HomeMy WebLinkAbout2006.01.04 CITY COUNCIL MINUTES
ORM F EQUEST R RAVEL T
CCM
ITY OUNCIL INUTES
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January 4, 2006
6:00 P.M. Working Dinner with Department Heads
Mayor & Council Members: City Staff :
Shawn Larsen — Mayor Val Christensen – Building Official
Vacancy Donna Benfield Kurt Hibbert — Planning & Zoning Dir
Farrell Young Richard Horner — Finance Officer
Rex Erickson Blair Kay — City Clerk
John Millar — Public Works Dir
Stephen Zollinger — City Attorney
7:30 P.M. – Pledge to the Flag
Mayor Larsen
asked Stephen (scout) to lead the pledge.
Mayor Larsen
asked the scouts from Pack 212 & 213, & 300 to introduce themselves to the
City Council.
Roll Call of Council Members: Council Member Fullmer and Council Member Anderson
were excused.
Consent Calendar:
The consent calendar includes items which require formal
City Council action, however they are typically routine or not of great controversy.
Individual Council members may ask that any specific item be removed from
the consent calendar for discussion in greater detail. Explanatory information is
included in the City Council’s agenda packet regarding these items.
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A. Minutes from December 29, 2005 meeting
B. Approve the City of Rexburg Bills
Council Member EricksonCouncil Member Young
moved to approve the Consent Calendar
The motion carried.
seconded the motion; all voted aye, none opposed.
Swear in the new City Council Members:
City Clerk Blair Kay Chris Mann, Bart Stevens, and
swore in the new Council Members:
Randy Schwendiman.
Rexburg is home to all three new City Council Members.
Mayor Larsen County Commissioner Ralph Robison
introducedto the meeting.
Mayor Larsen
asked the new City Council Members to introduce themselves.
Election of Council President:
Mayor Larsen
asked for a motion to elect a Council President to serve the new council.
Council Member Erickson
moved to elect Donna Benfield as the new Council President
Council Member Schwendiman
according to tradition. seconded. All voted aye, none opposed.
The motion Carried.
Public Comment:)
on issues not scheduled on the agenda (limit 3 minutes– None
Presentations:
- None
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Committee Liaison Assignments for 2006:
Council Member Young
A. :
Downtown Vision · Rexburg Arts Council
Council Member Benfield
B. :
Beautification · Traffic & Safety
Council Member Erickson:
C.
Planning & Zoning · Airport Board: Council Member Erickson
is working with Public Works Directory John Millar and Financial Officer Richard Horner on the
Airport budget.
Council Member Schwendiman
D.:
Golf Board, Traffic Safety Committee
Council Member Young
E. :
Tabernacle
Mayor Larsen
F. :
Mayor’s Youth Advisory Board
Council Member Stevens
G. :
IBC Committee · Trails of Madison County
Council Member Mann
H. :
Museum Committee · Parks & Recreation
Mayor Larsen
made the new Liaison assignments. Four oversight teams:
Council Member BenfieldCouncil
1. Police Oversight Committee will be chaired by , with
Member Erickson Council Member Mann
and serving as members.
Council Member Schwendiman
2. Emergency services oversight team will be chaired by
Council Member YoungCouncil Member Stevens
with and as members.
Council Member Erickson
3. Administrative oversight team will be chaired by with
Council Member Benfield Council Member Schwendiman.
and
Council Member YoungCouncil Member
4. Community Services will be chaired by with
MannCouncil Member Stevens
and serving as members.
Oversight Teams do Department reviews. All but two of the City Departments have been
reviewed in the last year and one half. There are over two hundred people in volunteer
committees for the City. Mayor Larsen asked the liaison’s to the Committees to be aware of
committee meeting times. Mayor Larsen appoints members and the City Council confirms the
appointments to City Committees. Each committee needs to have working bylaws. The open
meeting laws require publication of agendas and meeting times and dates.
Staff Liaisons:
John Millar
Airport Board:
Deborah Lovejoy
Arts & Entertainment Committee:
Jolyn or Richard
Golf Board:
Val Christensen
IBC Committee:
Jack Bowman
Museum Committee:
Gabe
Parks & Recreation:
Kurt Hibbert
Planning & Zoning:
Crayburn Keoihiolalo “Keola”
Beautification:
: Deborah Lovejoy
Tabernacle
Officer Randy Lewis and Public Works Dir. John Millar.
Traffic Safety Committee:
Kevin Riggs
Trails of Madison County: , from the GIS Department.
Mayor Larsen
explained Committee procedures. Their “Liaisons” role is advisory only. They
make recommendations, but the City Council makes the final decision. Each committee must
Deborah Lovejoy
have a chair person and someone to take minutes. oversees all committees.
The City Council Manual was discussed.
The date of the Legacy Flight Museum grand opening is February 02, 2006.
Council Member Benfield
brought a Chamber Calendar for the City Council.
Report on Projects: John Millar
There is 6.7 million dollars worth of Capital projects in the 2006 Budget.
In process are projects under construction, three projects are waiting for grant money.
Council Member Chris Mann
reviewed the definition of projects waiting; They are projects
coming out of this year’s budget waiting for construction.
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Public Hearings: None
New Business:
2006 Budget
Trends & Comparisons Presentation – Finance Department
Finance Officer Richard Horner
reviewed the Budget for 2006.
Mayor Larsen
asked for a City Council Photo before they adjourn. McBride Photo Studio took
a few pictures for the new City Council.
Mayor Larsen
mentioned a few dates for the upcoming calendar:
City Council meetings will start at 7:00 p.m. on the regular schedule.
January 12, 2006 – Employee meeting at the Westwood Theatre to go over the new Employee
Handbook. There will be presentations from United Way and World Gym to the employees.
January 18, 2006 – City Council work meeting at 6:00 p.m. and regular meeting at 7:00 p.m.
(Comprehensive Plan discussion)
January 19, 2006 – Joint meeting with the County Commissioners and Sugar City Council.
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January 19 and 20 Youth search conference at the High School.
January 26, 2006 – City Officials Day at Boise AIC
January 26, 2006 – Farmers Merchant Dinner City Award for Beautification
February 02, 2006 – Open house for the Legacy Flight Museum at the Airport.
February 08, 2006 – City Council meeting at 7:00 p.m.
February 22, 2006 – City Council work meeting at 6:00 p.m. and regular meeting at 7:00 p.m.
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(neighborhood meeting from 6-7:00 p.m. each 2 meeting of the month)
March 01, 2006 – City Council meeting on wheels.
March 04, 2006 – Volunteer fair.
March 08, 2006 Citizen’s Rexburg 101.
March 15, 2006 Citizen’s Rexburg 101.
March 16, 2006 Citizen’s Rexburg 101.
March 16, 2006 – Joint meeting with the County Commissioners and Sugar City Council.
March 22, 2006 City Council work meeting at 6:00 p.m. and regular meeting at 7:00 p.m.
March 29, 2006 Citizen’s Rexburg 101.
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April – Normal session for City Council on the 1 and 3 Wednesdays.
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May – Normal session for City Council on the 1 and 3 Wednesdays.
Mayors Youth Advisory Board will meet at 5:00 p.m. before City Council meetings.
May 29, 2006 – Porter Park spray park grand opening.
June 14, 15 & 16, 2006 – AIC Conference.
June 10, 2006 – Teton Dam Marathon.
July 29, 2006 – Dance Festival at the High School.
July 31, 2006 – Festival parade.
August 04, 2006 – Mayor’s Reception for the Dance Festival.
Aug 19, 2006 – Rush Triathlon for the City of Rexburg.
Calendared Bills and Tabled Items
:
A.First Reading
: Those items which are being introduced for first reading. – NONE
B.Second Reading
: Those items which have been first read. – NONE
C.Third Reading
: Those items which have been second read. – NONE
D.Tabled Items
: Those items which have been the subject of an affirmative vote to
a motion to table:
Resolution 2004-22
1.(Adoption of Vision 2020 Rexburg Comprehensive Plan
Text – Tabled November 03, 2004)
Old Business:
- NONE
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Mayor’s Report:
Mayor Larsen
asked the City Council to consider a new position for the Engineering
John Millar
Department. The Public Works Director has a multi-million dollar list of projects
to complete each year without secretarial help. The engineers are typing letters, and other
clerical tasks that take their time away from engineering projects.
Financial Officer Richard Horner
reviewed the cost of a secretarial position and recommended
that the funding could come from the engineering overheads associated with engineering
projects.
The Staff discussed the 2006 Budget with the City Council. The City Clerk indicated a position
was retiring at the end of December. 2005 in the Customer Support Services Department. The
Customer Services position will not be hired on a full time basis until the next budget year
starting in October, 2006. The City Council discussed the merits of adding a position at this time
to help the Engineering Department maintain proper records for accounts receivable purposes.
There are projects that are completed through Development Agreements with developers that
need to be tracked as an Accounts Receivable item. It is cost effective to track these projects in a
timely manner with Staff support.
Council Member Erickson
moved to approve a secretarial position for the Engineering
Council Member Benfield
Department; seconded the motion; Discussion: the position will be
shared with the Mayor’s office for secretarial support. The position will be funded through the
City’s Capital Project’s engineering overheads. All voted aye, none opposed.
The motion carried.
Adjournment
____________________________
Shawn Larsen, Mayor
_________________________
Blair D. Kay, City Clerk
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