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HomeMy WebLinkAbout2005.09.07 CITY COUNCIL MINUTES T ORM F EQUEST R RAVEL CCM ITY OUNCIL INUTES September 07, 2005 7:30 P.M. City Council STATE OF IDAHO ) : ss County of Madison ) Mayor: Mayor Shawn Larsen Council Members: Vacancy Donna Benfield Nyle Fullmer Rex Erickson G. Farrell Young Irma Anderson Financial Officer Richard Horner P&Z Administrator: Kurt Hibbert City Clerk: Blair D. Kay PFC: John Millar City Attorney: Stephen Zollinger 6:00 P.M. COUNCIL “WORK MEETING” A.Discuss Impact Area Mayor Larsen asked Planning and Zoning Administrator Hibbert why the City wanted to increase the Impact Area. P&Z Administrator Hibbert reviewed the reasons for including the Rexburg North Interchange into the Rexburg Impact Area. He indicated that there were economic and political reasons. Developers will not want to deal with two planning commissions. The sewer system is readily available from Rexburg. The slope of the land flows towards Rexburg. Public Works Director Millar indicated that the access for the area nd is a continued development up 2 East Street. Council Member Erickson referred to the Committee of Nine as the body that should be the next step for this discussion. Mayor th Larsen indicated that the County will present a plan on the 15 of September for the area. Council Member Erickson referred to the County discussion as the Committee of Nine discussion. Council Member Young agreed that the four quadrants of the North Interchange should be included. B. Discussion of Annexation Area st The City Council discussed the issues concerning the pending annexation hearing on the 21 of September. There are neighborhood concerns from the Rexburg Heights Subdivision residents concerning annexation into the City of Rexburg. These issues were discussed with the following City Council concerns: 1.Snow removal is similar to other City streets. The current procedure for the County is to plow and sand the subdivision roads before the school buses come to the subdivision. The City policy is to plow, sand or apply chemical to Main Street and all hill streets before the school buses arrive. The City plows sixty five miles of streets. The subdivision streets would add another mile to the City streets. The City picks up the winter sand in the spring with a street sweeper. The City would include Rexburg Heights in a priority list of streets for plowing snow. 2.The sewer system may be a liability for the City. 3.Property taxes will increase for the residents if annexed. The land value for the City is a fixed value that is similar to the County’s fixed value. Some of the residents will be at break even and some residents will have an increase in property taxes. 1 4.Roads have not been rebuilt since their construction. The City would be taking on a liability of the roads. Road maintenance may be needed within ten years. 5.Curb, gutter & sidewalks are controlled by the applied zoning. RR1 Zoning allows for the elimination of curb, gutter & sidewalks. It would be similar to Harvest Heights Subdivision; however, Harvest Heights does have sidewalks. 6.Sewer rates would be amended to save the residents 30% if annexed. Rexburg Property taxes were used to establish the sewer system. In recent years, user fees have been used to maintain the sewer system. The City Council did not indicate a desire to change the street system for Rexburg Heights. Mayor Larsen indicated that it was good public policy to continue the annexation hearing process. The City Council agreed to go ahead with the public hearing. City Attorney Zollinger mentioned that the City Council has some options for further discussions on the Annexation proposal after the public hearing. Pledge to the Flag Roll Call of Council Members: All members were present – One position is vacant. Mayor Larsen welcomed the Scouts to the meeting. Consent Calendar: The consent calendar includes items which require formal City Council action; however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes for August 17, 2005 meeting. B. Approve the City of Rexburg Bills. Council Member Young Council Member Fullmer moved to approve the Consent Calendar; The motion carried. seconded the motion. All voted aye, none opposed. Presentations: A.Introduction of Mayor’s Youth Advisory Board 2005/2006 school year - Deferred B.Karlie Stark – National Youth Summit (America’s Promise) – Deferred C.BYU-I (Walking Campaign) – Richard Smith & Merv Brown University Attorney Richard Smith reviewed the plan to get the students to use their cars ndnd less on 2 South and 2 East by walking to class. The University has put a comprehensive campaign together to encourage the students to walk to class. Merv Brown explained the University Walking Campaign to the City Council. The University is using a sign campaign to encourage parking the cars and walking to class. BYU-I is a walking Campus with classes within five or ten minutes of each other. Ninety- two percent of student parking is within one block of Campus. Parking is readily available on the south side of the Campus. Phase Two of the Campaign is under plan review. Mayor Larsen reviewed crosswalk enhancements at the University. Vice President Garth Hall indicated that the University is in the planning phase for crosswalk enhancements. Public Works Director John Millar mentioned that the City Traffic Safety Committee is reviewing the crosswalk issues next week. One location that needs a crosswalk is The Ridge Apartments and the Summerset Apartments that are located near 450 South to 500 South on 2nd East. Council Member Benfield asked the University to give this presentation to the Traffic Safety Committee. Council Member Erickson thought it was a great campaign. 2 The University is planning a survey and some focus groups on the effectiveness of the campaign. Mayor Larsen asked the University to include walking ways from the University to the Rexburg Community. Public Comment: Issues not scheduled on the agenda. (limit 3 minutes) Jay Rush at 980 Hillview Drive requested the City to pave one and one half blocks of Sunrise Drive. He presented a petition from residents in the Cresthaven Subdivision to the City Council. There is a paraplegic resident that can’t go to church on the gravel street. Public Works Director John Millar reviewed the history of the street. This part of the street was platted to one half of a street. The other half of the properties has not been developed with curb gutter and sidewalk. Future development on the south side of the street will spur the development of this section of Sunrise Drive. Council Member Young asked if this street was an extension of Seventh South. This street is south of Seventh South in the Cresthaven Subdivision. Mayor Larsen asked if the residents were familiar with requirement to install a sidewalk with the development of the street. The developer would be required to pave one half of a forty-four foot street. Mayor Larsen indicated that the City will address the issue to help bring a resolution to the request. Chris Puckett asked the City Council to support a Community Service project to adopt the community of Covington, Louisiana. It is located about forty minutes from New Orleans. He provided a handout to the City Council with a relief effort plan. The relief effort would be from thth September 09 to September 13. Mayor Larsen has encouraged Community members to be involved in the relief effort. Council Member Young referred Chris to David Peck, who is doing a similar project, and suggested that they coordinate their relief efforts. Mayor Larsen was supportive of the proposal. Council Member Benfield commented that Covington, Louisiana is similar in size to the City of Rexburg at the time of the Teton Dam Flood. Roy Huff at 476 Morgan Drive (Chamber of Commerce Special Director) reminded the City Council about “Rexburg Unplugged” on Saturday from noon to 4:00 p.m. He asked for a street closure on Center Street. The event will be held from Main Street to Carlson Avenue on Center Street. Council Member Fullmer moved to approve the street closure as requested; Council Member The motion carried. Erickson seconded the motion; all voted aye, none opposed. Don Sparhawk from the East Main Street Neighborhood Association asked the City to help with nd the clean up of a burned out home at 117 South 2 East. He asked if the City could help remove this eye sore. City Attorney Zollinger indicated that the City is moving forward with a complaint on the property. Committee Liaison Reports: - Deferred A. Council Member Young: Downtown Vision · Rexburg Arts Council B. Council Member Benfield: Beautification · Traffic & Safety C. Council Member Erickson: Airport Board · Planning & Zoning D. Vacant: Golf Board E. Council Member Fullmer: Emergency Services Board F. Council Member Anderson: Museum · Tabernacle · Parks & Recreation G. Mayor Larsen: Trails of Madison County · Mayor’s Youth Advisory Board Report on Projects: John Millar - Deferred 3 Public Hearings: D.8:00 p.m. 2005 Amended Budget Hearing – Financial Officer Richard Horner reviewed BILL 944 with the City Council. This BILL will add additional revenues to the 2005 Budget that was carried over from the 2004 Budget. Mayor Larsen opened the Public Hearing. Those in favor of the BILL - None Those Opposed to the BILL – None Mayor Larsen closed the public hearing. Financial Officer Horner reviewed the amendments to the 2005 Budget. The street portion of the BILL was a carry over from 2004. About $500,000 of the amendments was the value of donated streets from new developments. These street transactions do not have any cash flow to the City. The items are noted as follows: PROPOSED ADDITIONAL EXPENDITURES GENERAL FUND 150,000 STREET FUND 950,000 RECREATION FUND 20,000 POLICE IMPACT FEE FUND 20,000 PORTER SPRAY PARK FUND 200,000 BEAUTIFICATION COMMITTEE 13,000 STREET IMPACT FEE FUND 50,000 ARTS PROMULGATION FUND 18,000 TRAILS OF MADISON COUNTY FUND 100,000 TOTAL $1,521,000 ESTIMATED ADDITIONAL REVENUES GENERAL FUND SALES TAX 150,000 STREET FUND CONTRIBUTIONS 950,000 RECREATION FUND PROGRAM FEES 20,000 POLICE IMPACT FEE FUND BALANCE 20,000 PORTER SPRAY PARK FUND TRANFER 200,000 BEAUTIFICATION COMMITTEE TRANSFER 13,000 STREET IMPACT FEE FUND REVENUES 50,000 ARTS PROMULGATION FUND TRANSFER 18,000 TRAILS OF MADISON CO. FUND GRANT 100,000 TOTAL $1,521,000 The Council considered BILL 944. Council Member Fullmer moved to suspend the rules on BILL 944; Council Member Anderson seconded the motion; Mayor Larsen called for a roll call vote: Those voting ayeThose voting nay Donna Benfield None Nyle Fullmer Rex Erickson G. Farrell Young Irma Anderson The motion carried. rd Council Member Fullmer moved to 3 read and adopt the amendments to the 2005 budget; Council Member Erickson seconded the motion; 4 Mayor Larsen called for a roll call vote: Those voting ayeThose voting nay Donna Benfield None Nyle Fullmer Rex Erickson G. Farrell Young Irma Anderson The motion carried. E.8:30 p.m. LID 34 Creation Hearing: Deputy Financial Officer Matt Nielsen indicated that the City would normally have three readings of this BILL; however, due to the time and weather constraints, the City Staff is asking the City Council to approve BILL 945 by suspending the rules. He has canvassed the residents on Sunset Circle for approval of the proposed LID on Sunset Circle. Seventeen of the residents have given approval for the LID. The other two residents have not responded until they contacted their spouses on the issue. The residents have been sent a letter asking th them to get the work done by the 17 of September. Some of the residents are working on the project and will ask for funding through the LID. Mayor Larsen opened the Public Hearing. Those in favor of the BILL - None Those Opposed to the BILL – None Mayor Larsen closed the public hearing. Council Member Benfield moved to suspend the rules for LID 34, BILL 945: Council Mayor Larsen Member Fullmer seconded the motion; called for a roll call vote: Those voting ayeThose voting nay Donna Benfield None Nyle Fullmer Rex Erickson G. Farrell Young Irma Anderson The motion carried. rd Council Member Fullmer moved to 3 read and pass BILL 945 for LID 34; Council Member Erickson seconded the motion; Discussion: The Larry Beasley property is a Mayor Larsen handicap access location that the City will fund. called for a roll call vote: Those voting ayeThose voting nay Donna Benfield None Nyle Fullmer Rex Erickson G. Farrell Young Irma Anderson The motion carried. New Business: F.Final Plat Phase One of Master Plan for Valley View Subdivision: Bart Stevens at 210 Nez Pierce Avenue reviewed the final plat. There are nineteen lots in this proposal. The City Council reviewed the drawing of the Final Plat that Bart passed out to the City Council. The City Council’s copy of the Plat was approved by the Planning and Zoning Commission for nineteen lots. 5 Council Member Young asked for information on the future development of Sunrise Drive and also a City Park for the Development. Bart explained that the area in question would be developed in the next phase of Valley View Subdivision. Mayor Larsen asked about decorative lighting for this development. Bart explained that the power company did not have that option available. Public Works Director John Millar indicated that the Public Utilities Commission would be the entity to move that issue forward. City Attorney Zollinger indicated that the City would have to petition the Idaho Public Utilities Commission for a decorative lighting option. Bart Stevens indicated that any of the future lots would be made available for a City Park. Mayor Larsen asked for a brief discussion on the 10% option for developments over one hundred lots, which is to set aside property for the development for City Parks. Bart explained that the lots are platted at about 120 feet widths to allow more area for home construction. He indicated that the future plats for Valley View Subdivision can provide space for a City Park if the City wants to purchase the land for the Park. They have made storm drainage available at the bottom of the development. The street names have been changed due to duplication of County addresses. Council Member Fullmer asked Bart if the developer would be interested in putting the development of Sunrise Drive ahead of the sale of lots on that street. Bart indicated that the development of the street would require funding that would not be available until the lots are sold. Council Member FullmerFinal Plat moved to approve the of Phase One of the Master Plan for Valley View Subdivision; Council Member Young seconded the motion; The motion carried. all voted aye, none opposed. G.Final Plat Henderson Subdivision Addition No. 2 nd Kurt Roland at 310 North 2 East Suite 125 reviewed the Final Plat for Henderson Subdivision Addition No. 2. Discussion: H.Council Member EricksonFinal Plat moved to approve the for Henderson Subdivision Addition No. 2; Council Member Anderson seconded the motion; all voted aye, none The motion carried. opposed. I.Beer and Wine License for “The Hard Hat Steak House & Grill” (701 Henrys Fork Plaza, Rexburg, Idaho) The City Council discussed the location of the new business. Council Member Fullmer “The Hard moved to approve the Beer and Wine License for Hat Steak House & Grill;” Council Member Erickson seconded the motion; all voted aye, The motion carried. none opposed. J.Destruction of Records approval requested – Customer Support Services City Clerk Blair Kay presented a list of records for approval to destroy: He requested a time period for destruction of the tape recordings of public meetings. After the City Council and City Attorney Zollinger discussed the issue, the time period needed for keeping the tapes was five years. 6 REQUEST FOR AUTHORIZATION FOR RETENTION AND DESTRUCTION OF RECORDS SEPT. 7, 2005 DESCRIPTION OF RECORD DATE OF RECORD RECOMMENDED FOR THROUGH RETENTION BUILDING PERMITS (COMM & GOVRN. KEEP ALWAYS YEAR TO DATE DETAIL REPORTS KEEP ALWAYS CHECK REGISTERS KEEP ALWAYS MISC. GENERAL ACCOUNT REPORTS KEEP ALWAYS PAYROLL W-2'S KEEP ALWAYS PAYROLL RECORDS KEEP ALWAYS QUARTERLY & PAYROLL DISTRIBUTION REPORTS YEARLY KEEP ALWAYS TERMINATED EMPLOYEES KEEP ALWAYS UTILITY BILLINGS (SUMMARIES) PER RICHARD KEEP ALWAYS UTILITY BILLING PRINT OUT YTD( HISTORY) PER RICHARD KEEP ALWAYS ALL ELECTION PAPERS PER BLAIR KEEP ALWAYS BANK STATEMENTS 92/93 &93/94 10 YEARS COUNCIL CHECKS YELLOW COPIES 91/92 - 93/94 10 YEARS PART TIME EMPLOYEE FILES 92 & 93 10 YEARS TIME SHEETS 92 & 93 10 YEARS CAFETERIA 92 & 93 10 YEARS TAPES FOR CITY COUNCIL & P & Z MEETINGS UP THROUGH 1999 5 YEARS TAPES FOR PUBLIC HEARINGS UP THROUGH 1999 5 YEARS UTILITY BILLING (NON SUMMERY REPORT) 92/93 - 98/99 5 YEARS DAILY CASH SHEETS 93/94 5 YEARS GOLF COURSE CREDIT CARD RECEIPTS 97-99 5 YEARS RECEIPTS YELLOW COPIES 97-99 5 YEARS DIGGING PERMITS 97-99 5 YEARS PURCHASE ORDERS YELLOW COPY 97-99 5 YEARS PURCHASE ORDERS PINK COPY 00-02 2 YEARS JOB APPLICATIONS 00-02 2 YEARS GOLF REPORTS 00-02 2 YEARS COUNCIL CHECKS PINK COPY 00-02 2 YEARS QWEST REPORTS & BILLS 00-02 2 YEARS INTERMOUNTAIN GAS REPORTS 00-02 2 YEARS U P & L REPORTS & BILLS 00-02 2 YEARS CAROUSEL REPORTS 00-02 2 YEARS SLIDE REPORTS 00-02 2 YEARS SOLID WASTE TICKETS 00-02 2 YEARS MISC. BILL RECEIPTS 00-02 2 YEARS GAS SLIPS 00-02 2 YEARS UTILITY BILLING PAYMENT STUBS 00-02 2 YEARS AIRPORT GAS TAX BILLS 00-02 2 YEARS METER BOOK READS ( OLD) 96-97 2 YEARS GARBAGE ROUTE LISTS 00-02 2 YEARS RECOMMENDED BY_______________________________________ DATE___________________ APPROVED BY____________________________________________ DATE___________________ Council Member Erickson moved to approve the list for destruction of records with a five- year destruction period for the tape recordings; Council Member Young seconded the motion; Discussion: Council Member Fullmer asked the Staff to add this destruction list to The motion carried. the City Policy Manual, all voted aye, none opposed. rdst K.Annual Fall Yard Clean-up October 3 to October 31 – Staff 7 Council Member Benfield asked to include businesses in the biannual yard cleanup program. The City Council discussed the additional option of offering the cleanup period to businesses in Rexburg. They thought a one-or two-day period would work in the business areas. Public Works Director Millar explained that grass is taken to the land fill and branches are burned. The Transfer Station charges $50.00 per ton for debris. The City Council discussed the types of debris that could be picked up from businesses without charge. Debris that could be picked up in bags along with yard waste that is readily accessible for transfer to a City truck could be considered without charge on a case by case basis. Normally, this type of debris would be lying around the sides or backs of businesses. Other debris that would be hard for one person to handle, requiring additional moving equipment, would be charged on a case by case basis. Mayor Larsen indicated that we have Ordinances that control this issue. Council Member Fullmer suggested trying it this fall and see if it is workable for the City crews. Council Member Benfield requested a publication of the cleanup campaign which would include business debris cleanup on a case by case basis. Council Member Anderson mentioned that some of the debris may be picked up and delivered to the annual Madison High School bon fire for homecoming in the fall. Public Works Director Millar indicated that a large amount of debris, including trees limbs, will require an equipment charge. Mayor Larsen requested the Staff to include an advertisement for commercial cleanup in the newspaper. Council Member Fullmer asked the Chamber of Commerce to include the add in their publications. st The City Council approved the annual fall yard cleanup from October 03, to October 31, in addition to business cleanup on a case by case basis for debris that could not be bagged. L.Resolution No. 2005-05 - Tax Levy for Street Improvements: Mayor Larsen explained the Levy proposal to improve the street system in Rexburg. This issue has been discussed in prior meetings. He indicated that the City Council is aware of the list of street improvements that Public Works Director Millar provide to the City Council in January, 2005. These street projects were prioritized for the budget at that time. Public Works Director Millar reviewed a few categories for street maintenance and the expected cost of repairs: Area One – seal cracks at $25,000 per year Area Two – seal coating one million three hundred thousand square yards of streets svery seven years. Area Three - Street overlays that are required every twenty years to properly maintain the City streets. The current rate of expenditures for this item is about $395,000 per year. The City should be spending over $1,100,000 per year (excluding new construction) to get a handle on the backlog of street maintenance. The City is experiencing about $200,000 per year in new construction for streets. Public Works Director Millar indicated that the City is heading for a train wreck if something is not done to bring the streets up to the proper maintenance level. He indicated that the City voters will have to make the decision. 8 Mayor Larsen asked for comments on the resolution for a levy election. He read the resolution and requested the information on the street levy to be included in the Community Update. RESOLUTION No. 2005-05 A RESOLUTION PROCLAIMING A SPECIAL CITY ELECTION TO BE HELD NOVEMBER 08, 2005; DESIGNATING THE POLLING PLACES AND ESTABLISHING CITY-WIDE ELECTION PRECINCTS; DESIGNATING THE REGISTRAR AND DEPUTY REGISTRARS, AND ORDERING THE CITY CLERK TO GIVE NOTICE OF SUCH ELECTION IN CONJUCTION WITH THE CITY GENERAL ELECTION. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF REXBURG, IDAHO, THAT: SECTION 1. A special city election will be held in and for the City of Rexburg, th Idaho, on the 8 of November, 2005, in conjunction with the City General Election, for the purpose of considering the following proposition: Shall the City be allowed to increase its property tax budget by $950,000, to be used for the engineering, construction, re-construction, repair of City streets, storm drain systems, and all related accessory structures? SECTION 2. The election precinct or precincts shall be as designated by Madison County, pursuant to the provisions of Title 34, Idaho Code and the polling places for such election shall be in the following locations: ththth 5 Precinct 10 & 15 Precincts Veteran’s Hall Madison Middle School (Library) rdndth 3 West 2 North 575 West 7 South ththththth 7 Precinct 11, 12, 13, & 14, Precincts Adams School BYU-I (Special Events Room) ndnd 110 North 2 East 2 Floor Manwaring Center West Viking Street th 8 Precinct th 16 Precinct Chamber of Commerce (Conference Room) Lincoln Elementary School thnd 420 West 4 South 358 East 2 South th 9 Precinct Senior Citizen’s Center nd 40 South 2 West Section 3. The County Clerk shall be the registrar for such special election and shall conduct voter registration in accordance with the provisions of Idaho Code Section 34-1402. Section 4. The City Clerk shall give public notice of the time and place of holding such special city election by posting such notice in three public places or publishing such notice in at least two issues of the Standard Journal, a newspaper published in the City of Rexburg, Idaho, the first publication of such notice to be made not less that 45 days previous to the date of such City election and the last publication not less that 15 days prior to the election. The notice so published shall state the polling place in each precinct and the hours during which the poles shall be open for the purpose of voting and shall contain such information as is required under Section 50-436 of the . Idaho Code 9 PASSED BY THE COUNCIL AND APPROVED BY THE MAYOR th this 07 day of September, 2005. Shawn Larsen, Mayor ATTEST: [City Seal] [City Seal] [City Seal] Blair D. Kay, City Clerk Mayor Larsen mentioned that it would be an ongoing increase in the levy rate. The City’s current low levy rate presents a significant challenge to the City for maintaining the infrastructure for about 25,000 residents. The City Council discussed the levy rate compared to other Cities: BLACKFOOT POCATELLO Mayor Larsen wants the residents to have accurate information concerning the levy request which is needed to maintain the streets and prepare for the growth as it comes to Rexburg. The last levy increase was about 8 to 10 years ago. This levy request does not have any effect on the School District levy. Public entities like schools and libraries use levies for revenue. Council Member Fullmer asked that the City Council move forward with the levy request and put the question to the voters in the November election. Bart Stevens indicated that the new design standards will create better roads in the future for the City. It costs about $125,000 per block to put down a good road base. IDAHO FALLS Mayor Larsen recommended an open house for the City residents to explain the street levy request. The voters would have to approve the levy request by a two-thirds majority vote. Council Member Fullmer moved to approve Resolution 2005-05 for a street levy question for the November 08, 2005 ballot; Council Member Young seconded the motion; Discussion: Mayor Larsen called for a vote on the motion. All voted aye, none opposed. The motion carried. Calendared Bills and Tabled Items : A.First Reading : Those items which are being introduced for first reading. 1.BILL 941 (reconsidered) – City Council Salary CALDWELL Mayor Larsen reviewed the reason for BILL 941 being reintroduced for consideration. At the last meeting there was a request from Marsha Bjornn to have the BILL reviewed by the entire City Council. 10 CHUBBUCK MTN HOME RIGBY St. ANTHONY SALMON POST FALLS MOSCOW SUGAR CITY REXBURG 0100200300400500600700800900100011001200 Council Member Erickson indicated that the Citizens Committee came to the City Council and asked them to reconsider BILL 941 because the scheduled salary increase was put in place to get the salary high enough to attract good candidates to the City Council. Council Member Benfield mentioned that it is a position that everyone would be interested in doing; plus the salary increase was recommended by the Citizens Committee. Mark Nygren was the Chairman of the Citizens Committee. Council Member Anderson suggested delaying the increase for two years in order to consider supporting other budget items. Mayor Larsen did not support City Council raises when he served on the City Council two years ago; however, he has reconsidered due to the added demand on the position in recent years. He recommended the increase proposal for the City Council salaries. Council Member Benfield mentioned that it speaks to the fact that we are growing and it would instill community participation. Council Member Erickson reviewed the $50 increase every two years until it reaches $600 per month. He supported the proposal. Council Member Benfield indicated that some times you can be too conservative. We should seek more people to run for City Council positions. “We want to grow”. Council Member Young indicated that he will vote against the City Council salary increase due to his commitment to his constituents to put the money on other . expenditures Council Member Fullmer agreed that the $3600 would buy other items needed in the City. Council Member Erickson moved to suspend the rules on BILL 941; Council Member Benfield seconded the motion; Discussion: Mayor Larsen called for a roll call vote to suspend the rules on BILL 941. Those voting ayeThose voting nay Donna Benfield Irma Anderson Rex Erickson Nyle Fullmer G. Farrell Young The motion carried. Council Member Erickson moved to consider BILL 941 third read and approved; Council Mayor Larsen Member Benfield seconded the motion; called for a roll call vote: Those voting ayeThose voting nay Donna Benfield Nyle Fullmer Rex Erickson G. Farrell Young Irma Anderson The motion failed. to approve BILL 941 (City Council salary increase) BILL 944 – 2. Amend 2005 Budget (see above) BILL 945 – 3. Creation of LID 34 (see above) B.Second Reading : Those items which have been first read. BILL 939 1.Revisions No. 1 Development Code City Attorney Zollinger reviewed the proposed amendments for the Development Code: 11 a.Language clarification on areas of compliance for multi-family units in an MDR Zone. b.Integration of the Subdivision Ordinance c.Integration of the Cell Tower Ordinance d.Integration of the Mobile Home Ordinance e.Elimination of separate parking lots in the LDR1 and LDR2 Zones f.Integration of the Planned Residential Development Ordinance g.Integration of the new Residential Business Zone (allows residential homes in appropriate zones to be converted into professional or business uses). h.Amendments to chapter eight for Impact Area regulations i.Amendments to LDR3 Zones to allow town homes In section two, the Residential Business District allows a home-based business use in an existing house with LDR2 setbacks. It would be the same type of structure as a house with parking and screening in the back yard. All requests (site plans) for this type of zoning would have to be approved by the Planning and Zoning Commission. One of the permitted uses in a Residential Business District would be a small neighborhood type convenience store. The idea is to have only low impact traffic in the neighborhood. Council Member Benfield asked about a computer repair business. Planning and Zoning Administrator Hibbert explained that there would be a final draft which could be changed on the third reading at the next meeting on September 21, 2005 if there are needed changes. The idea is to start out a little more restrictive when the zone is new and then make changes as required if the zone is inadequate. City Attorney Zollinger discussed the proposals and he indicated that they are still working on some changes for the third reading. Public Hearings would be required to review and approve some requests for a zone change to Neighborhood Business District. It would be reviewed on a lot by lot basis. The Pro-Zone requires a minimum acreage to be considered. Council Member Fullmer moved to second read BILL 939 for Revision NO. 1 to the Development Code; Council Member Young seconded the motion; Discussion: The Mayor reviewed the amendments with the City Council. Don Sparhawk did not support the Neighborhood Business District as an allowed use in low to medium density Don Sparhawk residential areas. discussed how properties should transition from low to medium density to mixed use then to commercial. The Comprehensive Plan would first be changed to mixed use before the neighborhood would allow a Neighborhood Business City Attorney Zollinger District. indicated that a Neighborhood Business District Zone Council Member Erickson would protect single family homes that are in transition. reviewed the bullet items on BILL 939. He asked if Doctor Lovell wanted to expand a City Attorney parking lot to the west of the Professional Plaza, would that be allowed. Zollinger indicated that a single family home could not have a parking lot developed to support a commercial business. The home could have a parking lot to support residential Council use in the back of the property if it complied with applicable set backs, etc. Member Young asked Don Sparhawk how he would develop the burned out home. Don suggested a Pro-Zone for that property. The City Council discussed the property where nd the home was burned on 2 East. A parking lot would not be allowed at this site because City Attorney Zollinger it is a residential zone. indicated that large flat surfaces are not regulated as structures; therefore, they are not regulated under the building code. It would be better to have them defined as structures so that they could be inspected to comply with parking lot specifications. He indicated that a Church is building a convenience parking lot in an HBD Zone without a permit for a parking lot. Mayor All voted aye, Larsen called for a vote on the pending motion to second read BILL 939. none opposed. The motion carried. C.Third Reading : Those items which have been second read. 1.BILL 943 – Annual Appropriation (Budget for 2006) Mayor Larsen explained the history of the City Council discussions on the budget for 2006. He recommended passage of BILL 943. 12 Richard Horner indicated that there were three areas that had updates. a. Property taxes revenues were corrected slightly b. Tabernacle maintenance was increased by $5,000 c. A neighborhood program to encourage neighborhood lighting ($5,000 matching funds (in-kind neighborhood funding) per year.) Council Member Fullmer moved to consider BILL 943 as third read and approved; Council Member Anderson seconded the motion; Discussion: Mayor Larsen called for a roll call vote: Those voting ayeThose voting nay Donna Benfield None Nyle Fullmer Rex Erickson G. Farrell Young Irma Anderson The motion carried. BILL 940 – 2. Mayor’s Salary Financial Officer Horner reviewed the process to raise the Mayors salary with a cost of living amount. If the City Council changed the position to a full-time position from a four- fifths time position, the new salary would be $55,512. Otherwise, the proposed salary increase for BILL 940 is an additional $175.00 per month from the current salary of $42,312. Council Member Erickson moved to increase the Mayor’s salary with the cost of living amount of $175 per month plus changing the position to a full-time position which would make the full-time salary equal to $55,512. Council Member Benfield seconded the motion; Discussion: Council Member Benfield recommended an incremental salary increase over time. Council Member Erickson agreed with the possibility, except he would not ask the Mayor to work full time for an incremental salary. The Mayor’s position is currently salaried at four-fifths time. Council Member Anderson asked that the minutes show a full time salary of $51,000 if the Mayor’s position was changed from four fifths time to full time based on the salary in 2001. She asked Financial Officer Horner for an explanation. Financial Officer Horner explained that the salary was increased two years ago in January, 2002, with a cost of living increase from $40,800 to $42,312. The cost of living amount of $175.00 per month for the current year would raise the salary from $42,312 to a base salary of $44,412. Council Member Fullmer was not comfortable with changing the amount from $175 per month for a cost of living raise to a full time position raise on the third reading so he would vote no. Council Member Erickson did not support paying a part-time salary for a full-time Mayor. Council Member Fullmer would support cost of living increase of $175 per month plus $3,600 annual from the deferred salary increases for the City Council positions. This would make the total salary $48,012. Discussion: Council Member Erickson reiterated his position that it is a full time position and it should be paid at a full-time rate. He did not expect the Mayor to work a full position at part time pay. Council Member Anderson asked about the Mayor’s job description which is found in the State Statute. Council Member Erickson indicated that a full Mayor gets from $65,000 to $75,000 per year in similar Cities in Idaho. The City could be spending $85,000 to $90,000 for a full time City Business Manager and a part time Mayor. 13 Council Member Anderson can support the change from a four-fifths Mayor’s position to a full time position because the City Council gave up their salary increase for the Mayor’s salary. She was willing to vote for the change to full time if it was noted in the motion that part of the increase came from the City Council Members proposed salary increase of $3,600. Council Member Fullmer reiterated his position that he would recommend a step approach. Council Member Young appreciated the Mayor and his commitment to the City. He admires the Mayor for his dedication to the City. He is going to vote no due to a commitment to his constituents. Financial Officer Horner mentioned that an average salary for a Mayor for a City the size of Rexburg is $60,000 per year. Council Member Fullmer called for question. Mayor Larsen called for a roll call vote on the motion to make the Mayor’s position full time: Those voting ayeThose voting nay Donna Benfield G. Farrell Young Rex Erickson Nyle Fullmer Irma Anderson The motion carried. D.Tabled Items : Those items which have been the subject of an affirmative vote to a motion to table: Resolution 2004-22 1.(Adoption of Vision 2020 Rexburg Comprehensive Plan Text – Tabled November 03, 2004) Old Business: A.Beer & Wine License for “Me & Stan’s Restaurant” City Attorney Zollinger reviewed the application process and he indicated that the City ordinance did not preclude churches within two hundred feet of a retail store for the sale of beer as was indicated in the last meeting. The State statute does prohibit the sale of beer within two-hundred feet of church property. The State reviewed this application and they approved the location due to the retail sale of beer at Horkley’s gas station which is between the church and Me ‘N Stans Restaurant. The State has granted Me ‘N Stans a State beer and wine license. Council Member Erickson reviewed the reason for the original denial. Council Member Erickson moved to approve the beer and wine license to Me ‘N Stans for retail sales on premise Council Member Benfield seconded the motion; all voted aye, none opposed. The motion carried. Council Member Young asked Staff to prepare and Ordinance that was in line with State Code. City Attorney Zollinger indicated that the City Ordinances are being codified to help resolve conflicts in the City records. B.Employee Handbook update – Richard Horner Mayor’s Report: Mayor Larsen asked the Council to appoint a Council President Benfield to replace past Council President Pugmire. 14 Council Member Erickson nominated Council Member Benfield to be City Council President; Council Member Young seconded the motion; all voted aye, none opposed. The motion carried. Mayor Larsen discussed an upcoming Fund Raiser for the High School Orchestra. They are doing car washes in several areas of the City on Saturday. He asked the City Council to spread the word and support the fund raising event. Mayor Larsen tendered some new Traffic and Safety Committee names to the City Council for approval. nd Trudy Porter – 356-3797, 1296 S 2 E st Rick Robbins – 356-5822, 138 N 1 E rd Kendall Nielsen – 356-7327, 119 N 3 E th Jodi Weimer – 356-7334, 350 S 12 W rd Frank Hadry – 356-4822, 23 N 3 W Lisa Navarro – 351-5003, 722 Lodgepole Council Member Benfield moved to accept these six individuals for the Traffic and Safety Committee; Council Member Young seconded the motion; all voted aye, none opposed. The motion carried. Mayor Larsen reviewed some upcoming neighborhood meetings to discuss the Street Levy proposal that will be on the ballot in November. There are additional meetings planned for service clubs and the County Commissioners. Adjournment ____________________________________ Shawn Larsen, Mayor ___________________________________ Blair D. Kay, City Clerk 15