HomeMy WebLinkAboutResolution 2014 - 10 Bidding ProceduresC IT o l;
REXBURG
America's Fandly Community
RESOLUTION NO.2014 -10
A RESOLUTION AMENDING THE MINIMUM BIDDING PROCEDURES;
DECLARING THAT ANY PURCHASES OF $1,000 OR MORE SHALL
REQUIRE THREE BIDS (3) FROM DIFFERENT VENDORS WHENEVER
POSSIBLE, EXCEPT FOR PARTS AND REPAIRS ON EQUIPMENT, OR IF
AN EMERGENCY EXISTS; ALLOWING FOR PUBLIC WORKS
CONSTRUCTION PROJECT PURCHASES WITHOUT A BID WITH
APPROVAL OF THE PUBLIC WORKS DIRECTOR WHEN
CIRCUMSTANCES WARRANT OR THE AVAILABILITY OF BIDDERS IS
LIMITED AND THE COST IS LESS THAN $10,000; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, officials of the City of Rexburg (the "City") have determined that purchasing
protocols for the City are necessary for the proper handling of public monies and that failure to
follow bidding rules and laws is usually wasteful and sometimes illegal per state law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
REXBURG, MADISON COUNTY, IDAHO:
Section 1. Most purchases
Unless otherwise provided for in City Policies, for any purchases of $1,000 or more, it shall be
required that bids from three (3) different vendors be sought whenever possible, except for
parts and repairs on equipment and except in emergencies.
Section 2. Public Works Construction
That public works construction project purchases are required to obtain the three (3) bids when the
total is in excess of $10,000.
Section 3. Bidding Procedures and Enforcement
Purchases more than $1,000 may not be split into parts in order to avoid having to bid them.
Failure to bid purchases as required may result in the loss of purchasing authority and could lead
to discipline up to and including termination.
Purchases of $10,000 or more must be approved by the Chief Financial Officer or Mayor.
Supervisors have additional rules for purchases over $10,000 in the Supervisor's Handbook. All
other purchasing rules and procedures outlined in the Employee Handbook and Supervisor's
RESOLUTION 2014 —10 - PAGE 1
C IT Y OF
REXBURG
America's Farnlly Community
Handbook remain unchanged.
Section 5. This Resolution shall be in full force and effect from and after its passage
and approval.
AFFIRMED AND PASSED by the Rexburg City Council of Rexburg, Madison County,
Idaho, this 47H day of June, 2014.
Richard S. Woo and, Mayor
ATTEST:
By: }tu
Blair D. Kay, City Clerk
RESOLUTION 2014 — 10 - PAGE 2