Loading...
HomeMy WebLinkAbout24346 - Local Professional Services_KH2/21/2024 Revised June 2019 Page 1 of 12 ATTACHMENT NO. 1L CONSULTANT AGREEMENT SPECIFICATIONS These specifications supplement Local Professional Services Agreements and shall be attached to said Agreements. A. DEFINITIONS 1. Administrator: Person directly responsible for administering the Professional Services Agreement (Agreement) on behalf of the Local Public Agency. 2. Combined Overhead: The sum of the payroll additives and general administrative overhead expressed as a percent of the direct labor cost. 3. Cost: Cost is the sum of the hourly charge out rate and other direct costs. 4. Cost Plus Fixed Fee: Cost Plus Fixed Fee is the sum of the payroll costs, combined overhead, and other direct costs, plus the fixed fee. 5. CPM: Critical Path Scheduling. The CPM will list work tasks, their durations, milestones and their dates, and State/Local review periods. 6. Fixed Fee: A dollar amount established to cover the Consultant's profit and business expenses not allocable to overhead. The fixed fee is based on a negotiated percent of direct labor cost and combined overhead and shall take into account the size, complexity, duration, and degree of risk involved in the work. The fee is “fixed,” i.e. it does not change. If extra work is authorized, an additional fixed fee can be negotiated, if appropriate. 7. General Administrative Overhead (Indirect Expenses): The allowable overhead (indirect expenses) expressed as a percent of the direct labor cost. 8. Hourly Charge Out Rate: The negotiated hourly rate to be paid to the Consultant which includes all overhead for time worked directly on the project. 9. Incentive/Disincentive Clause: Allows for the increase or decrease of total Agreement amount paid based on factors established in the Agreement. Normally, these factors will be completion time and completion under budget. 10. Lump Sum: An agreed upon total amount, that will constitute full payment for all work described in the Agreement. 11. Milestones: Negotiated portions of projects to be completed within the negotiated time frame. Normally the time frame will be negotiated as a calendar date, but it could also be “working” or “calendar” days. As many milestones as the Consultant and the State/Sponsor believe necessary for the satisfactory completion of the Agreement will be negotiated. 12. Not-To-Exceed Amount: The Agreement amount is considered to be a Not-to-Exceed amount, which amount shall be the maximum amount payable and shall not be exceeded unless adjusted by a Supplemental Agreement. 13. Other Direct Costs: The out-of-pocket costs and expenses directly related to the project that are not a part of the normal company overhead expense. 14. Payroll Additives: All payroll additives allocable to payroll costs such as FICA, State Unemployment Compensation, Federal Unemployment Compensation, Group Insurance, Workmen’s Compensation, Holiday, Vacation, and Sick Leave. The payroll additive is expressed as a percent of the direct labor cost. Revised June 2019 Page 2 of 12 15. Payroll Costs (Direct Labor Cost): The actual salaries paid to personnel for the time worked directly on the project. Payroll costs are referred to as direct labor cost. 16. Per Diem Rates: Per Diem will be reimbursed at actual cost. However, reimbursements shall not exceed the current approved rates. The current rates are listed on the following Web site: http://itd.idaho.gov/business/?target=consultant-agreements . 17. Standard of Care: The level or quality of service ordinarily provided by normally competent practitioners of good standing in that field, contemporaneously providing similar services in the same locality and under the same circumstances. 18. State: Normally “State” refers to the Idaho Transportation Department. 19. Sponsor: The “Sponsor” refers to the local public agency. 20. Unit Prices: The allowable charge out rate for units or items directly related to the project that are not a part of the normal overhead expense. NOTE: All cost accounting procedures, definitions of terms, payroll cost, payroll additives, general administrative overhead, direct cost, and fixed fee shall comply with Federal Acquisition Regulations, 48 CFR, Part 31, and be supported by audit accepted by the State. B. STANDARDS OF PERFORMANCE Except as otherwise specifically provided for in the Consultant’s Scope of Work, the Consultant agrees that all work performed under the Agreement will be performed in accordance with Idaho Transportation Department Standards and other appropriate standards with generally acceptable standard of care. When the work is of a nature that requires checking, the checking shall be performed by a qualified person other than the one who performed the work. C. AGREEMENT ADMINISTRATOR The Agreement Administrator will administer the Agreement for performance and payment, and will decide all questions which may arise as to quality and acceptability of the work, rate of progress, definition of work to be performed, completion of milestones, and acceptable fulfillment of the Agreement. The Consultant shall address all correspondence, make all requests, and deliver all documents to the Administrator. The Administrator shall be responsible for the timely coordination of all reviews performed by the State or their representatives. D. PERSONNEL The Consultant shall provide adequate staff of experienced personnel or Subconsultants capable of and devoted to the successful accomplishment of work to be performed under the Agreement. The specific individuals or Subconsultants listed in this Agreement, including Project Manager, shall be subject to approval by the State and shall not be removed or replaced without the prior written approval of ITD. Replacement personnel submitted for approval must have qualifications, experience and expertise at least equal to those listed in the proposal. E. SUBCONSULTANTS The Consultant shall have sole responsibility for the management, direction, and control of each Subconsultant and shall be responsible and liable to the Sponsor for the satisfactory performance and quality of work performed by Subconsultants under the terms and conditions of this Agreement. The Consultant shall include all the applicable terms and conditions of this Agreement in each Subconsultant Agreement between the Consultant and Subconsultant, and provide the State with a copy of each Subconsultant Agreement prior to the Subconsultant beginning work. No other Subconsultant shall be used by the Consultant without prior written consent by the State. Revised June 2019 Page 3 of 12 F. PROFESSIONAL SERVICES AUTHORIZATION 1. A written PROFESSIONAL SERVICES AUTHORIZATION (PSA) will be issued by the State to authorize the Consultant to proceed with a specific portion of the work under this Agreement. The number of PSAs required to accomplish all the work under this Agreement is one to several. Each PSA will authorize a maximum dollar amount and specify the milestone(s) for which the PSA represents. The Sponsor assumes no obligation of any kind for expenses incurred by the Consultant prior to the issuance of the PSA; for any expenses incurred by the Consultant for services performed outside the work authorized by the PSA; and for any dollar amount greater than authorized by the PSA. 2. The Consultant’s work of this Agreement will be divided into milestones, each governed by a separate PSA. It is not necessary for a PSA to be completed prior to the issuance of the next PSA. The Consultant shall not perform work which has not been authorized by a PSA. When the money authorized by a PSA is nearly exhausted, the Consultant shall inform the Administrator and shall identify the need for additional authorization via issuance of the next PSA. The Administrator must concur with the Consultant prior to the issuance of the next PSA. 3. The Agreement is lump sum, unit cost, or cost plus fixed fee amount as indicated in this Agreement and may include an Additional Services amount for possible extra work not contemplated in the original scope of work. For the Consultant to receive payment for any work under the Additional Services Amount of this Agreement, said work must be authorized and performed under a PSA issued by the State specifically for the extra work. Should the Sponsor request that the Consultant perform additional services, the scope of work and method of payment will be negotiated. The basis of payment for additional work will be set up either as a Lump Sum or Cost Plus Fixed Fee. G. PROJECT SCHEDULING All negotiated agreements shall be accompanied by a critical path method schedule (CPM Schedule). The CPM Schedule will list the work tasks for the Agreement, their duration, negotiated milestones and their completion dates, including State/Local review periods. The format of this schedule shall be agreed on prior to signing the Agreement. Along with the monthly progress report, the Consultant shall provide monthly CPM Schedule updates to the Agreement Administrator for approval. The CPM schedule shall show project percent completed on each task. H. MONTHLY PROGRESS REPORT The Consultant shall submit to the State a monthly progress report on Form ITD-771, as furnished by the State. When no work will be performed for a period of time, this requirement can be waived by written notice from the Agreement Administrator. However, at such time as work re-commences, the monthly progress reports shall resume. The Consultant shall provide monthly progress schedule (CPM) updates to the Agreement Administrator. The monthly progress report and schedule update will be submitted by the tenth of each month following the month being reported or as otherwise agreed to in the approved scope of work. The Agreement Administrator will review the progress report and submit approved invoices for payment within two weeks of receiving the invoice, the associated monthly report and the schedule update. Each progress report shall list invoices by PSA number and reference milestones. I. PROGRESS AND FINAL PAYMENTS 1. Progress payments will be made once a month for services performed which qualify for payment under the terms and conditions of the Agreement. Such payment will be made based on invoices submitted by the Consultant in the format required by the State. The monthly invoice shall be submitted no later than the tenth of each month following the month being invoiced. Revised June 2019 Page 4 of 12 Lump Sum Progress payments will be made based on a percentage of the work or milestones satisfactorily completed. Cost Plus Fixed Fee The Consultant shall submit a breakdown of costs by each item of work on the monthly invoice, and shall show the percent complete of each item of work, each milestone and percent complete of the entire Agreement. Progress payments will be made based on the invoice cost less the fixed fee for the work satisfactorily completed for each invoicing period. Said payment shall not exceed the percent complete of the entire Agreement. Upon satisfactory completion of each milestone, full payment for all approved work performed for that milestone will be made, including Fixed Fee. Cost The Consultant shall submit a breakdown of costs by each item of work on the monthly invoice, and shall show the percent complete of each item of work and percent complete of the entire Agreement. Progress payments will be made based on the invoiced cost for the work satisfactorily completed for each item of work. Said payment shall not exceed the percent complete of the entire Agreement. Direct expenses will be reimbursed at actual cost, not to exceed the current approved rates as identified at http://itd.idaho.gov/business/?target=consultant-agreements . For “Cost Plus Fixed Fee” and “Cost” agreements, invoices must include backup documentation to support expenditures as appropriate, and as requested by the Agreement Administrator. Such support may consist of copies of time sheets or cost accounting system print-out of employee time, and receipts for direct expenses. 2. The Sponsor will make full payment for the value of the services performed which qualify for payment. This full payment will apply until 95 percent of the work under each Project Agreement PSA or Supplemental Agreement has been completed. No further progress payments will be made until all work under the Agreement has been satisfactorily accomplished and accepted by the Sponsor. If at any time, the Sponsor determines that the work is not progressing in a satisfactory manner, further payments may be suspended or withheld for sums that are deemed appropriate for unsatisfactory services. 3. Final payment of all amounts retained shall be due 60 days after all work under the Agreement has been completed by the Consultant and accepted by the Sponsor. Such final payment will not be made until satisfactory evidence by affidavit is submitted to the State that all indebtedness incurred by the Consultant on this project has been fully satisfied. 4. Agreements which include an incentive/disincentive clause will normally have the clause applied only to the completion of the BID OPENING milestone. If the project is deemed by the Sponsor to be ready for advertisement, but advertisement is postponed at no fault of the Consultant, any incentive earned will be paid. 5. Payments to Subconsultants The Consultant shall pay each subconsultant for satisfactory performance of its contract items no later than twenty (20) calendar days from receipt of each payment the Consultant receives from the State under this Agreement, in accordance with 49 CFR, Part 26. The Consultant shall return retainage payments to each subconsultant within twenty (20) calendar days after the subconsultant’s work is satisfactorily completed. The Consultant will verify that payment or retainage has been released to the subconsultant or suppliers within the specified time for each partial payment or partial acceptance by the Department through entries in the Department’s online diversity tracking system during the corresponding monthly audits. Prompt payment will be monitored and enforced through the Consultant’s reporting of monthly payments to its subconsultants and suppliers in the online diversity tracking system. Subconsultants, including lower tier subconsultants, suppliers, or both, will confirm the timeliness and the payment Revised June 2019 Page 5 of 12 amounts received utilizing the online diversity tracking system. Discrepancies will be investigated by the Contract Compliance Officer and the Contract Administrator. Payments to the subconsultants, including lower tier subconsultants, and including retainage release after the subconsultant or lower tier subconsultant’s work has been accepted, will be reported monthly by the Consultant or the subconsultant. The Consultant will ensure its subconsultants, including lower tier subconsultants, and suppliers meet these requirements. J. MISCELLANEOUS PROVISIONS 1. COVENANT AGAINST CONTINGENT FEES a. The Consultant warrants that they have not: Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person to solicit or secure this Agreement, other than a bona fide employee of the firm; agreed, as an expressed or implied condition for obtaining this Agreement, to employ or retain the services of any firm or person in connection with carrying out this Agreement, or; paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee of the firm) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out the Agreement. b. The Sponsor warrants that the above Consultant or its representative has not been required, directly or indirectly as an expressed or implied condition in connection with obtaining or carrying out this Agreement. Employ or retain, or agree to employ or retain, any firm or person, or; pay, or agree to pay to any firm, person or organization, any fee, contribution, donation or consideration of any kind. 2. PROHIBITION AGAINST HIRING PERSONNEL AND WORKING FOR CONTRACTOR In compliance with the Code of Federal Regulations, (23 CFR, Section 1.33, Conflict of Interest), the Consultant agrees that no one in their employ will work on a part time basis under this Agreement while also in the full-time employ of any Federal Agency, the State, or the Sponsor, without the written consent of the public employer of such person. The Consultant agrees that no one in their employ under any circumstances shall perform any services for the contractor on the construction of this project. 3. CHANGES IN WORK All changes in work shall conform to one or more of the following conditions and in no instance shall such change in work be undertaken without written order or written approval of the Sponsor. a. Increase in the work required by the Sponsor due to unforeseen circumstances. b. Revision in the work required by the Sponsor subsequent to acceptance of such work at the appropriate conference or after revision of such work as outlined at said conference. c. Items of work which are beyond the scope of intent of this Agreement and pre-approved by the Sponsor. d. Reduction in the work required by the Sponsor due to unforeseen circumstances. An increase in compensation will be considered when Department Design Standards or expectations have changed from the time of negotiation. Adjustment in compensation for either an increase or reduction in work shall be on a negotiated basis arrived at by mutual agreement between the Sponsor and the Consultant. During such Revised June 2019 Page 6 of 12 negotiations the Sponsor may examine the documented payrolls, transportation and subsistence costs paid employees actively engaged in the performance of a similar item or items of work on the project, and by estimated overhead and profit from such similar items or items of work. Said mutual agreement for a negotiated increase or reduction in compensation shall be determined prior to commencement of operations for an increase in a specific item or items of work. In the case of Sponsor order for nonperformance, a reduction in the specific item or items of work will be made as soon as circumstances permit. In the event that a mutual agreement is not reached in negotiations for an increase in work, the Sponsor will use other methods to perform such item or items of work. The mutually agreed amount shall be covered by a Supplemental Agreement and shall be added to or subtracted from the total amount of the original Agreement. Adjustment of time to complete the work as may pertain to an increase or a reduction in the work shall be arrived at by mutual agreement of the Sponsor and the Consultant after study of the change in scope of the work. 4. DELAYS AND EXTENSIONS Time adjustment may occur when the negotiated scope of work is increased or reduced through mutual agreement of the State and the Consultant. Extensions of time may be granted for the following reasons: a) Delays in major portions of the work caused by excessive time used in processing of submittals, delays caused by the State, or other similar items which are beyond the control of the Consultant. b) Additional work ordered in writing by the Sponsor. c) Department Design Standards have changed or expectations have changed from the time of negotiation. 5. TERMINATION The Sponsor may terminate or abandon this Agreement at any time, without further obligation, upon giving notice of termination as hereinafter provided, for any of the following reasons: a. Evidence that progress is being delayed consistently below the progress required in the current approved CPM Schedule. b. Continued submission of sub-standard work. c. Violation of any of the terms or conditions set forth in the Agreement, other than for the reasons set forth in a. and b. above. d. At the convenience of the Sponsor. Prior to giving notice of termination for the reasons set forth in a through c above, the Sponsor shall notify the Consultant in writing of any deficiencies or default in performance of the terms of this Agreement, and Consultant shall have ten (10) days thereafter in which to correct or remedy such default or deficiency. Upon their failure to do so within said ten (10) days, or for the reasons set forth in c above, such notice of termination in writing shall be given by the Sponsor. Upon receipt of said notice the Consultant shall immediately discontinue all work and service unless directed otherwise, and shall transfer all documents pertaining to the work and services covered under this Agreement, to the Sponsor. Upon receipt by the Sponsor of said documents, payment shall be made to Consultant as provided herein for all acceptable work and services. 6. DISPUTES Should any dispute arise as to performance or abnormal conditions affecting the work, such dispute shall be referred to the Sponsor and the Director of the Idaho Transportation Department or his duly authorized representative(s) for determination. Revised June 2019 Page 7 of 12 Such determination shall be final and conclusive unless, within thirty (30) days of receipt of the decision Consultant files for mediation or arbitration. Consultant agrees that any mediation or arbitration hearing shall be conducted in Boise, Idaho. Consultant and Sponsor agree to be bound by the mediation agreement or the decision of the arbitration. Expenses incurred due to the mediation or arbitration will be shared equally by the Consultant and the Sponsor. 7. ACCEPTANCE OF WORK a. The Consultant represents that all work submitted shall be in accordance with generally accepted professional practices and shall meet tolerances of accuracy required by State practices and procedures. b. Acceptance of work will occur at phases appropriate to the terms of the Agreement and level of detail required by the State in its project development procedures. c. It is understood by the Consultant that the Sponsor is relying upon the professional expertise and ability of the Consultant in performance of the Agreement. Any examination of the Consultant’s work product by the State/Sponsor will not be considered acceptance or approval of the work product which would relieve the Consultant for any liability or expense. Consultant is solely responsible for the propriety and integrity of its work product. Acceptance or approval of any portion of Consultant’s work product by the Sponsor for payment, partial or final, shall not constitute a waiver of any rights the Sponsor may have against the Consultant. If due to errors, omissions and negligent acts by the Consultant, or its Subconsultants, agents or employees, in its work product, the Consultant shall make corrections to its work product at no expense to the Sponsor. The Consultant shall respond to the Sponsor’s notice of any error or omission within twenty-four hours of receipt, and give immediate attention to any corrections to minimize any delay to the construction contract. This may include, if directed by the Sponsor, visits to the site of the work. If the Consultant discovers errors or omissions in its work product, it shall notify the State within seven days of discovery. Failure of the Consultant to notify the State shall be grounds for termination of the Agreement. The Consultant’s liability for damages incurred by the Sponsor due to negligent acts, errors or omissions by the Consultant in its work product shall be borne by the Consultant. Increased construction costs resulting from errors, omissions or negligence in Consultant’s work product shall not be the Consultant’s responsibility unless the additional construction costs were the result of gross negligence of the Consultant. 8. OWNERSHIP OF DOCUMENTS All material acquired or produced by the Consultant in conjunction with the preparation of the plans, study, or report, shall become the property of, and be delivered to, the Sponsor without restrictions or limitations of their further use. Any use of these materials by the Sponsor for purposes other than intended under this agreement shall be at the risk of the Sponsor. The Consultant has the right to make and retain copies of all data and documents for project files. Documents provided to the State may be public records under the Public Records Act §§ 74-101 through 74-126 and Idaho Code §§ 9- 338 et seq, and thus subject to public disclosure unless excepted by the laws of the state of Idaho, otherwise ordered by the courts of the state of Idaho, and/or otherwise protected by relevant state and/or federal law. 9. AERIAL PHOTOGRAPHY After aerial photography has been flown, processed and checked for coverage, the negatives shall be sent to the State at the address indicated on the Agreement for evaluation, labeling, and prints or diapositives as needed by the District and the Consultant. The negatives shall become the property of the State. Along with the negatives, the Consultant shall also deliver the Report of Calibration for the aerial camera used for the aerial photography, the flight maps, and the flight log. Once complete, a copy of the mapping shall be placed on a CD-ROM and sent to the address specified in the Agreement. Revised June 2019 Page 8 of 12 10. CADD SPECIFICATIONS Two copies of all drawings shall be furnished to the Department upon completion of the contract. One copy shall be a durable reproduction of the drawing stamped and signed by the Engineer. An electronic stamp is acceptable, provided it is registered and approved with the Board of Professional Engineers and Land Surveyors. Roadway plans shall be furnished on 11” x 17” sheets. Structures plans shall be furnished on 22” x 34” sheets. The other copy shall be an electronic drawing file in a MicroStation .DGN file format. Electronic files shall be delivered in one of the following: a. Placed within ITD’s ProjectWise DataSource (See CADD Manual for proper locations for file storage b. Standard CD/DVD-ROM Format Files shall be developed with MicroStation software, SS4 Version 8.11X or higher; or converted to the MicroStation .DGN file format with all conversion errors corrected prior to delivery. If the consultant elects to convert files from other CADD software to the .DGN format, the consultant may be required at various times during the contract period to provide proof that all conversion errors can be corrected. Refer to the CADD Manual for a complete set of CADD Standards. The manual is available at the following website: http://apps.itd.idaho.gov/apps/manuals/manualsonline.html . 11. GEOTECHNICAL AND MATERIALS WORK If geotechnical and materials work is required under this Agreement, the Consultant must ensure that any Subconsultant performing geotechnical and materials work be involved in the final design review. This does not mean that the geotechnical and materials Subconsultant must attend the actual final design review meeting, but does mean that the Subconsultant, will at a minimum, participate in the final design plans and proposal review to assure that all geotechnical and materials recommendations/issues it raised concerning the project have been addressed, or notify the Consultant of any outstanding issues. 12. HIGHWAY CONSTRUCTION ESTIMATING PROGRAM The Idaho Transportation Department has adopted the Trns.Port EstimatorTM Highway Construction Cost Estimation software package as the standard for developing all highway construction cost estimates. Consultants who prepare PS&E (Plans, Specifications and Estimate) packages for submittal to ITD are required to use Estimator. Further information is available at the following Web Site: http://itd.idaho.gov/business/?target=consultant-agreements . 13. INDEMNITY a. Concerning claims of third parties, the Consultant shall indemnify, and hold harmless and defend the Sponsor from any and all damages of and against any and all suits, actions, claims or losses of every kind, nature and description, including costs, expenses and reasonable attorney fees that may be incurred by reason of any negligent act, error or omission of the Consultant in the prosecution of the work which is the subject of this Agreement. b. Concerning claims of the Sponsor, the Consultant shall assume the liability and responsibility for negligent acts, errors or omissions caused by the Consultant or a Subconsultant or their agents or employees to the design, preparation of plans and/or specifications, or other assignments completed under this Agreement, to the standards accepted at the time of the Final Design Review, other established review periods. c. Notwithstanding any other provision of this Agreement, the Consultant shall not be responsible for claims arising from the willful misconduct or negligent acts, errors, or omissions of the Sponsor for contamination of the project site which pre-exist the date of this Agreement or subsequent Task Authorizations. Pre-existing contamination shall include but not be limited to any contamination or the potential for contamination, or any risk to impairment of health related to the presence of hazardous materials or substances. Revised June 2019 Page 9 of 12 14. INSURANCE The Consultant, certifying it is an independent contractor licensed in the State of Idaho, shall acquire and maintain commercial general liability insurance in the amount of $1,000,000.00 per occurrence, professional liability insurance in the amount of $1,000,000.00, and worker compensation insurance in accordance with Idaho Law. The professional liability insurance coverage shall remain in force and effect for a minimum of one (1) year after acceptance of the construction project by the State (if applicable), otherwise for one (1) year after acceptance of the work by the State. Regarding workers’ compensation insurance, the Consultant must provide either a certificate of workers’ compensation insurance issued by an insurance company licensed to write workers’ compensation insurance in the State of Idaho as evidence that the Consultant has a current Idaho workers’ compensation insurance policy in effect, or an extraterritorial certificate approved by the Idaho Industrial Commission from a state that has a current reciprocity agreement with the Idaho Industrial Commission. The Consultant shall provide the State with certificates of insurance within ten (10) days of the Notice to Proceed. 15. ENDORSEMENT BY ENGINEER, ARCHITECT, LAND SURVEYOR, AND GEOLOGIST Where applicable, the Professional Engineer, Architect, Land Surveyor, or Geologist in direct charge of the work or portion of work shall endorse the same. All plans, specifications, cost summaries, and reports shall be endorsed with the registration seal, signature, and date of the Idaho professional in direct charge of the work. In addition, the firm's legal name and address shall be clearly stamped or lettered on the tracing of each sheet of the plans. This endorsement certifies design responsibility in conformance with Idaho Code, ITD’s Design Manual, and acceptance of responsibility for all necessary revisions and correction of any errors or omissions in the project plans, specifications and reports relative to the project at no additional cost to the State based on a reasonable understanding of the project at the time of negotiation. 16. LEGAL COMPLIANCE The Consultant at all times shall ,as a professional, observe and comply with all Federal, State and local laws, by-laws, safety laws, and any and all codes, ordinances and regulations affecting the work in any manner and in accordance with the general standard of care. The Consultant agrees that any recourse to legal action pursuant to this agreement shall be brought in the District Court of the State of Idaho, situated in Ada County, Idaho. 17. SUBLETTING The services to be performed under this Agreement shall not be assigned, sublet, or transferred except by written consent of the Sponsor. Written consent to sublet, transfer or assign any portions of the work shall not be construed to relieve the Consultant of any responsibility for the fulfillment of this Agreement or any portion thereof. 18. PERMITS AND LICENSES The Consultant shall procure all permits and licenses, pay all charges, fees, and taxes and give all notices necessary and incidental to the due and lawful prosecution of the work. 19. PATENTS AND COPYRIGHTS The Consultant shall hold and save the Sponsor and its agents harmless from any and all claims for infringement by reason of the use of any patented design, device, material process, trademark, and copyright. Revised June 2019 Page 10 of 12 20. NONDISCRIMINATION ASSURANCES 1050.20 Appendix A: During the performance of work covered by this Agreement, the Consultant for themselves, their assignees and successors in interest agree as follows: 1. Compliance With Regulations. The Consultant shall comply with all regulations of the United States Department of Transportation relative to Civil Rights, with specific reference to Title 49 CFR Part 21, Title VI of the Civil Rights Act of 1964 as amended, and Title 23 CFR Part 230 as stated in the ITD EEO Special Provisions and Title 49 CFR Part 26 as stated in the appropriate ITD DBE Special Provisions. http://apps.itd.idaho.gov/apps/ocr/index.aspx 2. Nondiscrimination. The Consultant, with regard to the work performed by them during the term of this Agreement, shall not in any way discriminate against any employee or applicant for employment; subcontractor or solicitations for subcontract including procurement of materials and equipment; or any other individual or firm providing or proposing services based on race, color, sex, national origin, age, disability, limited English proficiency or economic status. 3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment. In all solicitations, either by bidding or negotiation, made by the Consultant for work or services performed under subcontract, including procurement of materials and equipment, each potential subcontractor or supplier shall be made aware by the Consultant of the obligations of this Agreement and to the Civil Rights requirements based on race, color, sex, national origin, age, disability, limited English proficiency or economic status. 4. Information and Reports. The Consultant shall provide all information and reports required by regulations and/or directives and sources of information, and their facilities as may be determined by the State or the appropriate Federal Agency. The Consultant will be required to retain all records for a period of three (3) years after the final payment is made under the Agreement. 5. Sanctions for Noncompliance. In the event the Consultant or a Subconsultant is in noncompliance with the EEO Special Provisions, the State shall impose such sanctions as it or the appropriate Federal Agency may determine to be appropriate, including, but not limited to:  Withholding of payments to the Consultant until they have achieved compliance;  Suspension of the agreement, in whole or in part, until the Consultant or Subconsultant is found to be in compliance, with no progress payment being made during this time and no time extension made;  Cancellation, termination or suspension of the Agreement, in whole or in part;  Assess against the Consultant’s final payment on this Agreement or any progress payments on current or future Idaho Federal-aid Projects an administrative remedy by reducing the final payment or future progress payments in an amount equal to 10% of this agreement or $7,700, whichever is less. 6. Incorporation of Provisions. The Consultant will include the provisions of paragraphs 1 through 5 above in every subcontract of $10,000 or more, to include procurement of materials and leases of equipment unless exempt by the Acts, the Regulations, and directives pursuant thereto. The Consultant will take such action with respect to any subcontract or procurement as the State or the appropriate Federal Agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the Consultant may request the State to enter into any litigation to protect the interest of the State.In addition, the Consultant may request the United States to enter into the litigation to protect the interests of the United States. Revised June 2019 Page 11 of 12 1050.20 Appendix E During the performance of this contract, the Consultant, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with all non- discrimination statutes and authorities; including but not limited to: Pertinent Non-Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, ( 49 USC § 4 71, Section 4 7123 ), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U .S.C. 1681 et seq). 21. INSPECTION OF COST RECORDS The Consultant shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the project. They shall make such data available for inspection, and audit, by duly authorized personnel, at reasonable times during the life of this Agreement, and for a period of three (3) years subsequent to date of final payment under this Agreement, unless an audit has been announced or is underway; in that instance, records must be maintained until the audit is completed and any findings have been resolved. Failure to provide access to records may affect payment and may constitute a breach of contract. Revised June 2019 Page 12 of 12 22. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS By signing this document the Consultant certifies to the best of his knowledge and belief that except as noted on an attached Exception, the company or its subcontractors, material suppliers, vendors or other lower tier participants on this project: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; b. have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records making false statements, or receiving stolen property; c. are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and d. have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. NOTE: Exceptions will not necessarily result in denial of award, but will be considered in determining Consultant responsibility. For any exception noted, indicate to whom it applies, initiating agency and dates of action. Providing false information may result in criminal prosecution or administrative sanctions. 23. CERTIFICATION CONCERNING LOBBYING ACTIVITIES By signing this document, the Consultant certifies to the best of their knowledge and belief that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. The Consultant also agrees that he or she shall require that the language of this certification shall be included in all lower tier subcontracts, which exceed $100,000, and that all such sub-recipients shall certify and disclose accordingly. 24. EMPLOYEE ELIGIBILITY The Consultant warrants and takes the steps to verify that it does not knowingly hire or engage persons not authorized to work in the United States; and that any misrepresentation in this regard or any employment of person not authorized to work in the United States constitutes a material breach and shall be cause for the imposition of monetary penalties up to five percent (5%) of the contract price, per violation, and/or termination of its contract. i SCOPE OF WORK (REV 12/20/2023) 7th South and Center Traffic Signal City of Rexburg Project No. A024(346) Key No. 24346 December 2023 ii INDEX SECTION 100 – GENERAL PROVISIONS............................................................................................................1 SECTION 101 – GENERAL ............................................................................................................................................................................1 101.01 General.................................................................................................................................................................................1 101.02 Implied Terms.......................................................................................................................................................................1 101.03 Software and Formats..........................................................................................................................................................1 101.04 Documents............................................................................................................................................................................2 101.05 Definitions and Acronyms.....................................................................................................................................................2 SECTION 110 – ADMINISTRATION .................................................................................................................................................................4 110.01 Administration......................................................................................................................................................................4 110.02 Project Initiation...................................................................................................................................................................4 110.03 Monthly Progress Meetings..................................................................................................................................................4 110.04 Project Schedule ...................................................................................................................................................................4 110.05 Progress Reports and Invoicing ............................................................................................................................................5 SECTION 200 – DESIGN...................................................................................................................................5 SECTION 201 – GENERAL ............................................................................................................................................................................5 201.01 General.................................................................................................................................................................................5 201.02 Standards..............................................................................................................................................................................5 201.03 References............................................................................................................................................................................5 201.04 Data Available from owner...................................................................................................................................................5 201.05 Documentation.....................................................................................................................................................................6 201.06 Contacts................................................................................................................................................................................6 SECTION 210 – CONCEPT DEVELOPMENT AND CHARTER UPDATE........................................................................................................................6 210.01 General.................................................................................................................................................................................6 SECTION 220 – PRELIMINARY DESIGN............................................................................................................................................................6 220.01 General.................................................................................................................................................................................6 220.02 Project Specifics....................................................................................................................................................................6 220.03 Preliminary Traffic Study ......................................................................................................................................................6 220.04 Preliminary Roadway Design................................................................................................................................................6 220.05 Preliminary Drainage Design................................................................................................................................................7 220.06 Drainage Study Report(s)......................................................................................................................................................7 220.07 Preliminary Traffic Control Plans..........................................................................................................................................7 220.08 Preliminary Pavement Marking Design and Layout. ............................................................................................................7 220.09 Preliminary Signing Design and Layout................................................................................................................................7 220.10 Preliminary Traffic Signal Design and Illumination Design Layout.......................................................................................7 220.11 Preliminary Project Plans......................................................................................................................................................7 220.12 Preliminary Utility Coordination...........................................................................................................................................8 220.13 Preliminary Estimate of Cost ................................................................................................................................................9 220.14 Preliminary Design Review ...................................................................................................................................................9 220.15 Design Study Report .............................................................................................................................................................9 SECTION 230 – FINAL DESIGN......................................................................................................................................................................9 230.01 General...............................................................................................................................................................................10 230.02 Project Specifics..................................................................................................................................................................10 230.03 Final Roadway Design.........................................................................................................................................................10 230.04 Drainage Design.................................................................................................................................................................10 230.05 Roadside Design .................................................................................................................................................................10 230.06 Final Structure Design.........................................................................................................................................................10 230.07 Final Traffic Control Plans...................................................................................................................................................10 230.08 Final Pavement Marking Design and Layout......................................................................................................................10 230.09 Final Signing Design and Layout.........................................................................................................................................10 KN 24346 7th South and Center - Traffic Signal iii 230.10 Final Traffic Signal Design and Illumination Design Layout................................................................................................10 230.11 Final Roadway Plans...........................................................................................................................................................11 230.12 ESCP/SWPPP Plan...............................................................................................................................................................11 230.13 Final Utility Coordination....................................................................................................................................................12 230.14 Final Estimate of Cost.........................................................................................................................................................12 230.15 Specifications......................................................................................................................................................................13 230.16 Construction Staging Plan ..................................................................................................................................................13 230.17 Contract Time Determination.............................................................................................................................................13 230.18 Road Closure & Maintenance Agreement Exhibit...............................................................................................................13 230.19 Final Design Review............................................................................................................................................................13 230.20 Final Design Review Revisions ............................................................................................................................................14 SECTION 240 – PLANS, SPECIFICATIONS & ESTIMATE (PS&E)..........................................................................................................................14 240.01 General...............................................................................................................................................................................14 240.02 Project Specifics..................................................................................................................................................................14 240.03 Quality Control Check.........................................................................................................................................................14 240.04 Draft PS&E Package............................................................................................................................................................14 240.05 Final PS&E Package ............................................................................................................................................................14 240.06 PS&E Package Revisions/Updates......................................................................................................................................15 240.07 Contract Bidding & Letting Support....................................................................................................................................15 SECTION 300 – STRUCTURES ........................................................................................................................15 SECTION 301 – GENERAL ..........................................................................................................................................................................15 301.01 General...............................................................................................................................................................................15 SECTION 400 – TRAFFIC................................................................................................................................15 SECTION 401 – GENERAL ..........................................................................................................................................................................15 401.01 General...............................................................................................................................................................................16 401.02 Traffic Data.........................................................................................................................................................................16 401.03 Traffic Analysis....................................................................................................................................................................16 SECTION 500 – LOCATION SURVEYING, BOUNDARY SURVEY & MAPPING ....................................................17 500.01 Project Reconnaissance......................................................................................................................................................17 500.02 Right of Entry......................................................................................................................................................................17 500.03 Administration of Survey and Survey Crew.........................................................................................................................17 500.04 Topographic Survey............................................................................................................................................................17 500.05 Right-of-Way Base Map. ....................................................................................................................................................17 500.06 Record of Survey.................................................................................................................................................................17 SECTION 600 – MATERIALS...........................................................................................................................18 600.01 General...............................................................................................................................................................................18 SECTION 700 – ENVIRONMENTAL.................................................................................................................18 SECTION 701 – GENERAL ..........................................................................................................................................................................18 701.01 General...............................................................................................................................................................................18 SECTION 800 – RIGHT-OF-WAY.....................................................................................................................18 801.01 General...............................................................................................................................................................................18 SECTION 900 – PUBLIC INVOLVEMENT .........................................................................................................18 SECTION 901 – GENERAL ..........................................................................................................................................................................18 901.01 General...............................................................................................................................................................................18 SECTION 1000 – CONSTRUCTION SUPPORT..................................................................................................18 SECTION 1001 – GENERAL ........................................................................................................................................................................18 KN 24346 7th South and Center - Traffic Signal iv 1001.01 General.............................................................................................................................................................................18 KN 24346 7th South and Center - Traffic Signal October 2023 Page 1 of 18 Section 100 – GENERAL PROVISIONS Section 101 – General 101.01 General. The following is a Scope of Work to perform Professional Engineering and Survey services, as necessary, to complete a PS&E design package for the 7th South and Center St. Traffic Signal project. This project is located in City of Rexburg, Idaho near the intersection of 7th South and Center Street. Horrocks will perform all the professional engineering and survey work, which includes: Survey, Roadway/Sidewalk Design, Traffic Control, Signals, Project Management, Work Zone Traffic Control Design It is anticipated no right-of-way will be required for this project; however, the consultant will establish the existing ROW in State Plane East Ground Coordinates. 101.02 Implied Terms. In order to avoid confusing repetition of expressions in this Scope of Work, it is provided that whenever anything is to be required, directed, specified, authorized, furnished, given, designated, permitted, reserved, approved, disapproved, accepted, or rejected, it shall be understood as if the expression were followed by the words “by the Agreement Administrator” or ”to the Agreement Administrator.” Whenever anything is to be performed, designed, computed, calculated, analyzed, determined, evaluated, surveyed, obtained, established, contacted, estimated, investigated, prepared, developed, delivered, collected, and/or recorded it, shall be understood as if the expression were followed by the words “by the Consultant” or “to the Consultant.” 101.03 Software and Formats. The following software and formats shall be utilized for the prosecution of work and documents as applicable. • Adobe Acrobat or BlueBeam, Current version or as approved Format: PDF – PDF’s of all primary submittals • MicroStation, current ITD version or as approved for CADD drawing files Format: DGN - 3D Drawing File • InRoads ORD, current ITD version or as approved • ESRI ArcMap or ArcPro Format: SHP Shapefiles or geodata base Projection: State Plane East, Ground Coordinates • MS Excel for spreadsheets KN 24346 7th South and Center - Traffic Signal October 2023 Page 2 of 18 Format: XLS - Workbook File • MS Word for word processing Format: DOC - Document File • MS Project for scheduling Format: MPP - Schedule File PDF – An updated PDF file will be provided as requested 101.04 Documents. All documents shall be submitted via electronic formats, unless otherwise noted or approved. Electronic documents will be submitted in their native format or Adobe Acrobat PDF format as directed or approved. Comments, revisions, corrections, etc. to submitted documents, reports, plans, etc., shall be tracked on a Review Comment Sheet and will be added to the matrix by the Engineering Consultant. The Consultant and LHTAC/City PM shall fully and clearly complete the “Response Column” as required. Documents shall be accepted and/or approved at the discretion of LHTAC/City at the time of submittal. The consultant shall be responsible for coordination with LHTAC/City to determine document format and acceptability at the time the document is prepared and/or submitted. Submitted documents that do not meet these requirements for acceptability and/or approval will be returned to the consultant with or without comment. Changes or revisions to documents due to the failure by the Consultant to meet general requirements regarding document preparation, content, format, grammar, spelling, etc. shall be completed at the expense of the consultant. Documents shall be filed on the ITD ProjectWise server in the LHTAC project folder and according to the ITD filing protocols. Deliverables will be accomplished by submittal via ProjectWise. 101.05 Definitions and Acronyms. ADT. Average Daily Traffic count Agreement Administrator. As defined in Attachment No. 2 – Consultant Agreement Specifications. Unless otherwise specified, the Agreement Administrator is the Project Manager. CatEx. Categorical Exclusion Consultant. Prime Consultant or Sub-Consultant. DHV. Design Hourly traffic Volume Deliverables. Plans, specifications, estimates, reports, etc. CPM. Critical Path Method Schedule. KN 24346 7th South and Center - Traffic Signal October 2023 Page 3 of 18 EE. Environmental Evaluation document Fixed Fee. As defined in Attachment No. 2 – Consultant Agreement Specifications. Holidays. In the state of Idaho, holidays occur on: New Year’s Day, Martin Luther King Jr./Idaho Human Rights Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day, or on any day proclaimed as a holiday by legal authority. GIS. Geographic Information System ITD. Idaho Transportation Department USACE. United Army Corps of Engineers FHWA. Federal Highway Administration Milestone(s). As defined in Attachment No. 2 – Consultant Agreement Specifications. NEPA. National Environmental Protection Act PA. Professional Agreement. This is a written agreement or contract between ITD and the Prime Consultant. PSA. Professional Services Authorization (ITD_2761). As defined in Attachment No. 2 – Consultant Agreement Specifications. PS&E. Plans, Specifications and Estimate Prime Consultant. The individual, partnership, firm, or corporation contracting with the Idaho Transportation Department, for the performance of work prescribed in the contract. Project Manager. (Also abbreviated as “PM”). The primary ITD point of contact for the projects. Unless otherwise specified, the Project Manager is the Agreement Administrator. Project Schedule. Critical Path Method Schedule. Project Team. Prime Consultant, Sub-Consultant(s), ITD personnel, and other local and/or agency personnel directly involved in the project. SHPO. State Historic Preservation Office Sub-Consultant. To whom the Prime Consultant sublets part(s) of the required work as defined in the Professional Agreement. SOW. Scope of Work. Consists of Special and Standard Scope of Work. 3D. Three Dimensional (X,Y,Z) KN 24346 7th South and Center - Traffic Signal October 2023 Page 4 of 18 DGN. Microstation Drawing File Format Section 110 – Administration 110.01 Administration. The Consultant will perform the work necessary to work with LHTAC/City. 110.02 Project Initiation. The Consultant will initiate the project including setting up project files, preparing budgets and schedules. 110.03 Monthly Progress Meetings. Plan, organize and direct regularly scheduled progress meetings either at the City of Rexburg office or Horrocks Engineering offices in Idaho Falls, Idaho or via on-line meetings approximately twice a month throughout the duration of the project. The project is expected to last approximately 6 months. Provide an electronic copy of minutes and action items no later than three business days after each meeting. Review and approval of minutes and action items shall be completed no later than the next scheduled meeting. Minimum Deliverables: • Draft Meeting Minutes (Electronic copy) • Final Meeting Minutes (Electronic copy) 110.04 Project Schedule. Prepare and provide an Initial CPM Schedule Report and Monthly CPM Schedule Progress Reports. Unless otherwise specified, the CPM Schedule shall be in MS Project file format. The initial project schedule shall be coordinated with and approved by the LHTAC/City PM. Activity durations should be based upon realistic anticipated times and should not be confused with the amount of “work” required. All activity durations must be established, including concurrence from the responsible party. Original durations, approved changes, and progress shall be documented in the “notes” field for each activity. All schedules shall satisfy this scope of work (SOW) milestones and expected completion dates. A. Project Tracking Gantt Chart. The Project Tracking Gantt Chart shall include the following fields; ID, SOW number, activity name, % complete, remaining duration, start date, finish date, actual start and actual finish and the time-scaled diagram. Critical & Milestone (including True Minimum Milestones) activities shall be highlighted in “red” and “blue” colors respectively. The Tracking Gantt Chart shall be printed on 11” x 17” paper at an appropriate scale and number of pages to produce a document that is easy to read yet minimizes the number of pages, or as approved by the PM. B. Initial CPM Tracking Gantt Chart. Prepare and submit an initial schedule immediately after the Notice to Proceed (NTP). The submittal shall include the Project Tracking Gantt Chart. C. Periodic CPM Progress Tracking Gantt Chart. Prepare and submit Periodic CPM Project Gantt Chart. Periodic Schedule updates will be submitted at the monthly project meetings and/or with payment requests. Minimum Deliverables: KN 24346 7th South and Center - Traffic Signal October 2023 Page 5 of 18 •Initial CPM Schedule Report o Project Gantt Chart (Adobe Acrobat “pdf” file) •Periodic CPM Schedule Progress Reports o Project Gantt Chart (Adobe Acrobat “pdf” file) 110.05 Progress Reports and Invoicing. Progress reports and invoices shall be completed and submitted as defined in the Professional Agreement and/or herein. The current ITD-771 form shall be used with each submittal. Invoices shall include backup documentation for all labor and direct expenses noted and shall be in the current format as recommended by LHTAC or required. The breakdown of labor and/or costs per each item of work shall be as required or mutually agreed to by the Prime Consultant and PM. Description of work performed by each individual working on the project and a completed ITD 2892 (Certification of Payment) shall be included with each invoice if required. Progress reports shall summarize all work completed by the Prime Consultant and any Sub- Consultant(s) and shall include the total % of work completed and the % of work completed for each active activity. Each progress report shall include a copy of the current updated Project Scheduled as defined in Section 110.04. Minimum Deliverables: •Monthly Progress Reports (ITD-771) •Certification of Payment (ITD-2892) •Invoices •CPM SECTION 200 – DESIGN Section 201 – General 201.01 General. The Consultant shall furnish all services, including but not limited to, the engineering design & drafting, labor and materials necessary to conduct and complete the work as defined or directed in this Scope of Work. 201.02 Standards. All work under this section shall conform to accepted engineering practices, ITD standards and manuals, Idaho State Code and Administrative Policy, and any FHWA standards as applicable. 201.03 References. In general, all accepted manuals relating to transportation design and this project will be used, as applicable. Unless otherwise directed, all applicable standards and procedures shall apply. 201.04 Data Available from owner. The following data may be available from the City, LHTAC, or ITD: •As-built plan sheets •Digital Terrain Models KN 24346 7th South and Center - Traffic Signal October 2023 Page 6 of 18 •Aerial photographs •Traffic existing volumes (Current traffic counts will be included in this scope of work.) •Design year traffic volumes •Accident history and base rate •Right-of-Way information from As-Built plans if available 201.05 Documentation. Minutes for all meetings and phone conversations shall be prepared and submitted to the PM within 3 working days. The man-hours for documentation shall be included in the man-hours for the activity that the meeting or contact is relative to. 201.06 Contacts. The Consultant will coordinate with the City PM to determine how the communication should occur between the City and the Consultant, and which should include the LHTAC PM. Section 210 – Concept Development and Charter Update 210.01 General. It is assumed that the project details have been defined. Thus, no charter or concept reports will be generated for this project. Section 220 – Preliminary Design 220.01 General. Perform the engineering services as necessary to complete the Preliminary Design as defined herein or as directed. Coordination meetings will be held as deemed appropriate by the LHTAC/City PM. 220.02 Project Specifics. Preliminary design shall be developed for the project according to ITD guidelines and standards for the 7th South and Center Street, Traffic Signal project. 220.03 Preliminary Traffic Study. See Task 400. 220.04 Preliminary Roadway Design. Complete the Preliminary Roadway and Signal Design as required. It is anticipated that the preferred alternative from the concept report will consist of replacing the existing RRFB with a Traffic Signal using a full traffic signal cabinet and control, with minor changes to ADA facilities. Major changes to the road configuration and geometry will require a supplemental agreement. A. Roadway Design. Complete the preliminary design for all horizontal & vertical alignments on curb and gutter that is anticipated to be replaced, preliminary modeling for earthwork quantities, and other related roadway design features as required. Provisions to protect all land monuments, right- of-way pins, reference points, and control points will be included. In cases where permanent pins or monuments are anticipated to be destroyed, by construction activities, provisions for their replacement will be incorporated in compliance with the State of Idaho. The limits of construction are anticipated as shown in the attached figure. Limits of construction will be determined by the traffic analysis and concept report. Minor changes to curb and gutter, sidewalks, storm drainage, stormwater retention and detention are anticipated for this project. B. Roadside Design. Complete the preliminary design for all roadside features such as slope flattening, retaining walls, etc. Show & label all features on the plan sheets. It is assumed that all KN 24346 7th South and Center - Traffic Signal October 2023 Page 7 of 18 pedestrian facilities will be upgraded, if needed, to meet current version of all accessibility design requirements. This will include curb ramps, sidewalks, driveway curb cuts, and push button locations. It is assumed that the existing ROW is sufficient to upgrade the pedestrian facilities. Any ROW/Survey work required to acquire additional ROW for pedestrian facilities will be completed by the City or covered by a supplemental agreement. 220.05 Preliminary Drainage Design. No Drainage design is anticipated for this project. Drainage facilities are anticipated to remain in place or have slight adjustment and will be connected to the existing City Storm Sewer System. 220.06 Drainage Study Report(s). No Drainage Study or Report will be anticipated for this project. 220.07 Preliminary Traffic Control Plans. Consultant team will design and prepare preliminary traffic control. Generic Temporary Traffic Control Plans will be used for this project. Simple Shoulder Closures, Lane Closures, and Flagging Operations will be included. 220.08 Preliminary Pavement Marking Design and Layout. Consultant team will design and prepare preliminary pavement marking layout. Preliminary design will detail new pavement markings required. It is anticipated that no delineation will be required on this project. 220.09 Preliminary Signing Design and Layout. Consultant team will design and prepare preliminary signing design and layout. Final design will show new traffic sign locations. Post lengths and foundations will not be determined at this stage. 220.10 Preliminary Traffic Signal Design and Illumination Design Layout. Consultant team will design and prepare preliminary traffic signal design and layout. Preliminary design will propose signal poles and desired locations. Existing Illumination will be retained and protected, however, new light fixtures will be included with the signal design. No analysis will be done at preliminary design. 220.11 Preliminary Project Plans. Complete all work necessary to prepare the following preliminary project plans as required or as directed according to ITD specifications and requirements. A. Title Sheet. (1 Sheet) B. Vicinity Map. (1 Sheet) C. Typical Sections. (1 Sheet, Existing) D. Roadway Plan Sheets. (3 sheets at 40 Scale) E. Roadway Detail Sheet(s). (2 Sheets as Deemed Necessary; Approach Details are likely needed) F. Removal Sheets. (to be on the plan sheets) G. ROW Plans (No ROW Plans will be completed by the consultant for this project) H. Drainage/Irrigation Plan Sheets. (to be on the plan sheets) I. Signing & Pavement Marking Plan Sheets. (3 sheets at 40 Scale) KN 24346 7th South and Center - Traffic Signal October 2023 Page 8 of 18 J. Sign/Pavement Marking Detail Sheet(s). (2 Sheets, Signs & Intersections as Deemed Necessary) K. Traffic Signal Plans. (3 Plan/Materials/Detail Sheets) L. Traffic Control Plan Sheets. Assume that the project will be constructed using shoulder closures and flaggers. Sidewalk closures, crosswalk closures will also be included along with the proposed pedestrian detours (7 sheets at 40 Scale and 2 detail sheets. No phasing plans will be included in the project) M. Utility Plan Sheets. (3 sheets at 40 Scale) N. As Directed Sheets. (3 additional sheets have been added as “as directed” sheets to be included.) 220.12 Preliminary Utility Coordination. Complete all activities per the Guide for Utility Management - Section 420.00 – Preliminary Design of Project. Includes preparation of initial submittal of two utility plan sets and initial contact letter to utilities (for identification and/or verification and request for information & documents), field inspections with all utilities, receipt and assembly of all related information & documents, identification of all utility facilities to be relocated and/or retained & at whose expense, cost estimates for facilities to be relocated at project expense and preparation of preliminary utility plans. As a minimum, the preliminary utility plans shall show all facilities to be relocated, adjusted and/or retained including at whose expense and any identified constraints. A. Initial Utility Contact Letter and Plan Submittal. Prepare & submit an initial contact letter to all identified utilities. The team will also meet in person with a representative from the utility company. One meeting with the project manager for the initial contact is anticipated for each utility. Prepare vicinity sketch and/or initial utility plans as needed or directed. Document all conversations, telephone calls, etc. B. Field Inspections. Coordinate and attend Field Inspections with all utilities. Prepare and submit a field inspection report to document all information, discussions, and decisions during the field inspection. C. Utility Relocations/Adjustments. Adjust Utility plan notes and details according to information received from utilities from Field Inspections or ensuing coordination. D. Utility Information. Assemble all information received. Follow up as needed to ensure that all related information is provided by all utilities. Update Preliminary Utility Plans as needed. Prepare Preliminary Cost Estimate, if needed. Minimum Deliverables: •Copies of Utility submittal letters •Initial Utility Plans, if required •Field Inspection Report(s) KN 24346 7th South and Center - Traffic Signal October 2023 Page 9 of 18 •Copies of all related information and documents received from the Utilities •Preliminary Estimates of Cost, as needed •Preliminary Utility Plans 3 sheets at 40 Scale 220.13 Preliminary Estimate of Cost. Prepare and submit a preliminary estimate of cost for the proposed construction of the project. The estimate shall be in ITD’s current cost estimate format unless otherwise directed or approved. Minimum Deliverables: •Preliminary Estimate of Cost 220.14 Preliminary Design Review. Prepare and submit preliminary design review package. Task includes QC/QA before submittal by the consultant team. It is anticipated that plans will be delivered digitally in PDF format. Attend the preliminary design review and record & prepare minutes. Prepare post-review report or letter to summarize significant comments and all decisions. Minimum Deliverables (as applicable): •Title Sheet •Vicinity Map •Project Control Sheet •Typical Sections •Plan Sheets •Roadway Detail Sheets •Removal Sheets •Preliminary Utility Plans •Preliminary Pavement Marking/Signing Plans 6 sheets at 40 Scale •Preliminary Traffic Signal Plans •Utility Plans Sheets •As Directed Sheets •Preliminary Estimate of Cost Assumptions • Two (2) week LHTAC/City review period. • The Preliminary Design Review Meeting will be a maximum of four (4) hours. • Blue Beam software will be utilized. • Four (4) representatives from Horrocks Engineers will attend the review meeting. No Bid Items or completed summary sheets will be included in the Preliminary Design Package 220.15 Design Study Report. A Design Study Report will not be required for this project. A standard memo will be drafted that will clear the projects design approval, waiver of public hearing, and certify the location. Minimum Deliverables: •Draft Design Approval and Waiver of public Hearing Section 230 – Final Design KN 24346 7th South and Center - Traffic Signal October 2023 Page 10 of 18 230.01 General. Perform the engineering services as necessary to complete the Final Design as defined herein or as directed. 230.02 Project Specifics. Final design shall be developed for the project according to AASHTO, ITD, City, and FHWA guidelines and standards for the 7th South and Center Street, Traffic Signal project. Although the team will analyze a standard traffic signal concept, it is anticipated that the configuration of the intersection will be for a traffic signal and the roadway and pathways will be retained or replaced in-kind. ADA features will be addressed if needed. 230.03 Final Roadway Design. Complete the final roadway design including final plan sheets as needed. Complete the final design for all horizontal & vertical alignments, final modeling for earthwork quantities, and other related roadway design features as required. The design shall follow the most current roadside design and clear zone standards. 230.04 Drainage Design. It is anticipated that little or no drainage design work will be required on this project. 230.05 Roadside Design. Complete design for all related roadside design. May include specific parcel details, approaches/access details, approach plan design, landscaping or seeding, fencing, guardrail, etc. Include applicable design features on plan sheets. Prepare specific plan and detail sheets as required. Minimum Deliverables (as required by ITD Design Manual and submitted on a project design CD): •Plan Sheet details •Approach plan sheets •Landscape or seeding details •Fencing details •Guardrail plans, including details 230.06 Final Structure Design. No structural design, aside from sign and traffic signal foundations are anticipated. Typical standard detail signs and signal pole foundations are anticipated. 230.07 Final Traffic Control Plans. Consultant team will design and prepare final traffic control and construction staging plans. Design will detail anticipated construction phases required to maintain traffic during construction. The plan will include anticipated stages of construction and the need for temporary closures. Detailed plans will be prepared at this stage of design. 230.08 Final Pavement Marking Design and Layout. Consultant team will design and prepare the final pavement marking layout. Final design will detail new pavement markings required. 230.09 Final Signing Design and Layout. Consultant team will design and prepare final traffic control and construction staging plans. Design will detail new signs required and show new traffic sign pole locations. Pole lengths and foundations will be determined at this stage. 230.10 Final Traffic Signal Design and Illumination Design Layout. Consultant team will design and prepare final traffic signal design and layout. The final design will include signal poles at desired KN 24346 7th South and Center - Traffic Signal October 2023 Page 11 of 18 locations, conduit layout, wiring diagrams, and other details as required. Coordination with utility plans for power and potential conflicts will be required. 230.11 Final Roadway Plans. Complete all work necessary to prepare final roadway plans as required. A. Title Sheet. (1 Sheet) B. Vicinity Map. (1 Sheet) C. Project Clearance Summary. (1 Sheet) D. Typical Sections. (0 Sheet) E. Roadway Summaries. (1 Sheets) F. Roadway Plan Sheets. (1 sheets at 40 Scale) G. Roadway Detail Sheet(s). (1 Sheet) H. Removal Sheets. shown on roadway plans I. Utility Plans (3 sheets) J. ROW Plans (No ROW Plans will be completed by the consultant for this project) K. Signing Erection Specification Sheet(s). (1 Sheet) L. Signing & Pavement Marking Plan Sheets. (2 sheets at 40 Scale) M.Sign/Pavement Marking Detail Sheet(s). (1 Sheets) N. Traffic Signal Plan Sheets (12 Plan/Detail Sheets (including standard detail sheets) O. Traffic Control Plan Sheets. (3 Sheets and 4 Details sheets. No phasing plans will be required) P. SWPPP Sheets. (1 sheets at 40 Scale) Q.As Directed Sheets (1 sheets to be included as directed.) R. Structure Detail Sheets (0 Sheets) a. (No Structure Details ) b. No retaining walls anticipated. c. No pedestrian walls anticipated. 230.12 ESCP/SWPPP Plan. A project specific NPDES Storm Water Pollution Prevention Plan (SWPPP) or an Erosion Sediment Control Plan (ESCP) will be completed and will be determined KN 24346 7th South and Center - Traffic Signal October 2023 Page 12 of 18 based on the amount of ground disturbance. A Preliminary ESCP/SWPPP will be submitted for review. All comments will be addressed and a Draft ESCP/SWPPP prepared and submitted for approval. Minimum Deliverables: •Erosion & Sediment Control Plan (SWPPP Site Plans) or Storm Water Pollution Prevention Plan (SWPPP) 230.13 Final Utility Coordination. Complete all activities per the Guide for Utility Management - Section 430.00 – Final Design of Project. Includes updating of utility plans for all facilities to be relocated and/or retained including at whose expense. Submittal of final utility plans for review, completion of all required revisions and submittal of the final utility plans and all related documents, as required. A. Submit Final Utility Plans to Utility Companies. Submit updated Utility Plans for review by utility companies. Complete all revisions as required. B. Utilities Coordination & Additional Information. Coordinate the final design and plans with Utilities as needed. Request additional information from Utilities and document all contacts, conversations, etc. as needed. It is anticipated that waivers will be acquired. If a hearing is required a supplemental agreement. C. Final Cost Estimates. Prepare Final Cost Estimates for any non-franchise utility relocations as needed. D. Construction CPM Schedule. Identify utility related construction activities and include in the Construction CPM Schedule. E. Utility Special Provisions. Prepare Special Provisions inserts, if required. Minimum Deliverables: •Final Utility Plans, for review •Final Utility Plans •Final Cost Estimates •Utility Special Provisions •Construction CPM Schedule Utility Activities •Copies of Utility related property information and/or other pertinent information •Utility Waivers from each Utility Company that is required to relocate. 230.14 Final Estimate of Cost. Prepare a final estimate of cost for the proposed construction of the project. The estimate shall be in ITD’s current cost estimate format unless otherwise approved by the PM. Minimum Deliverables: • Final Estimate of Cost in a PDF and Estimator format KN 24346 7th South and Center - Traffic Signal October 2023 Page 13 of 18 230.15 Specifications. Write special provisions, modifications to standard and supplemental specifications, contractor’s notes, etc. and compile with standard inserts. All Environmental Commitments from the Environmental Evaluation shall be included. Minimum Deliverables: •Specifications (Special Provisions) 230.16 Construction Staging Plan. It is assumed a Construction Staging plan will not be required on this project. 230.17 Contract Time Determination. The contract construction time in accordance with the procedures outlined in the Roadway Design booklet “Contract Time Determination in Project Development” will be prepared. A time scaled logic diagram (Gantt Chart) with MS Project will be prepared. The schedule shall be submitted in both paper and electronic versions. Minimum Deliverables: •Contract Time Determination Schedule (Gantt Chart) 230.18 Road Closure & Maintenance Agreement Exhibit. It is assumed a Road Closure & Maintenance Agreement Exhibit will NOT be required. 230.19 Final Design Review. The Final Design review package will be prepared and submitted. QC/QA will be completed by the consultant team prior to submittal. The Consultant will attend the final design review and record & prepare minutes. The Consultant will prepare post-review report or letter to summarize significant comments and all decisions and review Environmental Commitments to ensure inclusion. Minimum Deliverables (as required by ITD Design Manual and submitted to Projectwise®): •Title Sheet •Vicinity Map •Project Clearance Summary •Typical Sections •Roadway Summary •Plan Sheets •Roadway Detail Sheets •Erosion & Sediment Control Plans (SWPPP Site Plans) •Final Utility Plans •Final Traffic Control Plans •Final Pavement Marking Plans •Final Delineation Plans (Included on Pavement Marking Plans) •Sign Erection Sheets •Final Signing Plans •Final Signal Plans •Final Estimate of Cost •Specifications (Special Provisions) •Contract Time Determination Schedule (Gantt Chart) •Minimum Testing Requirements (MTR) KN 24346 7th South and Center - Traffic Signal October 2023 Page 14 of 18 Assumptions • Two (2) week LHTAC/City review period. • The Final Design Review Meeting will be a maximum of four (4) hours. • Blue Beam software will be utilized. • Four (4) representatives from Horrocks Engineers will attend the review meeting. 230.20 Final Design Review Revisions. Compile final design review comments. Revise plans estimate of cost, specifications (Special Provisions) and Contract Time Determination Schedule (Gantt Chart) per comments and complete responses to comments. Minimum Deliverables: •Compiled Final Design Review Comments with Responses •Revised Plans, documents, etc. Section 240 – Plans, Specifications & Estimate (PS&E) 240.01 General. Perform the engineering services as necessary to complete the Plans, Specifications & Estimate as defined herein or as directed. 240.02 Project Specifics. The PS&E submittal includes all the necessary revisions derived from the approved Design Study Report, approved Environmental Evaluation Report, updated ITD Supplemental Specifications, updated Standard Drawing List, and the QA/QC review. 240.03 Quality Control Check. A quality control check, including but not limited to, final cross check of summary sheets, plan sheets, special provisions and the estimate for agreement in bid item number, units and/or quantities will be completed. The plans will be checked for compliance with environmental commitments and R/W agreements. All revisions from this review will be completed in subsection 240.07. 240.04 Draft PS&E Package. Assemble and submit a draft PS&E package for review. ITD will review the package and respond with comments and required revisions, if necessary. Minimum Deliverables: •Plans •Specifications •Estimate of Cost •Contract Time Determination Assumptions •Two (2) week ITD review period. •The Final Design Review Meeting will be a maximum of four (4) hours. •Blue Beam software will be utilized. •Four (4) representatives from Horrocks Engineers will attend the review meeting. 240.05 Final PS&E Package. A PS&E package will be assembled and submitted for review. All original project plans will be endorsed (stamped, dated, and signed). The estimate of cost will be completed in ITD’s current format. Environmental Commitments will be reviewed prior to submittal. KN 24346 7th South and Center - Traffic Signal October 2023 Page 15 of 18 Minimum Deliverables: •Original Plans •Plans •CADD files •Specifications •Estimate of Cost •PS&E Submittal Checklist and PS&E Information Sheet •Non-Bid Project Items List •All required/obtained permits •SWPPP Narrative •Contract Time Determination •Land XML Finish Grade Surfaces 240.06 PS&E Package Revisions/Updates. Responses to the recommendations or required revisions will be provided. Final updates due to updated ITD specifications, special provisions, etc. will be included in this package. A.All revisions will be completed, as necessary, and the revised plans, specifications & estimate and other documents will be individually inserted into the Final PS&E package. All revised plans will be endorsed (stamped, dated, and signed). All CADD files will be provided per ITD’s CADD specifications and requirements. B.The Resident Engineer’s File will be assembled and submitted via ProjectWise. Minimum Deliverables: •Responses to PS&E Review Comments •Revised Plans •CADD files •Revised Specifications (electronic copy) •Revised Estimate of Cost (electronic copy) •PS&E Submittal Checklist (Completed) •Resident’s File (submitted electronically to LHTAC/City) •An environmental re-valuation will be prepared by LHTAC. 240.07 Contract Bidding & Letting Support. Respond to design questions. Attend a pre-bid meeting if required. SECTION 300 – STRUCTURES Section 301 – General 301.01 General. No structures anticipated for this project. SECTION 400 – TRAFFIC Section 401 – General KN 24346 7th South and Center - Traffic Signal October 2023 Page 16 of 18 401.01 General. All traffic services shall be completed by the consultant team. 401.02 Traffic Data. Horrocks will not collect turning movement data for this project. The city will turn over any traffic data counts over to the Consultant for there review and use in this project. Horrocks will collect the following data from agencies: •From the City of Rexburg and Madison County o Committed and planned improvements in the area o Current and planned land use and zoning o Public transportation information in impact analysis area o Comprehensive Plan information o TIS for any new developments in the area •From the updated Transportation Plan o Existing and design year travel demand trips for the project roadways o Long Range Transportation Plan o Cities Access Management Plan Update •From ITD District 6 o Committed and planned improvements in the area o Latest five (5) years of crash history on 7th South between University Blvd. and 2nd east. o AADT data from the ITD iPlan website •From On-Site Field Visit o Existing roadway and intersection characteristics, including lane configurations, speed limits, roadway functional classification, access and intersection control. Assumptions •Each agency will provide the requested date with two (2) weeks of the request. •The City of Rexburg will give the consultant permission to conduct the traffic counts and waive any encroachment permitting fees. Deliverables •Data provided by the City will be reported in the draft and final Traffic & Safety Analyses Memo. 401.03 Traffic Analysis. Horrocks will re-run the TransCAD Model to reflect the intersection control change to a standard Traffic Signal. Deliverables: KN 24346 7th South and Center - Traffic Signal October 2023 Page 17 of 18 •The TransCAD Model output maps for the projected years specified in the Madison County Transportation Master Plan SECTION 500 – LOCATION SURVEYING, BOUNDARY SURVEY & MAPPING 500.01 Project Reconnaissance. The Project Manager, Project Engineer and Survey Crew will visit the project site and determine the basis of control, access, identification of general survey approach, preliminary location of monuments, utilities, and other physical features. Horrocks will use static or mobile LiDAR data for basis of the topography and DTM. 500.02 Right of Entry Horrocks, with assistance from City will request right of entry from adjacent property owners for survey (boundary survey and topo survey) and environmental field studies. 500.03 Administration of Survey and Survey Crew. The Project Engineer will provide instruction and assignments to the Survey Crew, review survey work and coordinate CAD downloading and manipulation of survey data. The Project Manager and Project Engineer will periodically review the work by the Survey Crew to monitor data collection and information to ensure efficient and accurate design data. 500.04 Topographic Survey. A. Perform Topographic Survey based on the LiDAR data. B. Data reduction (convert LiDAR data to project control). C. Produce project topographic map. D. Field check topographic map. 500.05 Right-of-Way Base Map. Horrocks will review County Assessor data to verify ownership. Horrocks will create an Existing Right- of-Way Base MicroStation file. This base map will be used to ensure that that project within the existing right-of-way. Assumptions •All Right-of-Way acquisition will be completed by the City. Deliverables •Existing ROW base map DGN file containing, ROW lines, PLSS section lines, and easement lines. Existing ROW lines will have linework draped onto the existing terrain model and linked cells to allow Existing ROW lines to be viewed in 3D and Cross section views. •Boundary survey of the existing ROW shall be developed to establish the existing ROW for development of the Right of Way plans by the City. 500.06 Record of Survey It is anticipated that a Record of Survey will not be required for this project. KN 24346 7th South and Center - Traffic Signal October 2023 Page 18 of 18 SECTION 600 – MATERIALS 600.01 General. It is assumed that standard traffic signal pole foundations will be used on this project. Thus, no geotechnical or materials reports will be generated for this project. SECTION 700 – ENVIRONMENTAL Section 701 – General 701.01 General. It is assumed that LHTAC will complete the environmental documentation for this project. The Consultant will provide exhibits and plan sheets as need to support the documentation. SECTION 800 – RIGHT-OF-WAY 801.01 General. It is assumed that all project improvements will occur within the existing Right-of-Way. SECTION 900 – PUBLIC INVOLVEMENT Section 901 – General 901.01 General. It is assumed that City Staff will provide updates to the City Council, RPO, and adjacent land owners. Horrocks Staff will not attend any of those meetings. However, Horrocks will provide any plan sheets or exhibits necessary for the meeting. SECTION 1000 – CONSTRUCTION SUPPORT Section 1001 – General 1001.01 General. Horrocks Engineers will provide responses to “Requests for Information” as requested throughout the bidding and construction process. KN 24346 7th South and Center - Traffic Signal HORROCKS ENGINEERS, INC. Engineering Services 7th South and Center - Traffic Signal Project Number: A024(346) Key Number: 24346 A.SUMMARY ESTIMATED MAN-DAY COSTS Raw Labor Man-Hours Hrly Rate Cost 1 Principle-in-Charge Kelly Hoopes 28.5 @ $ 108.17 =$ 3,082.85 2 Quality Control Engineer Mike Mckee 22 @ $ 78.36 =$ 1,723.92 3 Project Manager and Roadway Engineer Ben Burke 217 @ $ 76.92 =$ 16,691.64 4 Roadway Design Tech. Troy Williams 193 @ $ 49.89 =$ 9,628.77 5 Land Surveyor Brian Lish 35 @ $ 55.52 =$ 1,943.20 6 Land Surveyor Austin Ishino 40 @ $ 45.43 =$ 1,817.20 7 Survey Technician Rhen Parmenter 16 @ $ 32.10 =$ 513.60 8 Accounting Sara Barker 8 @ $ 37.18 =$ 297.44 =$ 35,698.62 B.PAYROLL, FRINGE BENEFIT COSTS & OVERHEAD Total Raw Labor Cost Approved Overhead Rate $35,698.62 169.96% =$60,673.37 C.NET FEE Total Raw Labor & Overhead NET FEE*** $96,371.98 12.0% =$11,564.64 D.FCCM Total Raw Labor Cost Approved FCCM Rate $35,698.62 0.22%$78.54 TOTAL LABOR $ 108,015.16 E.OUT-OF-POCKET EXPENSE SUMMARY Estimated Unit Cost Expense 1 MILEAGE (miles)620 @ $0.67 =$415.40 TOTAL EXPENSES =$415.40 TOTAL =$108,430.56 PROJECTED LABOR HOURS AND COSTS Engineering Services 7th South and Center - Traffic Signal Project Number: A024(346) Key Number: 24346 Horrocks Engineers Task Description Principle-in- Charge Kelly Hoopes Quality Control Engineer Mike Mckee Project Manager and Roadway Engineer Ben Burke Roadway Design Tech. Troy Williams Land Surveyor Brian Lish Land Surveyor Austin Ishino Survey Technician Rhen Parmenter Accounting Sara Barker Total Hours LHTAC/City Hours Labor Cost Overhead Horrocks Labor and Overhead Salary Rate $108.17 $78.36 $76.92 $49.89 $55.52 $45.43 $32.10 $37.18 169.96% 100: General Provisions110: Administration110.01 Administration 3 3 1 7 $592.45 $1,006.93 $1,599.38110.02 Project Initiation 1 2 1 4 $299.19 $508.50 $807.69110.03 Monthly Progress Meetings 3 3 3 3 12 $871.50 $1,481.20 $2,352.70110.04 Project Schedule 1 3 3 7 $488.60 $830.42 $1,319.02 110.05 Progress Reports and Invoicing 6 6 12 $684.60 $1,163.55 $1,848.15 200: Design 201: General 201.01 General201.02 Standards 201.03 References 201.04 Data Available from Owner 2 4 4 10 $557.64 $947.76 $1,505.40 201.05 Documentation 2 2 4 $370.18 $629.16 $999.34 201.06 Contacts 1 1 2 $185.09 $314.58 $499.67 210: Concept Development and Charter Update 210.01 General220: Preliminary Design220.01 General220.02 Project Specifics 220.03 Preliminary Traffic Study 220.04 Preliminary Roadway Design 2 16 24 42 $2,644.42 $4,494.46 $7,138.88 220.05 Preliminary Drainage Design 220.06 Drainage Study Report 220.07 Preliminary Traffic Control Plans 8 4 12 $814.92 $1,385.04 $2,199.96 220.08 Preliminary Pavement Marking Design and Layout 8 2 10 $715.14 $1,215.45 $1,930.59 220.09 Preliminary Signing Design and Layout 8 2 10 $715.14 $1,215.45 $1,930.59 220.10 Preliminary Traffic Signal / Illumination 32 4 36 $2,661.00 $4,522.64 $7,183.64 220.11 Preliminary Project Plans Sheets 4 32 36 $1,904.16 $3,236.31 $5,140.47 220.12 Preliminary Utility Coordination 8 8 $399.12 $678.34 $1,077.46 220.13 Preliminary Estimate of Cost 4 8 12 $706.80 $1,201.28 $1,908.08 220.14 Preliminary Design Review 1 6 6 2 15 $1,139.63 $1,936.92 $3,076.55 220.15 Design Study Report 1 2 6 2 11 $826.19 $1,404.19 $2,230.38 230: Final Design 230.01 General 230.02 Project Specifics 230.03 Final Roadway Design 1 2 24 27 $1,459.37 $2,480.35 $3,939.72 230.04 Drainage Design 230.05 Roadside Design 2 2 4 $253.62 $431.05 $684.67230.06 Final Structures Design220.07 Final Traffic Control Plans 4 2 6 $407.46 $692.52 $1,099.98220.08 Final Pavement Marking Design and Layout 4 2 6 $407.46 $692.52 $1,099.98220.09 Final Signing Design and Layout 4 2 6 $407.46 $692.52 $1,099.98220.10 Final Traffic Signal / Illumination 24 2 26 $1,945.86 $3,307.18 $5,253.04 230.11 Final Roadway Plans Sheets 4 32 36 $1,904.16 $3,236.31 $5,140.47 230.12 ESCP/SWPP Plan 1 4 5 $276.48 $469.91 $746.39 230.13 Final Utility Coordination 1 2 3 $176.70 $300.32 $477.02 230.14 Final Cost Estimate 1 2 2 5 $361.79 $614.90 $976.69 230.15 Specifications 1 16 2 19 $1,438.67 $2,445.16 $3,883.83230.16 Construction Staging Plans230.17 Contract Time Determination 1 2 3 $176.70 $300.32 $477.02230.18 Road Closure & Maintenance Agreement Exhibit230.19 Final Design Review 1 4 2 2 9 $675.23 $1,147.62 $1,822.85230.20 Final Design Review Revisions 1 1 4 4 10 $693.77 $1,179.13 $1,872.90 240: Plans, Specifications & Estimate (PS&E) 240.01 General 240.02 Project Specifics 240.03 Quality Control Check 1 4 1 1 7 $548.42 $932.09 $1,480.51 240.04 Draft PS&E Package 1 2 1 1 5 $391.70 $665.73 $1,057.43 240.05 Final PS&E Package 1 2 1 1 5 $391.70 $665.73 $1,057.43 240.06 PS&E Package Revisions/Updates 1 1 4 4 10 $693.77 $1,179.13 $1,872.90 240.07 Contract Bidding & Letting Supports 1 8 4 13 $923.09 $1,568.88 $2,491.97 300: Structures 300.01 General 400: Traffic 401: Traffic 401.01 General 400.10 TrafficData 1 2 1 4 $311.90 $530.11 $842.01 400.20 Traffic Analysis 1 2 1 4 $311.90 $530.11 $842.01 500: Location Survey and Mapping 500.01 Project Reconnaissance 0.5 1 1 1 1 4.5 $264.06 $448.79 $712.84 500.02 Right of Entry 1 1 1 1 4 $209.97 $356.87 $566.84 500.03 Admin of Survey Crew 1 2 2 1 6 $310.92 $528.44 $839.36 500.04 Topographical Survey 1 8 8 8 25 $1,141.32 $1,939.79 $3,081.11 500.05 Right-of-Way Base Map 1 16 24 5 46 $2,216.06 $3,766.42 $5,982.48 500.06 Record of Survey 600 Materials 600.01 General 700: Environmental 701.01 General 900: Right-of-Way 801.01 General 900: Public Involvement 900.01 General 1000: Construction Support 1000.01 General RFI Responses 1 8 2 11 $823.31 $1,399.30 $2,222.61 SUBTOTAL 28.5 22 217 193 35 40 16 8 559.5 $35,698.62 $60,673.37 $96,371.98 Principle-in- Charge Kelly Hoopes Quality Control Engineer Mike Mckee Project Manager and Roadway Engineer Ben Burke Roadway Design Tech. Troy Williams Land Surveyor Brian Lish Land Surveyor Austin Ishino Survey Technician Rhen Parmenter Accounting Sara Barker Total Hours Labor Cost Horrocks Overhead Horrocks Labor and Overhead Horrocks $108.17 $78.36 $76.92 $49.89 $55.52 $45.43 $32.10 $37.18 PROJECTED LABOR HOURS AND COSTS Engineering Services 7th South and Center - Traffic Signal Project Number: A024(346) Key Number: 24346 Horrocks Engineers Task Description Principle-in- Charge Kelly Hoopes Quality Control Engineer Mike Mckee Project Manager and Roadway Engineer Ben Burke Roadway Design Tech. Troy Williams Land Surveyor Brian Lish Land Surveyor Austin Ishino Survey Technician Rhen Parmenter Accounting Sara Barker Total Hours LHTAC/City Hours Labor Cost Overhead Horrocks Labor and Overhead Salary Rate $108.17 $78.36 $76.92 $49.89 $55.52 $45.43 $32.10 $37.18 169.96% 28.5 22 217 193 35 40 16 8 559.5 $3,082.85 $1,723.92 $16,691.64 $9,628.77 $1,943.20 $1,817.20 $513.60 $297.44 ---$35,698.62 $60,673.37 $96,371.98 PROJECTED LABOR HOURS AND COSTS Engineering Services 7th South and Center - Traffic Signal Project Number: A024(346) Key Number: 24346 Horrocks Engineers Task Description Principle-in- Charge Kelly Hoopes Quality Control Engineer Mike Mckee Project Manager and Roadway Engineer Ben Burke Roadway Design Tech. Troy Williams Land Surveyor Brian Lish Land Surveyor Austin Ishino Survey Technician Rhen Parmenter Accounting Sara Barker Total Hours LHTAC/City Hours Labor Cost Overhead Horrocks Labor and Overhead Salary Rate $108.17 $78.36 $76.92 $49.89 $55.52 $45.43 $32.10 $37.18 169.96% 1/12/24, 11:30 AM 2194 Snake River Pkwy to Rexburg, Idaho - Google Maps https://www.google.com/maps/dir/2194+Snake+River+Pkwy,+Idaho+Falls,+ID+83402,+USA/43.8114991,-111.7838877/@43.6409943,-112.0987236,5…1/2 Imagery ©2024 TerraMetrics, Map data ©2024 2 mi 2194 Snake River Pkwy Idaho Falls, ID 83402 1.Head southwest on Snake River Pkwy toward Event Ctr Dr Take US-20 E to University Blvd in Rexburg. Take exit 332 from US-20 E 2.Turn right onto I-15BL S 3.Turn right to merge onto I-15 N 4.Use the right 2 lanes to take exit 119 for US-20 E toward Rigby/W Yellowstone 5.Use the right 2 lanes to turn right onto US-20 E 6.Take exit 332 toward BYU-Idaho/South Rexburg 1 min (0.8 mi) 26 min (28.3 mi) 0.8 mi 2.9 mi 0.2 mi 24.0 mi 0.3 mi Drive 31.0 miles, 32 minWork (2194 Snake River Pkwy) to Rexburg, Idaho 10 round trips of 62 miles each trip is 620 miles total