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HomeMy WebLinkAbout2003.07.02 CITY COUNCIL MINUTES CITY COUNCIL MINUTES CITY OF REXBURG July 02, 2003 7:30 P.M. STATE OF IDAHO ) County of Madison ) SS. City of Rexburg ) Present were the following: Mayor: Mayor Bruce Sutherland Council Members:Glen Pond Shawn Larsen Marsha Bjornn Paul Pugmire Donna Benfield Nyle Fullmer P&Z Administrator:Kurt Hibbert City Clerk:Blair D. Kay PFC:John Millar City Attorney:Stephen Zollinger Pledge to the Flag Mayor Sutherland welcomed the Scouts to the meeting. Troop Number 303 introduced themselves and indicated that they were working on merit badges. Nine boys and two leaders were in attendance. Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. individual Council Members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. a.Minutes from the June 11, 2003 meeting b.Approve City of Rexburg bills Nyle Fullmer moved to approve the consent calendar; Marsha Bjornn seconded the motion; The motion carried. all voted aye, none opposed. Non Controversial Items Added to the Agenda: Upper Valley Assembly of God – Concert in the Park – Rev. Donald L. Hammer Reverend Hammer asked the Council for permission to have a concert in Smith Park th July 10at about 8:00 p.m. in the evening. Everyone is invited to the wonderful event at no charge to the public. It is The Singing Bragg Family who will sing Country Bluegrass Gospel music. The idea is to bring all faiths in the Community together to get to know each other. They will pick up the garbage from the event to help keep the Park clean. The Council indicated support for the event. Community Forestry – Gary Bates Idaho Department of Lands – Community Forestry – They offer Community programs. Gary works with 82 Communities in Idaho. They help the Cities with grants to do the program. He talked about the “Tree City USA program”. The Community needs the following items to be included in the Tree City USA program. a)Tree Board (Committee that can advise the City Council on Tree care for public trees) b)Tree Ordinance (Authorizes the Tree Committee to act as an Advisory Board to the City Council) c)City must commit $2.00 per capita per year to care for the Community Trees – These fees can count as donated goods and services, and the portion of the Parks Department budget that is used for tree care. The State average for tree care is $4.58 per capita. Gary indicated that it would be easy for the City of Rexburg to comply with these requirements. d)The City would need to proclaim and celebrate Arbor Day. Gary asked for the Council’s support to administer this program in the City of Rexburg. Gary suggested that he could assist the Parks and Recreation Director in identifying the funding needed for this program with funds that are currently being expended in the Parks Department. Marsha Bjornn asked Gary for some sample Ordinances to review. Shawn Larsen talked about the Madison Greenways Committee or the Parks and Recreation Committee being involved with this proposal. Mayor Sutherland indicated that the City has had a Tree Committee in the past for the care of Trees in the City. This Committee would have to be a dedicated Committee to the Tree program. Discussion on having the Green Ways Committee incorporate this program into their process. Shawn Larsen will review the sample ordinances. Gary indicated that the Idaho Department of Lands is holding a Grant writing workshop from 10:00 a.m. to 11:30 a.m. th on July 28 at the Eastern Idaho Technical College. This workshop is to assist Communities in getting funding for this program. Parks and Recreation Committee – Report on bike/walking paths in Public Parks - Brad Smith Brad Smith read a few paragraphs concerning the Parks and Recreation development in City of Rexburg as seen by the Parks and Recreation Committee. The National Parks Service recommendation is to have 6-10 acres of Parks and open space per 1,000 residents. It does not include golf courses. The Cities Parks (Largest to Smallest Parks) were reviewed on the overhead screen including inventories of equipment. Brad talked about walking paths in City Parks. Smith & Porter Parks were displayed on the overhead screen with possible walking paths. Brad indicated that Liberty Park in Salt Lake City does have a walking path. The walking path is suggested to be a 10 foot asphalt path. It would cost about $18,000 per City Park to do these walking paths in Porter Park and Smith Park. Discussion on the 10 foot width for a walking path. Marsha Bjornn was supportive of the idea. Marsha Bjornn moved to get permission from Parks and Recreation Committee to pursue grant funding for the program with City participation of the balance of the cost of the program after the grant funding is secured; Donna Benfield seconded the motion; Discussion: Paul Pugmire asked if this was a motion of endorsement for path construction. Marsha indicated that it was for that purpose and to start construction of the paths next Spring. Paul was supportive of the motion; however, he has reservations with putting concrete paths in City Parks. Paul Pugmire moved to offer a substitute motion to instruct the Parks and Recreation to pursue the research and preparation needed for these paths including funding and that the action taken by the City Council will not be an ultimate policy decision until more public input is gathered. Nyle Fullmer seconded the substitute motion made by Paul; Discussion: Marsha Bjornn indicated that the Parks and Recreation Committee are aware of the available grants and it is just a matter of applying for them. Marsha recommended going forward with this proposal without further delay. She recommended an article be put in the news paper to stimulate public input. Paul Pugmire will seek public input on the walking paths in the Parks through a news paper article and personal phone calls to concerned residents before the next Council th meeting on the 30 of July. Shawn Larsen will not support the substitute motion. He requested that the Council move forward with the program. Nyle Fullmer is in support of the substitute motion; however, he is not ready to support or fund the designs of the walking paths that were on the overhead screen. Paul Pugmire moved to withdraw the substitute motion; Nyle Fullmer withdrew his second of the substitute motion; Paul Pugmire moved to offer as second substitute motion to table the discussion until th the next meeting on the 30 of July; Nyle Fullmer seconded the motion; Shawn Larsen indicated that there were people in the audience that could speak to the matter tonight without waiting for a news paper article requesting public input. Discussion on the substitution motion being allowed to go ahead of the first motion made by Marsha. Stephen Zollinger indicated that the singular purpose of a substitute motion is to allow it to wedge itself in front of the prior motion either being passed or failed before taking action on the original motion. Mayor Sutherland called for a vote on the substitute motion; Voting AyeVoting Nay Glen PondMarsha Bjornn Nyle FullmerDonna Benfield Paul PugmireShawn Larsen Mayor Sutherland The motion carried. Marsha Bjornn’s original motion will be taken up at the meeting th on the 30 of July under unfinished business. The Mayor indicated that there was not an immediacy to make a decision tonight. More input from the public would be healthy before the Council makes a decision that would represent the Council Member’s constituency. Shawn Larsen commented on the recommendation that was made tonight by the Parks and Recreation Committee, who are serving at the request of the City Council. The Council asked this Committee to seek out public input and make a recommendation to the Council. Shawn recommended that in the future, the Council listen to the Committee that has be given charge of a particular issue. Paul Pugmire indicated that his motion did nothing either in support or against the proposal except to delay the decision for three weeks. Paul does not intend to seek opposition to the proposal to have walking paths in the City Parks. He indicated that he supports the concept. Brad Smith continued to discuss the need for a bike path that would go around the Community. He requested that the Council have a bike lane painted on the new pavement on the Main Street paving project. Mayor Sutherland indicated that diagonal parking would interfere with this request until 2005. Stephen Zollinger indicated that a bike path would work in areas of reverse diagonal parking (Backing into a parking stall). Discussion on locations in the City that could have bike paths painted on the pavement. Brad said there is danger in riding bikes in Rexburg. Donna Benfield mentioned that she is in support of a bike path for the City of Rexburg. Married students will use the bike path which would appeal to many more people than a BMX Park. nd Nyle Fullmer is in support of a bike lane on the new pavement on 2 East. th Marsha Bjornn asked for an agenda item for bike paths for the 30 of July Council meeting. Park Benches in the City Parks – Stacy Miller Stacy Miller indicated that residents need benches around the play areas in City Parks. These benches need to be constructed of durable and lasting material. Discussion on the current and future locations of benches in the Parks. John Millar indicated that there will be four benches placed in Smith Park this year and four benches placed in other Parks next year. Mayor Sutherland indicated that there will be four benches placed in Parks each year for the next few years. Stacy Millar requested that the City install trees in City Parks. Mayor Sutherland indicated that there are trees available to be transplanted into some areas in the new City Parks. Alvaro Mendoza requested some time to install a sidewalk on Third West for his property. He has spent $4,000 on pavers for his yard and is requesting some time before installing pavers for his sidewalk. He is requesting to use the Church parking area for some of his sidewalk. Mayor Sutherland asked him to work with John Millar concerning his request. Pavers may be put on an LID. Public Hearings: 7:40 p.m. Comprehensive Plan Revision – Planning and Zoning Commission recommendations (Kurt Hibbert – Planning and Zoning Administrator) The Mayor indicated that this is just an Information Hearing. The Council is not going to take action in this meeting on the Comprehensive Plan. Kurt Hibbert mentioned that they (Survey respondents) would like residential growth to the West of the City on West Main. The Planning Department needs more input on green space locations. The goal is to have a draft document available to present to the public concerning the Comprehensive Plan. The Planning Commission is looking for consensus from the Community on changes to the Plan. Donna Benfield encouraged Kurt. She said “It is a great job”. Donna mentioned that residents are indicating on the surveys that they want more Greenways & paths throughout the City of Rexburg. Kurt Hibbert reviewed the summary of the two surveys conducted to gather public input the Comprehensive Plan. The following information was given to the Council: WE WANT TO HELP SHAPE REXBURG’S TOMORROW We appreciate your viewpoints and perspectives concerning Rexburg’s future. Your response to the following survey questions will guide the revision of Rexburg’s Comprehensive Plan. Are you a resident of Rexburg? Yes No Temporary Population 1. Where do you envision Rexburg’s population in 15 years? A. 20,000 B. 25,000 C. 30,000 D. 35,000E. other (explain) 2. In response to potential growth, should Rexburg extend its boundaries to control the development of property? Yes No School Facilities and Transportation 3. What improvements would you like to see in Rexburg’s Public Schools? 4. Where would you like to see the development of additional school facilities? 5. Identify traffic or parking areas in Rexburg that need to be improved. 6. Does Rexburg need a public transportation system? A. YesB. No (Please Explain) Economic Development 7. Where would you like to see additional commercial development in the City? (See Map) 7 8. What steps should be taken to revitalize and stimulate Rexburg’s downtown area? Land Use 9. What should the City of Rexburg do to protect agricultural lands? 10. What should the City of Rexburg do to control unplanned growth onto county land? Natural Resources 11. How should the city make better use of the green belt areas surrounding Rexburg? Hazardous Areas 12. Are there dangerous or hazardous areas in the City that you feel are being overlooked? Where? Public Services and Facilities 13. Which public facility improvements would you like to see in our community? Special Areas or Sites 14. Which special areas or sites in Rexburg would you like preserved? Housing 15. What types of housing would you like to see in Rexburg? 16. Where should new Multiple Family Housing (apartments) be planned? (see map) 8 17. Which areas of Rexburg should develop into Single Family neighborhoods? (see map) Community Design 18. What types of design standards would be helpful in creating a better community? Property Rights 19. Do you feel Rexburg’s current City Ordinances protect your property rights? Yes No (Please Explain): (SUMMARY) - Survey Feedback: Small Survey Brochure Number of Surveys: 473 1. Economic Development: The citizens of Rexburg would like to see more sit-down restaurants. This theme was most prevalent in the Economic Development section. Others requested more clothing shops. Several nd suggested the development of a mall on the north end of 2 East. The remaining input in this section focused on higher paying jobs and increased commercial development. 2. Community Growth: Out of the four sections on the survey, this category received the least input. Those who did offer input were concerned about the overdevelopment of multi-family housing. Others are concerned more with the affordability of student housing. 3. Transportation & Parking: The community is concerned with downtown parking. Unsurprisingly, this coordinates with the larger survey’s input on the downtown area. Another parking concern centers on BYU-I nd students encroaching into surrounding neighborhoods. The remaining input dealt with 2 East pothole problems, snow removal, and/or placement of traffic signal lights. 4. Community Facilities: The dominant theme in this section emphasized the development of a recreation facility. There was also opposition to a recreation facility. Some would like to see at least some type of indoor/outdoor pool. The other suggestions are a larger library, a larger hospital (maternity ward), and a more extensive greenbelt. Mayor Sutherland invited additional public comment for the Comprehensive Plan. 9 Raymond Hill – 328 East Main – Presented a letter to the Council from the East Main Street neighborhood Association requesting to re-zone East Main from a Commercial Zone to a Residential nd Zone on the Comprehensive Plan. They do not want any Commercial development east of 2 East on Main Street. Marsha Bjornn indicated the Mr. Arnold did on want to be included in this proposal. nd Shawn Larsen asked if the East side of 2 East is included. Raymond indicated that both the north nd and south side of Main Street that is east of 2 East is included in the proposal. Discussion on the location of Pioneer Road. Paul Pugmire – Thanked Kurt and Joshua for all of their hard work to gather this information. 7:45 p.m. Rezone from LDR1 to LDR portions of Eaglewood Subdivision Rezone from LDR to LDR1 portions of Eaglewood Subdivision - Located on Eaglewood Drive, Talon Drive, Eagle Court and Eagle Summit (Ted Whyte) Kurt Hibbert reviewed the zoning changes on the overhead screen. Parts of the subdivision are being re-zoned to help buffer the single family units from University Property. The Planning Commission recommended this proposal for approval by the City Council. The Mayor opened the meeting for public input. Those opposed to the proposal – None given Mayor Sutherland closed the public testimony. Shawn Larsen moved to accept the re-zone request as noted in the request per the map The motion carried. provided; Paul Pugmire seconded the motion; all voted aye, none opposed. 7:50 p.m. Amend Zoning Ordinance 725 Chapter 3 to include Multi-family Design Standards - Rexburg Planning and Zoning (Kurt Hibbert) Kurt Hibbert indicated thatthe Design Standards for a building would be reviewed by the City Departments during the building permitting phase. Kurt reviewed the Design Standards proposed for Multifamily housing by the City as follows: 10 =================================================================== Amendment to City of Rexburg Planning and Zoning Ordinance 4.13 Design Standards A.Purpose. The architectural standards are intended to provide detailed, human-scale design, while affording flexibility to use a variety of building styles. B.Applicability. This section applies to all of the following types of buildings, and shall be applied during Site Plan Review described in Section 6.11: 1.Multi-family dwelling; 2.Public and institutional buildings; and 3.Neighborhood commercial and mixed use buildings. C.Standards. All buildings which are subject to this Section shall comply with all of the following standards. Other building styles and designs can be used to comply, so long as they are consistent with the text of this section. An architectural feature may be used to comply with more than one standard. 1.Building Form. The continuous horizontal distance (i.e., as measured from end-wall to end-wall) of individual buildings shall not exceed 160 feet. All buildings shall incorporate design features such as offsets, balconies, projections, window reveals, or similar elements to preclude large expanses of uninterrupted building surfaces. Along the vertical face of a structure, such features shall occur at a minimum of every 40 feet, and on each floor shall contain at least two of the following features: a.Recess (e.g., deck, patio, courtyard, entrance or similar feature) that has a minimum depth of4 feet; b.Extension (e.g., floor area, deck, patio, entrance, or similar feature) that projects a minimum of 2 feet and runs horizontally for a minimum length of 4 feet; and/or c.Offsets or breaks in roof elevation of 2 feet or greater in height. 2.Eyes on the Street. All building elevations visible from a street right of way shall provide doors, porches, balconies, and/or windows. A minimum of 60 percent of front (i.e., street-facing) elevations, and a minimum of30 percent of side and rear building elevations, as applicable, shall meet this standard. “Percent of elevation” is measured as the horizontal plane (lineal feet) containing doors, porches, balconies, terraces and/or windows. The standard applies to each full and partial building story. 3.Detailed Design. All buildings shall provide detailed design along all elevations (i.e., front, rear and sides). Detailed design shall be provided by using at least 3 of the following architectural features on all elevations, as appropriate for the proposed building type and style (may vary features on rear/side/front elevations): 11 a.Dormers b.Gables c.Recessed entries d.Covered porch entries e.Cupolas or towers f.Pillars or posts g.Eaves (min. 6-inch projection) h.Off-sets in building face or roof (minimum 16 inches) i.Window trim (minimum 4-inches wide) j.Bay windows k.Balconies l.Decorative patterns on exterior finish (e.g., scales/shingles, wainscoting, ornamentation, and similar features) m.Decorative cornices and roof lines (e.g., for flat roofs) n.An alternative feature providing visual relief, similar to options a.-m. 6.9 Permits Required The language of this Section would remain the same except for the following additional language at the end of point 7. 7. Applications subject to Site Plan Review described in Section 6.11 shall also include detailed drawings of all elevations (front, rear and sides) in order to demonstrate compliance with Section 4.13 of this Ordinance. =================================================================== Mayor Sutherland asked for public comment on the proposal - None given Public input was closed. Mayor Sutherland asked the Council for discussion on the proposed Building Standards. Discussion: Marsha Bjornn moved to suspend the rules for a vote at the first reading; Shawn Larsen seconded the motion; Discussion: Paul Pugmire wants to support this motion to suspend the rules; however, he asked Kurt for reasons to suspend the rules. Kurt indicated that the developers are aware of the Cities plan to implement Design Standards. Kurt has not received any negative comments concerning the Design Standards. Kurt mentioned that it took some time to work it’s way through Planning and Zoning, so it has been on the discussion table for quite some time. 12 Voting AyeVoting Nay Paul PugmireGlen Pond Nyle Fullmer Marsha Bjornn Donna Benfield Shawn Larsen The motion to suspend the rules carried. Paul Pugmire moved to adopt multi-family Design Standards amending Ordinance 725 with Ordinance 897; Nyle Fullmer seconded the motion; Discussion on the Design Standards being reviewed when the buildings are reviewed for a building permit. John Millar would like the developers to get this information in the site plan stage of the development. Kurt indicated that an informational brochure needs to be put together for the public. Discussion on how the developers would become aware of the new Design Standards. Glen Pond discussed how the City Staff would police these Standards and the additional cost to the City to administer them. Discussion on having the current City Staff handle the additional work. The Mayor called for a vote: Voting AyeVoting Nay Paul PugmireNone Nyle Fullmer Marsha Bjornn Donna Benfield Shawn Larsen Glen Pond The motion carried. New Business: Preliminary Plat for the Andrews Addition No. 2 – Casper Avenue near Pioneer Road Schiess & Associates Kurt Rowland Schiess & Associates discussed the proposal on the overhead screen. There is eleven lots with four plexes on the south side of the road and eight plexes on the north side of the road. John Millar discussed the additional information needed concerning water, sewer and storm drain information. Discussion on the placement of this development next to the Andrews Addition #1 development which consists of 10 four plexes. Discussion on approving preliminary plats. They came before the Council to get approval for lot size and infrastructure. 13 Nyle Fullmer moved to approvethe Preliminary Plat for the Andrews Addition No. 2 with the condition that the City Staff give the final approval; Marsha Bjornn seconded the motion; all The motion carried. voted aye, none opposed. Russ Van Allen – 635 Casper Avenue – requested information on parking for the development and the street names. The City will send Russ a copy of the site plan for this development. Mayor Sutherland indicated that the developer is required to have two parking stalls per unit for family housing. Preliminary Plat Valley Wide Cooperative Subdivision No. 1 – 1175 West Main Schiess & Associates Kurt Rowland of Schiess & Associates is representing Dave Holtman (owner) of the development. Kurt reviewed the Plat on the overhead screen. The plan is to have a Professional Plaza with retail shops. Discussion on the preliminary plat and the buffer for the development to the subdivision to the south of the development. The plan is to have landscaping similar to the Erickson property across the street. Dave indicated that his Company is working on some protective covenants for the development. They plan to put covenants together that will not allow manufacturing type business. They plan to have professional business and more retail oriented businesses. Dave would like similar construction to the current building for the Valley Wide Coop building. Marsha Bjornn asked about Dave’s plan to buffer the Widdison Addition from his Commercial development. Dave indicated that they will put a fast growing hybrid poplar tree along the canal th as a buffer to the Widdison Subdivision. Also, they will have landscaping along 12 West. th They plan to have an indigenous type tree every 50 feet in a grassy area on 12 West. Dave mentioned that the Board did not want to offend the neighborhood. They want neighbors to do business with them at Valley Wide Coop. Paul Pugmire – Reviewed the concerns of the neighbors in the Widdison Addition with the developer. Paul asked Dave to stay in communication of the neighbors in the area to help them understand the development of the property and the planned buffering of the project. Dave Holtman explained the planned improvements and buffers to the development. He indicated that Spring planting works best for the poplar trees. Discussion on working with the neighborhood. Shawn Larsen moved to approve the Preliminary Plat for Valley Wide Cooperative Subdivision The motion carried No. 1; Donna Benfield seconded the motion; all voted aye, none opposed. . 14 Final Plat Hidden Valley (Phase 7) - Hidden Valley Phase 7 - Gene Palmer & The Dyer Group Kurt Hibbert reviewed the Plat on the overhead screen. John Millar indicated that the development is in need of a walkway from the interior street on the Plat to the adjoining Park. The developer will need to provide access to this Park through one of the lots that are adjoining the Park. Nyle Fullmer moved to approve the final Plat for Hidden Valley (Phase 7) with the condition that the developer provide an access through one of the lots adjoining the Park for a walking The motion carried. path; Shawn Larsen seconded the motion; all voted aye, none opposed. Final Plat Green Gable Estates II (Townhomes) – 350 South Pioneer Road – (Randy Webb) Karl Peterson – 3890 Taylorview lane – (partners with Randy Webb) – Reviewed the Plat on the overhead screen. They have the proper green space and access for the development. He indicated that they would pass the new building Design Standards for the City. Shawn Larsen asked about the street entry way into the development. “Is there going to be two lanes of traffic?” Karl explained that the traffic will be able to circle around the open area. There is also an area set aside for snow removal. The area will be planted into grass and maintained by the Homeowners Association. Discussion on an open hole that was dug for a sump pump. The neighbors are concerned about the hole. Karl will check with Randy on the timing to complete the project on the sump pump. Marsha Bjornn asked if the Homeowner’s Association would do the upkeep on the interior Park. Karl indicated that the Association would maintain the Park. Nyle Fullmer moved to approve the final Plat with the recommendation of the City Staff; Glen The motion carried. Pond seconded the motion; all voted aye, none opposed. th Shawn Larsen provided information to the Council on a golf tournament on August 15 at night. There will be dinner provided at the tournament. They will play in the dark with lighted golf balls. Shawn asked the Council to allow an exchange of services (improve the basketball courts at the City Parks) or a donation from the Kiwanis Club in the amount of the green fees. The price per individual is $25.00 to cover the dinner and golf balls. Paul Pugmire moved to accept the proposed exchange of services to improve the basketball courts at the City Parks; Glen Pond seconded the motion; Shawn abstained. All others voted aye, The motion carried. none opposed. 15 Nyle Fullmer moved to go into executive session; Paul Pugmire seconded the motion; all voted The motion carried. aye, none opposed. Executive Session Property acquisition Executive Session Ended Old Business: None Update on Projects: John Millar reviewed the following: 1) Traffic signals on U.S. Hwy 33 will have cameras installed next week. 2) USWEST may be interested in installing communications conduit in Main Street. (John will try to get more information for the Council). 3) The Widdison Addition will have the sewer installed on the west side of the Addition next week. Richard Horner reviewed the Impact Fees Report which recommended .95 police officers per th one thousand people. The Public Hearing for Impact Fees will be on the 30 of July for the City Council. Committee Reports: Donna Benfield received a letter from Toni Guppy from Yorktown, Virginia. She is asking to donate or loan: Carousel music box collection and a lenex Carousel Figures collection to the City of Rexburg. The City of Rexburg will have to decide if a donation or a loan of the collection would be acceptable. Donna is excited about getting the collection for the City. Mayors Business: None ’ Adjourned ____________________________________ Bruce Sutherland, Mayor _____________________________________ Blair D. Kay, City Clerk 16