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HomeMy WebLinkAbout2006.01.18 CITY COUNCIL MINUTES ORM F EQUEST R RAVEL T CCM ITY OUNCIL INUTES th January 18, 2006 Mayor & Council Members: City Staff : Shawn Larsen — Mayor Stephen Zollinger — City Attorney Donna Benfield – Council President Richard Horner – Finance Officer Farrell Young Christopher Mann John Millar — Public Works Dir Rex Erickson Randy Schwendiman Val Christensen – Building Official Bart Stevens Kurt Hibbert — Planning & Zoning Dir Blair Kay — City Clerk 6:00 p.m. – City Council Work Meeting (Comprehensive Plan Discussion) Mayor Larsen reminded the City Council of the joint City (Rexburg & Sugar City)/County meeting th on the 19 of January. One item to be discussed is the snow removal issue on Hwy 33. The City Council discussed a proposal to move Hwy 33 off of Main Street in Rexburg to Hwy 20. The proposed route would keep Hwy 33 on Hwy 20 from the Main Street exit to the North Rexburg exit then south to Horkley’s corner before going back north on the old Yellowstone Hwy to Sugar City. Council Member Erickson recommended keeping the traffic on Main Street for downtown businesses. Mayor Larsen indicated the City Council would have to approve any negotiated settlement with the Idaho Transportation Department in this issue. He discussed the blue print for the downtown area. Mayor Larsen mentioned that Tom Cole from ITD and Lance Holmstrom from LTAC would need to be involved in the discussion. He posed the question: “Do we want to negotiate a value to move traffic on Main Street with ITD?” st Council Member Erickson discussed the current truck route on 1 North in Rexburg. He indicated that this is the route the City Council had previously discussed for traffic flow through Rexburg. Council Member Schwendiman reviewed the current business loop through the City. nd Mayor Larsen indicated the proposed Hwy 33 route change would add a section of 2 East to Hwy 33. This would be from the north exit to Horkley’s corner. Mayor Larsen mentioned that Sugar City was not interested in a previous proposal to change Hwy 33’s route through the Sugar City area. The first proposal would have made the old Yellowstone Hwy a County road. The City Council discussed the diagonal parking issue on Main Street in reference to the proposal to move the Hwy 33 route off Main Street. Council Member Mann asked if there was budget money for a light at Main Street and Pioneer Road. There is not a budget item with ITD for this location at this time. Council Member Schwendiman asked for clarification on the Hwy 33 proposal. Council Member Benfield indicated that this Hwy 33 proposal came from ITD after ITD had discussions with the County, Sugar City and Rexburg. The City Council discussed the possible financial trade (dollars for eliminating State hwy miles) with ITD concerning the Hwy 33 route. Mayor Larsen mentioned the State’s concern with safety on Main Street. The accident rate per mile is high on Main Street for the State Hwy system. 1 Council Member Schwendiman asked the question: “Who are we serving in the downtown area”? Mayor Larsen indicated the City and the City Committee (Downtown Vision Committee) have talked about improving safety on Main Street. Council Member Schwendiman asked if the the Downtown Vision Committee represented the businesses. Some of the business owners are on the Committee. Council Member Erickson requested that all of the Downtown Merchants have input into the discussion. Council Member Mann requested a copy of the Hudson report on Rexburg’s proposed Downtown Revitalization Plan. Mayor Larsen suggested inviting the Downtown Vision Committee to a City Council meeting. Public Works Director John Millar and Planning and Zoning Administrator Kurt Hibbert gave an overhead presentation on the Comprehensive Plan. The City of Rexburg The City of Rexburg Comprehensive Plan Comprehensive Plan Moving into the Future Moving into the Future 2006 Update 2006 Update Background Information Background Information 1973 Joint Effort 1973 Joint Effort Rexburg participated in the joint efforts of the Madison County Regional Planning Council in Rexburg participated in the joint efforts of the Madison County Regional Planning Council in 1973. 1973. This document included the comprehensive planning efforts of both major cities and the county This document included the comprehensive planning efforts of both major cities and the county in one unified document. in one unified document. 1973 Joint Effort 1973 Joint Effort A Consultant Facilitated the Process (Environmental Planning Group) A Consultant Facilitated the Process (Environmental Planning Group) Citizen Committees Formed Citizen Committees Formed Transportation and Circulation Transportation and Circulation Community Facilities Community Facilities Land Use: Industry and Commerce Land Use: Industry and Commerce Land Use: Residential Land Use: Residential Land Use: Agriculture and Natural Resources Land Use: Agriculture and Natural Resources Land Use: Open Space, Recreation and Tourism Land Use: Open Space, Recreation and Tourism 1973 Joint Effort Successes 1973 Joint Effort Successes Document was widely circulated and representative of a good public process. There were over Document was widely circulated and representative of a good public process. There were over 65 community leaders on the various committees. 65 community leaders on the various committees. The process was a cooperative effort between jurisdictions (Rexburg, Sugar City, and Madison The process was a cooperative effort between jurisdictions (Rexburg, Sugar City, and Madison County). County). Represented a great first exposure to comprehensive planning. Represented a great first exposure to comprehensive planning. 1973 Joint Effort Failures 1973 Joint Effort Failures Was not adopted by the municipal governments at the end of the process. Was not adopted by the municipal governments at the end of the process. The document did not treat the 14 requirements of the Idaho Land Use Planning Act that was The document did not treat the 14 requirements of the Idaho Land Use Planning Act that was adopted in 1987. adopted in 1987. Lacked substantive policy in many of the land use areas. Lacked substantive policy in many of the land use areas. Summary of 1973 Document Summary of 1973 Document Document demonstrated the value of public process and fixed a course through the year 1990. Document demonstrated the value of public process and fixed a course through the year 1990. Was a broad brush approach to comprehensively planning the entire county. Was a broad brush approach to comprehensively planning the entire county. Though the content was valued, it was not adopted by the respective communities. Though the content was valued, it was not adopted by the respective communities. The Idaho Land Use Planning Act The Idaho Land Use Planning Act 1987 1987 LOCAL LAND USE PLANNING ACT LOCAL LAND USE PLANNING ACT 67-6502. PURPOSE. The purpose of this act shall be to promote health, safety, and general 67-6502. PURPOSE. The purpose of this act shall be to promote health, safety, and general welfare of the people as follows: welfare of the people as follows: Protect property rights Protect property rights Ensure adequate public facilities and services are provided to the people at reasonable cost. Ensure adequate public facilities and services are provided to the people at reasonable cost. Ensure economy of the state and localities is protected. Ensure economy of the state and localities is protected. Ensure environmental features of the state and localities are protected. Ensure environmental features of the state and localities are protected. Encourage protection of prime agricultural, forestry, and mining lands for production of food, Encourage protection of prime agricultural, forestry, and mining lands for production of food, 2 fiber, and minerals. fiber, and minerals. LOCAL LAND USE PLANNING ACT LOCAL LAND USE PLANNING ACT Encourage urban and urban-type development within incorporated cities. Encourage urban and urban-type development within incorporated cities. Avoid undue concentration of population and overcrowding. Avoid undue concentration of population and overcrowding. Ensure that the development on land is commensurate with the physical characteristics of the Ensure that the development on land is commensurate with the physical characteristics of the land. land. Protect life and property in areas subject to hazards and disasters. Protect life and property in areas subject to hazards and disasters. Protect fish, wildlife, and recreation resources. Protect fish, wildlife, and recreation resources. Avoid water and air pollution. Avoid water and air pollution. Allow local school districts to participate in the community planning and development Allow local school districts to participate in the community planning and development process. process. What does the Local Land Use Planning Act require to be addressed in the plan? What does the Local Land Use Planning Act require to be addressed in the plan? Property Rights Property Rights Population Population School facilities and Transportation School facilities and Transportation Economic Development Economic Development Land Use/Including a Land Use Map Land Use/Including a Land Use Map What does the Local Land Use Planning Act require to be addressed in the plan? What does the Local Land Use Planning Act require to be addressed in the plan? Natural Resources Natural Resources Hazardous Areas Hazardous Areas Public Services Public Services Transportation Transportation Recreation Recreation Housing Housing Community Design Community Design Implementation Implementation Rexburg 2010 Rexburg 2010 Decision was made by the City of Rexburg to proceed with completing a plan specific to Decision was made by the City of Rexburg to proceed with completing a plan specific to Rexburg. Rexburg. 1998 Comprehensive Plan 1998 Comprehensive Plan Rexburg 2010 Rexburg 2010 City initiated its own individual planning process to comply with the new State Local Land Use City initiated its own individual planning process to comply with the new State Local Land Use Planning Act. Planning Act. A planning consultant facilitated the process. A planning consultant facilitated the process. Great Public Participation. Great Public Participation. There is a consensus that after the announcement of BYU-Idaho to transition to a four year There is a consensus that after the announcement of BYU-Idaho to transition to a four year institution that there is a need to bring the comprehensive plan up to speed with today's growth institution that there is a need to bring the comprehensive plan up to speed with today's growth patterns and current policy issues. patterns and current policy issues. Vision 2020 Vision 2020 At the time of the BYU-Idaho announcement Rexburg was not the fastest growing community in At the time of the BYU-Idaho announcement Rexburg was not the fastest growing community in the state. the state. Idaho is now the third fastest growing state in the United States. Idaho is now the third fastest growing state in the United States. These statements are todays reality. These statements are todays reality. The comprehensive plan should be updated to respond to these new community expectations. The comprehensive plan should be updated to respond to these new community expectations. The importance of visioning The importance of visioning There is a current need to get the policy directions of the new city council into the text of the There is a current need to get the policy directions of the new city council into the text of the comprehensive plan. comprehensive plan. This can be accomplished by completion of a Strengths, Weaknesses, Opportunities, and Threats This can be accomplished by completion of a Strengths, Weaknesses, Opportunities, and Threats Analysis (S.W.O.T.) in each of the major Land Use Areas. Analysis (S.W.O.T.) in each of the major Land Use Areas. Progress made to Date Progress made to Date Public Participation Plan was Created Public Participation Plan was Created Plan included planning survey. Plan included planning survey. Participation plan included information booths around town. Participation plan included information booths around town. Neighborhood meetings were held. Neighborhood meetings were held. News articles were published along with copies of the comprehensive plan map. News articles were published along with copies of the comprehensive plan map. NEW AND OLD PLAN MAPS NEW AND OLD PLAN MAPS Progress made to date Progress made to date Still need current administration to set planning priorities for the new document. Still need current administration to set planning priorities for the new document. Planning and Zoning will complete the same analysis based on the councils policy direction. Planning and Zoning will complete the same analysis based on the councils policy direction. S.W.O.T. Analysis S.W.O.T. Analysis Review all of the Land Use Areas required by the Idaho Land Use Planning Act. Review all of the Land Use Areas required by the Idaho Land Use Planning Act. Integration of Input into Plan Integration of Input into Plan 3 Allows City to represent desires of City residents into sections of the comp plan by individual Allows City to represent desires of City residents into sections of the comp plan by individual community area. community area. How do you do a SWOT analysis? How do you do a SWOT analysis? Residents must clearly communicate expectations for the growth of the City Residents must clearly communicate expectations for the growth of the City Visioning: Visioning: What do you want to see in the City of Rexburg? What are your visions for the future? What do you want to see in the City of Rexburg? What are your visions for the future? Visions of the Future Visions of the Future City residents have a responsibility to communicate their visions. City residents have a responsibility to communicate their visions. Creating a Plan Creating a Plan How do we accomplish something without a clear plan? How do we accomplish something without a clear plan? Land Use Land Use S.W.O.T. ANALYSIS S.W.O.T. ANALYSIS Some thoughts from the City Comp Plan Meetings Some thoughts from the City Comp Plan Meetings Land Use-Strengths Land Use-Strengths Diversity of Land Use Diversity of Land Use Wonderful River Corridor Wonderful River Corridor Good Agricultural Base Good Agricultural Base Good Value Added Agriculture Good Value Added Agriculture Sole Source Aquifer Sole Source Aquifer Land Use Weaknesses Land Use Weaknesses Some Road Widths Too Narrow Some Road Widths Too Narrow Regionalism within Communities Regionalism within Communities Small Agricultural Tracts Small Agricultural Tracts Land Use Opportunities Land Use Opportunities Greenway Development Greenway Development Development Potential of Marginal Agricultural Land Development Potential of Marginal Agricultural Land Mixed Use Zoning: Commercial and Residential Mixed Use Zoning: Commercial and Residential Land Use Threats Land Use Threats Loss of Agricultural Land to Development Loss of Agricultural Land to Development Much of City is in Flood Plain. Much of City is in Flood Plain. Water Quality could be threatened by Growth. Water Quality could be threatened by Growth. In Conclusion In Conclusion SWOT Analysis is critical to including solid policy direction into the overall plan. SWOT Analysis is critical to including solid policy direction into the overall plan. The Draft Plan is presented and a Public Hearing is conducted at the Planning and Zoning The Draft Plan is presented and a Public Hearing is conducted at the Planning and Zoning Meeting. Meeting. The Planning and Zoning Commission Recommends Adoption by the City Council The Planning and Zoning Commission Recommends Adoption by the City Council The City Council then may adopt the Final Plan by Resolution. The City Council then may adopt the Final Plan by Resolution. Planning and Zoning Administrator Kurt Hibbert thanked the City Council for their Planning and Zoning Administrator Kurt Hibbert thanked the City Council for their participation. participation. The City Council spent some time evaluating the strengths and weaknesses of the Community. Strengths Two Golf Courses Parks Bike Paths Recreation Programming Winter Snow Festival Marathon Triathlon Ice Skating River Access Weaknesses No Pool LP Property Development Green Belt Bike Path Locations No Recreation Center Lack of Tennis Courts Condition of Parks 4 Need for Ball Diamonds Airport encroachment into Golf Course Opportunities LP Property Hidden Valley Park Carousel State Park (between Rexburg & Pocatello) Bare Land Eagle Park Public/Private Recreation Partnership Partnering with County Threats Tax Pressures Budgeting Loss of River Frontage Lack of Community Consensus Frontage of LP Property Maintaining level of Available Parks Loss of access to private facilities The City Council work meeting ended. 7:00 P.M. – Pledge to the Flag Mayor Larsen welcomed “Intro to journalism” students and Rick Wallace, the new publisher of the Standard Journal to the meeting. Mayor Larsen welcomed scouts from Troop 147 and 214 to the meeting. He invited them to pick up packets. Roll Call of Council Members: All council members were present. Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. th A. Minutes from January 04, 2006 meeting B. Approve the City of Rexburg Bills Council Member Young moved to approve the Consent Calendar, Council Member Benfield seconded the motion; all voted aye, none opposed. The motion carried. Public Comment: on issues not scheduled on the agenda (limit 3 minutes) – NONE Presentations: - NONE Committee Liaison Assignments for 2006: A. Council Member Mann: Parks and Recreation Parks & Recreation · Museum Committee: th. Committee met Jan 12 The Committee has two new members, Steve Kugath and Scott Wood. They had an update on the Urban Renewal District. The Museum Committee meets next Thursday at 7:00 p.m. They have a strategic plan for the City Council. Mayor Larsen asked the City Council to ratify Steve Kugath and Scott Wood as members of the Parks and Recreation Committee. 5 Council Member Benfield moved to accept the new members; Council Member Young seconded the motion. All voted aye, none opposed. The motion carried. Council Member Mann complimented Irma Anderson for her service on the two committees. B. Council Member Donna Benfield: Beautification Committee ·Police Department update: 500,000 grant to be used for three off ramps, (south entry, Main Street entry, & Application for a $ the north entry) in Rexburg is in process. The grant will be submitted by the end of the month. New City signs and new guidelines for lighting on neighborhoods are also being discussed. The Committee is receiving the Chamber of Commerce’s Beautification Award. The Police Department update met today. There are thirty positions in the Police Department: a. Two Administrative positions b. Four detectives c. Four school resources officers d. Fourteen control officers e. One ordnance officer f. Five office staff members The first female patrol officer in Rexburg is currently attending the Police Academy. The Police Force is in the second month of a shift change program. Every officer will work on Thursday. It should decrease overtime. C. Council Member Rex Erickson: Airport Board · Planning & Zoning: - NONE D. Council Member Randy Schwendiman: Golf Board · Traffic & Safety · Emergency Services Board: - NONE F. Council Member Farrell Young: The Tabernacle Tabernacle Committee · Rexburg Arts Council: Committee met last week, and they want to convey their appreciation of the new stage, which is almost finished. The handicap ramp is not moving forward at this time. Preliminary drawings still must be cleared with the Historical Society to ensure the building’s continued status. The ramp will be installed on the south side of the building. The Committee asked if the City would fund the Orchestra music this year. The money would come from the Rexburg Arts Council budget. This budget carries over from one year to the next year. Financial Officer Richard Horner will give a monthly report for the status of the budget. G. Council Member Bart Stevens: NONE Trails of Madison County · IBC Committee: - Mayor Larsen:The MYAB met today to work on planning H. Mayor’s Youth Advisory Board. a fund raiser for the theatre and their group. Report on Projects: John Millar Water management has been the focus for the past couple of weeks. Construction: Animal shelter under construction. The City has applied to the Transportation Department for another street sweeper in three years. Enhancement Grant for interchange beautification is due in the next three months, which would take effect for three years at best. The City is looking to replace water meters to a recordable meter on a three year time table. They are also working on a new water meter billing program, which will be ready by the first reading. Madison Trails Committee is seeking a new bridge over the Teton River with a state Parks Grant. Mayor Larsen asked about the road conditions. John Millar indicated that there is no surface frost, causing some lawn damage. 6 Public Hearings: None New Business: A.Intermountain Gas Company Franchise Agreement – Lynn Davis Mayor Larsen explained that it is a twenty year agreement after a one year trial. The BILL needs three readings. Lynn Davis from Intermountain Gas explained that the Company has made an effort to correct past road patches on road cuts. They will continue to do business in the future as they had done in this past trial year. He asked the City Council to contact him with any concerns. Public Works Director John Millar wished that the other utilities would do as well as Intermountain Gas in this past year. They repaired problem areas in this past year. He whole hardily supported the program if it proceeds as it did this past year. B.Rexburg Revolving Loan Contract: Dave Ogden Explained that the fund started in about 1982 as a block grant for the nursing home on the hill. The fund was then used as a resource for other loans. There has never been a loss in the loan program. A lot of jobs have been created by the fund. There are nine loans for $1.2 million. The main purpose for the fund is to foster economic growth in the Community. They cover nine counties with 2.5 employees. They operate seven revolving loan funds and they are certified to operate the SBA fund. Council Member Schwendiman asked if there are funds available to loan. There is about $500,000 available to loan out. Financial Officer Richard Horner indicated the $500,000 has been reserved for downtown business development upgrades. $125,000 was loaned to ECIPTTA to fund their RLF. They are able to leverage funds to seek additional funding for the program. Council Member Young asked why the funding costs for the City have gone up from $6,000 to $9,000. Dave Ogden explained that the fund has experienced more growth which has increased fund activity. The City’s portion of the funding is 3.5 % of the total portfolio. Council Member Schwendiman asked if they leveraged Rexburg funds for loans in other communities. That is correct according to Dave Ogden. Council Member Schwendiman asked about the $500,000 in the fund at the present time. There are three additional loans this past year. Their fee is just under 10% of the revenue earned in the fund. Council Member Stevens asked about the loan fees. They go back into the fund. The total fund is at least two million dollars. Mayor Larsen explained who serves on the Development Company Loan Review Committee. JoAnn Larsen Kirk Larsen Grant Nelson Doug Martin Dan Hammon Scott Nadauld Glen Pond Lynda Fennern 7 Larry Callin Mayor Larsen asked the City Council to sign the Rexburg loan fund contract. Council Member Young moved to sign the Revolving Loan fund Contract; Council Member Erickson seconded the motion; all voted aye, none opposed. The motion carried. C.Transportation Intergovernmental Agreement – Dave Ogden/Lynn Seymour Dave Ogden explained the process to merge CART and TRIPTA. The two boards were consolidated to included six members from each board. The legal work has been approved by both boards. They are working on the details: personnel, budgets, etc. It is moving forward. It will cause some efficiencies to help leverage funding on the federal level. Medicaid alone will have 3.5 million dollars to help leverage funding. Council Member Mann asked if current customers would see any changes. No, the current customers will not be affected, except the possibility of more routes in the Region. Council Member Young asked if twelve people can work together to move forward with the plan. Dave Ogden indicated that they are working well together. Mayor Larsen explained that there is an need for an inter-governmental agreement to make this plan work in the Rexburg area. There are not any budgets from the City to fund this program at this time. Dave Ogden explained that the clients are seniors that need to be subsidized. Some routes operate at a loss. Ashton, St. Anthony, Driggs, and Idaho Falls have contributed to the effort. Council Member Schwendiman asked if the new transportation pool would require Rexburg to help subsidize routes that are not profitable. Council Member Mann did not want to see any cuts in service to the existing customers. Dave Ogden explained that the program needs federal funding subsidies. Council Member Erickson explained that the City Council would have to be approached in the future for any financial commitment. TRIPTA is a Governmental agency that needs an inter governmental agreement to operate in the City of Rexburg. They go where they are invited. Council Member Young explained the advantage to Rexburg customers is that more areas will be included in the travel area. Dave Ogden explained that a new transportation facility is going to be built in Idaho Falls to help coordinate transportation in the area. Seniors and students can use the service. Non-Medicaid users pay a higher fee. Council Member Erickson moved to allow the Mayor to sign the agreement; Council Member Young seconded the motion; all voted aye, none opposed. The motion carried. D.Resolution 2006-01 (Fix time and place of Hearing for LID 34 Assessment Roll) Financial Officer Richard Horner reviewed the Resolution: It is a carry forward of an LID for Sunset Circle plus on additional person. There is a need to hold a Public Hearing to accept public input on the assessments for the improvements to the street, curb, and sidewalks. They will have nd the opportunity to pay the debt off on a ten year payment plan. The hearing will be the 22 of February, 2006. 8 Council Member Benfield moved to adopt resolution 2006-01 to hold the Public Hearing on the nd 22 of February, 2006; Council Member Erickson seconded the motion; all voted aye, none opposed. The motion carried. E.New Internal Budgeting Rules – Richard Horner explained the new rules. 1) Mayor Larsen can change an item that is budgeted under $50,000. Otherwise it goes back to the Council for approval. 2) Department Heads can change to stay under budget. 3) Mayor Larsen can spend under $10,000 of contingency without Council approval. 4) New personnel positions or new types of programs will go to the City Council for approval. 5) Under budget could carry over 75% on items pre-requested by the previous budget. Over budget pays 50%. Council Member Erickson asked why they are letting those who over-spend keep some of the money. Mayor Larsen asked for ideas concerning an incentive to stay within the budget. Discussion: variable budgets verses fixed budgets. Council Member Erickson suggested giving a bonus for staying under budget. Financial Officer Richard Horner indicated the budget is a plan for expenditures. Mayor Larsen gave the Arts Council budget as an example. Council Member Mann proposed to accept the proposal: no second was given to the motion; the motion died. Mayor Larsen indicated more review is needed. It is performance based budgeting. Council Member Young asked why this proposal came to the City Council. It was presented to the City Council for their input. Council Member Schwendiman indicated a need to have a penalty for over budget spending. He was not opposed to using contingency fund to cover necessary unforeseen expenses. Mayor Larsen indicated just because you spend more money, you would not necessarily get a larger budget. The City Council suggested getting a committee to review the proposal. Mayor Larsen asked for a five minute break. Calendared Bills and Tabled Items: A. First Reading: Those items which are being introduced for first reading. 1.BILL 954 Franchise Agreement for Intermountain Gas (20 years) Council Member Benfield moved to approve the first reading of BILL 954; Council Member Mann seconded the motion; Discussion: Council Member Young asked “Why provide a twenty year contract?” He recommended a five or ten year contract. Lynn Davis from Intermountain Gas said the City agreement can be re-negotiated at any time, if the legislature makes some changes. All voted aye, none opposed. The motion carried. B. Second Reading: Those items which have been first read. – NONE C. Third Reading: Those items which have been second read. – NONE D. Tabled Items: Those items which have been the subject of an affirmative vote to a motion to table: - NONE 9 Old Business: E. Public Works Department review by Oversight Team Mayor Larsen reviewed the oversight teams in the City Council Manual. F.Review City Council Assignments and Manual Mayor Larsen presented some names for the City Committees to be confirmed by the City Council: Committee names: Rick Davis – Golf Board Neil Erickson – City representative for Legacy of Flight Museum Joseph West – Rexburg Redevelopment Agency Board Rich Ballou – Rexburg Redevelopment Agency Board Brad Smith - Rexburg Redevelopment Agency Board Don Blunck – IBC (International Building Code review committee) Leslyn Jensen – Beautification Committee Rachelle Moss – (BYU-I student) Arts Council Louis Clements – Museum Committee and Trails of Madison County Committee Council Member Benfield moved to ratify the new committee members; Council Member Schwendiman seconded the motion; Discussion: all voted aye, none opposed. The motion carried. Mayor Larsen reviewed the new City Council Manual with the City Council. The manual included City Council rules, Idaho Ethics Policy, Open Meeting Law, Committee list, Advisory Committee Handbook. Employee Handbook, Supervisors Handbook, Budget Summary, Idaho Municipal Guide Book, State Statute Title Fifty, and the City calendar, The City Council reviewed the City Council Manual. They will provide the Mayor updated information for their Committee reports. Mayor Larsen suggested that they use the Manual for their Committee liaison assignments. The Committee meeting agendas need to be posted with the meeting times on the agenda. Mayor Larsen reported on the Nordic Center at the Municipal Golf Course. It is getting a lot of use from the residents. Ice skating is provided to the residents for a small fee. Council Member Benfield thanked the Mayor for the City Council Handbook. “It is wonderful”. Mayor Larsen explained the purpose for the (LEPC) Local Emergency Planning Committee is in place to plan for County emergencies. There is a call out list in place help notify the public. A reverse quarantine is planned for a pandemic in the County. Mayor’s Report: Mayor Larsen reviewed the Urban Renewal Agency and Eastern Idaho Action Partnership. He serves on those agencies. MEDCO is another committee; the City funds MEDCO $15,000 for economic development. RDA (Regional Development Alliance) lends money to businesses for economic development. City and County officials participate in the RDA. Adjournment ____________________________ Shawn Larsen, Mayor _________________________ Blair D. Kay, City Clerk 10