HomeMy WebLinkAbout2005.08.03 CITY COUNCIL MINUTES
T ORM F EQUEST R RAVEL
CCM
ITY OUNCIL INUTES
August 03, 2005
7:30 P.M. City Council
STATE OF IDAHO )
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County of Madison )
Mayor: Mayor Shawn Larsen
Council Members:
Paul Pugmire
Donna Benfield
Nyle Fullmer
Rex Erickson
G. Farrell Young
Irma Anderson
Financial Officer Richard Horner
P&Z Administrator: Kurt Hibbert
City Clerk: Blair D. Kay
PFC: John Millar
City Attorney: Stephen Zollinger
Pledge to the Flag
Roll Call of Council Members:
Council Member Benfield asked to be excused due to the
International Dance and Music Festival.
Mayor Larsen
welcomed the Scouts to the meeting.
Consent Calendar:
The consent calendar includes items which require formal
City Council action; however, they are typically routine or not of great controversy.
Individual Council members may ask that any specific item be removed from the consent
calendar for discussion in greater detail. Explanatory information is included in the City
Council’s agenda packet regarding these items.
A.
Minutes for July 20, 2005 meeting.
B. Approve the City of Rexburg Bills.
Council Member Fullmer Council Member Young
moved to approve the Consent Calendar;
The motion carried.
seconded the motion. All voted aye, none opposed.
Public Comment:
Issues not scheduled on the agenda. (limit 3 minutes)
Cammie Muir
– 619 Laleene Drive in the Ricks/Palmer Subdivision reviewed a recent accident
that took the life of a two year old boy in their neighborhood. She mentioned three goals:
1. Teach safety.
2. Decrease traffic flow.
3. Slow the traffic down.
She requested that a dead-end street on Rodney Drive and Syringa Street which would eliminate
the through traffic that uses those streets to travel through the neighborhood. This would make
the neighborhood safer for children. There are forty-six children that live on Rodney Drive and
forty of them are under the age of ten. There are one hundred thirty-six children who live in the
Ricks/Palmer Subdivision. She mentioned that there would still be two street outlets coming out
of the Subdivision.
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Mayor Larsen
asked for a review of the streets on the overhead screen.
Cammie
asked for speed bumps to be installed on Nina Drive. They can be bolted to the street
in the spring and removed in the fall. Children are crossing the street and the neighborhood
wants to take action so a similar accident will not happen again.
Council Member Erickson
asked Cammie if the driver, who hit the child was a local resident.
He asked if there were signs posted saying, “local traffic only.”
Cammie
indicated that it was a neighbor that hit the child and there are no signs posted saying,
“local traffic only.”
Paul Pugmire
commented on the need to have the Traffic Safety Committee review Cammie’s
proposal.
Mayor Larsen
concurred that the next step is have the Traffic Safety Committee hear the
request.
Public Works Director Millar mentioned that the
streets in the Mobile Home Park are private
roads. Speed bumps would be the responsibility of the owners of the Mobile Home Park.
Council Member Pugmire
asked Cammie to make the owners of the Mobile Home Park part of
the discussion.
City Attorney Zollinger
was approached by a resident on K Street concerning a happy birthday
song for the Mayor. A birthday cake with “candles” was brought into the Council room and the
audience sang happy birthday to Mayor Larsen.
Presentations:
None
Committee Liaison Reports:
A. Council Member Young:
Downtown Vision · Rexburg Arts Council · Historical Preservation:
No report given.
B. Council Member Benfield:
Beautification · Traffic & Safety: No report given.
C. Council Member Erickson: Airport Board · Planning & Zoning:
Council Member Erickson reported on three items that were reviewed with
recommendations at the last Planning and Zoning meeting.
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1.Re-Zone 232 North 1 East – Madison School District #321 was approved.
2.Re-Zone from LI to HBD – Area North of Trejo Street was approved.
(Light Industrial to Highway Business District)
3. CUP for an apartment in a home was approved.
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The Planning Commission recommended the Re-Zone of 232 North 1 East with
conditions to clean up the adjoining lot and buffer the residential lot on the south from the
Commercial Zone. The Airport Board did not have a meeting.
D. Council Member Pugmire: Golf Board – NO meeting to report
E. Council Member Fullmer: Emergency Services Board – NO meeting to report
F. Council Member Anderson: Museum · Tabernacle · Parks & Recreation – NO meeting to
report. She thanked John for sidewalk and drain at the Tabernacle.
G. Mayor Larsen: Trails of Madison County · Mayor’s Youth Advisory Board – NO meeting
to report.
Report on Projects:
John Millar
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1.4 South 2 West will pour Curb and Gutter on Monday.
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2.12 West finished.
3.Business park is paved.
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4.Lights at Smith Park will be shipped next week.
5.Sprinkler changes at Smith Park.
6.Path at Porter Park is complete.
7.Bid opening for the Spray Park Equipment a week from today; in 30 days we will
have a concrete contractor on site with a restroom building to be done by the end
of fall. The City decided to be the general contractor to save money.
8.Fence at Evergreen Park.
9.Street Projects at Sunset Circle.
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10.7 South widening of intersection is completed.
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11.5 West end is not completed along the fair grounds.
12.Millhollow Road will start in the early spring. Neighborhood meeting
August 10, 2005.
13.Walker Subdivision is almost completed
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14.6 South and 3 West development is not being developed.
15.Seal coating is probably going to shift to NE
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16.Drainage problem at 4 South will be done.
17.Gas Company has repaired forty to fifty street sites that were below City
specifications.
New Business:
A.Preliminary Plat for Henderson Addition #2:
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Kirk Rowland,
with Schiess and Associates at 310 North 2 East, suite 125, reviewed a
proposal for twenty-four lots for Division Two (2).
Council Member Erickson
indicated that Division Two was approved in Planning and Zoning.
Council Member Young
moved to approve the Preliminary Plat for Henderson Subdivision
Council Member Anderson
Division Two (2), seconded the motion. All vote aye, none
The motion carried
opposed. .
Public Hearings:
A.8:00 p.m. Fiscal year 2006 Budget Hearing
– Richard Horner
Budget
1. approval for fiscal year 2006:
Chief Financial Officer Horner
reviewed the budget for fiscal year 2006.
CFO Horner
indicated that the budget had been reviewed in detail several times with minor
adjustments. Some vehicles were purchased in 2005 instead of 2006 to save funds due to the
closure of Salt Lake Motor Pool. Sugar City’s delivery of waste water has changed from
$160,000 in 2003 to a projected $70,000 in 2005. The reduced flow requires a cost adjustment in
the rates to cover fixed costs for the waste water treatment plant. The net increase for Sugar City
is about $5,000 from $70,000 to $75,000 under the new rate.
Mayor Larsen
opened the meeting for Public Comment.
Dick Dyer,
theSugar City Engineer, presented a proposal to buy sewer capacity from Rexburg
for $700,000. Sugar City would like to pay cash to buy 200,000 gallons of capacity at the
Rexburg Water Treatment Plant. They are proposing to pay $3.49 per gallon of capacity.
Mayor Larsen
reviewed the usage decrease in Sugar City’s waste water that is delivered to
Rexburg and he recognized their need to buy additional capacity. They are planning to have
increased flow due to commercial expansion.
Council Member Erickson
reviewed the $3.49 price and what it would purchase.
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Council Member Anderson
liked the lump sum offer.
Council Member Young
liked the idea of maintaining good will with Sugar City by selling the
sewer capacity at the current price of $3.49 per thousand gallons.
CFO Horner
indicated that apartments pay the same rate as residential customers for 1000
gallons of water. The base fee on apartments may be smaller based on hook up fee due to the
economies of scale of having more than one apartment unit on a single water meter.
No other public input
Mayor Larsen
closed the meeting for public input.
Council Member Erickson
asked what Sugar City charged their residents for wastewater. Is it
cheaper than what Rexburg residents pay? CFO Horner explained that Sugar City’s rate of $1.33
is 100% of the rate the City of Rexburg charges for wastewater treatment to Sugar City. The
difference in rates from Rexburg to Sugar City is due to financing. Rexburg’s rates are
amortized over time verses Sugar City’s cash payment for wastewater capacity. Sugar City has a
lower tax rate than Rexburg. Rexburg’s operational costs are added to the $1.33 for Sugar
City’s rate.
Dick Dyer
indicated he would pay about the same in Rexburg or Sugar City for wastewater.
CFO Horner
explained that wells and septic systems in the county cost more than the water and
wastewater fees in the City of Rexburg.
The Council discussed making the new rates effective November 01, 2005 for the Cities of Sugar
and Teton. The new rate would change from $3.49 to $3.79 for these two cities. They discussed
making this extended time period for a good will gesture.
Council Member Erickson
asked if Sugar City needed the capacity increase for development of
properties near the Rexburg North Hwy 20 exchange.
Dick Dyer
indicated that 70% of the requested capacity increase is for expansion of existing
commercial properties. (Norsun and Sun Glow)
The Council discussed the Impact Zone area that is currently under dispute with Sugar City.
Council Member Pugmire
mentioned that anything the Council does can be undone. He
indicated that the fee could be set and then negotiate with Sugar City at a later time.
Mayor Larsen
indicated that there was value in having the cash up front for the sewer plant
capacity. The contract could have a ninety-day extension clause before the rate goes into effect
for Sugar City and Teton.
Mayor Larsen
requested CFO Horner to review the sewer fees for Teton and Sugar Cities.
2.Water and Sewer Front Footage
fee increase:
CFO Horner
reviewed Resolution 2005-10 concerning front footage fees per the
attached Resolution.
RESOLUTION NO. 2005-10
A RESOLUTION ESTABLISHING THE COSTS ASSOCIATED WITH
THE FRONT FOOT FEES WITHIN THE CORPORATE LIMITS OF THE
CITY OF REXBURG, IN ACCORDANCE WITH REXBURG CITY
ORDINANCE 760.
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WHEREAS, the City Council for the City of Rexburg was duly convened
upon notice properly given and a quorum being present, for the purpose of
holding a public hearing relative to Front Foot Fees established by Ordinance
760; and
WHEREAS, the City Council did at that time make a motion which was
passed increasing the Front Foot Fees to Fifteen Dollars ($15.00) per lineal foot
of water line and Fifteen Dollars ($15.00) per lineal foot of sanitary sewer
abutting the subject property, consistent with Ordinance 760; and
WHEREAS, the City Council did include in said motion an amendment to
the Front Foot Fees to include an Acreage Fee for property in excess of 250 feet
beyond the property line adjacent to the water and sewer main lines. The said
acreage fee for the remaining acreage shall be calculated at a rate of Six
Hundred Twenty-Five Dollars ($625.00) per acre for the water main line
connection and Six Hundred Twenty-Five Dollars ($625.00) per acre for the
sewer main line connection.
NOW THEREFORE BE IT RESOLVED, that Front Foot Fees as described
in Ordinance 760 shall be, and are Fifteen Dollars ($15.00) per lineal foot of
water line and Fifteen Dollars ($15.00) per lineal foot of sanitary sewer line
abutting the subject property up to 250 feet from the property line.
NOW THEREFORE BE IT FURTHER RESOLVED, that the Front Foot
Fees shall include an Acreage Fee for the remaining subject property in excess
of 250 feet beyond the property line adjacent to the water and sewer main lines
at a rate of Six Hundred Twenty-Five Dollars ($625.00) per acre for the water
main line connection and Six Hundred Twenty-Five Dollars ($625.00) per acre for
the sewer main line connection.
PASSED By the Council and APPROVED By the Mayor this 3rdday of
August, 2005.
Council Member FullmerCouncil
moved to approve Resolution 2005-10 as presented,
Member PugmireThe motion carried.
seconded the motion. All voted aye, none opposed.
ewer usage fee
3.S increase:
CFO Horner
reviewed Resolution 2005-09 concerning the sewer rate fee per the
attached Resolution.
RESOLUTION 2005-09
PURSUANT TO City Ordinance No. 638, be it resolved by the Rexburg
City Council, effective October 1, 2005, the sewer rate to be charged to users
shall be a minimum of $9.75 base monthly charge for each 3/4" water meter or
equivalent multiple thereof, plus $2.03 per thousand gallons used per billing,
based on winter water average usage or actual metered usage. The City of
Sugar City and the City of Teton shall pay $1.33 per thousand gallons. All non-
capitalized utility customers located out of the City limits shall pay 30% additional
for all charges.
PASSED AND APPROVED this 3rd day of August, 2005.
Council Member Young
asked if the City was penalizing Sugar City for using
less water. CFO Horner explained that they are paying for the amortized cost of
gallons of water that are treated at the Treatment Plant.
Council Member FullmerCouncil
moved to approve Resolution 2005-09 as presented,
Member PugmireThe motion carried
seconded. All voted aye none opposed. .
Water and Sewer new connection
4.fee increase:
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CFO Horner
reviewed Resolution 2005-11 concerning the Hook-Up Fees for
water and sewer per the attached Resolution.
RESOLUTION 2005-11
A resolution of the City of Rexburg, Idaho, adopting a new rate schedule for WATER
AND SANITARY SEWER (hereafter called sewer) HOOK-UP FEES.
WHEREAS, the City Council desires to maintain the overall quality of life experienced
by its constituents; and
WHEREAS, the City Council in behalf of ratepayers have invested substantial sums of
money in plant and equipment in its water and sewer systems; and
WHEREAS, the City Council desires to collect from all new water or sewer users an
equitable hookup fee that reflects the prorated value of investments in plant and
equipment; and
WHEREAS, the City Council desires to collect from any water or sewer user, who
substantially increases their usage of the water or sewer systems, an equitable increased
capacity usage fee that reflects the prorated value of investments in plant and equipment;
NOW THEREFORE, be it resolved by the Mayor and the Council of the City of
Rexburg, effective immediately, the water and sewer hook-up fees to be charged for new
hook-ups, based on gallons per day (gpd) capacity to be used, shall be as follows:
HOOKUP FEES WaterSewer Water Sewer
In-CityIn-City Out-of-City Out-of-City
Minimum and All Homes $1550$1000 $2325 $1500
Over 328 gal/day n/a $3.05/gpd n/a $4.58/gpd
Over 1667 gal/day $0.93/gpd n/a $1.40/gpd n/a
Homes shall be defined as any single family dwelling with no business usage.
The minimum amount of capacity, based on expected future usage, to be charged to any
new user, except homes, shall be calculated by the Public Works Director, the Finance
Officer, or their designated representative.
In the event that any user, other than homes, that paid a hook-up fee after May 18, 1999,
and uses for a time period of more than 30 days, more than ten percent (10%) over the
volume per day that was purchased, that user shall be required to increase their purchased
volume hook-up fee to the new level using the prevailing rate.
In the event that any user, other than homes, that paid a hook-up fee before May 19,
1999, and whose most recent average volume calculation is over 100,000 gallons per
month, uses more than ten percent (10%) over the highest monthly average volume
calculations between October of the 1997 and September of 1999 for a time period of
more than 30 days, that user shall be required to purchase the additional volume capacity
using the prevailing rate.
Any user may request a review by the City Council as to the appropriateness of the
calculated minimum or increased capacity to be charged. Any user can purchase
additional capacity at any time with the written consent of the City.
The Wastewater Treatment Capacity Buy-in Fee for any other city, when approved by the
City Council, shall be $3.79 per gpd effective November 03, 2005.
PASSED BY THE CITY COUNCIL AND APPROVED BY THE MAYOR THIS 3rd DAY OF
AUGUST, 2005.
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Council Member Pugmire
moved for the adoption of Resolution 2005-11; Council Member
Council Member Young
Fullmer seconded the motion; Discussion:indicated that he will vote
no, unless the implementation date can be extended for ninety days, allowing Sugar City time to
pay for the proposed contract under the current rate. He wanted to maintain good will between
Council Member Anderson
the Cities. agreed that passage of the rate without giving Sugar
City consideration for the request to contract under the current rate would send a message of
Council Member Pugmire
mistrust. indicated that the motion is not designed to express trust or
distrust; it is passage of recommendations of the City’s Financial Officer. He wanted to have it
Council Member Fullmer
fully aired and agreed by both Councils. reiterated Council Member
Pugmire’s comments. It will probably be contracted at the lower rate in a legitimate contract.
The time frame is still in question. We do not distrust Sugar City. He sustained his seconded of
Council Member Erickson
Council Member Pugmire’s motion. recommended including the
Council
ninety-day clauses for Sugar City to allow a one-time buy-in at the current rate.
Member Pugmire
indicated that to include the ninety-day clause would be to acquiesce
the City’s ability to serve its needs. He wanted more information on the request before a
Council Member Young
decision is made on Sugar City’s request. was not in favor of
requiring Sugar City to lay out a step by step procedure on how they will use the requested waste
Council Member Pugmire
water capacity. was concerned with the current negotiations that are
going on with the Impact Area between Sugar City and Rexburg.
Council Member Erickson
made a substitute motion to Council Member Pugmire’s motion.
He moved to add the Resolution 2005-11 the verbiage after the words “$3.79 per gallon” add the
wording to allow Sugar City “ninety days to purchase 200,000 gallons of capacity of the Waste
Water Treatment Plant at $3.49 per gallon on a one time basis (effective November 03, 2005);
Council Member Anderson seconded the motion;
Those voting ayeThose voting nay
Council Member Young Council Member Pugmire
Council Member Erickson Council Member Fullmer
Council Member Anderson
The substitute motion was approved by a vote of three to two.
Calendared Bills and Tabled Items
:
A.First Reading
: Those items which are being introduced for first reading.
BILL 940 – Mayor’s Salary
1.
Mayor Larsen
reviewed the salary increase request of $175 per month to cover the cost of
inflation.
CFO Horner
indicated that the Citizens Committee four years ago recommended a 4/5 job for
the Mayor of Rexburg. CFO Horner proposed to change the job to a five day equivalent position
that would change the salary from $44,412 to $55,512. Other similar-sized Cities with full-time
Mayors have Mayoral salaries of upwards of $60,000 per year. The requirements have been met
for a full-time position in Rexburg because the Mayor’s job is a six-day-a-week job.
Council Member Pugmire
commended Mayor Larsen for his work. He earns every penny and
more. This question is about the position for the Mayor of Rexburg; not about Mayor Larsen.
He recommended moving the position to a five-day-a-week full-time job. He does not want to
eliminate classes of people from seeking the position because the salary is for a part time
position. This will allow people that want a full time job to seek the position.
Council Member Anderson
mentioned that the Council salary increases are done incrementally.
She would like to see the Mayor’s position treated in the same manner.
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Council Member Young
thanked Council Member Pugmire. He came prepared to give a
speech; however, he tempered his comments because of Council Member Pugmire’s remarks.
He explained that he was committed to not vote for a pay increase for the Council or the Mayor.
He has heard from the Council Dias that you get what you pay for. It is not true for people that
you get what you pay for. He gave the example of the School Board members that do not
receive compensation for their service. People serve because they want to serve. They do it out
of the goodness of service instead of the income. The last time this came up for a vote of the
Council, the impact of the salary increase was hot. The people’s feelings are on the surface on
this issue. What the Council decides to vote on tonight will be a factor in the next election.
Council Member Erickson
saidCity Counsels do serve because they want to serve; however,
Mayors’ serve for a living. He endorsed raising the salary to be the same as in other towns.
Mayor Larsen puts in more hours than others. He should be compensated for the time he is
working on the job. The Mayor of Rexburg is not only a Mayor, but a City Manager too. A part
time Mayor that makes $21,000 needs a City Manager too, for another $72,000 per year. It is a
City Manager and a Mayor’s job rolled into one for Rexburg. The Council should compensate
the Mayor accordingly.
Mayor Larsen
realized that the Council is discussing the position not the person. He wanted to
commit to what it takes to do the job. He ran for the position, realizing that it is a 4/5 time
position. The position of Mayor in Rexburg is a full time job. He is comfortable with a part-
time salary as he committed to when he ran for office. A cost of living adjustment is what the
Resolution is stating for a 4/5 salary. The salary change request of $175 per month is the same
percentage change that the employees received in the last two years for cost of living.
Council Member Erickson
stated that the salary is commensurate with what the job is expected
to do in Rexburg.
Council Member Pugmire
thanked Council Member Young for his comments. He implored
the Council to make the position a full time position. He supported the BILL.
Council Member PugmireCouncil Member
moved to consider BILL 940 as first read;
Fullmer
seconded the motion; discussion: CFO Horner reiterated that the Resolution currently is
for a cost of living increase of $175.00 per month only; all voted aye except Council Member
The motion carried.
Young.
BILL 941 – City Council Salary
2.
Council Member Erickson
asked about automatic raises for the Council. CFO Horner
mentioned the Citizens Committee recommended four years ago to raises the Council salaries
$50.00 every two years until the Council salary gets to $600 per month.
Council Member Pugmire t
saidhere is no right answer or analysis to this question. We are paid
more or less than some of our colleagues across the State.
Council Member Pugmire
moved to consider Bill 941 as first read; Council Member Erickson
Discussion: Council Member Fullmer
seconded the motion; asked to have the Council salary
increase go toward what ever compensation is needed for the Mayor’s salary. He will vote no
Council Member Anderson
for a Council increase. does not care about a raise for herself; she
concurs with Council Member Fullmer’s recommendation of moving the proposed Council
Council Member Pugmire
increase to the Mayor’s salary. indicated that there is not a
rationale. He wanted to take a vote out of respect for the work the Citizens Committee did four
years ago.
Mayor Larsen
called for a vote. Council Member Erickson and Council Member Pugmire
The motion failed for lack of a majority.
voted aye; everyone else voted nay;
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BILL 943 – Annual Appropriation (Budget for 2006)
3.
MayorCity Finance Officer.
Larsen indicated that this BILL was previously discussed by the
The Council discussed the Appropriation Budget for fiscal year 2006. The tentative budget for
2006 had been discussed in prior meetings.
Council Member Pugmire
suggested having three readings of the Annual appropriation
Bill 943.
Council Member Pugmire
moved to consider Bill 943 as first read for Fiscal Year 2006;
Council Member Fullmer
seconded the motion. All voted aye, none opposed.
The motion carried.
B.Second Reading
: Those items which have been first read.
1BILL 942 Sale of Beer/Wine
. hours and holiday restrictions
(Align the City Codes with the State Codes - State Statute 23-1012)
Mayor Larsen
mentioned that Bill 942 amended the hours of the sale of beer to 6 a.m. instead of
10 a.m. and the sale on holidays excluding Sundays and election days.
Discussion:
Council Member Pugmire
said that we as the City Council need to bring the law into
conformity with the City’s Practice, but Sunday and Election days need to remain the same.
Hard liquor needs to continue to be prohibited in Rexburg. We as a City now and in the future
need to stand out and continue this practice. It is an addictive, mind and mood altering, often
fatal drug. Don’t change the Hard Liquor rule.
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Council Member EricksonCouncil Member
moved to consider Bill 942 as 2 read;
AndersonThe motion carried.
seconded the motion. All voted aye, none opposed.
C.Third Reading
: Those items which have been second read. – NONE
D.Tabled Items
: Those items which have been the subject of an affirmative vote to a motion to
table:
Resolution 2004-22
1.(Adoption of Vision 2020 Rexburg Comprehensive Plan Text –
Tabled November 03, 2004)
Old Business:
Council Member Pugmire
moved to approve a permit for public gathering in Porter Park for
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Council Member
the 13 of August. There will be an open mike for some bands to play music.
EricksonThe motion carried
seconded the motion. All voted aye, none opposed. .
Mayor’s Report:
Mayor Larsen
reviewed a real estate agreement for the Bike Path to Sugar City with City
Attorney Zollinger. The City Attorney has reviewed the agreement and asked to have a united
front to have all three entities sign off on the agreement. The agreement is a best effort to close
or modify five railroad crossings for the walking path between Sugar City and Rexburg.
Discussion:
Council Member Pugmire
asked about latitude options and said that if the Mayor feels good
about the signatures of the County and Sugar City, we should go ahead and give him permission
to sign the Real Estate Agreement.
Council Member Young
moved to give permission to have Mayor Larsen sign a real estate
Council Member Anderson
agreement with the Railroad; seconded. All voted aye, none
The motion carried.
opposed.
Teton Flood Museum Bylaws:
Mayor Larsen
asked for Council Ratification of the Bylaws.
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Discussion:
City Attorney Zollinger
requested some changes and additions to the By-Laws. He reviewed
the changes to the wording of a non-voting member of the Committee. Council Member
Pugmire supports ex officio membership.
Council Member Young
moved to ratify the By-Laws for the Teton Flood Museum pending
Council Member Pugmire
approval of Legal Council; seconded the motion. All voted aye,
The motion carried.
none opposed.
BYLAWS
Article I
Name
City of Rexburg Teton Flood Museum Board
Article II
Mission Statement
The mission of the Teton Flood Museum is to preserve and display the history of the
greater Rexburg area for the benefit and education of present and future generations of
citizens, students, visitors, and the community at large.
Article III
Committee Members of the Flood Museum
1.The Teton Flood Museum Board shall consist of no fewer than seven (7)
members.
2.The mayor, with the consent of the City Council, shall appoint the members of
the board. The mayor will determine the length of time of service.
3.Board members are encouraged to attend a majority of the meetings.
Article IV
Officers
The officers shall consist of the following:
1.A chairman shall be appointed by the mayor.
2.The chairman shall appoint a vice chairman from the board members with
their approval.
3.A secretary for the board shall be appointed by the chairman.
4.The Teton Flood Museum director will serve on the board in an ex officio
capacity.
5.The president of the Upper Snake River Valley Historical Society will serve
on the board in an ex officio capacity.
Article V
Duties of the Officers
1.The chairman shall have executive supervision over the activities of the board
within the scope provided by these bylaws. He/she shall preside at all
meetings. The chair, under the direction of the board, shall submit names to
the mayor for approval.
2.The vice chairman shall assume the duties of the chairman in the event of the
absence, incapacity or resignation of the chairman.
3.The secretary shall keep minutes of the meetings of the board and maintain a
list of members and their attendance.
4.The museum director will report to the board on a quarterly basis with regard
to attendance, monies collected, exhibits, and acquisitions.
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Article VI
Schedule and Quorum for Meetings
1.Meetings of the Teton Flood Museum Board shall be held on a regular basis,
no fewer that four (4) times a year.
2.Special meetings of the Teton Flood Museum Board may be called by the
chair.
3.A quorum shall consist of one half of the board members, plus one (1). A
quorum will be necessary for decisions regarding any fund requests or
transfers and to change the bylaws.
Article VII
Committees
The Teton Flood Museum Board shall consist of the following committees:
1.Collections & Acquisitions – Committee members shall:
a.Establish procedures to assure that accurate records regarding the
museum’s collections are kept.
b.Define gift acceptance.
c.Register and catalog artifacts.
d.Develop and update a form to receive an item into the museum.
e.Members of this committee will review items offered, and decide
which are to be accepted into the museum’s inventory.
2.Preservation – Committee members shall be responsible for becoming
knowledgeable about and recommending preservation procedures to ensure
the longevity of the collection. This would include lighting, temperature,
humidity, deterioration, insect control, etc.
3.Exhibit themes and interpretations – Committee members shall:
a.Research ways to get increased interest in the museum.
b.Help determine which exhibits need to be emphasized, expanded, or
removed.
c.Help determine which exhibits could be on a rotating basis.
d.Seek to make sure a complete and accurate history of the exhibit is
being explained.
e.Determine the best use of space in the museum.
4.Volunteers – Committee members shall:
a.Be responsible for developing training material for docents and
teaching them about exhibits.
b.Responsible for training docents on use of equipment such as, video
machine, cash register, loudspeaker, people/exhibit protocol, etc.
5.Storage – Committee members shall:
a.Be responsible for determining maximum use of the minimum space in
the museum; including the back storage area.
b.Determine if there would be areas for storage in other city spaces.
Article VIII
Parliamentary Authority
The rules contained in Robert’s Rules of Order shall govern the proceedings of the board
meetings except in such cases as are governed by the constitution or the bylaws.
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Executive Session – State Statute
67-2345. (C) To conduct deliberations concerning labor
negotiations or to acquire an interest in real property which is not owned by a public agency.
Mayor Larsen
introduced the need to have a motion to go into Executive Session.
Council Member Fullmer
moved to go into Executive Session per State Statute 67-2345 (C);
Council Member Erickson
seconded the motion;
Roll Call Vote:
Those in favor Those opposed
Council Member Pugmire None
Council Member Fullmer
Council Member Erickson
Council Member Young
Council Member Anderson
Executive Session
Executive Session Ended
Adjournment
________________________________
Shawn Larsen, Mayor
Attest:
_______________________________
Blair D. Kay, City Clerk
12