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HomeMy WebLinkAbout2004.12.15 CITY COUNCIL MINUTES ORM F EQUEST R RAVEL T CCM ITY OUNCIL INUTES December 15, 2004 7:30 P.M. City Council STATE OF IDAHO ) : ss. County of Madison ) Present were the following: Mayor: Mayor Shawn Larsen Council Members: Paul Pugmire Donna Benfield Nyle Fullmer Rex Erickson G. Farrell Young Irma Anderson Financial Officer Richard Horner P&Z Administrator: Kurt Hibbert City Clerk: Blair D. Kay PFC: John Millar City Attorney: Stephen Zollinger Pledge to the Flag Roll Call of Council Members: Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes from the December 08, 2004 meeting B. Approve the City of Rexburg Bills Council Member Benfield moved to approve the Consent Calendar with addition of one correction concerning four lots that have setbacks on Millhollow Road. The property lines extend to the middle of the road on these four lots. John Millar had indicated in the meeting that the road right of way would be corrected in the future which would correct these property lines; Council Member Fullmer seconded the motion; all voted aye, none The motion carried. opposed. Public Comment: on issues not scheduled on the agenda (limit 3 minutes) - None New Business: th SnowFEST ’05 A. – request to close 4 E. between Main St. & Reed St. and a portion of Main St. for the building of the sledding hill. th Kari Bowman reviewed the plan to close East Main Street and 4 East adjacent to Smith Park for SnowFEST 2005. 1 Council Member Benfield will help advertise the event in the Chamber Office Publication. Students from the University will be invited to the event. They plan to build a snow hill for snow sliding. The event will be held with or without snow. One lane of traffic will be closed to build the snow hill. The Council discussed the possibility of closing a portion of East Main Street for the entire day. Council Member Erickson came to the meeting. Council Member Fullmer moved to close the entire portions of East Main Street as requested next to Smith Park; Council Member Benfield seconded the motion; Discussion: Council Member Pugmire asked them to check with neighbor on that block about closing the road. The Police Department will help control traffic and allow emergency traffic to flow through to the hospital. All Council Members voted aye, none The motion carried. opposed. RESOLUTION No. 2004-24 B. (Reaffirming that wine and beer licenses are administered under City Ordinances 341, 535 and 636). The City Clerk explained the reason for having the proposed Resolution clarifying that Beer and Wine are administered under the same Ordinances. Due to the State of Idaho th and Madison County ending their licensing period on September 30; the City will stth change its licensing period from December 31 to September 30 by this Resolution. The fee will be adjusted for the 2006 licensing period to adjust for the three quarter licensing period this year. Council Member Pugmire moved to approve Resolution 2004-24 as read; Council Member Anderson seconded the motion; all voted aye, none opposed. The motion carried. Approve Beer and Wine C. Licenses for Rexburg on and off The City Clerk explained that the requests for beer and wine retail sales for premises retail sales were the same as last year with the addition of wine sales for One Stop Chevron at the south interchange. On premise sales allows the consumer to drink the alcoholic beverage on the premises. Off premise sales of these alcoholic beverages must be consumed at an off premise site away from the retail sales retailer. A bowling alley and a restaurant are the only two locations in Rexburg that sell alcoholic beverages on premises. The fee for on premise consumption is $200.00 each for beer and wine. Off premise retail sales licenses cost $50.00 each for beer and wine. City Attorney Zollinger indicated that the consumer can not break the seal on the beverage and consume it on the premises if the retailer is only licensed for off premise sales. The only locations that can sell on premise alcoholic beverages are a bowling alley for beer and a restaurant for beer and wine. The on premises alcoholic licenses are $200.00 each for beer and wine. The off premise alcoholic beverage licenses are $50.00 each for beer and wine. There are three categories of alcoholic beverages in the State of Idaho that are independently regulated; they are beer, wine, and liquor by the drink (distilled liquor). The City has the authority to regulate the sale and distribution of beer and wine. Liquor by the drink requires an affirmative vote of the Rexburg electorate to approve liquor by the drink. Council Member Young asked if the on premises and off premises fees were adequate to regulate the retail sales of beer and wine and determine if they are living within the legal requirements of the licenses. 2 City Attorney Zollinger indicated that the only requirement restriction that would be applicable would be if the retailer was serving distilled alcohol beverages because it is not allowed in the City. Nuisance complaints on a retailer would allow the Police Department to monitor license requirements and restrict licenses if the licensee becomes a problem. The City of Rexburg has never had that problem. The fees are consistent with fees charged in other City’s in Idaho for beer and wine licenses. Mayor Larsen reviewed the applications for the retail sale of beer and wine as follows: Beer Off Premises Beer On Premises ALBERTSONS #171 TETON LANES ($200.00) = ndnd 490 N. 2 East 585 North 2 East BROULIMS JALISCOS ($200.00) = nd 124 W. Main 240 N. 2 East HORKLEYS SELF SERV #1 = nd 39 South 2 West Beer Off Premises HORKLEYS SELF SERV #2 = nd 727 North 2 East MAVERICK COUNTRY STORE nd 12 South 2 West MAVERICK COUNTRY STORE nd 75 North 2 East ONE-STOP CONVENIENCE STORE 1662 West 1500 South JALISCOS = nd 240 N. 2 East Wine Off Premises Wine On Premises ALBERTSONS #171 JALISCOS ($200.00) == nd BROULIMS 240 N. 2 East 124 W. Main HORKLEYS SELF SERV #1 = nd 39 South 2 West HORKLEYS SELF SERV #2 = nd 727 North 2 East ONE-STOP CONVENIENCE STORE 1662 West 1500 South JALISCOS = nd 240 N. 2 East Council Member Pugmire explained that change in licensing dates needs to be explained to the applicants. The City Clerk indicated that the 2006 fees for three quarters of a year would be prorated for the next year. Council Member Fullmer moved to approve the license applications for the retail sale of beer and wine as listed; Council Member Pugmire seconded the motion; all voted aye, . The motion carried. none opposed Public Hearings: 8:00 p.m. – Adopt Fees associated with the implementation of the International Building Code 2003; the International Mechanical Code 2003; and the International Fire Code 2003. Other City Fees and the administration thereof (including credit card handling, annexation and publication fees) will be adopted and amended as needed to cover the Cost of Service. 3 Old Business: rd A.BILL No. 932 International Building & Plumbing Code 2003 (3 Reading) Val Christensen commented on the Idaho Statute for Mechanical Fees. Just like plumbing and electrical inspections, the City can make the decision whether to do those inspections or have the State of Idaho do the inspections. The City has certified Mechanical Inspectors; therefore the City will conduct the Mechanical Inspections in house. The City will do the Mechanical inspections on gas connections and equipment instead of Intermountain Gas. It is a new program similar to plumbing and electrical inspections that the State of Idaho has required to begin January 01, 2005. The fees for these inspections are the same as what the State would charge if the City did not do the inspections. Val’s department has been on construction sites doing inspections on Mechanical installations with the costs being associated with building permit fees. The additional Mechanical inspections fees are taken from the State Code for Mechanical Inspections. If the City does not do the inspections for Mechanical installations, the State of Idaho will come in and do the inspections at the rates outlined in the State Statute. The new program requires licensed inspectors to do the inspections and licensed contractors to do the Mechanical work. Council Member Benfield asked how the fees are generated. Intermountain Gas did the inspections in our area in the past. Val indicated that the State is mandating that a licensed person preformed the inspections for Plumbing, Electrical, and Mechanical. This is the same requirement for electrical work and plumbing work in the State. Intermountain Gas is getting out of the inspection business for Mechanical installations by the implementation of this new State of Idaho program. Council Member Anderson asked if the City has the time to do the inspections. Val explained that his employees are on site for other inspections and they have been trained to do these additional inspections. Mayor Larsen opened the Public Hearing up for testimony on the new fees for the International Building Code 2003, the International Mechanical Code 2003, and the International Fire Code 2003. Attorney Richard Smith – representing BYU-I asked the Staff about Mechanical installation fees. He asked Val if these inspections have been done in the past. Val indicated that there were never fees in place for Mechanical inspections. The Mechanical inspections that were done by City inspectors were being done under the Building Permit inspection fees. Val explained that the Mechanical fees were not included in the building permit fees. The Building permit inspections were including air movement duct hangers as part of the building inspection. The City Building Inspectors did not get into gas connections; size of units, etc., Richard explained that the University is not concerned with the gas connection inspections; however, they are concerned with the fee structure using cost as a method of allocating inspection fees. The University has mechanical installations in buildings that are very, very expensive; however, the associated cost of inspection time would not be in proportion to the cost of the installations. Richard gave an example of the Ricks Building where the Mechanical equipment cost about $2.5 million dollars. The associated fee for the inspection of that equipment would be upwards of $14,000. The system has chillers and expensive air handling equipment. The cost of the fees should relate to the cost of the inspections instead of the cost of the equipment. The next Mechanical system proposed at the University could cost $23,000. The University does not believe that the cost for Mechanical inspections would be nearly as high as the proposed Mechanical fees in the International Building Code 2003. The University does not have a problem with paying the “Cost of Service Mechanical Fees”. 4 rd B.BILL No. 933 International Fire Code 2003 – Chris Huskinson (3 Reading) Attorney Richard Smith asked the Staff about the Life Safety Permit requirements. The University does not have any problem with the Fire Department Inspection Fees; however, there is some question about an annual life safety inspection. City Attorney Zollinger indicated that a contractor obtains a permit for his business not the job he is working on at that time. The permit says his credentials have been checked and he qualifies as a Mechanical system installer. City Attorney Zollinger explained the Residential Life Safety Program that has been in place for the past four years is built into the Ordinance to go back to Residential uses on a routine basis. The City does not have the resources to do life safety inspections as often as the Fire Department would like to do them. The Life Safety Inspection fee is not a fee for this discussion. The terminology was changed in this Ordinance to a “Safety Certification” for Mechanical installers dealing with fire safety systems instead of Life Safety Inspections. Council Member Erickson reviewed the Mechanical costs as being high. He asked Val on a $4 million installation what it would cost the City to do a Mechanical Inspection. Val indicated that the City has used a private inspector in the past if they did not have the expertise to do a particular inspection. He used a bowler inspection as an example where the City hired a Mechanical Engineering firm to do the inspection for $5,000. Val reiterated the fact that these fees for Mechanical inspections are numbers that the State of Idaho will use if the State does the inspections. Kyle Williams, a Fire Protection Officer from BYU-I, asked about the specifics of the Ordinance language where it addresses the use of welders, the inspection of fire hydrants, etc. He asked Chris about fireworks fees too. The new fee is $50.00 for fireworks shows. Kyle The Council was reminded of the long list of operational permits in the Ordinance. Williams requested the City to review that list and discuss taking some of the items off of the list. Mayor Larsen closed the Public Input portion of the Public Hearing. Council Member Erickson asked if the City could change the Mechanical Inspection Fees. He reviewed the possibility of changing the fee scale to account for the quality of the installations. A per hour inspector fee was suggested. Attorney Richard Smith was concerned with the high cost of Mechanical equipment for the University. The Mechanical fees don’t relate to the cost of inspections. He asked to negotiate a Mechanical inspection fee or get help from an outside Mechanical Engineering firm to help establish an appropriate fee. Council Member Erickson reviewed the need to look at each building individually. Val indicated that it is a new fee and he would need some time to establish actual costs for these inspections. The normal building may cost more to inspect than allowed the proposed fees. Council Member Erickson indicated that there may be more inspection fee costs for a smaller building than a million dollar building. Council Member Pugmire mentioned that it is incumbent on the Council to have the cost covered and do the inspections. It should reflect our actual costs. It should be better than is proposed by the State Statute. Attorney Richard Smith reflected on the many Mechanical systems that could use a set fee. He requested to establish the cost of inspections at the City’s cost. He asked for a fair and adequate fee. 5 nd Council Member Young asked about the 2Public Hearing that was mentioned in a newspaper article. City Attorney Zollinger explained that there were two different discussions. The Public Hearing tonight is for the fees associated with the Building, Mechanical, and Fire inspection fees. The third reading of the two Ordinances could be done tonight. The second discussion is the one where the City is simultaneously compiling and reviewing all City fees that are currently in place. These current City fees will have a future public hearing after the City Staff has compiled the fees into one reference document. Attorney Richard Smith asked if the Ordinances would be passed without the fees. Richard Horner asked if it would be possible to pass the Ordinances tonight and make nd any changes to the fees that are made in the 2Public Hearing retroactive back to the date of the Mechanical and Fire inspection fees which will be effective January 01, 2005. Attorney Richard Smith asked for language to use a “least cost fee” analysis. He did not want a locked in fee structure. John Millar indicated that the City can not calculate inspection fee costs on a project case by case basis. Council Member Pugmire asked for an hourly rate. City Attorney Zollinger we must adopt this Ordinance or the State will inspect Mechanical installations at the State fee that is proposed for a City fee. Council Member Fullmer asked for a moratorium on fees until the City can arrive at an actual fee for Mechanical inspections. City Attorney Zollinger indicated that smaller projects will come in during the time period before the next Public Hearing. He suggested passing the Ordinances tonight and nd modifying the fees at a 2 Public Hearing. Attorney Richard Smith requested that the City eliminate Section 2, B (iv) of the State fee code in the Ordinance which charges ½% for Mechanical equipment value over $200,000. He asked to the City to drop the ½ percent and add language to charge a lesser fee. Inspection (Mechanical Installation Fee) b . Mechanical value including equipment at 3% of first $20,000$600.00 c . Mechanical value in excess of $20,000 at 2% up to$100,000$1,600.00 d . Mechanical value in excess of $100,000 at 1% up to $200,000$1,000.00 e. Mechanical value in excess of $200,000 at 1/2% $0.00 Council Member Pugmire asked Richard if the University is planning a new building with a mechanical installation in the next year that would be covered by Section 2, B (iv). He recommended passage of the Ordinance with a recommendation to change the fees as soon as possible in 2005. Val reviewed the State Code and he indicated that it should be ok to pass the Ordinance tonight because the State would have authority to charge the same fees in January if the City does not pass the Ordinance tonight. The State Statute does not require the City to charge full fees. The City can charge less for Section 2, B (iv) while this section is under review. Other Cities in the State will be hit with these fees on January 01, 2005. Val would like more time to come up with actual costs for Mechanical fees before changing the State fee for Mechanical inspections. Council Member Young asked if the proposed changes are great enough to require a second Public Hearing. He asked if it would be inappropriate to delete Section 2, B (iv). 6 Attorney Richard Smith indicated that the University does want the Ordinance to pass by the end of the year. It is the Mechanical fee structure that is troublesome. Council Member Erickson asked to charge for the cost of service for the Mechanical inspections. He was unaware of the fees that were in place if the State does the inspections. He asked the Council to review some proposals in the near future to adjust the fees to a “Cost of Service fee”. Val Christensen indicated that part of the resolution to this discussion will be determined by experience with doing these new inspections. Intermountain Gas has been doing these inspections in the past as part of the new customer connection program. Council Member Erickson asked what the Gas Company was charging. Val indicated that it was a process for connecting new customers safely to Intermountain Gas’s energy system. Council Member Young recommended passage of the Ordinance with the minutes reflecting that the City will revisit the fee structure for Mechanical inspections for Mechanical equipment over $200,000 or that the City will consider Mechanical fees for larger projects on an individual basis. _______________________________________________________________________ TITLE 54 PROFESSIONS, VOCATIONS, AND BUSINESSES CHAPTER 50 INSTALLATION OF HEATING, VENTILATION AND AIR CONDITIONING SYSTEMS 54-5017. PERMITS -- APPLICATION -- FEES. (1) On and after January 1, 2005, any person, firm, partnership, company, association or corporation entitled to receive a permit, shall make application to the board on a form provided by the board. The application shall require a description of the work proposed to be done, the location, ownership and use of the premises. (2) Until fees are established by rule of the board, the following fees shall be paid: (a) Residential single and duplex family dwelling, a fifty dollar ($50.00) base permit fee plus an inspection fee of: (i) Thirty-five dollars ($35.00) for the first furnace, furnace-air conditioner combination, heat pump, air conditioner, evaporative cooler, unit heater, space heater, decorative gas-fired appliance, incinerator, boiler, pool heater, and similar fixtures or appliances, plus (ii) Fifteen dollars ($15.00) for any additional furnace, furnace-air conditioner combination, heat pump, air conditioner, evaporative cooler, unit heater, space heater, decorative gas-fired appliance, incinerator, boiler, pool heater, and similar fixtures or appliances. Fee includes ducts, vents and flues attached thereto. (iii) Fifteen dollars ($15.00) for the first exhaust or ventilation duct such as dryer vents, range hood vents, cook stove vents, bath fan vents, and similar exhaust and ventilation ducts, plus (iv) Five dollars ($5.00) for any additional exhaust and ventilation ducts. (v) Fifteen dollars ($15.00) for the first fixture or appliance outlet of the fuel gas piping system, plus (vi) Five dollars ($5.00) for any additional outlets of the fuel gas piping system. (b) Multifamily, commercial, institutional, industrial and all other installations, a fifty dollar ($50.00) base permit fee for each building, plus an inspection fee based on the selling price of the completed installation including equipment, appliances, piping systems, materials, and labor of: (i) Three percent (3%) of the value of the installation through twenty thousand dollars ($20,000), plus (ii) Two percent (2%) of the value of installation in excess of twenty thousand dollars ($20,000) through one hundred thousand dollars ($100,000), plus 7 (iii) One percent (1%) of the value of the installation in excess of one hundred thousand dollars ($100,000) through two hundred thousand dollars ($200,000), plus (iv) One-half percent (1/2%) of the value of the installation in excess of two hundred thousand dollars ($200,000). (c) Plan check and technical service, a fifty dollar ($50.00) minimum fee plus fifty dollars ($50.00) per hour. (d) Additional and re-inspections, a fifty dollar ($50.00) minimum fee plus an additional fifty dollars ($50.00) per hour before approval of the installation if the following services are necessary: (i) Trips to inspect when the permittee had given notice to the inspector that the work was ready for inspection when it was not, or if the permittee has not clearly given the location of the installation either by directions or maps, or if the inspector cannot gain access to make the inspection; (ii) Trips to inspect corrections required by the inspector as a result of the permittee improperly responding to a corrective notice; (iii) Each trip necessary to remove a red tag from the job site; (iv) When corrections have not been made in the prescribed time, unless an extension has been requested and granted. (3) Expiration of permits. Every permit issued by the HVAC bureau or authority having jurisdiction, shall expire by limitation and become null and void if the work authorized by such permit is not commenced within ninety (90) days from the date of issuance of such permit or if the work authorized by such permit is suspended or abandoned at any time after work is commenced for a period of one hundred eighty (180) days. A permit may be renewed for an additional year upon receiving approval from the bureau or authority having jurisdiction, and a fifty dollar ($50.00) renewal fee. (4) No permit. Failure to acquire post and send permit and to pay required fees in the prescribed time may result in the assessment of a double fee. Any additional offenses within a twelve (12) month period for failure to acquire, post and send permit and to pay required fees in the prescribed time shall result in the assessment of a triple fee. _______________________________________________________________________ Council Member PugmireBILL No. moved to approve the third reading and passage of 932 ( International Building & Plumbing Code 2003) with fees in Idaho Code 54-5017; Council Member Fullmer seconded the motion; Discussion: City Council Member Young reiterated his desire to have the minutes reflect that the City will address the fees in an upcoming Public Hearing. Mayor Larsen called for a Role call Vote: Those voting ayeThose voting nay Paul Pugmire None Donna Benfield Farrell Young Nyle Fullmer Rex Erickson Irma Anderson The motion carried to approve BILL 932 for the International Building Code 2003. Council Member Pugmire moved to instruct City Staff to provide a fee structure for Mechanical fees that reflect actual cost at the earliest possible moment in the coming year for Bill 932; Council Member Erickson seconded the motion; Discussion: Richard Horner projected that the City could get expert input to come up with a new fee schedule The motion carried. for Mechanical fees. All voted aye, none opposed. Mayor Larsen asked to have the item on the agenda as soon as possible. Mayor Larsen asked the Council to make a motion on BILL No. 933 for the International Fire Code 2003. 8 Council Member Young moved to approve the third reading and passage of BILL 933; Council Member Pugmire seconded the motion; Discussion: Attorney Richard Smith City Attorney Zollinger asked if the fees that were discussed earlier were included. indicated that they were part of the Ordinances; His concerns were with the Operation Permits that would require a permit every time an acetylene torch was turned on at a location. This will cause concern and grief in the future. He indicated that every time a torch is turned on it would require a $50.00 dollar permit. Chris Huskinson reviewed the Construction (Operational Permit Fees) that are allowed to be charged in this Ordinance (BILL 933). The Fire Department does not have the personnel to monitor all compliance issues. Council Member Fullmer asked Chris about the permit fees that are charged in Idaho Falls and Pocatello. What do they charge for theses fees? Council Member Erickson reviewed the 2003 International Fire Code Administration document, 1) item 105.7.2 Compressed gases and 2) item 105.69 Compressed gases. He reviewed the permit requirement for bringing in excessive amounts of compressed gas. City Attorney Zollinger mentioned that these items are for construction permits. Chris is referring to Operational Permits. The City Council reviewed the tables that regulate Hazardous Materials on Table 105.6.21 which require Operational Permits for welding or cutting, etc. Council Member Erickson asked about needing a permit for using a torch routinely in a business. Chris responded that a one time annual fee could be used to cover these occurrences in a business. Item 105.69 is referring to the storage of compressed gasses. Council Member Pugmire indicated that he is not aware of where it delineates one time use or an ongoing use. Chris indicated that the intent of the Fire Code is geared to new buildings, it can be used for ongoing operational uses. Mayor Larsen referred to Section C of the Ordinance. City Attorney Zollinger mentioned that this list is fairly comprehensive. Council Member Pugmire was concerned with the administration of Sect. 2 (C). City Attorney Zollinger mentioned that the roving welder is a concern. The Fire Department needs to be aware of locations where this type of activity is being conducted. Council Member Pugmire reviewed Section 105: It is an administrative task like the business license. He asked if there is an inspection and verification of procedures. Chris can not observe every action in the City. The Fire Department does monitor the University building under construction. The Council discussed the fact that there is not a full time inspector on duty all of the time. If the City is doing the inspections can they address who is doing the inspections. Kyle Williams, a Fire Protection Officer from BYU-I, asked if the inspections could be done by the same inspectors. Chris indicated that the Fire Department has four inspectors on each day. 9 Mayor Larsen called for a Roll Call vote on BILL933: Those voting ayeThose voting nay Paul Pugmire None Donna Benfield Farrell Young Nyle Fullmer Rex Erickson Irma Anderson The motion carried to approve BILL 933 for the International Fire Code 2003. City Council Report: A. G. Farrell Young - None B. Donna Benfield indicated that the Traffic Safety minutes for November are available. She rode with the Police Department last Friday night. It was a quiet night. It was great information. C. Rex Erickson - None D. Paul Pugmire had a question from the last Golf Board meeting. They would like to increase fees. He asked if those fees need to have a public hearing. City Attorney Zollinger indicated that any fee collected by the City that changes by 5% or more than 5% needs to have a Public Hearing. Mayor Larsen asked to have it scheduled in an up coming Public Hearing with the other City fees. E. Nyle Fullmer - None F. Irma Anderson - None Michael Speed is finishing the liaison position from the University. He may stay on to help a fellow student. Council Member Pugmire asked for his comments on the position. Michael stated that there are principles if understood by every one that would reduce the need for laws, etc. He was concerned with the growth and control of government. Council Member Pugmire indicated that he could have an influence on government by showing up at government meetings. He thanked Michael for his diligence in performing his duties as a University liaison. Mayor’s Report: Mayor Larsen reported on a joint luncheon meeting with the County Commissioners today. The Commissioners and the City Council discussed the new 9 hole golf course at the Teton Lakes Golf Course. It is a joint County/City Golf Course. The Commissioners liked the idea of working together to keep the costs down on the expansion of the Golf Course by using a Project Manager and local contractors as appropriate. They held discussions on the need to work together at the joint meeting. The golf course and air port projects were reviewed. Several other projects are joint projects with the County and the City. The County has asked the City for a proposal to expand the animal shelter at th 473 North 5 West. They are willing to help pay for the expansion of the facility if the City will provide some hard numbers for the expansion. Mayor Larsen asked John Millar to gather some cost data to present to the County in February. John indicated that there is adequate space and utilities at the current facility to expand the animal shelter. Council Member Anderson asked that Sugar City be a part of the plan for animal control in the County and Cities. Council Member Erickson asked for an update on the Golf Course discussion with the Commissioners. 10 Mayor Larsen indicated that the Commissioners appreciated the update. They liked the idea of a project manager for the Golf Course project. The County crews are busy until next fall; however, they would dedicate some time to the project. Council Member Pugmire reviewed the past Golf Board meeting and the plans that have been provided by Kevin Phelps. The Golf Board has adopted “Concept E” of the several Proposals with some changes. There are a hand full of questions that have not been resolved at this point. There is about 90% agreement on the “Concept E” proposal which has been released to the public. The Golf Board would like a Construction Manager who knows how to build a golf course to run the project. This will make it a better product for the next 40 to 50 years. The start date for construction is about one year (season) away. This will give some time to gather information on the anticipated revenue stream in the upcoming season without land payments. The intent of the Golf Board is to have the Golf Course Revenue pay for the expansion of the Golf Course. Council Members Erickson and Young asked that the County Commissioners approve the project before its plans are approved. The Canal Company is concerned with the delivery of water through the Golf Course. There is a small canal that winds its way through the area. It is estimated that 60 to75 feet of canal will be put in a culvert to allow foot and cart traffic. The rest of the Canal will be mostly open. The Golf Board does not intend to move the canal. Report on Projects: John Millar indicated that the list is the same as last week. There has not been much snow removed yet!! It has been a snow-less season to this point. Richard Horner indicated that the City would be taking credit card payments on the internet in the near future. He requested a ($1.00) credit for customers who pay out of their bank accounts on an automatic (ACH) transfer. The customers will soon have the ability to pay by an internet credit card, and ACH transfer. Presently, the customer can pay by credit card, check or cash at City Hall. The City will send a letter in January to customers explaining the options. He asked the Council to give a ($1.00) credit per month to accounts that use an ACH transfer. The cost to the City is a 25 cent transaction fee. It is all done by computer. He asked for a Promotion to kick off the program. Council Member Benfield mentioned that it sounds real good. She will be one of the first customers to sign up. Council Member Pugmire asked to have the ($1.00) credit apply to all electronic transactions. Mayor Larsen asked to promote payroll ACH signups. Council Member Fullmer asked why the City does not promote automatic deposits. Council Member Erickson indicated that some customers do not have checking accounts. Mayor Larsen asked to have a one time incentive for the automatic deposits for employees. Council Member Young asked to have the Employee Committee make suggestions. Council Member Erickson requested a voluntary program. 11 Richard Horner handed out a State Liquor distribution sheet that reviews the allocation of State Liquor funds by population and a set formula for State Liquor stores. City Attorney Zollinger recommended having this discussion at another time. Tabled requests: Resolution 2004-22 (Adoption of Vision 2020 Rexburg Comprehensive Plan) st BILL No. 926 New Planning and Zoning Regulations (1 Read – November 17, 2004) st BILL No. 911 Booting parked cars (1 Reading – December 03, 2003) Parliamentary Procedures for the City Council Report on Projects: Mayor Larsen reminded the Council of a work meeting on Friday concerning the NLC Conference. He asked the Council Members to come prepared to discuss the information that they learned at the Conference. Adjournment ____________________________________ Shawn Larsen, Mayor ___________________________________ Blair D. Kay, City Clerk 12