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HomeMy WebLinkAboutRECREATION DISTRICT VOLUNTEER COMMITTEE MEETING MINUTESMinutes Recreation District Volunteer Committee Meeting Purpose: Seek public input and organize forums to discuss the possibility of forming a Recreation District within Madison County Idaho in conjunction with the Envision Madison Process Agenda Wednesday February 13, 2013 @ 7 pm City Hall Council Room - 35 North 1" East in Rexburg Agenda Items 1. Welcome and review and approve minutes from prior meeting 2. Introductions of new members a. Discussion of Presentation to Commissioners from "Outside Idaho" -Jon Weber 3. Review history of past recreation efforts 4. Demographic Statistics and how changed from 2003-Daniel Torres 5. Review current programs/venues available to general public -City of Rexburg -Robert Yeatman, Madison Schools - Jill Anderson to report, BYU-Idaho-Letter from Phil Packer 6. Review Inventory Template in process for current recreation facilities 7. Future Meetings and integration with Envision Madison Process Goals from Jan. Meeting: 1) Inventory of current recreation facilities and usage 2) History of past Recreation efforts 3) Demographic -Statistics 4) Update from City of Rexburg, Madison Schools, and BYU-I on what is offered to general public in form of venues and programs. Public Welcome and invited to meeting Those Attending: Matt Garner Brian George Melanie Davenport Mike Mitchell Stephen McGary Ron Feik Kim Muir Jon Weber Brigham Taylor Daniel Torres Bob Yeatman Minutes Welcome and introduction of any new volunteers -Matt Nielson Approval of Minutes from 01/09/2013 Tonya Junkert Jill Anderson Johnny Watson Ryan Ballard Jerry Merrill Matt Nielson Motion: Kim Muir Second: Brian George Vote: All present voted aye Review of Past History of Recreation and Recreation Districts in Rexburg and Madison County In 1997 a Recreation District was proposed (see ballot below for details). FACSIMILE BALLOT REHURG-MADISON C0UN`iRY RECREATION DISTRICT \1 INSTRUCTIONS TO VOTER 1. TO VOTE YOU MUST OLACREN THE OVAL (ce) CONIPLEILLY, 2. USE ONLY THE PENCIL .. PRUVIUED. _-_._._-._ __ 1 DO NOT CROSS OUT • If ynu change your mind, tear, or make a mistake on this ballut exchanue your ballot for a new one. 4. AFTER VOTING - Ltsert the ballot in IhP, ballot slur:ee so 111a1 the judues Slrna appears at (lie boltom. 00 NOT [OLD TIIL BALLOT. SHA11. THERE BE ESTABLISHED A "REXBURG `4ADISOI`l COUNTY RECREATION DISTRICT" 1AHICH SHALL HAVE THE AUTHORITY TO RAISE REVENUE FOR THE PURPOSE OF PROVIDING PUBLIC RECREATION FACILITIES AND PROGWAS7 YES ,=_> N0 This vote failed on 5/27/1997 with "1,126 in Favor" and "3,641 Against." A history of other efforts were reviewed and discussed as shown below: History of Past Public* Recreational Efforts in Madison County Bond Vote Results rjona t;ona In Year Effort/Purpose Bouruiary Involved AmOUnt Voting Date Favor Against Result CUZens Group workng wth c tyof Rexburg -Recommended to run Porter Park Pool until it fails. It 1993 failed n 1997 and :vas Cosed. Rexburg NO ,vladson No Afrcunt 997 Recreation Cstrct Creat on Count; Yes on Bond 5/27/1997 126 S,6»_ Fa zed Recreational Overview Commiftee appointed by Mayor Sutherland to develop a direction for the future 1999 of Rexburg Recreational Activities Rexburg No City of Rexburg Commune Fund created and Ccmmunty Center Possibilites looked at by a Citizens 20C4- Recreation Committee/Feasibility 2004 Study Conducted Re :burg No General Obligat`on Bond For 20G Aqua`. C Center Re:;hur g 're 000.00C 8/�4/20C=. 8_5 07= Fa ed Tax increment Bond to Construct No Vote - Riverside Park/Rexburg Rapids Madison Jud ca, 2010 Aquatic Center County Yes ,656,0O0 COW maton *Please note that this does not nc''ude all efforts by our Community, but onlythose major effortsthat typically invoNed public funding (otherthan normal ge neraIfund efforts of public entities) for the addition of Venues This is in noway a fna report, but a viork n progress as further information and data can be collected. Three different Demographic Reports were reviewed and discussed next as shown below. Madison County Population Change 2000 to 2010 Madison Madison County County Percent Rexburg Rexburg Percent 2000 2010 Change 2000 2010 Change Total population 27.»E7 37,53E 36, 6% 17,2E-7 2E.41841 47.67% 0 to 5 years 1,91H, 3,594 83.74% 1,030 2.41E2 5 to 9 years 1,824 2.475 35.69% 78E 1 .147 46.11% 10 to 14 years 2,024 2,340 15.61 °C 772 1 ,C10 30.83% 15to19years 6,719 4.836 -28.03". 5.518 3,702 -32.9111 0 to 19 years 12.523 13,245 E.77 S.1C5 3,311 G.E =°'° 20 to 24 years 5.621 1c,162 80.79 4.9E t 9,4420 90.26% 25 to 29 years 1,151 3,738 224.76 : ES 3,090 :E3.74� 30 to 34 years 950 1,599 68.32% t- 883 80.57% 35 to 39 years 1.10E 1.306 18.19% -1 % 612 48.544% 20 to 39 years 8.827 16,80E 90.38% 6.5_'3 141,00E 114.37% 40 to 44 years 1.1 S_' 1,104 -6.W, -E9 =74' 1.07% 45 to 49 years 1.101 1.23 1 11.81 % 438 `C_` 15 30% 25 to 50 years `,'90 8,cs73 E3.53°a 2,489 123.-C-1% 50 to 54 years S43 1,229 45,79% 324 497 `_3.40% 55 to 59 years 726 1,028 41.6G0,,c 288 423 -6.88% 40 to 59 years 9.3»3 13.570 45.24% 4,008 7.463 86 2G% 60 to 64 years c 60� 8G2 3? c6a . - ro 24,, 9 o 2 ., 2� o °� � ,° 65 to 69 years 458 636 38.86% 211 248 17.54% 70 to 74 years 387 507 31.01 % 184 218 18.48% 75 to 79 years 363 370 1.93% 187 174 -6.Wc 60 to 79 years 1.813 2,315 27.C,9%1 831 962 1E.76% 80 to 84 years 242 298 23.14% 123 155 26.02% 85 to 89 years 138 281 101,62`_ 97 152 E6.70% 60 years and over 4,077 5,209 27.77% 1,931 2,231 15.54% 90 years anti over 71 -100.00% 49 -100.001110 *Gro%yth in these categories is likely due to BYU-1 transi tioning from a 2 year ;o a 4 year School Resource: US Census Bureau http:/,factfirider2.census.gov?facez-rtableservice,-ljsf/pages/productview.xhtml?pid=DEC_10—DP_DPDPl According to the U.S. Census Bureau, in the ten years from 2000 to 2010, Rexburg has grown from 17,257 to 25,484 and Madison County, from 27,467 to 37,536; a significant increase. The growth is even more significant if one looks at the 0- 25 age brackets, which have all had double digit increases except for the 15-19 age bracket. The City of Rexburg disputes the 25,464 population because it feels that the students residing at BYU-Idaho were not accurately counted. The City will be challenging this numbers this upcoming summer. Madison County Population Change 2000 to 2010 by Age Madison Percentage Madison Percentage County of County of Increase/ 2000 Population 2010 Population (Decrease) Total population 27,467 100.0 i'� 37,5Y 0.00% 0 to 5 years 1,9E6 7.12% 3,594 9.57% 2.45% 5 to 9 years 1,824 6,64% 2.475 6.59% -0.05% 10 to 14 yea rs 2,024 7.37% 2,340 6.23% -1.13*§ 15 to 19 years 6.719 �:.:j : 4,836 12.88:: -11.5813 20 to 24 years 5.621 20.46% 10.162 27.07:: 6.61% 25 to 29 years 1.151 4.19% 3,738 9.96:: 5.77% 3 0 to 34 years 950 3.46°ec 1,599 4.26% 0.80% 35 to 39 years 1,105 4.02°% 1,306 3.48% -0.54% 40 to 44 years 1,183 4.31% 1,104 2.94% -1.37`., 45 to 49 years 1,101 4.01% 1,231 3.28% -0.73'. 50 to 54 years 843 3.07% 1,229 3.27°J° 0.21 % 55 to 59 years 726 2.64% 1,028 2.74% 0.10% 60 to 64 years 605 2.20% 802 2.1-'% -C.C7% 65 to 69 years 458 1.67% 636 1.69% 0.03% 70 to 74years 387 1.41% 507 1.35% -0.06% 7 5 to 79 yea rs 363 1.32% 370 0.99% -0.34% 80 to 84 yea rs 242 0.88% 298 0.79% -0.09% 8 5 to 89 yea rs 138 0.501.'° 28-1 0.7 5% 0.25% 90yea rsarKi 71 0.26'c 0.00% -028% 'Grc h in these ca.eacnes is likely clue to 3YU-' ;ransi;iorlin; from a 2 ' ear io a 4 year School Resource: US CenSUS BUreau http:/ /factfinder2.census govJface:/tableservices/isf%Pa;e-'pro-ductview.xhtml?pid=DEG_10 _DP_DPDP1 School District Enrollment in Madison County Sugar Sugar Madison Madison Percent Salem Salem Percent County County Percent 2000 2010 Charge 2000 2010 Change 2000 2010 Change II Grades 1.989 ».86 22°•'o 15 147v~ 11 ,a -.�24 1-1 6.3•r 19' II Grades Excluding 10-12th 2,994 3,833 28°a 957 1,154 19% 3,961 4,987 �-`-� 10th Grade 321 352 10% 124 106 -15% 445 456 11th Grade 332 334 1% 120 111 -8% 452 445 2 12th Grade 342 346 1% 124 107 -14% 466 453 10-12th Grade 1995 1,032 4% 1 368 324 -12%l 1,363 1,356 -1� Bob Yeatman reported on the current Recreation programs/events offered by the City of Rexburg and they were discussed. See report below. Children ages 5-18 as well as adults are invited to participate in the City of Rexburg's recreation programs. In 2012 1,270 children participated in the recreation programs offered through the city. This represents 1,270 of a possible 3,702 (or 34%) in the 5-18 age bracket. Rexburg Rapids had 1,095 students in its "learn to swim" classes. City of Rexburg Recreation Report Programs/Events/Carousel/Rexburg Rapids Programs Offered in Calendar Year 2012: Youth • Taekwondo -42 • Gymnastics Programs -91 • Rock Climbing -17 • Various Dance Lessons -56 • Music Lessons -12 • Horseback Riding -5 • Youth Ballroom -36 • Tennis Lessons -135 • Bowling -8 • Youth Golf -73 • Boy's Basketball -280 (Waiting List — 32) • Girl's Basketball -138 (Waiting List — 19) • Soccer -308 • T-Ball -69 • Swimming Lessons -1095 Adult • Men's Basketball League -12 Teams • Adult Ballroom Dance -15 • Pool Lifeguard Certifications -15 • Golf Lessons -32 Facilities used by department for programs: • Adams Elementary (Youth Basketball Grade 1) • Lincoln Elementary (Youth Basketball Grade 1) • Madison Middle School (Youth & Adult Ballroom, Youth Basketball Grades 4/5, Youth Soccer) • Madison Jr. High School (Youth Basketball Grades 4/5, 6/7, The Rush Triathlon) • Kennedy Elementary (Youth Soccer) • Old Madison Jr High School (Adult Sports) • Rexburg Rapids Party Room (Classes) • Sugar Salem Fields and Jr High Gym • The Zone (Youth Basketball Grades 2/3) • Smith Park (Youth Soccer, T-Ball, Teton Dam Marathon) • Evergreen Park (Youth Soccer) • Riverside Park (Youth Soccer, T-Ball) ** Other Programs offered by the department are held in businesses or rented facilities by instructors** Programs which we would like to offer if facilities were available: • Weekly Themed Camps • Art Classes • Cooking Classes • Foreign Language • Dodge ball • Open Gym • Tournaments (Volleyball, Basketball, Softball) • Indoor Tennis/Volleyball Annual Events: • SnowFest — Approximately 800-1000 spectators • The Teton Dam Marathon- 800 Participants/ 1500 spectators • Mainstreet Mile- 250 Runners • The Rush Triathlon — 400 participants/700 spectators Carousel/Splash Park: • There were over 22,000 carousel rides purchased this past summer. • Attendance rates at the Splash Park are upwards of 500 people daily. Rexburg Rapids: • Open Swim Admissions Daytime 2012 — 44,556 • Open Swim Admissions Daytime 2011 - 45,267 • Open Swim Admissions Evening 2012 — 9,676 • Open Swim Admissions Evening 2011 — 9,624 • Total Admissions 2012 — 54,232 • Total Admissions 2011 - 54,891 • 2012 Swimming Lesson participants — 1095 • 2011 Swimming Lesson participants — 806 Phil Packer from 13YU-1 provided the following letter concerning public access to BYUI Recreational Facilities CONFIDENTIAL Note: This Memorandum is provided for informational purposes to the Recreation District Volunteer Committee for use in its work. It may not be published or otherwise distributed without the consent of the author. MEMORANDUM TO: Matt Nielson cc. Jill Anderson FROM: Phil Packer DATE: January 28, 2013 SUBJECT: Public Access to BYUI Recreation Facilities At the meeting of the Recreation District Volunteer Committee held on January 9, 2013, I was asked to respond to the following issues on behalf of BYU-Idaho: 1. What current access does the public have to facilities at BYU-Idaho for recreational purposes? 2. What is the possibility that such uses could be expanded in the future? For the purpose of this Memo use by "the public" includes individuals who are not students, employees or dependents of students or employees of BYU-Idaho. As used in the Memo "the public" does not include organized groups or teams. Current Access A. The recreational facilities in the Hart Building and the BYUI Center are available for public use as follows: 1. The indoor track in the BYUI Center is available to the public without either charge or BYUI clothing requirement from 5:00 am to 7:30 am, Monday - Saturday. 2. After 7:30 am the track is available for use by the public and use is subject to a $6.00 per day charge (the Use Fee) and patrons must wear BYUI prescribed clothing. 3. The public may use the gymnasiums in the Hart Building and the BYUI Center by paying the Use Fee and dressing in BYUI prescribed clothing. 4. The swimming pool in the Hart Building may be used by the public upon payment of the Use Fee at hours when the pool is not in use for university purposes. Tuesday evenings have been set aside for use by church and scout groups. 5. Racquetball courts in the Hart may be used by the public on a space -available basis upon payment of the User Fee and wearing prescribed clothing. 6. There is no public access to the Fitness Center in the former fieldhouse area of the Hart Building. All public uses are subject to rules formulated by the university. All public uses are subject to pre-emption for university purposes. B. The public may use BYUI playing fields and outdoor tennis courts on a space -available basis without charge and without BYUI clothing requirements. 1. These facilities may not be reserved or scheduled by the public. 2. Public use of playing fields and outdoor tennis courts may be pre-empted for university programs. C. The ropes course is available to groups by scheduling with the Outdoor Resource Center. Such use is subject to a per -person or group fee and use must be supervised by ORC personnel. D. Certain community uses of university recreation facilities have been allowed with special permission in the past. Such uses have included the Dance Festival, Venture Olympics, youth conferences and local high school uses. E. Any use of BYUI recreation facilities or other university resources by non -university organized groups or teams is by express permission only following an application process and may include restrictions and fees. Future Use The first priority of the university, of course, must be the fulfillment of its mission. Consequently, university recreational facilities will be primarily used for the benefit of students and those with ties to the university such as faculty, administrators and staff. While some public access to facilities may be continued, there is always the possibility that future uses might be revised or curtailed in the interest of university purposes. It seems unlikely that public recreational uses of university facilities could be expanded. A brief discussion was held basically noting that the community needs to be providing recreational opportunities for its members and cannot be relying on the Unversity to provide that. The University has its own goals and purposes that they are trying to achieve for their students and organization. Jill Anderson presented some information gathered from Madison School District concerning what recreational opportunities they currently provide. The Madison School District provides after school programs for its students. These programs are funded through a $9 million federal grant. The programs are held on MSD property and have an education component to them. These programs cater specifically to students who do not have parents at home after school hours end. These programs and activities are provided at no cost. They are held at Adams Elementary, South Fork Elementary, Lincoln Elementary, the Middle School and Jr. High. These programs have experienced a decline in attendance over the years. Review of Inventory Template We briefly discussed the inventory template and asked that the group look it over and let us know if we are missing categories or venues. We asked that they email anything that is missing to Matt Nielson at mattn@rexburg.org. We also told them we will wait to do an inventory until the template can be reviewed by the Envision Madison Group. A sample is below: F"Mitory Rexburg Li of Recreational E.rample Riverside Smith Park Venues Porter Eagle Nature Eterrreen' Ki«anis Hidden Vallel Park Street Rotary Inventory of Recreational Venues Example Evergreen/ Kiivams Hidden Vallee Park Street Rotary City of Rexburg Riverside Smith Porter Eagle Nature Park S�%iznzning Pool indoor Tennis Court Indoor Tennis Court Outdoor L" Indicates has Lighting on Outdoor Venue Madison County's "Dream Space" and Discussion County Commissioner Jon Weber spoke about the County's commitment to recreation. Currently the County spends over $400,000 on kids at the juvenile center. There are on average 10 kids from Madison County that benefit from this money. He made the point that we spend significant sums of money on the kids that make poor choices, but very little on the ones that make good choices. The County hopes to encourage developers to build recreational space in their developments through the "Dream Space" effort. This will encourage developers to set aside space in their project for parks and other recreational space. Madison County recently started charging $5 usage fees at its two parks. These revenues have allowed the County's Parks and Rec Department to expand its services. Future Meetings It was discussed and decided to not schedule a meeting for next month, but to instead work with Envision Madison and integrate our future meetings with input from their group. We are a little ahead of them in our discussion, but still plan to provide them input as necessary and to coordinate our efforts in conjunction with theirs. We will let all of the Recreation District Volunteer Committee Members know when the upcoming community meetings will be held by Envision Madison. They should be occurring within the next few months. At the conclusion of the meeting, Matt Nielson asked all those present to email him with their top 5 issues within recreation that they think our community is facing or will need to address in the near future.