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HomeMy WebLinkAboutP&Z Minutes 12.7.23(208) 359-3020 35 North 1st East Rexburg, ID 83440 Rexburg.org | Engage.Rexburg.org Planning and Zoning Minutes - December 7, 2023 City Staff and Others: Alan Parkinson – P&Z Administrator Katie Jo Saurey – P&Z Administrative Assistant Kyle Baldwin – Planner 1 Natalie Powell – Compliance Officer Spencer Rammell – Commissioner Attorney Chairperson Smith opened the meeting at 6:34 PM. Planning & Zoning Meeting: 1. Welcome 2. Pledge of Allegiance 3. ROLL CALL of Planning and Zoning Commissioners: Present: Vince Haley (Vice Chair), Todd Marx, Randall Kempton, Sally Smith (Chairperson), Bruce Casper, Eric Erickson Absent: Aaron Richards, Jim Lawrence, McKay Francis, Vanessa Johnson 4. Approval of the P&Z Minutes for November 2nd, 2023 (Action) MOTION: Motion to approve the Planning & Zoning minutes as recorded for November 2nd, 2023 (Action) Action: Approve, Moved by Todd Marx, Seconded by Bruce Casper. Commissioner Discussion on the Motion: None VOTE: Motion carried. (Summary: Yes = 6, No= 0, Abstain = 0). Yes: Vince Haley (Vice Chair), Todd Marx, Randall Kempton, Sally Smith (Chairperson), Bruce Casper, Eric Erickson No: Abstain: 5. Public Hearing – Public Hearing – (23-00622) Permitted Uses – Development Code Amendment – Proposed permitted uses in all zones. – Alan Parkinson (Action) Presentation: Alan explained that updating, consolidating, and modifying permitted uses is a long-time project. He walked through the chart structure and legend and reminded the group that a work meeting was previously held with Planning & Zoning and City Council. (208) 359-3020 35 North 1st East Rexburg, ID 83440 Rexburg.org | Engage.Rexburg.org The group discussed the format of the chart that would be added to the Development Code software. Eric questioned if the new format would add complexity and require users to search multiple areas to find what could be done with their property. Alan responded that the current charts will be removed and placed in one area to make it easier to locate permitted uses. Randall commented on the ease of use of the cleaned up version that was shown during the work meeting, and confirmed that the changes were the focus of this meeting. Vince asked if staff had any further thoughts or proposed changes after the work meeting. Alan answered that there will be changes in the future, but that it is as close as it can be at this point. Vince stated that since this is the polished version from the work meeting, he feels comfortable with the changes because they were discussed in depth during that work meeting. Eric commended Alan on streamlining and combining the uses and voiced his support for the amendment. Chairperson Smith opened the public input portion of the hearing at 6:46 pm. In Favor: none Neutral: David Merrill inquired about the removed uses and how to tell if it was removed or consolidated into another description. Alan shared an example of the Agriculture category listing each specific item and now those are included in the Farming use. David asked about Short Term Rentals and how they were combined. Alan explained that the terminology was outdated so the Bed and Breakfast and Boarding House categories were combined into the Short Term Rental description. David proceeded to share that the different phases in Harvest Heights is trying to create a single HOA and asked about the relationship between HOA’s and this code, leading to a brief group discussion on whether HOA’s can limit Short Term Rentals like they can Accessory Dwelling Units. Wanless Southwick – shared that he likes the simplification, and that it seems to have been long overdue, but he is apprehensive about the complexity of the chart and how it will look when polished [to be published in the Development Code software]. He stated that he thinks the table should be considered secondary to the code itself and supports having a table in each section. Opposed: none Written Correspondence: none Rebuttal: none Chairperson Smith closed the public input portion of the hearing at 7:01 pm. (video index 32:05) Sally reiterated that the group has been through the document several times with the work meetings and thinks they feel pretty comfortable with the changes, but asked Alan to address (208) 359-3020 35 North 1st East Rexburg, ID 83440 Rexburg.org | Engage.Rexburg.org how it will look when it comes out in the code book. Alan explained that while the polished version is easier to read, the Planning & Zoning Commission has to vote on the chart shown because they have to see and vote on all modifications proposed, to ensure transparency. He maintained that if the chart becomes too onerous to the population, staff will modify the way the information is presented it to make it a simpler user experience. He added that the majority of codes he has seen from other City’s use a chart. Eric reiterated his concern of how the table would relate to the code. Sally noted the information is only listed differently. Conflict of Interest/Ex parte Conversation: Chairperson Smith asked the Commissioners to disclose any conflicts of interest or conversations held outside of this meeting relative to this particular subject. Commissioner Discussion: MOTION: Motion to recommend to City Council that we adopt this permitted use table as it has been revised based on a lot of discussion and the fact that there seems to be a consensus that this is a good first step towards a major simplification of the code. Action: Approve, Moved by Randall Kempton, Seconded by Todd Marx. Commissioner Discussion on the Motion: VOTE: Motion carried. (Summary: Yes= 6, No= 0, Abstain = 0). Yes: Vince Haley (Vice Chair), Todd Marx, Randall Kempton, Sally Smith (Chairperson), Bruce Casper, Eric Erickson No: Abstain: Heads Up for December 21st, 2023: Next meeting January 4th, 2024. Vince announced this meeting as Eric’s last Planning & Zoning meeting and thanked him. Eric thanked the group in return. Sally expressed her appreciation of Eric knowing the processes from both Planning & Zoning and City Council. Alan also articulated that Eric will be missed and thanked him again for serving on the Planning & Zoning Commission. Adjourned at 7:07 PM.