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HomeMy WebLinkAbout2004.01.07 CITY COUNCIL MINUTES CITY COUNCIL MINUTES CITY OF REXBURG January 07, 2004 7:30 P.M. STATE OF IDAHO ) : ss. County of Madison ) Present were the following: Mayor: Mayor Bruce Sutherland - Retired Mayor Shawn Larsen Council Members:Glen Pond - Retired Shawn Larsen - Retired Marsha Bjornn - Retired Paul Pugmire Donna Benfield Nyle Fullmer Rex Erickson - New G. Farrell Young - New Garth R. Oakey - New Financial OfficerRichard Horner P&Z Administrator:Kurt Hibbert City Clerk:Blair D. Kay PFC:John Millar City Attorney:Stephen Zollinger Pledge to the Flag Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. a.Minutes from the December 17, 2003 meeting b.Approve City of Rexburg bills Glen Pond moved to approve the Consent Calendar; Nyle Fullmer seconded the motion; The motion carried. all voted aye, none opposed. 1 Mayor Sutherland welcomed the scouts to the meeting. Old Business: Update on Projects: John Millar reviewed the Airport grant of $8,033 from the Idaho Department of Aeronautics. The grant was prepared by the IDA for the City of Rexburg under Mayor Sutherland’s signature. This grant will be utilized as matching funds for a $150,000 grant from the Federal Aviation Administration (FAA). The FAA grant will be utilized to repave the tie-down apron north of the main Airport hanger. The tie-down apron is in Resolution 2004-01 poor condition. It is about 20 to 25 years old. John read accepting a grant offer from the State of Idaho through the Idaho Transportation Department (Division of Aeronautics) for a maximum amount of $8,033 to be used under the Idaho Airport and Program Project No. 3-16-0031-NEPE3NW-A #F038170 in the development of the Rexburg/Madison County Airport. The purpose for the grant is to obtain State aid for the Rexburg/Madison County Airport. Nyle Fullmer moved to approve the Resolution 2004-01; Glen Pond seconded the The motion carried. motion; all voted aye, none opposed. Public Hearings: None New Business: Installation of the New Mayor and Council Members: Mayor Elect Larsen was given the Official Oath of Office for Mayor by the City Clerk, Blair Kay as follows: I, Shawn David Larsen do solemnly swear (or affirm) that I will support the Constitution of the United States and the State of Idaho, and the Laws and Ordinances of the City of Rexburg, and that I will to the best of my ability, faithfully perform the duties of the office of Mayor in the City of Rexburg, Madison County, Idaho, during my continuance therein, so help me God. Blair Kay and Mayor Larsen signed the Certificates of Election and the Official Oath of Office for the office of Mayor in the City of Rexburg. The Certificate of Election reads as follows: This is to Certify, that a General Election held in the City of Rexburg, County of th Madison, State of Idaho, on the 4 day of November 2003, Shawn David Larsen was duly 2 elected to the office of Mayor for the City of Rexburg for a term of four (4) years, th beginning the 7 day of January, 2004. IN WITNESS WHEREOF, the City Council has caused this certificate to be signed by the Mayor and Clerk of said City, and its corporate th seal to be hereto affixed this 7 day of January in the year of our Lord, Two Thousand Four. The City Clerk Blair Kay indicated that this would be an appropriate time to have the past Mayor and Council members step down from their positions on the City Council. Blair Kay proceeded to give Rex W. Erickson his Oath of Office and Election Certification as follows: I, Rex W. Erickson do solemnly swear (or affirm) that I will support the Constitution of the United States and the State of Idaho, and the Laws and Ordinances of the City of Rexburg, and that I will to the best of my ability, faithfully perform the duties of the office of Council Member in the City of Rexburg, Madison County, Idaho, during my continuance therein, so help me God. This is to Certify, that a General Election held in the City of Rexburg, County of th Madison, State of Idaho, on the 4 day of November 2003, Rex W. Erickson was duly elected to the office of Council Member for the City of Rexburg for a term of four (4) th years, beginning the 7 day of January, 2004. IN WITNESS WHEREOF, the City Council has caused this certificate to be signed by the Mayor and Clerk of said City, and th its corporate seal to be hereto affixed this 7 day of January in the year of our Lord, Two Thousand Four. Blair Kay and Rex Erickson signed the Certificates of Election and the Official Oath of Office for the office of Council Member in the City of Rexburg. Blair Kay proceeded to give G. Farrell Young his Oath of Office and Election Certification as follows: I, G. Farrell Young do solemnly swear (or affirm) that I will support the Constitution of the United States and the State of Idaho, and the Laws and Ordinances of the City of Rexburg, and that I will to the best of my ability, faithfully perform the duties of the office of Council Member in the City of Rexburg, Madison County, Idaho, during my continuance therein, so help me God. This is to Certify, that a General Election held in the City of Rexburg, County of th Madison, State of Idaho, on the 4 day of November 2003, G. Farrell Young was duly elected to the office of Council Member for the City of Rexburg for a term of four (4) th years, beginning the 7 day of January, 2004. IN WITNESS WHEREOF, the City Council has caused this certificate to be signed by the Mayor and Clerk of said City, and th its corporate seal to be hereto affixed this 7 day of January in the year of our Lord, Two Thousand Four. 3 Blair Kay and G. Farrell Young signed the Certificates of Election and the Official Oath of Office for the office of Council Member in the City of Rexburg. Blair Kay proceeded to give Donna L. Benfield her Oath of Office and Election Certification as follows: I, Donna L. Benfield do solemnly swear (or affirm) that I will support the Constitution of the United States and the State of Idaho, and the Laws and Ordinances of the City of Rexburg, and that I will to the best of my ability, faithfully perform the duties of the office of Council Member in the City of Rexburg, Madison County, Idaho, during my continuance therein, so help me God. This is to Certify, that a General Election held in the City of Rexburg, County of th Madison, State of Idaho, on the 4 day of November 2003, Donna L. Benfield was duly elected to the office of Council Member for the City of Rexburg for a term of four (4) th years, beginning the 7 day of January, 2004. IN WITNESS WHEREOF, the City Council has caused this certificate to be signed by the Mayor and Clerk of said City, and th its corporate seal to be hereto affixed this 7 day of January in the year of our Lord, Two Thousand Four. Blair Kay and Donna Benfield signed the Certificates of Election and the Official Oath of Office for the office of Council Member in the City of Rexburg. The time was officially turned over to Shawn Larsen, the newly elected Mayor of Rexburg. Mayor Larsen reviewed the State Statute which requires the election of a Council President by the City Council. The Statute states that in case of a temporary vacancy in the Office of Mayor, due to absence or disability, the President of the Council shall exercise the Office of Mayor during such disability or temporary absence until the Mayor shall return. Mayor Larsen indicated that he was not expecting any disability; however it was the statutory duty of the City Council to elect a Council President. Mayor Larsen opened the floor to nominations for a City Council President. Donna Benfield moved to elect Paul Pugmire to serve in the office of Council President; Rex Erickson seconded the motion; Discussion: all voted aye, none opposed. The motion carried. Mayor Larsen congratulated Council Member Paul Pugmire for the new position as Council President. Mayor Larsen reviewed the need to fill his Council seat that was vacated by his recent election to the Office of Mayor. 4 Mayor Larsen appointed Garth R. Oakey to fill the vacated City Council seat for the remaining two years of the term. He asked for the Councils motion of support to appoint Garth R. Oakey into the vacated Council seat. Paul Pugmire moved to accept the appointment of Garth R. Oakey to serve the remaining two years of the unexpired term on the City Council; Donna Benfieldseconded the motion; The motion carried. all voted aye, none opposed. Mayor Larsen turned the time back to the City Clerk to swear in the newly appointed Council Member, Garth R. Oakey. Blair Kay proceeded to give Garth R. Oakey his Oath of Office and Election Certification as follows: I, Garth R. Oakey do solemnly swear (or affirm) that I will support the Constitution of the United States and the State of Idaho, and the Laws and Ordinances of the City of Rexburg, and that I will to the best of my ability, faithfully perform the duties of the office of Council Member in the City of Rexburg, Madison County, Idaho, during my continuance therein, so help me God. THIS TO CERTIFY, that at a regular meeting held in the City of Rexburg, County of th Madison, State of Idaho, on the 7 day of January 2004, Garth R. Oakey was duly appointed to the office of Council Member for the City of Rexburg, and shall serve until the next general city election. IN WITNESS WHEREOF, the City Council has caused this certificate to be signed by the Mayor and Clerk of said City, and its corporate seal to th be hereto affixed this 7 day of January in the year of our Lord, Two Thousand Four. The City Clerk turned the floor back to the new Mayor. Mayor Larsen indicated that he is looking forward to the additional responsibility as well as the opportunity to serve as the Mayor of Rexburg. Mayor Larsen indicated that the City of Rexburg is a wonderful Community. He mentioned that the City has a great Council that is very concerned about the Community. He looks forward to serving with each and every member of the Council. Mayor Larsen congratulated the Council on their efforts and indicated that he looks forward to working with them. He thanked the members of his family, (his wife Jen and their seven children) personally for their work on his election campaign. The Mayor mentioned to his family that he will not be able to close school for snow. Mayor Larsen mentioned that he is looking forward to working with the City Staff. He has met with members of the Staff in the last two months and he sees a smooth transition. He is looking forward to working with the City Staff that is in place. Mayor Larsen indicated appreciation for the work that the City Staff does in behalf of the City of Rexburg. 5 Mayor Larsen thanked everyone for coming to the meeting. Many of the attendees left the meeting at this time. Mayor Larsen passed out name tags to the Council Members and he indicated that the name tags were provided to the Council so that they could wear them out in the Community. Nyle Fullmer recommended that the City Staff be provided with badges to wear at City Hall. The name tag would be more personable to the public when they come into City Hall. Non Controversial Items Added to the Agenda : Rexburg Snow Fest report from Kari Bowman: She congratulated the Mayor and Council on their new positions. Kari reviewed the history of the Snow Fest in Rexburg. She asked permission to close part of Main Street near Smith Park for the Snow Fest. The closure area thst would be on 4 East from stop sign to stop sign from 1 North up to East Main Street. This street is on the east side of Smith Park. The portable toilets will be located in that area. Only one lane, the “West bound” lane of traffic will be closed on East Main Street at Smith Park. th Paul Pugmire asked if the residents on 4 East have been notified. Paul asked if those th residents on 4 East could get in and out of their houses with the street closure. Paul asked if th the Emergency Services traffic could have access to the 4 East Street. Kari Bowman indicated that there would be ample room for the local traffic to have access to the street for personal or emergency access. They plan to locate dumpsters and vehicles in that area. They will go knock on doors in that location to notify the residents of the Snow Fest. Rex Erickson mentioned that the families on that street would not have a problem with the partial closure of the street for the Snow Fest if they could have access to their properties. Jack Bowman reviewed the parking problems that the Committee experienced during the th last Snow Fest. During that event, they blocked 4 East from Main Street up to Reed Street. They experienced traffic problems due to the traffic going in and out of the street. He asked th to barricade the road on 4 East this year to limit the traffic to emergency or local traffic. The date of the event is January 24, 2004, from 10:00 a.m. to 5:00 p.m. Mayor Larsen asked Kari if the Snow Fest Committee had contacted the Parks and Recreation Committee. Are they involved in the Snow Fest event? Kari indicated that the Recreation Committee was not contacted and they are not involved in the event. Mayor Larsen expressed how wonderful this event was two years ago. 6 Discussion on the reason for the name change. Kari indicated that there is a longstanding event named the “Scoot and Shoot” event. The closure last year of the City event caused confusion as to which event was cancelled. The new name of “Rexburg Snow Fest” was to eliminate that confusion. Mayor Larsen asked the organizers of the event to have the event annually. He indicated a need to have more people involved in the organization of the event. Mayor Larsen suggested having the Parks and Recreation Committee become involved as organizers of the event. He recommended holding the event on an annual basis with or without snow. Kari concurred with that idea. They plan to have activities that can be held with or without snow. Mayor Larsen gave his appreciation to Kari for putting this event together. She mentioned that there could be all kinds of activities for the Snow Fest event. Mayor encouraged the City Council to get behind the project and support it for the Community. He invited them to th come out on the 24January, 2004, and support the event. Kari Bowman indicated that her husband Jack would like to start a Polar Bear Club as one of the events. They asked if he “Jack” was going to participate in the Polar Bear Club event. Jack Bowman indicated that there was a portable pool available for the event and he would participate if the event is held. Kari Bowman indicated that a vendor lost 13 pair of ice skate at the last event. They are working on some safeguards that will protect the equipment from theft at this year’s event. Jack Bowman indicated that the Draft Horse Association would like to participate in the event again this year if they can be insured under the City’s Liability Insurance plan. Stephen Zollinger indicated that Jack should check with ICRMP (City’s Liability Insurance carrier) to answer that question. Jack will send ICRMP a letter requesting the Draft Horse Association to be added to the City’s Liability Insurance for the event. The City Council indicated approval for the event. The City Staff will notify the Police Department of the required road closures for the event. Ordinance 912 repealing Ordinance 854, repealing all references within the City Planning and Zoning Ordinance that are specific to the Planned Residential District (PRD). Mayor Larsen reviewed the history of the discussion related to the PRD. The intent of the Ordinance was to cluster the housing units together and allow for open space. This intent has not been met by the developers. The Planning and Zoning Commission has recommended that the City repeal Ordinance 854 which allowed for Planned Residential Developments, then move forward to work with the City Council to correct the Ordinance to get the desired outcome. 7 G. Farrell Young asked if the City would be vulnerable if the Ordinance is repealed. Mayor Larsen indicated that the developers would apply for developments under the current Zoning Ordinance 725. Rex Erickson commented on the issues with a PRD that relate to open space and clustering of the units. Stephen Zollinger provided the Council with a corrected copy of Ordinance 912 which cleared up some of the language in the Ordinance. Paul Pugmire discussed the need to suspend the rules. Nyle Fullmer moved to suspend the rules for the adoption of Ordinance 912; Donna Benfield seconded the motion; Those voting ayeThose voting nay Paul PugmireNone Donna Benfield Nyle Fullmer Rex Erickson G. Farrell Young Garth R. Oakey The motion carried. Mayor Larsen read Ordinance 912 which is before the Council. ORDINANCE NO. 912 AN ORDINANCE REPEALING ORDINANCE 854 OF THE CITY OF REXBURG; REPEALING ALL REFERENCES WITHIN THE CITY PLANNING AND ZONING ORDINANCE THAT ARE SPECIFIC TO THE PLANNED RESIDENTIAL DEVELOPMENT; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. WHEREAS, the City Council for the City of Rexburg passed Ordinance 854 th creating Planned Residential Development on the 6 day of June, 2001; and WHEREAS, the City Planning and Zoning Commission has determined that the current Ordinance does not adequately address the issues that are created by Planned Residential Development; and WHEREAS, the City desires to provide for a means of adequately addressing the issues generated by Planned Residential Development; 8 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF REXBURG, AS FOLLOWS: SECTION I. The purpose of this Ordinance is to repeal Ordinance 854 of the City of Rexburg together with all parts of other City Ordinances that specifically relate to Planned Residential Development; SECTION II. This ordinance shall be in full force and effect from and after its passage, approval and due publication. Paul Pugmire moved for the adoption and passage of Ordinance 912; Nyle Fullmer seconded the motion; Discussion: Those voting ayeThose voting nay Paul PugmireNone Donna Benfield Nyle Fullmer Rex Erickson G. Farrell Young Garth R. Oakey The motion passed to adopt Ordinance 912. Update on Projects: (Continued): John Millar indicated that the City has received bids to install a traffic signal light on nd 2 East. The light is located at the south entrance to the Teton River Mall across from the Albertsons entryway. The City received three bids on the project. The low bid was for about $50,000 from Wheeler Electric, in Idaho Falls. The second bid was for about $72,000 from a contractor out of Heyburn. The third contractor’s bid was about $75,000. John mentioned that the low bidder was awarded the bid with concurrence from the Mayor. The project should start very soon. The single poles will be delivered Friday for the project. Discussion on the total cost for this street light will be about $120,000. The City already had some of the equipment on hand for the street light. The historical cost for an average street light is about $150,000. The City was able to save money by pre-purchasing some of the equipment before the bidding was requested. John Millar mentioned that the north door on the east side of the Tabernacle is deteriorating. It is beyond repair. Discussion on how the new door should be constructed. Paul Pugmire asked if there were any Historical Building issues or ADA requirements that need to be address when working on the Tabernacle. 9 Stephen Zollinger indicated that the Historical Committee would need to review any changes. Paul will review the repair request with the Tabernacle Board. John Millar indicated that residents are blowing or plowing snow back into the road from private property. He requested input from the Council on the issue. Discussion on sidewalks being cleared in the City. Donna mentioned that the City of Pocatello is experiencing with the same problem. John indicated a desire to eliminate the sidewalks that are adjacent to the curb. Mayor Larsen mentioned how hard it is to clear the sidewalk from snow after a snow plow has pushed the snow onto the sidewalk. The Mayor plans to put a press release out indicating that the City would appreciate the residents keeping their snow out of the roadways when they are cleaning their property. John Millar reviewed the number of projects that are scheduled for Rexburg in 2004. The Public Works Department has at least 15 construction projects costing about 2.5 million dollars scheduled for this year. Paul Pugmire inquired about the Architectural Design inquiries that the City has requested from interested Golf Course Architects. John has received information from five firms from around the Country that are interested in pursuing requests for proposal from the City on the improvements planned for the Teton Lakes Golf Course. th Richard Horner requested that the Public Hearing scheduled for the 7 of January, be th moved to the 14 of January. The notices were not mailed in time for the Public Hearing th to be held on the 07 of January. Richard reviewed Local Improvement District (LID 32 - City wide LID for sidewalks) which was done in 2002 and Local Improvement District nd (LID 33 - 2 East and Main Street improvements) with ad on requests which was done in 2003. He indicated that most people are satisfied with the LID reports. There are between 250 to 300 applicants involved in these two City Improvement Districts. th Nyle Fullmer moved to approve the 14January for a Public Hearing for LID 32 and LID 33; G. Farrell Young seconded the motion; all voted aye, none opposed. The motion carried. Committee Reports: None Mayors Business: = Mayor Larsen reviewed the upcoming calendar with the Council and Staff. th Mayor Larsen scheduled the next City Council meeting to be held on the 14 of January. He will make City Council assignments to the Council Members for each City Committee. The Mayor asked the Council Members to keep their assigned Committee th assignments until they are reassigned on the 14 of January. The Planning and Zoning 10 Commission has requested a meeting with the City Council to work on issues that have been coming up to the Planning Commission. The meeting will start at 7:00 p.m. th Mayor Larsen scheduled the 28 of January as a third City Council meeting in January. That meeting will start at 6:00 p.m. It is planned to be a work meeting with Department nd Heads. There is an appeal to the Council for a monopole cell tower at 7:35 p.m. on 2 East at the same meeting. Mayor Larsen reminded the City Council of a luncheon tomorrow at 1:00 p.m. with Congressman Simpson at the University. There will be a light lunch served in room 226 at the Manwaring Center. The Mayor indicated that it would be good to meet with Congressman Simpson and go over issues that are important to the City. Mayor Larsen mentioned an additional meeting to be held Friday morning at 8:00 a.m. at City Hall with the Idaho Transportation Department and the Downtown Vision Committee. There will be ideas and feed back given to the Council from the Downtown Vision Committee on the parking issues in the downtown area. th Mayor Larsen announced a Chamber forum meeting to be held on the 14 of January at 12:00 p.m. The current and new City Council members will be introduced to the Chamber members and business men of Rexburg. He expressed his feeling on the need to attend these meetings in January. It is a great opportunity to turn good intentions into positive results. Mayor Larsen mentioned that he looks forward to working with the City Council in the coming year. Tabled requests: None Certificate of Authority to sign checks for the City: Mayor Larsen mentioned that the signature cards need to be changed for the City. Discussion on who would be added to the signature cards. Paul Pugmire moved to allow Mayor Larsen the authority to change the signature card at the bank; Rex Erickson seconded the motion; all voted aye, none opposed. The motion carried. Adjourned 11