HomeMy WebLinkAboutEmployee Committee Bylaws - Feb 2024BYLAWS
City of Rexburg Employee Advisory Committee
I. PURPOSE
The Employee Advisory Committee was organized to promote the well-being and
fair treatment of the employees of the City of Rexburg through:
1. Speaking about issues of concern to employees and initiating reforms when
needed.
2. Fostering the spirit of communication among employees, department heads
and employees, and council members and employees.
3. Taking an active role in City activities and doing positive things for employees
and citizens.
II. MEMBERS
A president, vice president, and secretary will be elected from among their
number each year.
To give more leadership opportunities to the maximum number of employees,
each representative must be replaced at the end of their two-year term.
The Employee Advisory Committee may also request a change of representative
if said representative fails to represent the department through non-
participation. Such a request would be made to the respective department head.
III. SELECTION OF MEMBERS
In December, each department, with outgoing representatives, will select an
employee who is willing and capable to serve for the next two years, beginning
January 1. The selected employee cannot be a Department Head nor any member
that has served in the last two years and should be selected prior to the
December meeting so the new representative can attend that meeting.
COMMITTEE REPRESENTATION & REPLACEMENTS
REPLACEMENT OCCURS AT THE
BEGINNING OF THE ODD
NUMBERED YEARS
REPLACEMENT OCCURS AT THE
BEGINNING OF THE EVEN
NUMBERED YEARS
POLICE EMERGENCY SERVICES
STREETS/SANITATION/SHOP WATER
FINANCIAL
MANAGEMENT/HR/LEGAL
WASTEWATER COLLECTIONS
IT/CULTURAL ARTS WASTEWATER TREATMENT
ENGINEERING/PUBLIC WORKS
ADMIN/GIS
PARKS/RECREATION
BUILDING P&Z – COMMUNITY
DEVELOPMENT
CUSTOMER SERVICE/ECONOMIC
DEVELOPMENT
IV. MEMBER EXPECTATIONS
1. Attend monthly meetings or find a representative if the member cannot attend.
2. Member communicates discussion points with the departments they
represent.
3. Post minutes on Microsoft Teams so that all employees can have access.
4. Come prepared for the meeting agenda.
V. MEETINGS
The City of Rexburg Employee Advisory Committee will meet the first
Wednesday of each month at 9:00 a.m. in the Conference Room at City Hall,
unless other arrangements are made. The secretary, in conference with the
president, will prepare the agenda for this meeting, to which the employees will
be encouraged to contribute. The minutes from each meeting will be posted on
Microsoft Teams and be accessible to all employees once the minutes have been
approved. Committee members may also post the minutes in a conspicuous place
in their departments. It is important that each Committee member get input from
his/her coworkers about the issues discussed and use that information in
decision-making.
VI. SPECIAL DUTIES
The Employee Advisory Committee will be responsible for making the
assignments for the December and summer benefits receptions.
VII. JURISDICTION
1. The City of Rexburg Employee Advisory Committee has the right to negotiate
as a group with the Mayor and/or Council on behalf of the employees of the City
of Rexburg.
2. A member, or members, of the City of Rexburg Employee Advisory Committee
has the right to sit in the administrative hearing in review of any general
employee problem or grievance.
3. They will not have the right to sit in the administrative hearing when
individual employee problems or grievances are addressed.
4. The City of Rexburg Employee Advisory Committee cannot be abolished by any
agency within the City of Rexburg except by a vote of the City Council.
VIII. AMENDING
These bylaws may be amended or changed at any time by submitting a request
and recommendation agreed to by a simple majority of the members of the City
of Rexburg Employee Advisory Committee. The amended bylaws will then be
forwarded to the City Council for their action.