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HomeMy WebLinkAboutCITY COUNCIL COUNTY COMMISSIONERS SUGAR CITY JOINT MEETING MINUTES MARCH 17, 2004 CITY COUNCIL MINUTES CITY OF REXBURG March 17, 2004 6:30 P.M. STATE OF IDAHO ) : ss. County of Madison ) Present were the following: Mayor: Mayor Shawn Larsen Council Members: Paul Pugmire Donna Benfield Nyle Fullmer Rex Erickson G. Farrell Young Garth R. Oakey Financial Officer Richard Horner P&Z Administrator: Kurt Hibbert City Clerk: Blair D. Kay PFC: John Millar City Attorney: Stephen Zollinger Portions of the meeting were recorded. Pledge to the Flag Mayor Larsen welcomed the Scouts to the meeting from Troop 305. Mayor Larsen welcomed the Sugar City Mayor and Council to the Meeting. He welcomed the Madison County Commissioners to the meeting at the same time. Commissioner Reed Sommer and Those attending from the County were Commissioner Roger Muir and County Clerk Marilyn Rasmussen. Those attending Mayor Glenn Dalling, Council Member Tim Kershaw, Council from Sugar City were Member Harold L. Harris, and Council Member Walter Deitz. 1 Work Session with the Madison County Commissioners and Sugar City Council concerning the Impact Area growth & Bike Path Grant. Mayor Dalling indicated that it was a good idea for the three local Governments to meet regularly and discuss issues that may affect each area. Others agreed that it was important to meet for these discussions. Mayor Larsen outined some discussion items that would be important for the local Governments to discuss. 1)The combined bike path for Madison County 2)Keller and Associates traffic study for Madison County 3)Impact Zone concerning joint building inspections. 4)Global Information System – Rexburg (GIS) Department resources. Winston Dyer reviewed the history of the pedestrian bike path between Sugar City and Rexburg. There was funding available through grants and matching funds to do $726,000 worth of work towards the paths. $450,000 would come from Federal funds and $276,000 would be generated through matching (inkind) funds form the three local Governments and contributions from other sources. Madison Greenways The proposed pedistrian bike path was reviewed on a map for the Committee . The map indicated the proposed routes. The old route next to the railroad tracks was reviewed. Discussion on the past agreements from the three Governing bodies to have a trail system from Rexburg to Sugar City, Teton City and Salem. The State and Sugar City signed an agreement to move forward with the funding of the project in 2005. Council Member Kershaw asked about the railroad track path to Sugar City. Winston Dyer indicated that the right of way for the railroad was the reason for the original trail being mapped at that location; however, the railroad would require a protective fence to be constructed the entire route along the railroad track. It would be a cost concern for the project. Mayor Larsen mentioned that there is an alternative route from the route along the railroad tracks that the Greenways Committee is exploring. The Committee would like to keep the pathway as close to the Teton River as possible. The path route along County roads and the river would require fewer property easements. Kurt Hibbert reviewed the locations that are proposed for the pedestrian bike path on the overhead screen. The proposed route would have fewer intersections to cross. 2 Mayor Larsen asked the group if they could agree to have one map to work from that the Madison County Trails Committee would use for the Master Plan map. Some of the trail system has been built in the City of Rexburg and some funding will be available in 2005 for other portions of the trail. Commissioner Muir indicated that there are some property owners that would be willing to have the trail system incorporated into their properties as they develop in the future. Winston Dyer indicated a need to have environmental reviews on properties where the proposed path has been changed. Commissioner Muir reviewed the original path location that was presented in the Grant application. Winston Dyer reviewed the process for accepting Government Grants and the detail needed to connect the Communities on the trail system in the Grant application. The proposed changes to the trail have added some length to the trail system. Mayor Dalling asked if the proposed river path was possible. Mayor Larsen indicated that it would increase the value of the property owner’s property to have the trail system pass through their property. Council Member Harris asked if Sugar City was represented on the Trails of Madison County Committee. Commissioner Summer asked the group to allow the Trails of Madison County Committee to solidify the location of the path and bring that map back to the group for approval. Commissioner Muir indicated that the budgeted funds are set for the County Road and Bridge Department. Any changes to the road system would impact their budgets. They would need to discuss the proposed pathway to Dusty to see how his crew could be used to work on the “in kind” work that the County could do on the trail system. Council Member Harris asked how the proposed trail system was developed. Did the three local Governments agree to the proposed route for the trail system? There was discussion on how the Government entities could work on the trail system based on the availability of crews. The preference was to use crew down time for that work instead of working on the trail system as a priority. 3 Winston Dyer indicated a need to review the Grant based on the proposed changes to the Trail system. He mentioned that $225,000 was committed by the Grant to come from “in kind” work. Discussion on the possible funding reviews needed for the changes in the Trail System route. Mayor Dalling asked Rexburg to take the lead in the Grant funding project for the Trail System from Rexburg to Sugar City. They discussed who served on the Trails for Madison County Committee. They wanted to make sure that Sugar City was represented on the Committee. They discussed the need to give the Committee guidance from the group. Council Member Erickson asked to have the Committee present a report on the Trail System at the next meeting of the Governing Officials. Mayor Larsen reviewed the upcoming clean up days for Rexburg. The spring cleaning events will be planned by the Mayor’s new Mayor’s Youth Advisory Committee. The th dates for the clean up program called “Pride Days” are planned for April 30 from 4:00 ndthst p.m. to 7:00 p.m.; the next three all day events will be May 22, June 19, and July 31. Commissioner Muir indicated that the County would like to participate in the clean up events as a joint activity for Pride Day with the City of Rexburg. They would be willing to donate services at the Transfer Station and Construction and Demolition (C&D) Departments. Mayor Larsen mentioned that the Mayor’s Youth Advisory Committee would contact the County to request their participation into the program. Mayor Dalling indicated that Sugar City would like to participate in the clean up events with the County and Rexburg. Council Member Oakey mentioned that the students in both High Schools could work together on the project. The Governing Officials from the County and Sugar City indicated a desire to be on board with the Rexburg GIS Department. Sugar City would evaluate the costs to have some contract work done by the Department. They talked about having a County/City GIS Board with 2 voting members from the County and 2 voting members from the City. Craig Rindlisbacher would be on the Committee as a none voting member. Sugar City would participate through the County’s representation on the GIS Board at the present time . because Sugar City does not have any GIS funding in their City budget 4 Council Member Fullmer suggested a non-voting member could represent Sugar City on the Board. Paul Sornsen, County IT Manger, and Steve Christensen, Rexburg City IT Manager were suggested as possible members of the Board. The Governing Officials discussed the Impact Zone and the need to have uniform inspections for fire and building codes. Commissioner Muir indicated that the County Attorney is reviewing the fire inspection issue at this time. The County can not impose regulations that they are unable to enforce. He mentioned that the County is reviewing the possibility of the City of Rexburg conducting building inspections in the Impact Zone for Rexburg. Val Christensen , Rexburg’s Building Official mentioned that a City Inspection Team could possibly do both areas to include the City of Rexburg and the Impact Zone for the City of Rexburg. Commissioner Muir indicated that the County Building Inspector is planning to retire in the near future. The group discussed the need to evaluate the options available for the City and the County concerning the Impact Zone for Rexburg. Commissioner Muir indicated that the County has adopted the International Building Code 2000. Mayor Larsen asked the City Staff to formulate some recommendations for the City and County to evaluate. The Governing Officials set their next meeting for May 05, 2004 at 6:30 p.m. They plan to invite the Trails of Madison County Committee to the meeting for a report. Adjourned to City Council Meeting 5