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HomeMy WebLinkAbout2003.05.07 CITY COUNCIL MINUTES CITY COUNCIL MINUTES CITY OF REXBURG May 07, 2003 7:30 P.M. STATE OF IDAHO ) County of Madison ) SS. City of Rexburg ) Present were the following: Mayor: Mayor Bruce Sutherland Council Members:Glen Pond Shawn Larsen Marsha Bjornn Paul Pugmire - Excused Donna Benfield Nyle Fullmer P&Z Administrator:Kurt Hibbert City Clerk:Blair D. Kay PFC:John Millar City Attorney:Stephen Zollinger Pledge to the Flag Mayor Sutherland welcomed the Scouts to the meeting. Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the Consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. a.Minutes from the April 16, 2003 meeting b.Approve City of Rexburg bills Shawn Larsen moved to approve the Consent Calendar without any changes; Donna Benfield The motion carried. seconded the motion; all voted aye, none opposed. Non Controversial Items Added to the Agenda: None 1 Public Hearing: th 7:35Abandon portion of intersection at Pioneer Rd and Casper Avenue near 7 South – City Staff John Millar – Reviewed the proposal to abandon a portion of the intersection at Casper Avenue and Pioneer Road on the overhead screen. The Public Works Department recommended to abandon a small strip that was left over from the development of the intersection. Public comment was requested: – None given Public testimony was closed. Shawn Larsen - Asked how the abandoned property would be maintained? John Millar- Indicated that it will become green space. The bike path will go down Casper Avenue and Pioneer Road. Donna Benfield moved to abandon the strip of property as proposed; Nyle Fullmer seconded the The motion carried. motion; all voted aye, none opposed. New Business: th Preliminary Plat for Willow Brook Estates – Division No. 2, 3, 4, & 5 – Approx. 500 S. 12 W. Harper - Leavitt Engineering, Inc. & Kirby Forbush John Millar – Reviewed the proposal on the overhead screen. Planning and Zoning approved the preliminary plat. John reviewed the location of the water and sewer lines that will serve th the 12 West area. Discussion on the plat and the City services being installed in the area. Nyle Fullmer moved to approve the preliminary plat for Willow Brook Estates; Shawn Larsen The motion carried. seconded the motion; all voted aye, none opposed. th Final Plat for Willow Brook Estates – Division No. 2 – Approx. 500 S. 12 W. Harper - Leavitt Engineering, Inc. & Kirby Forbush John Millar – Reviewed the proposal for final plat on the overhead screen. The Planning and Zoning Commission requested two changes to the Plat. The changes would add road easements to the proposed lots that did not show the extension of a street on the side of two of the lots. The final plat would have street easements added to these two lots. Shawn Larsen moved to approve the final plat for Willow Brook Estates Division #2; Glen Pond The motion carried. seconded the motion; all voted aye, none opposed. 2 Preliminary Plat for Hidden Valley Subdivision Phase 7 - South off from North Hill Road (Dyer Group) Winston Dyer – Representing Hidden Valley Subdivision LLC. - Passed out the master plan for Hidden valley Development. He described location of the North Hill Road. The next division will be 20 lots on 10 acres. Discussion on the location of the Jerry Blunk property that is adjacent to the Hidden Valley Subdivision. Winston explained that there will be City services extended to the South boundary of the Hidden Valley Subdivision for future development to property on the South boundary. Discussion on the location of the roads on the master plan that will service the Hidden Valley Subdivision. The road system will be extended South to the Richard Smith property in phase 8 of Hidden Valley Subdivision. Discussion on the future plans for traffic movement out of this subdivision. There is a loop road planned from Hidden Valley th Subdivision to 7 South. Marsha Bjornn moved to approve the final plat for Phase 7 of Hidden Valley Subdivision; The motion carried. Shawn Larsen seconded the motion; all voted aye, none opposed. th Preliminary Plat Quail Ridge Subdivision – Off 7 South & Millhollow Road Richard Smith John Millar – Reviewed Richard Smith’s request to develop a new subdivision on the overhead screen. The south road of the proposed subdivision will be at the same location as Richard’s current driveway to his home. The requested zone Rural Residential 2 (RR2). John explained the location where the sewer and water lines would be placed. There will be no curb and gutter in the proposed Subdivision unless it is required to contain storm water run off. Millhollow Road will require curb and gutter for storm water run off. An on site storm water plan will be developed. The southern most part of the proposed subdivision will not be completed until a future date. The Planning and Zoning Commission has recommended the approval of this preliminary plat. The City will require the existing homes on Millhollow Road to provide road right of way to widen the road. Discussion on the application of Rural Residential Zoning (RR2) Zoning. This Zone was Planned for stand alone subdivisions that will not have through streets. Seventh South is planned as a collector street. Collector routes will only allow limited street access from subdivisions. Nyle Fullmer moved to approve the subdivision as a Preliminary Plat; Marsha Bjornn seconded the motion; Discussion on the number of officers needed to patrol new areas in the City of Rexburg. The name will be changed from Quail Ridge to prevent confusion to The motion carried. Emergency Services. all voted aye, none opposed. 3 Beer License request – Valley Wide Coop – 1175 West Main Street Discussion on the Beer License application for Valley Wide Coop. Nyle Fullmer moved to approve the Beer License; Shawn Larsen seconded the motion; all voted The motion carried. Aye, none opposed. Old Business: Discussion of 2003 Annexation Map Kurt Hibbert - Reviewed the current application requests that have asked to be annexed into the City of Rexburg on the overhead screen. The Council discussed the properties in the annexation requests. There are some parcels in the annexation proposals that have not asked to be annexed. These parcels have been surrounded by the other parcels requesting annexation. To avoid having islands of property inside the City of Rexburg that are not annexed, these parcels will be included in the annexation proposal. Nyle Fullmer moved to proceed with the annexation proposal for those properties that have petitioned for annexation including parcels that would be islands in the City; Marsha Bjornn seconded the motion to proceed with annexation; Discussion on the properties to be included in this proposal. Nyle Fullmer and Glen Pond recommend a study to determine the availability of City Services in these new areas that have requested The motion carried. annexation. All voted aye, none opposed. Update on Projects: John Millar – Reviewed bids on LID 33 including removal and replacement of curb and gutter nd for the Highway 33 corridor on Main and 2 East. Reinhart Construction won the bid for $122,850 which was 7% over the engineering estimate for the cost of the project. John asked the Council for the authority to proceed with the LID. Nyle Fullmer moved to proceed with the LID33 at the bid price from Reinhart Construction; The motion carried. Donna Benfield seconded the motion; all voted aye, none opposed. th John Millar – Indicated that the 12 West water and sewer project was 45% complete. The City is working to mitigate damages to personal property in this project. The pumping station th for was waste water on 12 West was completed in 2 days. The fence for the Airport is on schedule for completion. John explained that the work to be done by the State nd Highway Department on LID33 for Main Street and 2 East will be done in the evenings and on weekends. 4 th John Millar – Indicated that the intersection of 12 West and Highway 33 is being scheduled for a traffic light. It may be a two year project. John mentioned that the proposed conduiting of Main Street for fiber optics cable will not happen during the State’s resurfacing project. It would cost an additional $150,000 to put conduit in the street from thnd 5 West on Main Street to Horkley’s corner on 2 East. John Millar – Commented on a traffic study in hand on the south approach to a project just nd north of the Teton River Bridge on 2 East. With the addition of a traffic signal at this nd location, it would only allow 425 feet between signals on this part of 2 East. The Department of Transportation (ITD) plans to have timed sequence signals in about two years for the Teton River project. John indicated that the State has upgraded the ndnd electronics in lights on 2 South and 2 West at their expense. nd Discussion on the traffic light on 2 East by Artic Circle. It is slow to change. The Council nd discussed the traffic flow problems on 2 East during rush hour and peak traffic times. Discussion on the locations in the City that need to have street light globe replacements. There are four lights at Millhollow Yogurt that need replaced. Committee Reports: Donna Benfield – Indicated that the Traffic Safety Committee is getting some new people for replacements who have left. The Committee recommended putting up crossing flags and rdth stripping the East side of the Intersection of 3 West and 4 South. Discussion on the rdth flags and signs near Brenchly Apartments at 3 West and 4 South. The Committee is continuing the discussion on parking to respond to Staff proposals for dealing with parking problems around the University. The Post Office has two hour parking signs on Center Street in front of the building. The Traffic Safety Committee is working on a Mission Statement and a Vision statement for the Committee. Marsha Bjornn – Discussed the Park & Recreation Committee. Marsha indicated that Paul Pugmire recommended that a Bike Park be considered near the Skate Park at the Nature Park. Some of the Committee members would like to include a bike path in the bike park discussion. Discussion on the Museum Board and the repairs that need to be made at the Tabernacle. Marsha Bjornn – Indicated that the Historical Preservation Committee is working with the Downtown Vision Committee on ideas to help the downtown area. Some residents are working on a proposal to have Children’s Museum for the children. The Historical Preservation Committee endorsed the resident’s idea of a Children’s Museum. Shawn Larsen – Reported on the Recreation Committee working on basket ball backboards in the parks. 5 Mayor Sutherland – Requested a City Council Representative work with the Greenway Committee at an upcoming meeting and future meetings at the County Administration Building at 5:30 p.m. every fourth Thursday. Shawn Larsen indicated that he would take that position on the Greenway Committee. Stephen Zollinger – Requested the Council write regulations for Commercial towing and booting companies that “boot” cars for illegal parking on private property. Marsha Bjornn – Inquired about the City painting the bike paths. John Millar - Indicated that the Fair Ground area bike path will be painted. Discussion on the need to re-strip the Les Schwab pedestrian crossing. st Donna Benfield – Indicated that the Traffic Safety Committee will meet every month on the 1 Tuesday at 5:00 p.m. at City Hall. Agenda items can be given to the City Clerk before the meeting starts for that nights agenda. Marsha Bjornn – Concerned with the distribution of keys for access to the Tabernacle. Mayor Sutherland – Indicated that the sound system has been ordered for the Tabernacle building. Shawn Larsen – Requested a list of Committees that are functioning in City Government and where they meet for meetings. Nyle Fullmer – Discussed the Boise proposal for a City wage package. Stephen Zollinger – The City Council needs to formally establish or designate a City negotiator for the City to negotiate with the Fire Department and Emergency Services. The University has graciously agreed to let the City use their facilities for the meetings. Nyle Fullmer moved to designate Stephen Zollinger as the City negotiator to negotiate the City of Rexburg Contracts with the Fire Department and Emergency Services; Donna The motion carried. Benfield seconded the motion; all voted aye, none opposed. Donna Benfield – Indicated that the annual International Street Dance Festival will be held on August 01, 2003. The International Street Festival will be August 02, 2003. Health Insurance – Discussion on the changes in the Co-Pay portion of the employee insurance plan. The cost of living increase will be about $1.20 per month. The employee Co-Pay to doctor went from $20.00 to $30.00 dollars per visit. Nyle Fullmer moved to accept the proposed changes to the Employee Health Insurance Plan; The motion carried. Shawn Larsen seconded the motion; all voted aye, none opposed. 6 Mayors Business: ’ Mayor Sutherland requested the Council approve Randall Porter as a replacement to the Planning and Zoning Commission. He will replace Ted Whyte, who has served faithfully for a maximum of two terms. Shawn Larsen moved to approve Randall Porter to the Planning and Zoning Commission; The motion carried. Donna Benfield seconded the motion; all voted aye, none opposed. Mayor Sutherland – Requested approval of Eric Erickson who is replacing Mark Nygren and John Barrand (Student from BYU-Idaho) who is replacing Caleb Shiley (Student from BYU-Idaho) on the Traffic Safety Committee. Nyle Fullmer moved to approve Eric Erickson and John Barrand as new members on the Traffic Safety Committee; Marsha Bjornn seconded the motion; all voted aye, none opposed. The motion carried. Adjourned ____________________________________ Bruce Sutherland, Mayor _____________________________________ Blair D. Kay, City Clerk 7