HomeMy WebLinkAboutResolution 2002 - 02 DestructionRESOLUTION 2002-02
Destruction of Documents - attached
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REQUEST FOR AUTHORIZATION
FOR DESTRUCTION
OF RECORDS
MARCH 20, 2002
'
DESCRIPTION OF RECORD
DATE OF RECORD
THROUGH
IRECEMMENDEDFOR
RETENTION
YEAR TO DATE DETAIL REPORTS
KEEP ALWAYS
CHECK REGISTERS
KEEP ALWAYS
MISC. GENERAL ACCOUNT REPORTS
KEEP ALWAYS
PAYROLL W-2'S
KEEP ALWAYS
TERMINATED EMPLOYEES
KEEP ALWAYS
BANK STATEMENTS
90/91
10 YEARS
BUSINESS LICENSES
93/94
10 YEARS
PAYROLL RECORDS
91
10 YEARS
PART TIME EMPLOYEE FILES
91
10 YEARS
TIME SHEETS
91
10 YEARS
-AFETERIA
91
10 YEARS
BUILDING PERMITS
91
10 YEARS
UTILITY BILLINGS
91
10 YEARS
UTILITY BILLING PRINT OUT YTD
91
10 YEARS
DAILY CASH SHEETS
93/94
5 YEARS
GOLF COURSE CREDIT CARD RECEIPTS
96
5 YEARS
RECEIPTS YELLOW COPIES
96
5 YEARS
DIGGING PERMITS
96
5 YEARS
PURCHASE ORDERS YELLOW COPY
96
5 YEARS
METER SHEETS
95/96
5 YEARS
REXBURG WW REPORTS FROM ECIPDA
95
5 YEARS
GOLF REPORTS
99
2 YEARS
COUNCIL CHECKS PINK COPY
99
2 YEARS
IS WEST REPORTS
99
2 YEARS
INTERMOUNTAIN GAS REPORTS
99
2 YEARS
UTAH POWER & LIGHT REPORTS
99
2 YEARS
CAROUSEL REPORTS
99
2 YEARS
SLIDE REPORTS
99
2 YEARS
DLID WASTE TICKETS
99
2 YEARS
SPECIAL WORK ORDERS
99
2 YEARS
POLICE RECEIPTS
99
2 YEARS
MISC. BILL RECEIPTS
99
2 YEARS
GAS SLIPS
99
2 YEARS
WATER BILL CARDS
99
2 YEARS
AIRPORT GAS TAX BILLS
99
2 YEARS
VOTING RECORDS
2000
2 YEARS
GARBAGE ROUTE LISTS
2000
1 YEAR
RECOMMENDED BY f ` DATE
i
'?PROVED BY. i DATE �; - --:2 C2 - 0
G i
MINUTES OF THE CITY COUNCIL
March 20, 2002
7:30 P.M.
STATE OF IDAHO, )
County of Madison ) SS.
City of Rexburg )
Present were the following
Mayor: Bruce Sutherland
Council Members: Paul Pugmire
Nyle Fullmer
Donna Benfield
Glen Pond
Shawn Larsen
City Clerk: Marilyn Wasden
Finance Officer: Richard Horner
PFC: John Millar
City Attorney: Stephen Zollinger
Pledge to the flag.
Approval of Minutes
Nyle made a motion to approve the minutes, seconded by Paul. All voted aye, none opposed.
Mayor Sutherland introduced the scouts. He also introduced Garth Gunderson from the campus
division of the Rexburg City Police.
3" Reading of Jaywalking Ordinance
Mayor Sutherland read and explained the proposed ordinance. He opened this meeting to public
discussion.
Jake Niederer - Hamer, Idaho
Jake would plead with the Council to vote No on this ordinance, he feels it is unnecessary, there
are no reasons to merit this ordinance, costs of enforcing it should be considered by the Law
Enforcement Officers. If Law Enforcement has time to enforce jaywalking he would assume
there would be less drug problems. He speaks for the majority of the students at BYU-I,
enforcement of the speed limit would be better enforced than this ordinance, if there were proper
stop signs, lines of cars would not become a problem, how do you make cross walks visual in
the winter. He would also ask the Council to take into consideration on their vote several items
in the ordinance. He believes it is a step to enforce safety but not a necessary one. It would be a
great disadvantage to those coming in from out of State not aware of it. He feels this specifically
Nyle made a motion to approve the bid of $60,244 for Chlor Tec. Motion was seconded by
Shawn. All voted aye, none opposed.
The aerial photographs of the City are currently 7 years old. An advertisement to bid went out
today for new aerials, we will work with Madison County and Sugar City to keep the cost down.
The photographs will be done in two flights, one with snow leaving and leaves coming, then a
second flight later with a color photograph showing the green. Discussion of companies
performing this service.
The department is looking at serving some other areas with wastewaster. There may need to be
another lift station on 2000 West approximately 1/4 mile north of 1000 South and a pressure line
back into the system. The numbers are being finalized and it will be presented in the future.
The addressing committee is still working on the addressing system, to get addressing correct.
The system should all be determined next week. There was a meeting with the City of Rexburg,
Madison County and Sugar City Planning & Zoning commissions to discuss impact areas.
There will be a joint a public hearing on this matter. Madison County will lead the public
hearing.
There was an earlier meeting with Richard Smith concerning BYU-I on the housing study draft.
There were numerous errors, there will be a correct draft which should be back on Friday or
Monday. This matter will appear on the Council agenda for the first meeting in April.
Committee Reports
Shawn attended the Planning & Zoning training meeting in Pocatello. Several members
attended, it was good training and very helpful. Shawn thanked Chairman Dyer for attending the
training and this meeting tonight.
Mayor's Business
Richard reported on the list of records for destruction and requested destruction of those records.
Most of these items are through an annual housecleaning and they will be destroyed according to
the time line set out. Mayor read the list of records listed for destruction.
Glen made a motion to give Richard authorization for destruction of records listed as
appropriate. Motion was seconded by Nyle. Voting as follows:
Paul
nay
Donna
aye
Marsha
aye
Glen
aye
Shawn
aye
Nyle
aye
Motion was recorded as Resolution No. 2002-02
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