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Home My WebLink About2005.06.01 CITY COUNCIL MINUTES T ORM F EQUEST R RAVEL CCM ITY OUNCIL INUTES June 01, 2005 6:00 P.M. City Council STATE OF IDAHO ) : ss County of Madison ) Present were the following: Mayor: Mayor Shawn Larsen Council Members: Paul Pugmire Donna Benfield Nyle Fullmer Rex Erickson G. Farrell Young Irma Anderson Financial Officer Richard Horner P&Z Administrator: Kurt Hibbert City Clerk: Blair D. Kay PFC: John Millar City Attorney: Stephen Zollinger Pledge to the Flag Roll Call of Council Members: Council Member Erickson was excused from the meeting. Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A.Minutes from the May 04, 2005 meeting The minutes were deferred to June 15, 2005 for approval B. Approve the City of Rexburg Bills Council Member Young moved to approve the City bills; Council Member Anderson The motion carried. seconded the motion; all voted aye, none opposed. New Business: A.City Budget – Department Budgets reviewed by Council Richard Horner reviewed the city budget for the fiscal year of 2006-2007 with the department heads, the mayor, and the city council. In the budget for the mayor and council there is a recommendation to increase the city council members salary by fifty dollars ($50) per month and increase the mayor’s responsibility from a three-quarters (3/4) position to a full time position, which would increase the mayor’s salary. This increase would require a separate public hearing. The customer service department budget was reduced by one half of one full time position for nine months. The financial management department budgeted for an additional accountant to support new software that will be brought on line in the fall 2005. 1 The council discussed the police department to grant programs that help pay police salaries. The police department will continue to seek grant funding for their department. One of the projects the police department is working on is an animal shelter facility. This facility plans to be under construction starting in the 2005 budget. The shop department is budgeting to provide more city vehicle maintenance in the 2006-2007 budgets. John Millar reported to the council that the electrical wiring for the back-up system to the cities computer servers has been completed. He proposed to excess the back-up generator upon council approval. John indicated that he is moving forward with the projects that the council has approved in the 2005 budget. Council Member Fullmer moved to excess the back-up generator as proposed by John Millar, Council Member Pugmire seconded the motion; all voted aye, none opposed. The motion carried. The council reviewed the plan to develop an exercise room in the old water department shop behind the fire department. They recommended having a person from the police, fire, building, and emergency services departments to move forward with the remodeling of the facility to accommodate the weight machines that were donated to the city. The street department budget was discussed and concerns of inadequate funds were expressed. Millhollow Road is scheduled for reconstruction in the 2005 budget. Council Member Benfield requested that John Millar hold neighborhood meetings on the design of the project to provide information to the Millhollow neighborhood. They discussed the need for LID’s to allow for the improvement of city streets that have not been maintained for the past 30 years. The garbage collection budget was discussed in regard to the need to evaluate transfer station fees (tipping fees). The council asked John Millar to do a study on the possibility of reducing those fees with alternative disposal methods. The council discussed moving forward with a neighborhood lighting program that would allow for low impact lighting to be installed in neighborhoods in the city. Council Member Pugmire announced that he was married last week to a lovely bride. He indicated that he will not run for re-election this November. Mayor Larsen congratulated Council Member Pugmire on his marriage and thanked him for his many contributions and years of service to the city. He will be missed and always remembered for his contributions to the council. Mayor Larsen reviewed the strategic plan (inserted below) that the council approved for the city departments in January of 2005. He indicated that all of the departments are on track. CD OMMUNITY EVELOPMENT • Keep up with inspection demand through handheld inspections • Implement mechanical inspections program • Completion of the Community Development Building • Adopt new zoning ordinance • Adopt downtown blueprint • Development of community education and public relations tools • Complete department review Blair Kay – Customer Support Services Department CSS USTOMER UPPORT ERVICES • Codify city ordinances and provide better public access • effectively conduct November city elections • Transition business licenses into permitting software • Reporting and tracking of customer service requests Spencer Larsen – Fire Department and Emergency Services Department ES MERGENCY ERVICES • Recruitment and training of new paid call • Certification of all full time members as safety officers • Obtain funding for ladder truck • Complete remodel project • Upgrades of all life pack 12 • Review and update all existing SOP’s • Establish fire academy • Company inspections of existing buildings • Develop training facility 2 Richard Horner – Financial Management Department FM INANCIAL ANAGEMENT • Implement new accounting and financial management software • Hire additional staff person to allow for increased forecasting and planning • Credit card payment on the city’s website • Develop long term parks improvement plan • Explore street impact fees • Setup LID 34 • Prepare balanced budget • Prepare audited financial statements • Publish Annual Report Craig Rindlisbacher – GIS Department Steve Christensen – IT Department GIS/IT • Effective data maintenance • Imaging and permitting integration • GIS used on every desktop • Paper maps available on demand (online and in the office) • Improved working environment • Map City water infrastructure • Complete digital county assessment map series • Oracle certified • Create IT strategy • Centralized server storage room • Install new server to provide web access for GIS maps City Attorney Stephen Zollinger L EGAL • Codify City ordinances and provide better public access • Develop City Council manual • Develop Rexburg 101 training Course • Work with the City Council to develop neighborhood parking zones and permits • Handle all legal issues that arise in a professional and courteous manner Jack Bowman – Recreation Department P/R&CA ARKSECREATION ULTURE RTS • Focus on Culture Arts Initiative • Develop baseball diamonds at LP property • Redevelopment of Porter Park • Develop and administer family focus programs • Develop additional revenue generating programs Lynn Archibald – Police Department P OLICE • Upgrade communication systems • Develop new animal shelter and policies • Develop electronic fingerprint system • Submit domestic violence grant request • Obtain speed sign trailer • Provide water and electricity to training facility • Upgrade video camera systems in patrol vehicles John Millar – Public Works Department PW UBLIC ORKS • Entry signage • Complete development of Evergreen-Kiwanis Park • Lighting around Smith Park pathway • Porter Park development • LID 34 & 35 • Hidden Valley Park development • Street projects • New water supply system in West Rexburg • Replace 4000 ft of waterline • Implement new sludge control system • Replace 3000 ft. of sewer lines • Review feasibility of roll-off boxes Summary of Personnel Changes or New Requests: Customer Service Department reduced one full time position for nine months to a regular part-time position. Financial Management Department requested and additional accountant to support new financial software that will be implemented in 2005-2006. The Street Department requested a new laborer to work on City streets. The Parks and Recreation Department requested a new position to help implement cultural arts programs in the City. The Fire District and Emergency Services requested three new positions in order to maintain the current level of service for fire and emergency calls. Without these positions there would only be one qualified EMT for some calls. Funding for the Fire District and Emergency Services is funded at 28% by the City and the other 72% by the Fire District and Emergency Service. 3 Mayor Larsen thanked each department head for their contribution to the strategic plan and their efforts to make the cities government process work. B. Executive Session – Idaho Statute 67-2345 (B) Council Member Pugmire moved to go into executive session to review the results of a salary survey that was conducted at the councils request; Council Member Benfield . seconded the motion Those voting Aye Those voting Nay Paul Pugmire None Donna Benfield Nyle Fullmer G. Farrell Young Irma Anderson The Motion Carried. Executive Session Executive Session Ended Adjourned ____________________________________ Shawn Larsen, Mayor ___________________________________ Blair D. Kay, City Clerk 4