HomeMy WebLinkAboutCouncil Minutes - December 20, 2023
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35 North 1st East
Rexburg, ID 83440
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City Council Minutes – December 20, 2023
Mayor Jerry Merrill
Council Members:
Robert Chambers Jordan Busby
Mikel Walker Tisha Flora
Colin Erickson Bryanna Johnson
City Staff:
Stephen Zollinger – City Attorney
Matt Nielson – Finance Officer
Keith Davidson – Public Works Director
Alan Parkinson – Planning & Zoning Administrator
Scott Johnson – Economic Development Director
Deborah Lovejoy – City Clerk
6:30 P.M. City Hall (1:29:44)
Council President Busby said the prayer.
Council Member Johnson led the pledge.
Roll Call of Council Members:
Attending: Council Member Flora, Council Member Johnson, Council Member Chambers,
Council Member Erickson, Council President Busby, and Mayor Merrill
Council Member Walker did not attend the meeting.
Public Comment: Limit 3 minutes; issues may be considered for discussion on a future
agenda. Please keep comments on point and respectful.
Items from Council:
A. Committees: MEPI, Cultural Arts, Grants, School Board, MUSIC, MYAB, Traffic &
Safety, Emergency Services Board, Trails, Beautification, Parks, Recreation, Urban
Renewal, Airport, Golf Board, and Legacy Flight Museum
Council Member Flora asked Mayor Merrill for an update regarding the status of the Rick’s building
encumbrance. Mayor Merrill reported he contacted Kathryn Hitch with Senator Mike Crapo’s office and
was informed that an inquiry regarding the building encumbrance has been submitted. A meeting with
a federal government representative to discuss the encumbrance has been scheduled.
Council Member Erickson expressed his gratitude for the invitation the Councilmembers received
to attend the Christmas Concert at BYU-Idaho University.
B. Other Reports:
Staff Reports: (1:52:18)
A. Finance: – Scott Miller
1. Financial Reports
Finance Controller Miller reviewed the Treasurer’s Expenditure Report by Fund. He noted the
report includes the encumbrances in the balances. He said they are working with a Tyler Munis
Technology representative to generate a Treasurer’s Expenditure Report without the encumbrances.
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B. Public Works: - Keith Davidson (2:18:09)
1. Resolution No 2023 – 15 Set Hearing Date for Local Improvement District 52 (LID 52)
Final Assessment Roll for January 17, 2024
Public Works Director Davidson reported the State Board of Public Transportation approved the
grant list for the two-million-dollar grant. The grant funds will be awarded to the city in January. The
city is going to be able to complete a lot more street projects in 2024 because of the grant funds. He also
reported the street crew will be picking up Christmas Trees for the first two weeks in January.
Public Works Director Davidson recommended setting a Public Hearing date for Local
Improvement District 52 (LID 52).
Council President Busby moved to approve Resolution No 2023 – 15 Set Hearing Date
for Local Improvement District 52 (LID 52) Final Assessment Roll for January 17, 2024;
Council Member Flora seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora none
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council President Busby
The motion carried.
2. Review Adopt-A-Storm Drain Program
Public Works Director Davidson reviewed the Adopt a Storm Drain Volunteer Opportunity. City
Attorney Zollinger has already volunteered to adopt a storm drain near his house.
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3. Resolution No 2023 – 16 Idaho Transportation Department Grant Agreement under the
Idaho Airport Aid Program, FS Program #L24SRXE
Public Works Director Davidson reviewed the Grant Agreement with the Idaho Transportation
Department under the Idaho Airport aid Program FS Program No. L24SRXE. These grant funds will be
used to relocate the airport. He has met with the Federal Aviation Administration (FAA) representative
and the city’s consultant Ardura regarding the scope of the work needed to complete the environmental
assessment. The city will submit for a grant with the FAA for the environmental assessment costs. They
will also be looking for land acquisition to trade with the Bureau of land Management (BLM).
Resolution for a Grant Agreement with Idaho Transportation Department Under the Idaho
Airport Aid Program FS Program No. L24SRXE
Resolution No 2023 - 16
Exact from the minutes of a regular meeting of the City Council of City of Rexburg held on
December 20, 2023.
Mayor Jerry Merrill, introduced the following Resolution, was read in full, considered, and
adopted:
Resolution Number 2023 - 16 of City of Rexburg, Idaho accepting the Grant Offer of the State of
Idaho through the Idaho Transportation Department, Division of Aeronautics, in the maximum amount
of $4,000,000.00 to be used under the Idaho Airport Aid Program, FS Program number: L24SRXE,
Project number: SP-01 in the development of the Rexburg-Madison County Airport; and
Be it resolved by the Mayor and City Council of City of Rexburg, Idaho (herein referred to
as the City as follows:
Sec. 1. That the City shall accept the Grant Offer of the State of Idaho in the amount of $4,000,000.00,
for the purpose of obtaining State Aid under FS Program Number: L24SRXE, Project Number: SP-01 in
the development of the Rexburg-Madison County Airport; and
Sec. 2. That the Mayor of the City of Rexburg City Council is hereby authorized and directed to sign the
statement of Acceptance of said Grant Offer (entitled Acceptance) on behalf of the City, the City Clerk is
hereby authorized and directed to attest the signature of the Mayor and to impress the official seal of the
City on the aforesaid statement of Acceptance; and
Sec. 3. A true copy of the Grant Agreement referred to herein be attached hereto and made a part
thereof.
Passed by the City Council and approved by the Mayor this ___ day of December 2023.
____________________________
Jerry Merrill, City of Rexburg Mayor
ATTEST:
___________________
Deborah Lovejoy, City Clerk
CERTIFICATE
I, Deborah Lovejoy, City Clerk, do hereby certify that the foregoing is a full, true, and correct copy of
Resolution No. 2023 - 16 adopted at a regular meeting of the City Council held on the ___ day of
December 2023, and that the same is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and impressed the official seal of the City, this
20th day of December 2023.
___________________________
Deborah Lovejoy, City Clerk
Council Member Erickson moved to approve Resolution No 2023 – 16 Idaho
Transportation Department Grant Agreement under the Idaho Airport Aid Program, FS
Program #L24SRXE; Council Member Johnson seconded the motion; Mayor Merrill asked for
a vote:
Those voting aye Those voting nay
Council Member Flora none
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council President Busby
The motion carried.
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4. Resolution No 2023 – 17 Cooperative Agreement with Idaho Transportation Department
to repair and replace the sewer lines at the intersections between University Blvd and US-20
(Exit 332), also between SH33/Main St and US-20 (Exit 333) during the State’s construction
on these interchanges; Key No 21798/21799
Public Works Director Davidson reviewed Resolution No 2023 -17. When ITD constructs the
divergent diamonds highway interchanges this summer. There are items the city is paying for such as
landscaping, textured concrete, repairs on a storm drain line and installing a section of a pressure
line. The city is paying 5% of those costs. Mayor Merrill mentioned the city had budgeted for these
repairs.
Resolution for a Project Development Agreement with Idaho Transportation Department
for the Repair and Replacement of Sewer Lines at the Intersections of US-20 & Exit 333 and
US-20 & Exit 332 Project Nos. A021(798) and A021(799)
Resolution No 2023 - 17
WHEREAS, the Idaho Transportation Department, hereafter called the STATE, has submitted an
Agreement stating obligations of the STATE and the CITY OF REXBURG, hereafter called the CITY,
for installation of City sewer line by the State during construction of the State’s project; and
WHEREAS, the STATE is responsible for obtaining compliance with laws, standards and procedural
policies in the development, construction and maintenance of improvements made to the Federal-aid
Highway System when there is federal participation in the costs; and
WHEREAS, the CITY is fully responsible for its share of project costs; and
NOW, THEREFORE, BE IT RESOLVED:
1. That the Agreement for Federal Aid Highway Project A021(798) and A021(799) is hereby approved.
2. That the Mayor and the City Clerk are hereby authorized to execute the
Agreement on behalf of the CITY.
3. That duly certified copies of the Resolution shall be furnished to the Idaho
Transportation Department.
Passed by the City Council and approved by the Mayor this __ day of December 2023.
___________________________
Jerry Merrill, City of Rexburg Mayor
ATTEST:
___________________________
Deborah Lovejoy, City Clerk
CERTIFICATE
I, Deborah Lovejoy, City Clerk, do hereby certify that the foregoing is a full, true, and correct copy of
Resolution No. 2023 - 17 adopted at a regular meeting of the City Council held on the 20th day of
December 2023, and that the same is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and impressed the official seal of the City, this
__ day of December 2023.
___________________________
Deborah Lovejoy, City Clerk
Council Member Flora moved to approve Resolution No 2023 – 17 Cooperative
Agreement with Idaho Transportation Department to repair and replace the sewer lines at the
intersections between University Blvd and US-20 (Exit 332), also between SH33/Main St and
US-20 (Exit 333) during the State’s construction on these interchanges; Key No 21798/21799;
Council Member Chambers seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora none
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council President Busby
The motion carried.
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Discussion regarding a pothole needing to be filled on 12th West and University Boulevard. There is a
tree that needs to be trimmed by the strip mall near Taco Time. Council President Busby expressed his
concerns with the streetlight not being aligned with the road on University Blvd and 12th West. Public
Works Director Davidson said the streetlight should be aligned and as development occurs that section
of road will be widened into a four-lane road.
Mayor’s Report/Business: (2:25:10)
Mayor Merrill reported the first City Council Meeting on Wednesday, January 3rd, will be held at the
Romance Theater. The reason the meeting is being held at the Romance Theater is to hold the
inauguration of the newly elected Councilmembers.
Items for Consideration: (2:27:36)
A. Planning and Zoning recommendation to approve an amendment to the Rexburg
Development Code, Ordinance No. 1200, as it pertains to Permitted Uses in All Zones #23-
00622. Designated as Ordinance No 1306 if motion passes – Alan Parkinson
Planning and Zoning Administrator Parkinson explained there were work meetings held where
discussion took place regarding these amendments to the Rexburg Development Code pertaining to
uses in all zones. Council Member Flora said the consolidation will make the code easier to understand.
Planning and Zoning Administrator Parkinson said the chart is not part of the decision it is only the
uses in all zones.
Council Member Johnson asked about the changes regarding short-term rentals. Planning and
Zoning Administrator Parkinson explained in the classification for short-term rentals there were
boarding houses, bed and breakfast and short-term rentals. In the amendments these uses were
combined into one called short-term rental.
Council Member Erickson moved to suspend the rules for Ordinance No 1306 and
Amendment to the Rexburg Development Code, Ordinance No. 1200, as it pertains to
Permitted Uses in All Zones; Council Member Flora seconded the motion; Mayor Merrill
asked for a roll call vote:
Those voting aye Those voting nay
Council Member Flora none
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council President Busby
The motion carried.
Council Member Flora moved to approve Ordinance No 1306 and Amendment to the
Rexburg Development Code, Ordinance No. 1200, as it pertains to Permitted Uses in All Zones
and consider it third read; Council Member Chambers seconded the motion; Mayor Merrill
asked for a vote:
Those voting aye Those voting nay
Council Member Flora none
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council President Busby
The motion carried.
Calendared Bills: (2:32:08)
A. Second Reading: Those items which have been first read:
1. Ordinance No 1305 Amendment to Ordinance No 884 The Historical Committee
Bylaws – Jed Platt
CITY OF REXBURG ORDINANCE NO. 1305
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AMENDMENTS TO HISTORICAL PRESERVATION COMMITTEE BYLAWS
AN ORDINANCE AMENDING THE CITY OF REXBURG’S HISTORICAL
PRESERVATION COMMITTEE BYLAWS ORDINANCE NO. 884 CONCERNING
SUBSTANTIVE AND NON-SUBSTANTIVE ITEMS; THE FOLLOWING CHANGES
HAVE BEEN MADE: AMENDMENTS TO SECTION III(1) COMMISSION CREATED
APPOINTMET TERMS ADJUSTING NUMBER OF REQUIRED BOARD MEMBERS;
SECTION III(2) AMENDING MEMBERS OF THE COMMISSION’S
QUALIFICATIONS; AND PROVIDING FOR THE EFFECTIVE DATE OF THE
ORDINANCE.
Council Member Chambers moved to approve Ordinance No 1305 Amendment to
Ordinance No 884 The Historical Committee Bylaws and consider second read; Council
Member Erickson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora none
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council President Busby
The motion carried.
B. Third Reading: Those items which have been second read:
1. Ordinance No 1304 Amendment to the Rexburg Development Code, Ordinance No
1200 as it pertains to the Sign Code #23-00565 – Alan Parkinson
CITY OF REXBURG ORDINANCE NO. 1304
DEVELOPMENT CODE ORDINANCE 1200 AMENDMENTS
AN ORDINANCE AMENDING THE CURRENT DEVELOPMENT CODE (PLANNING
AND ZONING ORDINANCE NO. 1200) CONCERNING SUBSTANTIVE AND NON-
SUBSTANTIVE ITEMS; THE FOLLOWING CHANGES HAVE BEEN MADE:
AMENDMENTS TO CHAPTER 2 DEFINITIONS –MODIFIED DEFINITIONS
PERTAINING TO SIGN TYPES; AMENDMENTS TO CHAPTER 3 SECTION 3.5 SIGN
STANDARDS FOR ALL ZONES; REMOVAL OF SIGN REQUIREMENT REFERENCES
IN ANY SPECIFIC ZONE; PROVIDING FOR VIOLATION OF THE PROVISIONS OF
THE ORDINANCE; PROVIDING FOR ENFORCEMENT OF THE ORDINANCE; AND
PROVIDING FOR THE EFFECTIVE DATE OF THE ORDINANCE.
Council Member Johnson moved to approve Ordinance No 1304 Amendment to the
Rexburg Development Code, Ordinance No 1200 as it pertains to the Sign Code and consider
third read; Council President Busby seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Flora none
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council President Busby
The motion carried.
Consent Calendar: The consent calendar includes items, which require formal City Council
action, however, they are typically routine or not of great controversy. Individual Council
members may ask that any specific item be removed from the consent calendar for discussion
in greater detail. Explanatory information is included in the City Council’s agenda packet
regarding these items.
A. Minutes from December 6, 2023, Meetings
B. Approve the City of Rexburg Bills
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Council Member Erickson moved to approve the Consent Calendar containing the
minutes and city bills; Council Member Chambers seconded the motion; Mayor Merrill asked
for a vote:
Those voting aye Those voting nay
Council Member Flora none
Council Member Johnson
Council Member Chambers
Council Member Erickson
Council President Busby
The motion carried.
Adjournment 7:07 P.M.
APPROVED:
________________________________
Jerry Merrill, Mayor
Attest:
_____________________________
Marianna Gonzalez, Deputy City Clerk