. • Once operational, Developer agrees to operate the project for a period of up to 25 years. • Developer will be entitled to 100% of cash flow to cover operational expenses with any profits to be allocated first to repaying Developer development costs including a mutually agreed upon rate of return). • Developer may, at their own discretion, continue to operate the facility for up to 25 years however, once Developer has recouped their total development cost plus the mutually agreed upon rate of return, all profits will be split with the City on a predetermined percentage in the final contract. • Should the Developer choose to stop operating the facility at any time during the 25-year period, whether or not they have recouped their development costs, they would immediately turn operations to the city and donate all remaining undonated value for the building and equipment. • Developer may, with the approval of the City, assign their operations to a 3" party management company at any time during the 25-year lease period. • Developer will provide financials annually to the City. • City will Pay the up -front permit, connection, and impact fees related to the construction of the building to be recouped by the City after Developers cost plus the mutually agreed upon rate of return and before profit sharing. 3. Parking Facilities • City will provide required parking for the developed facility, acknowledging seasonal variation in demand, ensuring minimal impact on Rexburg Rapids during summer months. City will be responsible for all costs related to the maintenance, snow removal, painting and sealing of the parking area. 4. Insurance and Liability City will cover insurance on liability, land, assets, and equipment through their insurance provider. Signatures: City of Rexburg Title: Date: Developer Title: Date: Discussion regarding the time it would take to prepare a final contract. 21 Council Member Chambers moved to approve the letter of Intent: Partnership Agreement for Community Ice Rink; Discussion: Attorney Rammell explained the legal nature of a letter of intent to enter into negotiations for this partnership and once finalized be presented to City Council to be approved; Council Member E. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Calendared Sills: A. Tabled Items: Those voting nay none 1. New Policy Adoption on Season Pass Discount for Qualified City/County Retired Employees Council Member C. Erickson moved to remove from the table item New Policy Adoption on Season Pass Discount for Qualified City/County Retired Employees; Council President Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay Johnson E. Erickson Finance Officer Nielson reviewed the proposed policy on season pass discount for qualified retired city or county employees. Policy on Season Pass Discount for Qualified Retired City or County Employees Recommended by the Golf Board and Adopted by Madison County Commissioners and City Council on XX/XX12024 Discount Offered: A discount of 50% off an Individual Annual Season Pass or Senior Pass is available to a qualified retired individual of the City of Rexburg or Madison County when they present a valid retirement discount card to the Cashier at Teton Lakes or Legacy Golf Course. Qualifications to receive the Discount Offered: To be a qualified retired individual, you must have retired from the City of Rexburg or Madison County, and you must have met the PERSI Rule of 80 or 90 or the ape requirement of a PERSI service reti rem ent.'A E-li ;-WlaF 44 t-,RiR e_ f_1 - T ~^ yeaFs. To receive a retirement discount card, the qualified retired individual must contact the respective Human Resource Department for the City of Rexburg or Madison County and Human Resources will provide them with a retirement discount card after verifying that they have met the requirements as a qualified retired individual. The discount card will only be made available to retired employees that request it. Other Details: If a qualified retired individual desires to purchase a family pass, then a dollar discount equal to 50%of the current full cost of a Season Pass maybe applied at the time of purchase. The discount is provided at the time of payment from a qualified retired individual, and it may not be bundled with any other discounts or offerings at the time of purchase. The qualified retired individual is still required to pay sales tax and any other fees, such as credit card processing fees, in full. The retirement discount card may not be used to purchase other items at the golf course. The Golf Course will not receive any further compensation beyond the amount paid by the qualified retired individual purchasing a season pass at a discount. Because the former employer is not providing any further compensation there will be no taxable consequence created for the former employer or retired employee. Council Member Johnson said she believes this policy is a special interest policy because the city doesn't offer discounts on other passes for retired employees. The city already gives a great retirement package to its employees. She does not believe the discount will serve many employees. Council Member C. Erickson explained the discount is already offered to city/county full-time employees. He doesn't have an issue with including the PERSI retirement requirement. The discount for the retired employees will generate revenue for the golf course because they will probably bring other people to golf. 22 Council Member E. Erickson said he doesn't believe it will be difficult to administer the discount. Mayor Merrill expressed his concerns with employees that work for 19 years not meeting the minimum requirement of 20 years to receive the discount. Council Member Johnson asked why the discount only applies to golf and not other city facilities passes. She said she finds it difficult to approve an item that is viewed as self-serving. Council Member Johnson moved to deny the adoption of Season Pass Discount for Qualified City/County Retired Employees motion died due to lack of a second. Mayor Merrill recommended PERSI vested full-time employees be eligible for the discount. Council Member C. Erickson moved to approve the adoption of Season Pass Discount for City of Rexburg employee, must have met the PERSI Rule of 8o or 90 or the age requirement of a PERSI service retirement; President Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Chambers Council Member C. Erickson Council President Walker The motion carried. Those voting nay Council Member Johnson Council Member E. Erickson B. Second Reading: Those items which have been first read: NONE C. Third Reading: Those items which have been second read: 1. Ordinance No 1307 Final Assessment Roll for Local Improvement District 52 (LID 52) — Keith Davidson Discussion: LOCAL IMPROVEMENT DISTRICT 52 FINAL ASSESSMENT ROLL ORDINANCE NO. 1307 AN ORDINANCE CONFIRMING THE ASSESSMENT ROLL, FOR LOCAL IMPROVEMENT DISTRICT NO. 52 IN REXBURG, IDAHO, FOR THE PURPOSE OF INSTALLING CERTAIN STREETS, CURBS, GUTTERS, SIDEWALKS, AND OTHER PUBLIC FACILITIES AND PARTS THEREOF WITHIN THE CORPORATE LIMITS OF SAID CITY, TO BE GRADED, RE -GRADED, GRAVELED, PAVED, RE -PAVED AND OTHERWISE IMPROVE THE HEREINAFTER DESCRIBED STREETS WITHIN THE DISTRICT AND TO CONSTRUCT AND RECONSTRUCT SIDEWALKS, CURBS, GUTTERS, DRIVEWAYS, DRAINAGE FACILITIES, OFFSITE STORM SEWER, WATER AND SANITARY SEWER FACILITIES, STREET LIGHTS AND OTHER PUBLIC FACILITIES AND OTHER WORK INCIDENTAL TO ALL OF THE FOREGOING IMPROVEMENTS; ORDERING ASSESSMENTS TO BE MADE IN ACCORDANCE WITH THE ASSESSMENT ROLL AND PRESCRIBING DETAILS CONCERNING SAID ASSESSMENTS; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH, AND DECLARING AN EMERGENCY. Council Member C. Erickson moved to approve Ordinance No 1307 Final Assessment for Local Improvement District 52 (LID 52) and consider Third read; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay none Consent Calendar: The consent calendar includes items, which require formal City Council action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council's agenda packet regarding these items. 23 A. Minutes from February 21A & 27th, 2024, City Council Meeting B. Approve the City of Rexburg Bills Council Member Chambers moved to approve the Consent Calendar containing the minutes and city bills; Council President Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay none Roll call vote for motion to move into Executive Session according to Idaho State Statute §74-206(1)(c) To acquire an interest in real property not owned by a public agency. Mayor Merrill said the executive session item was on the agenda in case further discussion was needed regarding the indoor ice-skating rink. They will waive going into executive session. Economic Development: Review and approval of City Center Properties Request for Proposal for development of approximately 2.8 acres located at or on Carlson Ave in the City of Rexburg — Scott Johnson Economic Development Director Johnson explained he has received the Request for Proposals (RFP) for the development of approximately 2.8 acres of property located at or on Carlson Avenue. The Urban Renewal Agency is recommending the RFP be awarded to Alpha Development. There is no contract to approve at this time. Council Member Chambers mentioned that there were four responders to the RFP and all were good proposal. They hope the city can generate some opportunities for those that were not selected. The reason Alpha Development was selected was because they submitted proposals for all three sites and they were also the best fit for the vision the city has for the downtown. The RFPs were evaluated by 17 people. Council Member Chambers moved to approve of the City Center Properties Request for Proposal for development of approximately 2.8 acres located at or on Carlson Ave in the City of Rexburg; Council Member C. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Adjournment 8:59 P.M. Attest: Anna Gonzalez, Depu ity Clerk APPROVED: / Jerry Mer 1, Mayor Those votingnay none 24