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HomeMy WebLinkAbout2004.07.07 CITY COUNCIL MINUTES CITY COUNCIL MINUTES CITY OF REXBURG July 07, 2004 Draft 7:30 P.M. STATE OF IDAHO ) : ss. County of Madison ) Present were the following: Mayor: Mayor Shawn Larsen Council Members: Paul Pugmire Donna Benfield Nyle Fullmer Rex Erickson G. Farrell Young Garth R. Oakey Financial Officer Richard Horner P&Z Administrator: Kurt Hibbert City Clerk: Blair D. Kay PFC: John Millar City Attorney: Stephen Zollinger Pledge to the Flag Mayor Larsen welcomed a Boy Scout to the meeting. Roll Call of Council Members: (7:30 p.m.) All Council Members were present. Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes from the June 09, 2004 meetings B. Approve the City of Rexburg Bills 1 Council Member Fullmer moved to approve the bills; Council Member Pugmire The motion carried. seconded the motion; all voted aye, none opposed. Public Comment: on issues not scheduled on the agenda (limit 3 minutes) Corrin Tueller – 240 Shoshone Avenue – read a statement concerning the problems with the triangular intersection at Shoshone Avenue and Millhollow Road. In her statement, she indicated that it is a weed patch and is frequently dumped upon with cement trucks and other garbage. The aesthetics and safety of the intersection is a concern to Corrin. She mentioned speeding cars and cars going the wrong way in the intersection. She has called the police many times due to her concerns with the traffic flow and traffic problems at this intersection. She mentioned that a future LID for Millhollow Road may be used to correct the problem. They would be in favor of a cul-de-sac at that location. st Sid Muir – 230 East 1 South – is purchasing a home (Widdison home) on Harvard Avenue and Second South. He asked the Council for a possible abandonment of 6 inches of the right of way to allow for additional footage for his lot so he can have an apartment in the home. The right of way would need to be abandoned to allow for an additional 100 square feet of area on the lot. He plans to apply for a Conditional Use Permit for an apartment in the home if they can solve the square footage requirement. The Mayor recommended having Staff review the request and then have a public hearing on the request before the City Council. New Business: Mayors Youth Advisory Board r eported on an AIC meeting that they attended in Boise with the City Council and Department Heads. They presented information to one of the breakout sessions at the Conference. The City of Rexburg had 10 representatives at the Conference out of a total of 74 delegates. The City of Rexburg received an award called the “Community of Promise” at the Conference. It will be displayed on the City’s welcome sign. This award indicates that the City complies with the five promises to the Jason Stark youth of the Community. reviewed the need for networking between the adults and the youth of the Community and to set goals. It is good to make the youth feel Tabitha Webster important to the Community. reviewed a scrap book that the Advisory Board has started for the Mayor. She commented on the new friendships that were started at the Conference. Of the many workshops they attended, teamwork and conflicts were mentioned as highlights for Tabitha. They had requests to come to other Cities and explain the Mayors Youth Advisory Board program to them. Mayor Larsen explained that the new school year will call for new representatives on the Mayors Youth Advisory Board. Council Member Pugmire reviewed the Advisory Board’s presentation at the 2 Conference and he indicated that they were well represented and well received by their piers and Community Representatives from across the State. Kiwanis Proposal for naming a City Park: David Walker – 431 Reed Street – current President of the Kiwanis Club of Rexburg, proposed to name the City Park on the west end of Main Street as the “Kiwanis Evergreen Park”. The Club will continue to provide ongoing maintenance of the Park. The have contributed 75 to 100 man hours to help get the Park ready for grass and a sprinkler system. They would clean the Park two or three times a year. They plan to help put in the playground equipment. They have a great record of helping with different projects in the City Parks. They would like to see a shelter placed in this Park. The Kiwanis Club is dedicated to helping with youth programs in the Community. By allowing the Park to be named after the Kiwanis Club, they will offer a time contribution and a financial contribution towards the Park. Mayor Larsen disclosed that he is a member of the Kiwanis Club. Council Member Pugmire asked for specific number on the time commitment and financial commitment. David reviewed the past financial donations and time donations that the Club has given to the Community. David mentioned that the Club has donated a five figure amount for projects over the years. They will look into donating a shelter in the next three years to the Park. This Park will be a gateway to the City from Hwy 20. They will continue to sponsor projects at the Park. They plan to continue to aid the youth of the Community. Council Member Pugmire mentioned that he is deeply grateful for the Kiwanis Club’s Community involvement over the past years. City Attorney Zollinger indicated that the desire of the Evergreen Neighborhood was to call the City Park the “Evergreen Kiwanis Park”. Mayor Larsen asked if Council Member Oakey could work with the parties involved including the Parks and Recreation Committee to settle on a name for the Park. City Attorney Zollinger noted that the neighborhood was amenable to a service group to be involved with the maintenance of the Evergreen Park. Council Member Oakey indicated that this item will be discussed at the next Parks and Recreation Committee meeting next Tuesday. He invited a representative from the Kiwanis Club to attend that meeting. Suzette Thatcher – Teton Dam Marathon Report – She reviewed the statistics for the separate races. There was a (10 K- 4 runners); a (5 K – 30 runners); and half Marathon – 55 runners); that ended in Sugar City. The Marathon (26 miles), 24 – runners; and the Marathon relay (81 relay runners at up to 6 members per relay team); ended in Rexburg. There were 194 participants that were split almost equally between men and women. 3 Seven (7) runners were over 50 years old. The youngest runner was 6 years old. and the oldest runner was 61 years, who ran the Marathon. Five States were represented. The fastest Marathon time was Brett Zundel at 3 hours and 26 minutes. The fastest female was Carolyn Blackmore from Idaho Falls at 3 hours and 52 minutes. The fastest half Marathon was Katie Crapo at 1 hour and 26 minutes. The fastest male half Marathon runner was 1 hour and 17 minutes. There was an unofficial Marathon runner, Gale Harding’s son at 3 hours and 22 minutes. He was registered for the Marathon relay; however, he decided to run the entire race. She gave the top 10 reasons to continue the Teton Dam Marathon. 1)Wholesome and rewarding event 2)Brought people together from out of town, Rexburg and surrounding Communities 3)Brought family and friends together 4)Great to remember and commemorate the breaking of the Teton Dam on June 05, 1976. 5)Great response from the City/County Emergency Services Department 6)Great response from Businesses with potential for more sponsors 7)Great response from the runners and spectators including Sun Birds 8)Growth potential for businesses for the first weekend in June 9)Growth potential for long term benefits (encourage population growth) 10)Great way to promote a healthy life style Suzette gave several reasons why the Marathon will grow in the future. The Marathon Committee will calibrate the race route for next year. The race was in the black. It made a profit. The event creates bonding between participants and specators. Council Member Benfield congratulated Suzette on the great job on the event. Every motel reported higher profits that weekend. They were either full or near full. Council Member Pugmire asked how the race can be calibrated. It would cost $200 to $500. He thanked her for the effort and asked the Council to approve the Marathon as a type of Marathon like the Boston Marathon. It could be a Boston Marathon qualifier. Mayor Larsen indicated that the race should be calibrated from the profits on this years Marathon. Council Member Pugmire moved to approve up to $1,000 from the contingency fund to calibrate the course to qualify the course as a Boston Marathon qualifier; Council Member Fullmer seconded the motion; Discussion: Council Member Young asked that the Committee attempt to calibrate the course with City resources. Suzette reviewed the process for calibrating the course. It has to be verified. She 4 mentioned that chip timing may be a requirement for the race. All voted aye, none The motion carried. opposed. Plumbing Permits: Brad Johnson – Plumbing Inspector requested that new plumbing permits be issued directly to the plumbing contractor or the homeowner. He indicated that the City needs to comply with State regulations for issuing plumbing permits. The City needs to meet the minimum State plumbing permit requirements. The plumbing permit should not be issued to the contractor on the building permit. Brad requested that the City begin requiring licensing Plumbers. He provided a handout that gave examples of other Cities charges for plumbing permits. Council Member Fullmer asked when the new permitting process with the fee changes would go into effect. Brad indicated that he would do a mailing to plumbers and make it effective January 1, 2005. Council Member Young asked why a municipality would need to license a plumber if they are already licensed by the State. Brad indicated that it would allow more City control of who is doing the actual plumbing work. Council Member Erickson asked if people were doing plumbing without a state license. Brad responded that he has found that in one case and another case the general contractor was doing plumbing work. There are people doing plumbing work in Rexburg that are not licensed to work in the State. The Council discussed the reasons that Rexburg does not require licenses for Building Contractors. City Attorney Zollinger indicated the need to review the process in the permitting process with the Building Permits and the Plumbing Permits. He will review the permitting process requirements in the State Statutes. Brad indicated that the State requires that the license must be issued to the Plumbing Contractor. The workers on site must be in the apprenticeship program or a licensed plumber. The State does not allow a plumbing permit to be issued to anyone except a State licensed Plumber. Council Member Oakey was concerned with having a City license requirement to administer along with the required State licensing for a plumbing permit. Council Member Erickson mentioned that if the City enforced the requirement from the State Statute to have a licensed plumber on site then that would take care of the problem. Brad indicated that the fee changes are to cover the cost of the plumbing inspections. 5 Discussion by the Council on spending some time to review the proposal with the City Attorney. Brad reviewed the proposed changes to the permitting fees for a plumbing permit. Current Fees Proposed Fees $30.00 per building. $30.00 per unit Mayor Larsen asked the Council if they would oppose following the State Statute and charge per unit instead of per building. Council Member Fullmer concurred that option. Brad indicated that the big issue is that the City will allow anyone to purchase a plumbing permit by applying for a building permit. City licensing allows the City to have the plumbing contractor’s information on file. This would allow permits to be issued over the phone. Council indicated by consent that they approved the $30.00 per unit change to the pricing for plumbing permit fees. dodon’t Discussion on “who we license and who we license”. The City does require contractors and businesses to have City licenses. There were some concerns with requiring trade groups to license with the City because they are already licensed with the State of Idaho. City Attorney Zollinger indicated that a trade craft license needs a licensing test or it becomes a tax. Mayor Larsen recommended taking some time to review the plumber licensing request. Council Member Pugmire indicated that he was a long way from approving the policy for licensing trade professions in the City. He was opposed to putting the City in the licensing business. Council Member Erickson recommended that a plumber to come and get his own permit. He did not like the idea of a building contractor getting the plumbing permit for a plumber. Council Member Pugmire , Council Member Fullmer and Mayor Larsen thanked Brad for his good work in the plumbing permit area and they appreciated the information that was provided on the fees and licensing issues. Sidewalk Standards John Millar review sidewalk standards for the next LID in the Fall of 2004. They provided criteria for grinding and replacing sidewalks. It is an interim guideline for the LID 2004 as follows: 6 Hazardous Sidewalk Replacement Program Sidewalk Replacement Criteria For Different Cities Overview Condition Min requirement Repairs City Vertical Displacement 1-1/8" Replace Palatine 1/2" to 1" Grind Hampton 1-1/2" to 2" Replace Hampton 1-1/2" Replace Celina 1/2" Repair Longview 3/4" Repair Boulder Replace or 3/4" for 12" of joint Mudjack De-Pere 1/2" Repair Livermore 3/4" Repair Greeley 3/4" Repair/replace Canton Spalling or Major Surface Damage 1-1/2" depth Replace Hampton Badly Replace Celina 50% of slab spalled Replace De-Pere Replace or Missing Pieces up to 12" x12" may be cleaned and filled with concrete 3" x3" De-Pere epoxy 1/2" hole Repair Livermore Sever Repair Greeley 5 linear foot section 50% spalled to a depth of 1/4" Repair/replace Canton Cracks or Fissures 3 or More Replace Celina 1" Repair Longview 1" Repair Boulder Replace or level crack may be filled with 1/2" width for Crack 3' De-Pere Concrete Epoxy Over 10' of cracks per slab Replace De-Pere 5/8" width Repair Livermore 1/2" width Repair Greeley 2 cracks1/4" width any 2 linear Feet or 3/4" width Repair/replace Canton Missing sections Replace Celina Repair Greeley Depressions (Trapping Water) Replace Celina Repair Boulder Replace or Mudjack De-Pere 8' with 3" that is lower Repair Livermore 3/4" ponded water Repair/replace Canton Replace or Profile Variance 4" per 5' slab Mudjack De-Pere 7 4" per 4' Repair Livermore Safety Hazard Repair Boulder ADA Considerations • The desirable width of a sidewalk is 1.5 m (5 ft); the minimum passage width is 0.9 m (3 ft). • If a 0.9 m (3 ft) wide walkway must be used, 1.5 m x 1.5 m (5 ft x 5 ft) passing areas are required at intervals not exceeding 60 m (200 ft). • For walkways adjacent to a roadway, the walkway may follow the natural grade of the land. • The grade of ramps and paths must not exceed 5 percent (1:20). • A maximum grade of 8.33 percent (1:12) may be used for a rise of no more than 0.75 m (2.5 ft) and then level landings at least 1.5 m (5 ft) in length must be provided at each end of such grades. • The maximum allowable cross-slope of a walkway is 2 percent (1:50). Rexburg Sidewalk Repair/ Replacement Criteria Condition Min requirement Repairs Vertical Displacement 1/2" to 1" Grind 1-1/2" to 2" Replace or Mudjack* 5 linear foot section 50% Spalling or Major Surface Damage spalled to a depth of 1/4" Replace Replace or Missing Pieces up to 12" x12" may be cleaned and 3" x3" filled with concrete epoxy Cracks or Fissures Over 10' of cracks per slab Replace Replace or level crack may be 1/2" width for Crack 3' filled with Concrete Epoxy Missing sections Replace Depressions (Trapping Water) 3/4" ponded water Replace or Mudjack* Profile Variance 4" per 5' slab Replace or Mudjack* Safety Hazard Repair *If your sidewalk can be repaired by mudjacking, it is the responsibility of the owner to contact a mudjacking contractor. If the City repairs the sidewalk, it will be torn out and replaced. 8 Rexburg Curb and Gutter Repair/ Replacement Criteria Condition Min requirement Repairs Vertical Displacement 1/2" to 1" Grind 1" to 2" Replace 5 linear foot section 50% Spalling or Major Surface Damage spalled to a depth of 1/4" Replace Cracks or Fissures 3 cracks across section Replace 1/2" width crack across Replace or level crack may be section filled with Concrete Epoxy Missing sections Replace Depressions (Trapping Water) 2" ponded water Replace Back Broken off Driveway on slopes greater than 2% Replace Safety Hazard Repair ============================================================== The Council discussed the new road profile that is allowed in RR2. They discussed the cement strip that was placed adjacent to the pavement to preserve the pavement. There is lowered green strip areas adjacent to the road for collection water run off instead of having curb and gutter. Public Hearings: None Old Business: A. Bill No. 923 – (Third reading) - Proposed Annexation of five properties into the City of Rexburg as noted: 1) Futures of Idaho requesting annexation of 2 parcels south of Taylor Chevrolet. th 2) Brian D. Partridge requesting annexation of 1 parcel on 658 East 7 North. th 3) E. Joy Huskinson requesting annexation of 1 parcel on 668 East 7 North. th 4) Randi & Karen Fogle requesting annexation of 1 parcel on 705 East 7 North. th 5) Ted Whyte requesting annexation of 1 parcel on 863 South 5 West. Mayor Larsen read a letter from Wes Lawrence statement into the record by the Mayor. Discussion on the number of parcels in the annexation requests. rd Council Member Erickson moved to approve the 3 Reading of the Annexation Bill and complete the Annexation of those parcels; Council Member Pugmire seconded the motion; The motion carried Discussion: all voted aye, none opposed. . 9 B. Bill No. 907 – (second reading) Commercial Design Standards Kurt Hibbert reviewed the substantive changes to Bill No. 907 since its first reading. The changes reflect the changes that the Planning and Zoning Commission were trying to accomplish in the original document. It is broken down into three separate areas to explain the features that the Planning Commission were trying to accomplish with the Design Standards. These sections are identified in Section 5, Article One (Aesthetic Character), Article Two (Site Design and buildings relationship to the surrounding Community), and Article Three (Building reuse and maintenance plan including a Development Agreement). Building reuse would include partitioning and/or demolishing the building. These Commercial Design Standards will not be applicable in the Central Business District Zone. The Central Business District will be governed by a separate Standard that has not been formulated at this time. These Standards are applicable to buildings 25,000 square feet or larger. Kurt indicated that the Planning Commission unanimously approved these Design Standards. Council Member Erickson indicated that this revision is much better than the original document. Council Member Pugmire concurred with those comments. He is not satisfied with some of the definitions. He will make changes and give to Kurt for some minor changes to the definitions. The Council had a discussion on the median and if it is included in the site plan development for a building size of 25,000 square feet. Mayor Larsen asked the Council to provide Kurt with any changes before the third reading of the Bill in August. nd Council Member Pugmire moved to 2 read Bill N0. 907 for the Commercial Design Standards; Council Member Oakey seconded the motion; Discussion: When should the rd Council have the 3reading of the Bill? He asked if the Business Community had received any information on these proposed Design Standards. Kurt will spend some time in getting these new Design Standards out to the Business Community. All voted aye, The motion carried. none opposed. Report on Projects & Quick Wins: John Millar reported on bidding on the new street sanitation shop in the $150,000 range. It will be built this fall. The City Public Works Department is finalizing the plans to do street repair and reconstruction as budget fund allow. One of the projects planned is the thndnd widening of 7 South between 2 East and 2 West. The Department has completed some small waste water projects to include the replacement of some lines. This work will continue throughout the year. The “Notice of Award” on the elevated water tank has been issued. The City is planning an LID this fall for two areas: 1)Reconstruction for Street surfacing problems 10 2)Streets needing constructed or reconstructed nd 3)Millhollow Road for two blocks 2 South to Rolling Hills Drive (width determined by current City standards unless changed by Council under an LID). John recommended including this section of road in the LID plus Sunset Circle where new storm drains are required to eliminate sumps. nd 4)South 2 West needs a good wearing surface. th 5)South 5 West needs pedestrian controls 6)He mentioned pedestrian control around the University to include lighting. There are a lot of needs and a lot of projects to do for the Public works Department. 7)The Business Park plans & Business Park Plat are moving along. City Council Report: Council Member Young A. mentioned the successful program for the Orchestra performance at the Tabernacle. There were over 50 performers and they plan to have an ongoing performance schedule. Council Member Benfield B.mentioned that the last meeting for Traffic and Safety was cut short due to the lack of a quorum. The Beatification Committee will have their second meeting this Friday. There is a Sunbird lady who wants to maintain flowers in front of the stores. Council Member Erickson C. mentioned the Airport Board meeting. They are planning to work on the Tarmac with allocated funding. The enterprise cleanup project to clean up fuel spills and do backfilling is on schedule. The fuel spill cleanup has been completed. The City is working on new street names and addresses for the hangers. Council Member Pugmire D.reviewed the Golf Board meeting last Saturday at 7:00 a.m. where they voted unanimously to proceed with the development of an additional 9 holes for the Teton Lakes Golf Course. The holes will be developed from internal property to the Golf Course making a total of 27 holes. The Engineering Contract is under review by the County and the City. John Millar will be the technical expert for the project. The next set is to come up with a preliminary design for the additional holes. This will be done by the Phelps Corporation. Council Member Fullmer E. indicated that the Tabernacle Board met and discussed the poor (Terrible) lighting at the Tabernacle. They asked for Tabernacle lighting to be added to the Budget in 2005. 11 Council Member Oakey F. indicated that the Chairman Blaine Bake of the Museum Board is resigning due to his schedule. The Parks and Recreation Committee met and Keola the new City Parks manager. Keola is getting to know the needs of the Parks and he is making some changes to help maintain the Parks. Discussion on the burn spots at the City Parks. Mayor Larsen asked about restricting vehicular traffic on the paths and grass in the City Parks. John Millar indicated that the City will install barriers (Bollards) on the NE and NW corners of Smith Park. Discussion on the reservations at the City Parks. Tables are being taken from locations that have been rented by other parties. Council Member Erickson asked about putting the Booting Ordinance back on the Agenda in August. He has had complaints on towing charges. A person was charged $139.00 to be towed from 2000 South to Erickson Pontiac on West Main Street. He asked who regulates the cost of towing. City Attorney Zollinger indicated that there is a rotation list that is used by the Police to call out Towing Companies. Discussion on the rotation of Towing Companies. If the customer does not have a preference, the City will send the next company on the rotation list. Council Member Erickson mentioned that it is a license to steal if it is not regulated in some manner. st Mayor Larsen asked that this item (Booting of cars) be put on the 1 meeting in August. City Attorney Zollinger asked the Council to provide comments on a new Complaint Form for Citizen to provide input to the City. He asked for Council approval. Calendar 1) July 13, 2004 Open House for the Police Department remodel project. ththth 2) Tom Hudson visit on the 12, 13, and 14 of July. 3) Tom Hudson meets with the Downtown Vision Committee at 8:00 a.m. on the th 13 of July; and at 7:00 p.m. at the Tabernacle for an open forum on Downtown Development. th 4) Tom Hudson will hold a wrap-up meeting on the 14 of July before he leaves Town with Staff and other Officials. th 5) July 14 – City Council meeting at 7:30 p.m. (6:00 p.m. work meeting with the School Board). Mayor Larsen reviewed the location of the informational displays that will be available concerning the Aquatic Park lay-out. Council Member Erickson discussed the need for better signs in the City to help people get around in the Community. 12 Tabled requests: st A. Bill No. 911(Second Reading)1 Reading – December 03, 2003) for booting cars ( Council Member Fullmer moved to go into Executive Session under State Statute 67-2345 section A for the discussion of contract negotiations. Council Member Pugmire seconded the motion; Roll Call Vote Those voting ayeThose voting nay Council Member Paul Pugmire None Council Member Donna Benfield Council Member Nyle Fullmer Council Member Rex Erickson Council Member G. Farrell Young Council Member Garth R. Oakey Executive Session for Contract negotiations. Executive Session ended. Adjournment 13