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HomeMy WebLinkAbout2003.11.05 CITY COUNCIL MINUTES CITY COUNCIL MINUTES CITY OF REXBURG November 5, 2003 7:30 P.M. STATE OF IDAHO ) County of Madison ) SS. City of Rexburg ) Present were the following: Mayor: Mayor Bruce Sutherland Council Members:Glen Pond -Excused Shawn Larsen Marsha Bjornn Paul Pugmire Donna Benfield Nyle Fullmer -Excused Financial OfficerRichard Horner P&Z Administrator:Kurt Hibbert City Clerk:Blair D. Kay -Excused PFC:John Millar City Attorney:Stephen Zollinger Pledge to the Flag Mayor Sutherland welcomed the Boy Scouts from Troop 14 & Troop 103. Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council Members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. a.Minutes from the September 3, 2003 meeting b.Approve City of Rexburg bills Mayor Sutherland excused Glen Pond and Nyle Fullmer from the meeting. Marsha Bjornn moved to approve the consent calendar; Paul Pugmire seconded the The motion carried. motion; all voted aye, none opposed. 1 Madison School District- “Family Reading Week” November 16-22; Kim England gave the presentation on Family Reading Week. She handed out a packet with information, pamphlets, and bookmarks on Family Reading Week. She is an Americor Volunteer. This program will help children read more books instead of watching a lot of television. Kim does not want to downplay television but, there are so many benefits with reading. She stressed reading and family interaction. Richard Holloway commented on calculating about how many words they read; they do not have to count all of the words. Donna Benfield moved to approve the Family Reading Week for November 16-22, 2003. Paul Pugmire seconded the motion. Discussion: Mayor Sutherland indicated that they would be able to put a banner up across Main Street as long as it doesn’t interfere The motion carried. with the Christmas Decorations. All voted aye, none opposed. Public Hearing: Rezone 408, 416 West Main Street from MDR to MDR2 John Millar reviewed the location on the overhead screen. Mayor Sutherland asked for public comments. No public comment was given. The Public Hearing was closed to public comments. Shawn Larsen talked about the Planning & Zoning recommends. Paul Pugmire asked Shawn if there were any negatives talked about when the Planning and Zoning Commission discussed the Zone change. Shawn indicated that the Commission did not have any negative comments regarding this requested Zone change. Paul Pugmire moved to re-zone the property on 408 and 416 West Main from MDR (Medium Density Residential) to MDR2 (Medium Density Residential 2). Marsha The motion carried. Bjornn seconded the motion. All voted aye, none opposed. Additional Playground Equipment request: John Millar reviewed a request for a grant for playground equipment for the City Parks at Evergreen Subdivision, Hidden Valley Subdivision, and the Community Park on Park Street. John requested an additional $15,000 beyond the current City budget for this equipment. The total request is for $25,000. If the City takes advantage of the pricing offered in this grant, the City of Rexburg would be able too purchase the equipment for the three City Parks at a significantly reduced price. Discussion on the timing for putting the equipment in the different City Parks. There are plans to put the watering system in Evergreen Subdivision’s City Park in the near future. 2 Shawn Larsen moved to approve the grant for the play ground equipment for the three City Parks with the additional matching funds; Donna Benfield seconded the motion; The motion carried. all voted aye, none opposed. Family Crisis Center: Replace windows for Code compliance Margie Harris talked about a fundraisers; the Family Crisis Center put together a Spook Alley to raise money to upgrade the shelter and to come into compliance with City codes. She requested funding for windows to bring the building into compliance with the building codes. The Ferguson’s foundation donated shelter for people of domestic violence and assault. They have an office in the Development Business Park. The Spook Alley was good success. They cleared around $1,000. The inspectors went over and inspected the shelter and gave a list of things that needed to be done to be up to compliance. The replacement of egress windows in bedrooms is one of the biggest expenses. The windows in the basement will be more expense because of the foundation. The estimated bid is $3,900. They will be going to the County next to ask for the County’s support. The labor on 6 of windows is $910, which does not count the 2 windows in the basement. Shawn Larsen Discussion on requesting people to donate their time or money. talked about the Madison High School students that may be able to donate labor for their class time. This issue will come back in two weeks. Resolution No. 2003-09 Mayor Sutherland read Resolution 2003-09, which reviews the voting results of the City election on November 04, 2003. Marsha Bjornn moved to accept the results of the City election and approve Resolution No. 2003-09; Paul Pugmire seconded the motion; The motion carried. All voted aye, none opposed. nd Sign Ordinance 908 Revision 2 Reading Kurt Hibbert reviewed thetemporary signs in the sign ordinance. Balloons, streamers, and other temporary signs can only be up for 60 days. nd Paul Pugmire moved to consider the Sign Ordinance 908 for its 2 reading. Shawn The motion carried. Larsen seconded the motion; all voted aye, none opposed. Mayor’s business: Lee Boyle talked about getting a Dialysis Center in Rexburg. This facility would need to be fairly close to the Madison Memorial Hospital. He wanted the City Council to be aware of this proposal. The facility must be a one level building. Lee commented on the need to first buy a piece of property. He suggested contacting the University of Utah for some direction on what to look for in this type of facility. The one in Idaho Falls is run 3 by the University of Utah. The property would have to be purchased and the building constructed before the University of Utah will consider leasing it from the developer. Lee Boyle is asking everyone to be looking for a site. John Millar requested a contact person and phone number. Update on Projects: John Millar talked about 2 items. 1)The Gringos parking lot is done. The City worked on the alley to clean it up at this location. 2)The City Street Department is getting Holliday lights installed for the up- coming celebration of the National Christmas tree coming to town on the th 12 of November. They are testing the west side of Main Street for lighting and will be doing testing the east side of Main Street for lighting before the th 12 of November. The plan is to put the lighted train display across from the Courthouse on the south side of Main Street. There were four or five sets of Christmas lights damaged by the windstorm. Richard Horner talked about getting software for the City of Rexburg to do tracking of transactions and requests by parcel. The following areas would be improved: 1)Preparation and tracking of building permits 2)Planning & Zoning compliance issues 3)Zoning decisions on each parcel 4)GIS Department mapping 5)Internet access for public inquiries on parcel (land) based requests 6)Addressing 7)Apartments Richard indicated that the City has negotiated a lower price for the software. The Company is out of Seattle. The Staff is requesting permission to go ahead with the purchase of the software. Part of the funding (about $14,000) will be offered by the County to help fund the GIS portion of the project. It will also have web access so contractors can see the status of building permits and inspections. The inspection requests will be available on the internet. Donna Benfield moved to allow the Staff to proceed with the purchase of the software and installation; Marsha Bjornn seconded the motion. Discussion: The City will use its server. The plan is to have the software installed between January and March of 2004. The motion carried. All voted aye, none opposed. Richard Horner mentioned that the personnel study would be back by tomorrow. The Council will need a work meeting to discuss this before the next Council Meeting. 4 Committee Reports: Paul Pugmire reported on the Golf Board. The Golf Board wants to find out what features are desired for a 9-hole golf course addition to the Teton Lakes Golf Course. They are moving forward to bring a plan in to the City as soon as the property is paid off. Paul Pugmire requested a discussion on the Union negotiations for the next meeting. He would like to vote on the agreement at the next meeting. The terms of the agreement will be for a four year period. Discussion on the payment adjustments in the agreement. The agreement would be retroactive to October 1, 2003. Marsha Bjornn talked about wanting the Staff to look at an article on Big Box stores. Donna Benfield reminded the Council of the tree lighting project next Wednesday, the th 12 of November at 6:00 p.m. The Nation’s Capital tree will be coming through Rexburg along with the Festival of trees and the appearance of Santa Claus. Stephen Zollinger talked about an Ordinance for booting parked cars. The Ordinance would require the booting owner or agent to be present to put parking boots around town. Paul Pugmire moved to go into executive session for a litigation discussion. Marsha Bjornn seconded the motion. Those voting ayeThose voting nay Paul-ayeNone Donna-aye Shawn-aye Marsha-aye The motion carried. Executive Session Litigation discussion Executive Session ended Adjourned at 9:35p.m. 5