HomeMy WebLinkAboutResolution 2003 - 04 Accepting GrantCITY RLSOL ] T 110
EXTRACT FRONT THE MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF REXBURG, IDAHO
HELD ON % �- ,� v iq . 72003.
The following Resolution was introduced by Councilman P 1-n read in full,
considered and adopted:
RESOLUTION NO. JU3-&�OF CITY OF REXBURG, IDAHO ACCEPTING THE GRANT
OFFER OF THE STATE OF IDAHO THROUGH THE IDAHO TRANSPORTATION
DEPARTMENT, DIVISION OF AERONAUTICS, IN THE MAXIMUM AMOUNT OF $8,333.00
TO BE USED UNDER THE IDAHO AIRPORT AID PROGRAM PROJECT NO.
3-16-0031-ST05 or F028110 IN THE DEVELOPMENT OF THE REXBURG, MADISON
COUNTY AIRPORT; AND
Be it resolved by the Mayor and Council of the City of Rexburg, Idaho (herein referred to as the
"City") as follows:
Sec. 1. That the City, shall accept the Grant Offer of the State of Idaho in the amount of $8333.00,
for the purpose of obtaining State Aid under Project No. 3-16-0031-ST05, in the development of the
Rexburg, Madison County Airport; and
Sec. 2. That the Mayor of the City is hereby authorized and directed to sign the Statement of
Acceptance of said Grant Offer (entitled Part II - Acceptance) on behalf of the City. The City Clerk
is hereby authorized and directed to attest the signature of the Mayor and to impress the official seal
of the CITY on the aforesaid statement of Acceptance; and
Sec. 3. A true copy of the Grant Offer referred to herein be attached hereto and made a part thereof.
PASSED BY THE COUNCIL AND APPRO BY THE MAYOR THIS &i DAY OF
r , 2003.
Bruce Sutherland, Mayor
ATTEST:
Blair Kay, City Clerk
CERTIFICATE
I, Blair Kay, City Clerk do hereby certify that the foregoing is a full, true, and correct copy of
Resolution No. .:3yyadopted at a regular meeting of the Council held on the f&: of
�T, 2003, and that the same is now in full force and effect. IN WITNESS
WHEREOF, I have hereunto set my hand and impressed the official seal of the CITY, this �4Hay
of j�j;- 2003.
Blair Kay, City C�1 rk
IDAHO TRANSPORTATION DEPARTMENT
DIVISION OF AERONAUTICS
GRANT AGREEMENT
TO: CITY OF REXBURG
(Hereinafter referred to as the "SPONSOR")
FROM: The State of Idaho, acting through the IDAHO TRANSPORTATION
DEPARTMENT, DIVISION OF AERONAUTICS
(Hereinafter referred to as the "STATE")
WHEREAS, the SPONSOR has submitted to the STATE an application for assistance from the
Idaho Airport Aid Program for development of the Rexburg, Madison County Airport, together with
the planning proposal or plans and specifications for the project. This project application has been
approved by the STATE and is hereby incorporated herein and made a part thereof,
WHEREAS, the Idaho Transportation Board has approved a project for development of the airport
consisting of the following described airport development:
Project Number: 3-16-0031-ST05 or F028110
Project Description: STATE Match for the FY 2002 Non -Primary Entitlement funds;
($150,000.00) for pavement rehabilitation of tiedown apron.
NOW THEREFORE, for the purpose of carrying out the provisions of the Uniform State
Aeronautics Department Act of 1947, as amended, and in consideration of the SPONSOR
acceptance of this offer, as hereinafter provided. The STATE hereby agrees to pay, as its share of
the costs incurred in accomplishing the project, not more than five (5) percent of all allowable
project costs.
This Grant is made with the following terms and conditions:
The maximum obligation of the STATE payable under this Grant shall be $8333.00.
2. The SPONSOR shall:
A. Certify the availability of at least $8333.00 to match STATE participation in
said project. Diligently and expeditiously complete this project and likewise
pursue appropriate measures as may be agreed upon by the SPONSOR and
the STATE to remedy project delays, including but not limited to litigation or
condemnation.
B. Carry out and complete the project in accordance with the plans,
specifications, and property map, incorporated herein, as they may be revised
or modified, with approval of the STATE.
C. All contracts for construction involved in this project shall be bid
competitively in accordance with bidding procedures otherwise authorized
for public entities.
D. In connection with the acquisition of real property for the project, the
SPONSOR shall secure at least two written appraisals by licensed appraisers.
The SPONSOR shall not pay in excess of the highest appraisal without the
written consent of the STATE or except as directed by a court of competent
jurisdiction after a contested trial and a judgment not resulting from
agreement between the parties.
E. No STATE funds will be paid to the SPONSOR in any case until it certifies
in writing that it has funds available and will spend at least the amount
designed in Paragraph (A) above, solely for the project in question.
F. The SPONSOR agrees to hold said airport open to the flying public for the
useful life of the facilities developed under this project. The SPONSOR shall
grant no exclusive use or operating agreements, to any person, company, or
corporation; that failure to abide by such agreement shall automatically
obligate the immediate and full return of all State of Idaho money expended
in behalf of the project to the State of Idaho.
3. The allowable costs of the project shall not include any costs determined by the
STATE to be ineligible.
4. The STATE reserves the right to amend or withdraw this offer at any time prior to its
acceptance by the SPONSOR.
5. This offer shall expire and the STATE shall not be obligated to pay any part of the
costs of the project unless this agreement has been accepted by the SPONSOR on or
before March 7, 2003, or such subsequent date as may be prescribed in writing by
the STATE.
Except for those projects receiving both State and Federal Aid, the following inspection schedule
and reporting system will be required:
6. Inspection Schedule and Reporting System:
Inspection Schedule and Reporting System will vary for each project. The
SPONSOR will be required to make reports and be inspected on the following
schedule:
A. SPONSOR shall report project commencement date.
B. SPONSOR shall make periodic progress reports as appropriate.
C. SPONSOR shall receive approval prior to any change in the scope of the
proj ect
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D. SPONSOR shall report project completion date and request final inspection
and payment.
E. STATE may make final inspection and shall sign off project as completed.
F. STATE may arrange for audit of account in accordance with regularly
scheduled audit program.
The SPONSOR'S acceptance of this offer and ratification and adoption of the project application
incorporated herein shall be evidenced by execution of this instrument by the SPONSOR, as
hereinafter provided. Said offer and acceptance shall comprise allocation agreement, constituting
the obligation and rights of the State of Idaho and the SPONSOR with respect to the
accomplishment of the project and the operation and the maintenance of the airport. Such
allocation agreement shall become effective upon the SPONSOR acceptance of this offer and shall
remain in full force and effect throughout the useful life of the facilities developed under the project
but in any event not to exceed twenty (20) years from the date of acceptance.
STATE OF IDAHO, ITD
Division of Aeronautics
/'�'
//,/A-1-?
BERT J. MARTIN, Administrator
PART II - ACCEPTANCE
THE SPONSOR DOES HEREBY RATIFY AND ADOPT ALL STATEMENTS, representations,
warranties, covenants, and agreements contained in the project application and incorporated
materials referred to in the foregoing offer and does hereby accept said offer and by such
acceptance agrees to all of the terms and conditions thereof.
Executed this N day of , �JC+Kt �-� , 2003.
Bruce Si therlan ,Mayor
City of Rexburg
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TRANSPORTATION DEPARTMENT
AERONAUTICS - P.O. BOX 7129 - BOISE, ID - 83707-1129 - (208) 334-8775
February 5, 2003
Bruce Sutherland, Mayor
City of Rexburg
12 North Center
Rexburg, ID 83440
Re: Idaho Airport Aid Program, FY02 Project Number 3-16-003I-ST05 (F028I 10)
Dear Mayor,
Enclosed are two (2) copies each of the GRANT AGREEMENT and CIIYRESOLU,TION for
the above referenced project. Please have the Council ratify both the Grant Agreement and the
City Resolution, as Mayor please sign both copies of each, and have the Clerk attest to the
resolution. Please retain one set for your local records and return one set to me. Please complete
these actions by March 7, 2003, as highlighted on page 2 of the grant.
Funds will be available for reimbursement upon receipt of the ratified agreement in this office.
Your grant is based upon the current cost estimate. The final amount wiII be adjusted to be five
(5) percent of the project as approved by the FAA, with the exception that no discretionary funds
can be matched by the State at this time.
This grant, numbered 3-16-003I-ST05, is the match for the $166,667.00 of project costs, and
will cover 5% of those costs.
I look forward to working with the City on this project. If you have any questions call me at
(208) 334-8784.
Sincerely,
William P. Statham
Airport Planning and Development Manager
cc: Sandra Simmons, FAA
- An Equal Opportunity Employer -
Nyle Fullmer moved to approve the revision to the Retirement Plan; Glen Pond seconded the
motion; all voted aye, none opposed. The motion carried.
Resolution 2003-04 — Accepting the Grant offer from the State of Idaho (IDT) for $8,333.
(Airport Improvements) .1�
John Millar — Indicated that the project is to install a security fence at the airport. The City's
matching fund would be $8,333.
Shawn Larsen — Reviewed the fencing location along Airport Road. John indicated that security
gates would restrict some of the accesses to the Airport.
Paul Pugmire — Asked about strings and obligations tied to the request. He was concerned about
being tied to that location for a City Airport if the City continues to accept matching funds
for its maintenance. Paul indicated that the City may want to review other locations for an
airport. He recommended putting together a task force to examine the feasibility of moving
the airport.
John Millar — Indicated that the matching funds will come from the Idaho Transportation
Department. The funds must be used for the Airport.
Mayor Sutherland — Indicated that this grant would not tie the City of Rexburg to any future
obligation. This grant does not tie the City's hands in any way as does an FAA grant.
Paul Pugmire moved to accept the grant for the ITD as proposed; Nyle Fullmer seconded the
motion; Discussion: The proposal will be to install a 7 foot chain link fence along Airport
Road by the hangers. All voted aye, none opposed. The motion carried. ;
Paul Pugmire — Requested an agenda item for our next meeting to set up a taskforce.
Compensation - Review Contract with BDPA, Inc.
Richard Horner — Reviewed the plan to have the City's Departments come under a classification and
compensation review. BDPA, Inc. was asked to make a proposal for the review. The cost
would be $12,171 which includes all of their cost for their proposed report. The last
Departmental review was in 1996 or 1997.
Mayor Sutherland — Indicated that the study would look at all positions in the City Government.
Glen Pond — Recommended that the Personnel Committee review the proposal before any further
action is taken by the Council.
CITY COUNCIL MINUTES
CITY OF REXBURG
February 19, 2003
7:30 P.M.
Pledge to the Flag
Consent Calendar: The consent calendar includes items which require formal
City Council action, however theyare typicallyroutine or not ofgreat controversy.
Individual Councilmembersmayaskthatanyspecificttem heremovedfrom the
consent calendar for discussion in greater detail. Explanatoryinformatton is
included in the City Council's agenda packet regarding these items.
a. Minutes from. the February 05, 2003 meeting
b. Approve City of Rexburg bills
Glen Pond moved to approve the Consent Calendar items; Marsha Bjornn seconded the
motion; all voted aye, None opposed. The motion carried.
Non Controversial Items Added to the Agenda: None added
Public Hearing:
7:35 p.m. Rezone from Light Industrial (LI) to Highway Business District (HBD)
485 North 2nd East - Teton River Village, L.C. — Cameron Gunter
John Millar — Reviewed the proposal on the overhead screen. He indicated that the Planning
and Zoning Commission recommended this proposal be approved by City Council.
Mayor Sutherland opened the Hearing for public testimony.
Cameron Gunter — 1082 East 1200 South, Springville, Utah 84663 - Reviewed the proposal for a
Commercial development adjacent to North 2nd East. They are requesting an HBD Zone
for the Commercial development. In the future, Cameron mentioned that his
Development group will seek a mixed use zone to develop the west end of the property.
Shawn Larsen — Mentioned -that -Planning and Zoning has concerns with -loosing -Light Industrial
Zoning in the City. They recommended finding other locations for Light Industrial
Zones.
No further testimony was received.
Mayor Sutherland closed the Public Hearing for testimonies on the proposal.
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