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HomeMy WebLinkAbout2004.05.05 CITY COUNCIL MINUTES CITY COUNCIL MINUTES CITY OF REXBURG May 05, 2004 6:30 P.M. STATE OF IDAHO ) : ss. County of Madison ) Present were the following: Mayor: Mayor Shawn Larsen Council Members: Paul Pugmire Donna Benfield - Excused Nyle Fullmer Rex Erickson G. Farrell Young Garth R. Oakey Financial Officer Richard Horner P&Z Administrator: Kurt Hibbert City Clerk: Blair D. Kay PFC: John Millar City Attorney: Stephen Zollinger Pledge to the Flag Work Session: with the Madison County Commissioners and Sugar City Council : Those attending from the County and Sugar City were the following: Madison County Commission Commissioner Reed Sommer Commissioner Roger Muir Sugar City Council Mayor Glenn Dalling Council Member Tim Kershaw Council Member Harold L. Harris Council Member Brent Barrus 1 ? Sugar City – Rexburg bike path. Keland Draney and Joseph WestTrails of Madison County Committee from the discussed the planned bike path between Rexburg and Sugar City. The trail was originally planned to go north out of Rexburg and northeast along the railroad tracks to Sugar City. The Committee has explored a second option of having the trail go from South Teton Avenue in Sugar City south past the Moody Hwy on a County road and then west along the Teton River to Rexburg. John Millar indicated that the initial verbal communications with the Railroad Co. was optimistic; however, there have been some concerns if that is the best path to take between the two Cities. Some of the concerns with the pathway are environmental issues around wetlands, and right-of-way issues with property owners, etc. Mayor Larsen indicated that the Idaho Transportation Department’s participation is critical to the success of the project. He asked each Governing Body to vote in their next meeting to support the Grant initiative, which requires a percentage of matching in-kind funds or cash. The group discussed the alternative path and several of the attendees including Mayor Glenn Dalling, and Council Member Tim Kershaw, indicated support for the proposed route down the County road and along the Teton River. Kurt Hibbert offered his support to the proposed route along the river and the County roads. He mentioned that the Local Transportation Advisory Committee (LTAC) supported the proposal for a trail between the two Cities. Commissioner Reed Sommer offered his support for the new proposed route for the trail; however, he had some concerns with availability of County Road and Bridge crews for this project. He indicated that the County supported the project based on the availability of County crews; however, they would be able to offer materials (crushed gravel) and equipment. Dusty, foreman at the County would be given the task of helping on the pathway, if his crew time is available. John Millar mentioned that the cost of the project would increase due to the new route and the proposed enhancements to the project. He will work with the Idaho Department of Transportation on the new route. Joseph West reiterated the Trails for Madison County Committee’s need to have support of the three governing bodies for the alternate along the County road and the Teton River. 2 Mayor Larsen indicated that the project was delayed until 2005 with the ITD. He requested a Resolution of Support from Sugar City, Madison County and the City of Rexburg for the alternate route of the pathway. The group discussed the amount of the grant and the in-kind funding that would be required from Rexburg, Sugar City, and the County. They mentioned a total cost of $230,000 for the project, with in-kind funding from the Cites for about $20,000 to $30,000. The trail would pass by business and homes. The Nelson-Ricks Creamery was mentioned as a location that would need to be contacted about the proposal. They discussed a proposed Subdivision along the Teton River that has offered to have the trail inside of their subdivision. Sugar City Mayor Dalling and Sugar City Council Members at the meeting offered their verbal approval for the alternate route. John Millar will provide an estimate to the Councils and the County on the estimated cost for the alternate route going south out of Sugar City to East Rexburg along the Teton River. ? Comprehensive Plan discussion Kurt Hibbert asked the group if they would be willing to expand the Impact Area for the City of Rexburg. Mayor Larsen concurred with Kurt on the need to expand the Impact Area for Rexburg. Rexburg City Council Member Oakey joined the meeting. The group discussed the current Impact areas for Rexburg and Sugar City. County Commissioner Glenn Muir indicated that the County will address the County Impact area in the fall of 2004. Rexburg City Council Member Fullmer joined the meeting. The group discussed the possible Zoning around the north interchange for Rexburg. Kurt Burns from Idaho Falls indicated that Burns Brothers Concrete had recently purchased property at that interchange for the purpose of seeking an Industrial Zone from the County in the near future. They plan to operate a concrete mixing plant inside of a building (distribution point). Concrete trucks would have access to the local construction market by getting their cement loaded at this location. 3 They would be satisfied with a portion of the property Zoned to Industrial (I – 11 acres) and the remainder of the property Zoned to Hwy Business District (HBD – 35 acres). They will have Heavy truck traffic. Their lot contains 46 acres. Commissioner Glenn Muir recommended having the Planning and Zoning Commissions for each Governing body meet to arrive at a consensus for the Zoning of this area. Mayor Larsen and Council Member Pugmire expressed a desire to have the area at the north interchange for Hwy 20 covered in the Rexburg Impact Area. There is a need to look at the long term planning for the area. The group discussed the need to have uniformity in their individual Comprehensive Plans where they come together. There is only one GIS Department for the County and uniformity is required to avoid confusion. Kurt Hibbert mentioned that the town meetings that the City has been holding have helped the City of Rexburg prepare for upcoming Public Hearings on the Comprehensive Plan. Commissioner Muir reviewed the differences in the Communities. Sugar City is a bedroom Community compared the Commercial and Industrial services that are offered by Rexburg. Mayor Larsen requested that the governing bodies in Madison County maintain consistency in Zoning and Comprehensive Planning. The Zoning designations in the Impact areas should be consistent. Commissioner Muir indicated that the feeling of the Community leans towards a Commercial designation for around the north Rexburg exit. Commission Sommer mentioned that the three Planning Groups need to work together in the planning of the area. Mayor Larsen indicated that the next step would be to have the three Planning Groups work together in a joint planning meeting for the planning needs of the area. 4 ? Impact Fees in the Impact Area Richard Horner asked for permission to have the City and County Attorneys review and research the possibility of charging City Impact Fees inside the City Impact area. ? Building Inspections in the County Commissioner Muir indicated that the County Building Inspector is retiring next week and the County may need some assistance with building inspections. He asked if the County could hire City Inspectors for an interim period of time to do County building inspections. Mayor Larsen i ndicated that the City was in a position to offer that assistance. He indicated that the City wants consistency between the difference jurisdictions. The group requested monthly meetings on the first Wednesday of each month at 6:30 p.m. in the Rexburg City Council Chambers. The next meeting will be June 02, 2004. The joint meeting was adjourned. ____________________________________________________________________________ Roll Call of Council Members: All present except Council Member Benfield. Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. A. Minutes from the April 21, 2004 meeting B. Approve the City of Rexburg Bills Council Member Pugmire moved to approve the Consent Calendar; Council Member Fullmer The motion carried. seconded the motion; all voted aye, none opposed. Public Comment: on issues not scheduled on the agenda (limit 3 minutes) Council Member Young stepped down from the Dias to offer some public input to the Council. Farrell Young – 545 Linden Avenue – addressed the Council as a private citizen. Farrell referred to a beautifully designed Rexburg Community Center brochure of the proposed Rexburg Recreational Facility. He proposed to have the Rexburg Swimming Pool issue be brought to the 5 Council immediately. He asked the City to budget a 2 year gift for the Pool. He asked for a sign board (showing a money thermometer of how much money that has been donated to the nd Recreation Project. He recommended placing the sign on the LP property on 2 North including the goals for the site. On this site, in the short term, Farrell recommended building an outdoor pool with the long term goal being the indoor Recreational Facility. He wanted to keep the Recreation Center and the Fine Arts Center on line and in the minds of the residents. He referred to an outdoor pool in Boise that is over 55 years old. To this day, there is not a leak in the pool and the pipes are still working. It is an above ground swimming pool. Council Member Young rejoined the Council on the Dias. Mayor Larsen asked to have the different options on the pool to be discussed at the next agenda. Council Member Oakey understood that the Mayor was waiting on some information from a vendor before further discussions could be held on the pool issue. The City is not holding back to thwart anyone’s plans. It is because of the information gathering process is not complete. Council Member Erickson agreed with Council Member Oakey; He has talked with Mayor Larsen several times on this very issue. Mayor Larsen is gathering information from a vendor in Nashville to present to the City Council. ---------------------------------------------------- Jill Anderson – 419 Morgan Drive – indicated her disappoint with Council’s response to the City Pool issue from her remarks in the last Council meeting. She and other citizens feel like they are out of the loop on any City Pool discussions. A swimming pool is a great project. It takes long term planning and there is a need to look beyond the quick fix. She is hoping for long term planning and budgeting for the recreational needs of the Community. She wants to hear that the City is working for something beyond a swimming pool. She is frustrated with being in the dark. Jill wants a 20 year long term plan for recreation in the Community. Council Member Oakey asked Jill about a trust fund report on money that has been donated for a Recreation Center for the City. He would like to have that information shared with the Council. Jill indicated that it has been on a hold since last year. She can not collect or raise funds. The donors are not informed about the planned use for the funds from the City Council. She indicated that the Citizen’s Committee had received several hundred thousands of dollars of pledges towards a Recreational Facility; however, the donors will not commit to a project that is not supported by the City or the City Council. Council Member Pugmire thanked Jill for all of her work on the Recreational Center project. He agreed with Jill and Farrell on the need to share information. The City is waiting on th information on the pool project by the 19 of May. They Mayor will plan for a light agenda that night to discuss the pool issue. He indicated a need to lend support to the pool project and focus on the plan. He is eager to see how the pool can be built without bonding. He was appreciative to Jill and Farrell for their input on the issue. 6 Jill Anderson indicated that she is getting calls from pool vendors that are hearing that the City is working on an outdoor pool proposal that would transition into an indoor pool. She has been asked by 2 people out of State, if the City is following the Request for Proposal process. Mayor Larsen indicated that they have not followed the RFP process because there have not been any funds used to gather the information. The Company came into the Community at their cost to provide information on the pool issue. The City has no future obligations to this Company for the information on the pool. It will be on the agenda at the next meeting. The Mayor indicated to Jill that he did not mean for her to leave the previous meeting upset. He indicated that the pool issue is close to his heart. He has said all along that he would like to see an outdoor pool. That is where the Mayor has stood on the issue for a long time. He invited Jill to the Mayor’s Office to visit about the pool issues. Mayor Larsen indicated that the City Council Agenda has the 3:00 minute public input time period for this very reason. It is to let the Community know that they can give the City Council input on issues. It may not be addressed that night due to agenda constraints; however, this item, th I hope, will be on the agenda on the 19of May. He is gathering pool information to be discussed in City Council at the next meeting. ---------------------------------------------------- nd Ryan Belton – 570 South 2 West Apt. 1 – discussed the “Charity Bowl” on August 14, 2004. Several events are planned with an outdoor concert in the evening. The Charity Bowl is to inform the Community about the local charities. The Outdoor concert would have local bands playing music. The public attendance is free. They may ask for a donation of $2.00 to $3.00 to cover expenses. They plan to have Charities set up information booths at the Concert. The main goal is charity awareness. He asked to use the Smith Park from 5:00 p.m. to 10:00 p.m. on August 14, 2004. Mayor Larsen asked for a motion for this request for the east side of Smith Park with the Pavilion. Council Member Erickson asked if they would use the ball fields for the event. Council Member Oakey moved to allow this charity awareness fund raising event to use the southeast section of Smith Park on August 14, from 5:00 p.m. to 10:00 p.m.; Council Member Fullmer seconded the motion; Discussion: It will be an awareness day for charities. It is not a The motion carried. money making event. All voted aye, none opposed. nd Corey Barnard – 272 East 2 South - applauded the City for not accepting the second offer on the Development Workshop proposal to purchase land in the Rexburg Business Park earlier this year. He questioned the City’s reasoning for even considering the second offer; and then accepting their third offer two weeks ago. The first offer was a good offer for the City. It gave away the 3.08 acres of the Business Park to the Workshop. It made possible a grant that would have put $250,000 worth of infrastructure into the Rexburg Business Park. You can be sure that MEDCO would have bought into the idea and approved the proposal. 7 The City was looking for tenants, and this infrastructure would have attracted new tenants. The landscape has since changed; the property value has dramatically increased; the tenants are getting easier and easier to find; and the Development Workshop can no longer secure the $250,000 grant for the infrastructure. The decision that the City and MEDCO made on the first offer was not for profit in nature, but it was an economic decision. It was a good business decision for the City. The decision the Council made two weeks ago is not a good business decision for the City. The Council is forfeiting the opportunity to raise another $56,000 profit for the City. Corey indicated his high regard for Dwight Whittaker and his organization; however, Corey indicated that there are many other organizations and companies that are just as worth as Dwight’s Company. Some of these Companies have their home base in Rexburg. Their excess revenue is not sent to Idaho Falls or Bentonville, in the form of administrative overheads and depreciation. Corey referred to the City’s proposed (draft) Comprehensive Plan. He could not find a documented strategic need to find more shelter for persons with disabilities within the City. There are many ways that the City can demonstrate its philanthropic spirit. As a resident of the City and a member of the Rexburg Chamber of Commerce, Corey asked the Council to reconsider their decision to sell the Business Park land at cost to the Development Workshop. He questioned the Council’s motives for this decision. He asked the Council why they were will to give away $56,000 at this time to any business? He indicated that growth has put a tremendous strain on every City Department. He asked if this is what the City is going to do, then why not other deserving businesses. He questioned why MEDCO has not been involved with this decision? He asked why the Council would consider subsidizing an out of town business instead of a Rexburg business. This would help keep Rexburg shopping dollars here in Rexburg. Corey thanked the Council for the opportunity to address this issue. New Business: A. BILL No. 915 ZONING ORDIANCE 725 ADDING A NEW SECTION TO THE FOR CELLULAR TOWERS ENTITLED "WIRELESS TELECOMMUNICATIONS TOWERS AND ANTENNAS". Kurt Hibbert indicated that Planning and Zoning had worked on this Cellular Tower Ordinance a few years ago. It calls for regulating Cellular towers into clusters. The Ordinance encourages the co-location of multiple antennas on structures to limit the number of structures in our City. It is a separate Ordinance to be included into a subsection of the Zoning Ordinance. Mayor Larsen asked the Council if they wanted to take time to review the Ordinance before doing a first reading or they could first read the Ordinance at this meeting. Paul Pugmire suggested putting the Ordinance on the next agenda for a first reading. nd Brian Larsen – 1129 South 2 East – indicated that the City allowed a Cell Tower to be located about 30 feet from his property in his back yard. Something needs to be done about it. Brian complained about the tower being located so close to his back yard and the light shines into his bedroom. 8 Council Member Oakey asked who owned the land where the Cell Tower was located. Richard Smith owns the property in back of Brian’s home. Brain was given a copy of the proposed Cell Tower Ordinance for review and input to the Council. B. Committee names for approval in (red and Italics) REXBURG CITY - COMMITTEE LIST ADDITIONS: Downtown Vision Committee Jon Weber Lynn Archibald Corey Barnard Joe Allen Debra Sorensen Mark Foster Joe Westenskow Upper Valley Arts Council Margaret Arnold Gwyn Harris Lisa Hansen Omar Hansen Kendell Nielsen David & Gloria Stumme David Rock Richard Ferguson Taryn Martin (BYUI) Golf Board Russ Benedict Lesa Jackson Sherri Erickson Corey Knapp Duffy McFarland Dan Kettle Reed Sommer (County Commissioner) Historical Preservation Commission Steve Oakey Gail Cazier Karen Pierce Dean Grover Norman Ricks Marsha Bjornn John Watson Jr. David Wescott International Building Code Board John Watson Bart Stevens Ted Hill Mayor’s Youth Advisory Board Jason Stark Brandon Bradshaw Tyler Sommer Shelly Lucas Tabitha Webster Preston Lee Jason Andrus Clarisa Blacker Kylie Jackson Tracy Stephenson Museum Board Blaine Bake Dean Arnold Paul Wright Jerry Glanville Alynda Kusch Marsha Bjornn John Powell Peter Thompson Ann Zollinger Martell Grover 9 REXBURG CITY - COMMITTEE LIST ADDITIONS: (continued) Parks and Recreation Committee Brad Smith Jackie Sare Mike Jensen JoAnn Reeve Heather Williams Rich Ballou Steve Bingham Chris Moore Greg Blacker Pat Burton Jim Hirrlinger Snowfest Subcommittee Kari Bowman Dean Schroeder Lee Schroeder Mike Mitchell Steffen Ritchie Mindi Bischoff Kenny Bell Gay Nef Teton Dam Marathon Subcommittee Suzette Thatcher Jen Larsen Keith Davidson (City Engineer) Jenny Davidson Kristine Ballou Brent Barrus (Sugar City Council) Planning and Zoning Committee Winston Dyer Randall Porter Michael Ricks (Impact Area for County) Stephen McGary Jerry Hastings David Stein (Impact Area for County) Joseph Laird Mary Haley Ted Hill (Impact Area for City) Stuart Wells (Student Liaison - BYUI) Rexburg Beautification Committee Rich Ballou Joe Allen Jolene Blacker Jen Larsen Corey Barnard Glen Crawford Gerald Griffin Linda Frost Sharon Oakey Jerry Merrill Tabernacle Committee Norman Ricks Beverly Erickson Terrell Arnold Kendell Nielsen Wes Lawrence Steve Herdti Omar Hansen Marsha Bjornn Kent Arnold Martell Grover Arlene Miller Traffic Safety Committee Craig Nordfelt Lynn Archibald Rose Bagley Eric Erickson Christopher Mann John Peter Barrand Hannah Bird Randy Reese Corey Rammell Randy Schwendiman 10 REXBURG CITY - COMMITTEE LIST ADDITIONS: (continued) Trails of Madison County Committee Byron John Dan Hanna Larry Prescott Doug Hancey J.D. Hancock Rusty Earl Joseph West Keland Draney Kim Goodman Mark Foster Aaron Meagham (BYUI) Mayor Larsen asked the Council to approve the new members, whose names are in red to be placed on the various City Committees. One Committee is the “Trails of Madison County Committee” which is a joint City/County/Sugar City Committee. Each Government body appoints individuals to this Committee. All of these people have expressed a desire to serve on these Committees. They have not yet been contacted to see if they are still willing to serve. Mayor Larsen wanted to confirm their names first before these contacts were made to seek their approval. Not all of the Committee heads have been notified of the recommended Committee Appointments at this time. Some Committee heads made the recommendations to the Mayor. Council Member Pugmire asked about total number of members allowed for the Parks and Recreation Committee. He indicated that 9 members made up the Committee in the bylaws for the Committee. He indicated his immense respect for Marsha Bjornn and her desire to serve the City on the several Committees whereon her name has been placed. Council Member Pugmire was concerned about letting her serve on these Committees if she wins the County Commissioner election this year. Discussion: (If she wins the primary, she will not be allowed to serve on the City Committees.) City Attorney Zollinger indicated that it is not allowed by the Law). Council Member Pugmire express awe and gratitude for those that are will to serve the City on these Committees. Council Member Pugmire moved to extend to the Mayor the Council’s support for asking these people to serve; and that the Mayor, at his discretion pursues the list until the Committees are at full strength; Council Member Oakey seconded the motion; all voted aye, none opposed. The motion carried. Mayor Larsen introduced to the Council the pending Committee Handbook that will be available at the next meeting for the Council. The Mayor asked the Council to keep the lists of Committee members updated in the Committee Handbook. Public Hearings: None Old Business: A. Third reading on the Tree Ordinance 919 Mayor Larsen reviewed the proposed changes that were made by a BYU-Idaho student. Some of the changes are listed in the Ordinance. 11 Council Member Pugmire asked about the changes that were made by the student. One change was the Commercial green space requirement. He was concerned with this change being in harmony with the current Zoning Ordinance. After discussion, the Council determined that the Commercial green space requirement was taken out of the Ordinance. The student’s changes to include a City Forester was taken out of the proposed Ordinance. Council Member Pugmire moved to approve the third reading of the Tree Bill 919; Council The motion carried. Member Ericksonseconded the motion; all voted aye, none opposed. Council Member Pugmire moved for final passage of the Tree Bill 919; Council Member Ericksonseconded the motion; Discussion: John Millar discussed the ANSI Standard referred to in the Tree Bill for pruning trees. City Attorney Zollinger indicated that the Standard is set by a National Organization that promotes the “Tree City USA” program. The Standard is consistent with recommendations from the Association of Idaho Cities for the designation of “Tree City USA”. Mayor Larsen asked for a roll call vote: Those voting AyeThose voting NayAbstaining Council Member Young None Council Member Fullmer Council Membre Erickson Council Member Pugmire Council Member Oakey Council Member Fullmer had stepped out of the room for part of this discussion. The motion carried. B. Downtown Banner Advertising Policy – John Millar Mayor Larsen reviewed the Banner Policy for the City. The City of Rexburg Downtown Banner Advertising Guidelines The City of Rexburg manages the rental, installation, and content of the banners displayed on the light poles along the streets of the Rexburg. Eligible Participants Only events and activities occurring in the City of Rexburg that are produced by non-profit organizations, city and county government or the State of Idaho will be allowed. Political and for-profit promotional banners will not be accepted. The Rexburg City Council must approve organizations, subject matter and banner content at least 30 days before the anticipated promotional schedule. 12 The Rexburg City Council may make exceptions to the policy concerning eligible participants and subject matter for events and activities of major civic importance. Subject Matter The Rexburg City Council must approve the content on the banners 30 days in advance. Please mail, email or fax banner design to John Millar at City Hall, address above, email to johnm@ci.rexburg.id.us or fax to 208-359-3022. Participants are asked to deliver banners at least two weeks before the display schedule. The City of Rexburg reserves the right to approve or reject the content of all banners. Available Space Banners on single bracket poles are located on both sides of Main Street and College Avenue. A minimum contract includes 28 banners that generally cover both sides of the street for four blocks. A maximum of 40 banner brackets are available. Space can be reserved up to one year in advance. Contact Rexburg City Hall for current availability. Cost The cost to install banners is $8.00 per banner for a one-week minimum length of time and a maximum length of one month. An additional $5.50 fee per banner for early removal will be charged for contracts of less than one week. The cost includes installation and maintenance of the banners (cost of designing, producing, and repairing the banners is the responsibility of the event/organization). The banner locations will be leased on a first- come first-served basis. Banner Standards Materials include vinyl, photo/mechanical/digital printing, or screen-printed. Banners must be constructed of a material that can withstand the forces of nature for the period of time they are to be displayed. Torn or damaged banners will not be hung. Banners are to have an overall length of 80 inches and width of 30 inches. There is to be a 3-inch sleeve at the top of the banner to slide over the bracket. The bottom is to have a 3-inch hem while the sides are to have a minimum hem of 1 inch. There must be two grommets on the inside hem of each banner for proper attachment to the poles; for placement refer to attached graphic. 13 Maintenance and Liability The City of Rexburg is not responsible for damage to the banners while they are being installed, displayed or retrieved. Damaged or dirty banners will not be displayed. The cleaning and repair of banners is the responsibility of the contracting organization. The City of Rexburg, following the final date of the display contract will hold banners for pick-up for one week. After that time, a storage charge of $1.00 per banner per month will be imposed. Nonpayment for the storage fee will result in disposal of the banners. Payment A, non-refundable, $25.00 reservation fee must accompany the application. The balance due for installation is due within 30 days of the end of the promotional period. A finance charge of 1 1/2% per month will be added to all invoices not paid within 30 days. Outstanding invoices will disqualify an organization from future participation in this program. Over the Street Banners The City of Rexburg has the capability for display of two over the street banners. Banners shall meet the requirements as stated above, with the following modifications: Banner Size: Maximum 40’X3’ Mounting: Top hung, grommets at 18” maximum spacing, bottom weighted, lower corner grommets. Installation Costs: $50.00 per banner 14 removalIf banners are not picked up within 7 days of $ 1.00 per month per banner Storage banner$50.00 Per over the street Downtown Banner Application (Retain a copy for your records) Organization: __________________________ Telephone: ______________________________ Contact: ______________________________ Fax: ____________________________________ Address: __________________________________________________________________________ Event: ________________________________ Date(s) of event: _________________________ Event Location: ____________________________________________________________________ Please provide a brief description of your event: Preferred street location: Preferred banner display dates: From __________ To __________ # of banners: __________ # over the street banners __________ Fees Installation, Maintenance and Removal $8.00 per banner per month (4 weeks) *Minimum of 5 days and 28 banners A non-refundable, $25.00 deposit must accompany this application. The balance is due within 30 days of the end of the promotional period. A finance charge of 1½ % per month will be added to all invoices not paid within 30 days. * If banner is hung for less than 5 days there is an additional $5.50 fee for banner removal. 15 I understand that this application, as well as banner designs, must be approved by the Rexburg City Council. I agree to pay fees in a timely manner (net 30). Your banners will not be cleaned while in storage. You are responsible for all maintenance while the banners are in storage. I understand that repairs will be billed separately and I am responsible for payment of those repairs. I understand that it is my responsibility to deliver the banners to City Hall. I also agree to pick up my banners within 7 days of removal or pay for storage of the banners. I agree to not hold The City of Rexburg responsible for any damage to my banners while they are in their possession. I have read and understand all of the information on this application: Signed: ______________________________________________ Date: ___________ ----------------------------------------------------------------------------------------------------------------------- --- Council Member Young asked the Mayor if these banners were installed on a temporary or a permanent time period. Mayor Larsen indicated that it is for a temporary period of time. Council Member FullmerBanner Advertising Guidelines moved to accept the (Policy) as ; draftedCouncil Member Pugmire seconded the motion; all voted aye, none opposed. The motion carried. The Council discussed on the City Banner and the slogan on the bottom of the banner. There was some concern on the ability of the public to read the small letters. The slogan for Rexburg on the bottom of the banner reads “America’s Family Community”. Mayor Larsen reminded the Council that the requestor for the banners must get City Council approval for the content of the banners 30 days in advance. C. Update on the Developmental Workshop Contract at the Rexburg Business Park City Attorney Zollinger mentioned that the contract for the sale of the property is a standard contract and it is consistent with the Council discussion and motion made at the last meeting. Mayor Larsen mentioned that MEDCO is in favor of this sale. This will help formalize the sale of additional lots in the Business Park by MEDCO. The Mayor discussed the MEDCO Board meeting where they discussed the price of the sale of the two lots. Mayor Larsen indicated that the City is getting the principal plus interest on this property sale. He indicated that MEDCO was comfortable with the price of the lots to be sold to Developmental Workshop. The sale of these two lots will allow the City to develop the remaining lots in the Rexburg Business Park. Council Member Oakey asked about the first offer that was made to the City by the Development Workshop. 16 Council Member Pugmire mentioned that under the first offer, the Workshop would apply for a grant with matching funds which would include the price of the land. The first offer or agreement with the City gave the Development Workshop access to the matching funds portion of the Grant; however, the grant did not succeed. That is why the land did not transfer from the City to the Development Workshop under the first agreement. Council Member Pugmire indicated that: “It never panned out”. The lot size has subsequently changed due to the current request. Mayor Larsen indicated that the Grant may still be available if the Grant requestors could demonstrate the addition of at least 50 new jobs to the Community by the expansion of the Business Park. The Council discussed with City Attorney Zollinger the next step in the process of selling City Property. A Final Plat for the Rexburg Business Park will need to be approved at the next meeting. After the Final Plat is approved, the City can address the sale of the property in a formal hearing. D.The Hudson Company – Downtown Conditions & Revitalization Assessment Mayor Larsen indicated that the Rexburg Redevelopment Agency has met for the City. They are proceeding to move forward on the Hudson Company Revitalization Plan. The Agency is in the process of applying for the “Idaho Gem Community Implementation Grant” which is up to $50,000 plus a 20% match of in-kind and dollars from the City. If the Grant is awarded, the Rexburg Redevelopment Agency would provide the matching in kind dollars or dollars. Council Member Fullmer asked if his work is contingent upon the City receiving this Grant. Mayor Larsen indicated that The Hudson Company would not be compensated unless the City receives the Grant; and he added that the City is pursuing this Grant with a new Grant Writer employee (Stacy Garitone). He has visited with Jerry Miller from the Department of Commerce. The Grant does look promising. The Mayor visited with a Grant Administrator from the USDA, who was highly complimentary of the Hudson Company. Twin Falls and Meridian has worked with Mr. Hudson and they were highly complimentary of the Hudson Company. The Mayor indicated that this is a positive step forward for the Downtown Community. He recommended passage of the Resolution. Council Member Erickson asked if there had been any money given to the Hudson Company. The Resolution only provides the Mayor the authority to move forward with the Gem Community Implementation Grant program, and then report back to the Council regarding its progress. Council Member Pugmire agreed with Council Member Erickson, noting that the Hudson Company may not be the Company. Mayor Larsen indicated that the City is seeking the Grant based on the assessment of the Hudson Company. This assessment needs to be included in the Grant Application before the Gem Communities the Department of Commerce can fund the Hudson Company’s work in our Community. 17 The City can reject any parts of the plan, and only initiate the parts that the Council approves in the Plan. The Plan must have broad support of the Council as well as the Community in how the City proceeds with the Downtown Revitalization Plan. Council Member Erickson mentioned that if the City gets the $50,000, will it be contingent upon hiring the Hudson Company? Mayor Larsen indicated that the Grant from the Department of Commerce would be to fund the Hudson Company’s scope of work. The answer is yes. His scope of work is what the City is submitting to the Department of Commerce. Council Member Oakey asked if there were other alternatives available to the City to keep the options open to let others be involved. Mayor Larsen mentioned that an Implementation Grant is specifically for Plans. The City does not have any other plans; however, the City does have the Hudson Company assessment and plan for the City’s Downtown area. It was the intent of the Downtown Vision Committee as well as the Rexburg Redevelopment Agency to hire the Hudson Company due to the Company’s expertise in this area. All reports for State and Federal Agencies have given positive feed back to Mayor Larsen regarding Mr. Hudson’s work on Downtown Revitalization Projects. City Attorney Zollinger reasoned that the City has specifically asked for “Company A” to do this work in the Grant application. The City is indicating in the Grant request that “We want to hire Company A for this purpose”. If you use this Company due to their working relationship with the Grant providers, it will significantly enhance your chances for getting the Grant. Council Member Pugmire indicated that The Hudson Company has been a presenter at Association of Idaho Cities. He viewed this as a “no loss, no risk” with a potential gain. The City should do this and apply the Council’s judgment to the request after the fact. He is an expert and Council Member Pugmire was in support of the Resolution. Mayor Larsen indicated that the Rexburg Redevelopment Agency was in support of the Hudson Company and they felt that the Company would do a good job for Rexburg. He indicated that the City is seeking outside funding to help the City with the Downtown Redevelopment Project. The City is not tying itself into any recommendations for Downtown Development with this Resolution: 18 GEM COMMUNITY IMPEMENTATION GRANT Implementation Resolution WHEREAS, the City Council of Rexburg is interested in the economic health of the Community and its citizens; and WHEREAS, the City Council wishes to support and encourage the appropriate efforts within the Community that promote economic development of the Community and the economic well-being of its citizenry; and WHEREAS, the Idaho Department of Commerce is offering a program specifically designed to help Idaho communities implement economic development strategies/projects from their one year Gem Community plans; and WHEREAS, this program is entitled the GEM COMMUNITY Implementation Grant Program, NOW, THEREFORE, BE IT RESOLVED, that the City Council of Rexburg hereby supports and endorses the participation of Rexburg in the GEM COMMUNITY Implementation Program of the Idaho Department of Commerce; and that the Rexburg Redevelopment Agency is the organization authorized to perform the tasks necessary for application for and implementation of a GEM COMMUNITY Implementation Grant, and that said organization will follow the guidelines established by the Idaho Department of Commerce and that said organization shall report to the City Council regarding its progress. th This Resolution is in full effect upon its adoption this 05 Day of May, 2004. ________________________________ Shawn Larsen, Mayor Attest ________________________________ Blair D. Kay, City Clerk Council Member Pugmire moved to adopt the Resolution; Council Member Fullmer seconded the The motion carried. motion; all voted aye, none opposed. 19 City Council Report: Council Member Young A. – Mentioned that the Historical Preservation Committee is meeting regularly. The Smithsonian Exhibit is to open Saturday at the University in the Manwaring Center. There is no charge to the public. Council Member Pugmire – B.Indicated that the Police Oversight Committee had concluded a draft report of the Police Department review. He asked for feedback from the Council before May 06, 2004, at 5:00 p.m. He mentioned that it has been a thorough review. Council Member Benfield C. – Excused Council Member Fullmer D. – Nothing to report Council Member Erickson E. – Nothing to report Council Member Oakey F. – Nothing to report Mayor’s Report: Mayor Larsen r eviewed the activities from the Cities first Pride Day event. The next one is May 22, at 10:00 a.m. He asked the Council to participate in the Pride Days that are coming up. He thanked the Mayor’s Youth Advisory Board for their work on the Pride Days project. He reviewed Idaho Youth Leadership Conference that is held in conjunction with the meeting of the Association of Idaho Cites. The Youth Track program has seminars and conferences for the youth in the Community at the Leadership Conference. The Mayor would like the Mayor’s Youth Advisory Board to be able to participate in the AIC program. AIC will be providing bus transportation from Rexburg. Council Member Pugmire mentioned that three years ago his son Mathew participated in the program with much enthusiasm. It is an incredible impressive program with huge youth benefit. It is a good thing for the youth. AIC offers scholarships of $250 per student for the conference. Mayor Larsen mentioned the National Day of Prayer that will be held tomorrow at 7:25 a.m. with a flag raising ceremony. Governor Kempthorne asked the Citizens to participate in the event at the steps of the County Court House. Mayor Larsen reviewed the National Clerk’s Week (May 02 – May 08) and recognized the work of City Clerk Blair Kay. Mayor Larsen reviewed the upcoming Parade to honor the military on May 15. The Parade is sponsored by the Chamber of Commerce. Council Member Pugmire suggested that the Veterans and Reservists from the City ride the City fire truck in the Parade. 20 th Mayor Larsen reviewed the upcoming City Department budget reviews from May 17 to st the 21. Be prepared to review these budgets in your assigned Departments with the Department Heads and the Finance Officer, Richard Horner. th Mayor Larsen reviewed the upcoming meeting on May 19 concerning the Browns Field Meeting on a piece of property that is contaminated. The EPA has looked at 5 different properties in the Community. Richard Horner mentioned that a “TBA” fast paced “FAST GRANT” program may be available for one of the properties for clean up work. This property was a garbage dump from the Teton Dam flood in 1976. It is located in a vacant field west of the Community Fields by the High School. The School District will be a participator in the project. It is strictly site evaluation at this time. Mayor Larsen reviewed the upcoming Teton Dam Marathon on June 05, 2004, which is the anniversary of the TETON DAM failure. The marathon runners will meet at the Madison High School at 6:30 a.m. and then buses will take them to the start of the race near the Teton Dam site. The ½ marathon runners will end their runs in Sugar City. There is a need to have 13 water & gaiter aid tables for the runners. Mayor Larsen asked the Council if they would like to participate. A group of people can promote a business and they can donate to the event when they sponsor a table. Sugar City has other shorter runs around Sugar City in conjunction with the full marathon that ends in Rexburg at the Madison Memorial Hospital. The Sugar City runs will include a one mile fun run and a 10K run. After the race at Smith Park, there will be music and other amenities to sooth the runners in the Park. There will be medallions and T shirts for the winners of the several races. Mayor Larsen mentioned that the City Council meeting for a “Quick Wins” review and a “Budget” meeting for Department Heads will be held at 6:30 p.m. on June 09, 2004. The meeting will be held at BYU-Idaho as a regular meeting with a dinner. Report on Projects & Quick Wins: John Millar reviewed the Smith Park project. It is moving along well. The wall is completed on the trail along the south side of the Park. A group of volunteers are doing a concrete work for a concrete basketball court in the morning. The Kiwanis Club has donated money for this project. Three bidders, (Zollinger, HK, and Thompson Paving) have bid on the trail paving portion of the project. Zollinger Construction was the low bidder at $13,000; HK bid $13,361; and Thompson’s bid was almost $20,000. They plan to pave the bike path next week. The painting of the water tower tank is out for bid. The sewer line on Linden Avenue has been put out for a replacement bid. Reed Hill Construction was low bidder for $13,000 or $14,000. Two small projects for the Airport are being put together. One is for Airport lighting and the other one is for apron repairs. They will be submitted to FAA next week. John indicated that his Department is working on a whole bunch of other projects. 21 th Council Member Fullmer asked John about variance for Hyde Park on 7 South to landscape thth and berm the roadways on 5 West and 7 South. In stead of full compliance to the new Multifamily Building Design Standards, the developer was going to install trees and berms around the perimeter. He was concerned with the progress of the berms and trees. John indicated that the Building Department was responsible for the project. They could withhold occupancy permits or building permits. John mentioned that part of the overall acceptance of the project will be to see that the trees and berms are completed. Tabled requests: a.Commercial Design Standards (tabled) (Commercial Design Standards (draft) Ordinance 907 second reading) b.Proposed Ordinance 911 for booting cars (tabled) Council Member Fullmer moved to go into executive session for the purpose of purchasing real estate; Council Member Pugmire seconded the motion; Those voting AyeThose voting Nay Council Member Young None Council Member Erickson Council Member Pugmire Council Member Fullmer Council Member Oakey The motion carried. Executive Session for the purchase of real estate. Executive Session Ended Adjournment 22