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HomeMy WebLinkAbout2003.03.05 CITY COUNCIL MINUTES CITY COUNCIL MINUTES CITY OF REXBURG March 5, 2003 7:30 P.M. Pledge to the Flag Consent Calendar: The consent calendar includes items, which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. a. Minutes from the February 19, 2003 meeting b.Approve City of Rexburg bills Donna Benfield moved to approve the Consent Calendar items; Glen Pond seconded the The motion carried. motion; all voted aye, None opposed. Brigham Young University Idaho students were asked by the Mayor to introduce themselves and explain to the Council where they were from. Many were from out of state. Mayor Sutherland welcomed the Scouts to the meeting and asked them to introduce themselves. Non Controversial Items Added to the Agenda: None added Public Hearing: None New Business: Proposal for an Airport Taskforce Committee – Paul Pugmire The proposal was taken off the agenda. Old Business: 3rd Zoning Ordinance 725 Amendments – Residential Zones (RR1, RR2, MDR2) Reading Mayor Sutherland – Reviewed the proposed Ordinance 886 to add some new Zones to the existing Rexburg Zoning Ordinance 727. Shawn Larsen – Reviewed the history of the proposed Ordinance from Planning and Zoning 1 Commission’s perspective. The P&Z Commission has spent several meetings preparing the Ordinances for Council approval. Stephen Zollinger discussed the addition of two new zones to Ordinance 886 since the first reading. The first reading of the proposed Ordinance 886 contained only one new zone (RR2), which was prepared by the Planning Commission to allow subdivisions with a rural setting to be incorporated into the City. After public meetings with the neighborhoods that were affected by the pending annexation proposal, an additional zone (RR1) was added to the proposed Ordinance 886. Also, there was a second addition to the Ordinance with the addition of an MDR2 Zone. The MDR2 Zone was added to provide an additional zone to Medium Density Zones in Ordinance 725. Nyle Fullmer moved to adopt Ordinance 886 as written, Marsha seconded the motion; Discussion on the need to amend the proposed Ordinance to add the two additional zones. Nyle withdrew his motion and Marsha withdrew her second. Paul Pugmire moved to amend Ordinance 886 to reflect the addition of the two new zones; Nyle Fullmer seconded the motion; Voting ayeVoting nay Paul PugmireNone Donna Benfield Marsha Bjornn Glen Pond Nyle Fullmer Shawn Larsen The motion carried Nyle Fullmer moved to adopt Ordinance 886 containing new Zones RR1, RR2 and MDR2; Marsha Bjornn seconded the motion; Voting ayeVoting nay Paul PugmireNone Donna Benfield Marsha Bjornn Glen Pond Nyle Fullmer Shawn Larsen The motion carried The Mayor thanked the City Staff for the work they have done on the preparation of theses new Zones. Paul Pugmire expressed thanks to the Planning and Zoning Commission for 2 the effort they have made to prepare these new Zones. Paul indicated that it was good work on the Commission’s part. Update on Projects: John Millar – Reviewed the Sugar City Rate for additional capacity in the Rexburg Waste Water Treatment Plant. The $60,000 proposal would be taken at today’s rates. There is no incentive for the City to compromise the current rate at this time. The present worth analysis on the remaining $190,000 proposal. Two variables, interest rate and time are applicable to make a viable decision. Richard Horner looked at 3% for 10 years to develop the cost. It came out a little short of $2.50 per 1,000 gallons. Richard and John recommended a fee of $2.60 per 1,000 gallons. This would change the proposed capacity of 100,000 gallons for $250,000 down to about 96,000 gallons for $250,000. Nyle Fullmer moved to accept the proposal as explained by John to charge a fee of $2.60 per 1,000 for capacity into the Waste Treatment Plant; Glen Pond seconded the motion; The motion carried. all voted aye, none opposed. nd John Millar – Reviewed the LID Highway 33 Project. It is scheduled to start the 2 week in th July, 2003. The plans are nearing completion. The project will be bid by the 15 of this Month. It is for curb, gutter and sidewalk replacement along the Highway 33 corridor. The Highway 33 Project to be done by the Idaho State Transportation Department is on track pending State Transportation Board approval. Most of the work will be done in the evening or on weekends. th John Millar – The 12 West water and sewer project is out for bid. The City is calling for bids on that project a week from Monday. There is a lot of interest in that project. ndnd John Millar – The 2 East project from 2 North to Sonic Burger is to replace a water line nd and other utilities in the area as needed to prepare 2 East for the Highway 33 Project. It will be ready for bid by the end of March. th John Millar – The South Rexburg Arterial Project on 11 South (University Boulevard) is being designed by Keller and Associates out of Boise. It is on schedule for construction two years into the future. The concept report has been approved by the State of Idaho. The concept report indicates the location of signalized intersections. Donna Benfield – Indicated that the Chamber of Commerce area maps show the proposed th location of the 11 South arterial. Marsha Bjornn – Discussed the Millhollow housing project and the location of future roads in that area. She discussed with John the location of fiber optics lines in the City. John Millar – Mentioned that the State may not put in a conduit in the street for signal coordination. Committee Reports: Tabernacle Sign – Martel Grover 3 Martel Grover – Reviewed the Tabernacle rates as discussed in the November 2002 meeting. The rental rates were challenged in November 2002. In January 2003 the applicant requested a flat rate. Increased use could result from a flat rate. Martel passed out a proposal to the Council for review. The applicant has used the facility for the past five years, 4 hours a day twice a week. The fee has been $25.00 per day for the past five years. The new rate would be $55.00 per day. However, the City is offering the applicant a rate of $45.00 per day. Martel gave the Council a three year budget proposal for improvements to the Tabernacle. Discussion on the proposal from the Tabernacle Board to have the applicant pay $35.00 a day until September 30, 2003. This is the end of the current fiscal year. The Council will follow the recommendation of the Tabernacle Board. Stephen Zollinger – Agreed with Glen Pond that the City Staff could notify the applicant of the decision of the Council. The Staff will notify the applicant of the $35.00 rate until the end of September, 2003. Martel discussed the Tabernacle Board’s three-year plan for Tabernacle improvements. The first improvement will be a new sound system. They have been given a grant for nearly 50% of the cost of a new sound system. The second improvement is to add fans to pull air out of the building through three big windows in the balcony during summer performances. The third improvement would be to repair picnic tables in front of the building. The fourth improvement would be to re-key the locks on the building. The fifth improvement would be to install a sign in front of the building. The sixth improvement would be to replace the floor coverings in the coat rooms. Some of these improvements could be done in the 2003 budget. Martel mentioned that the Kirkham building may have some lighting available when the building renovation is done. He indicated that the Tabernacle could use some of the discarded lighting units. He will keep the Council apprised of the timing of that renovation. Martel commented on the possibility of having the benches in the Tabernacle covered with padding on the bottom of the benches. Marsha Bjornn indicated that the historical nature of the benches may have some value. The benches were restored recently. Martel recommending having a study done to re-do the stage. He commented on the need for a sloping ramp to allow wheel chair traffic into the building. Discussion on a report that Martel handed out showing the historical income received from the rental of the building. The museum income in the building is keep separate from the rest of the building rentals. Martel indicated that the Tabernacle Board is seeking grants to help with these proposed improvements. The Idaho Historical Society is a possible source for grant money. The Civic Club has requested to help with funding requests. Martel mentioned that these proposals are contained in the Tabernacle Board’s three year plan. 4 Mayor Sutherland thanked Martel and the Committee for the work they have done on the Tabernacle Board. Glen Pond – Indicated that the Sign Ordinance was a starting place for review before installing a sign at the Tabernacle. The Council never approved the fire truck display in front of the Tabernacle. Russ Carlson – Agent from Yesco Signs - Reviewed the proposed Tabernacle Sign drawings for the Tabernacle sign. He gave the proposals to the Council for review. The sign would be used for advertising. One of the sign proposals would sit on the ground and the text would be changed from a computer through a phone line. A second proposal would have a reader board with change letters that would be change manually. Discussion on the cost for the sign proposals. Russ recommended that the City of Rexburg obtain a maintenance contract for the proposed sign. The sign would be 6 feet high. The LED is designed to be a 70 degree viewing angle. The sign would have a good view from Center Street. The sign design is done by Yesco. It would be located near the front sidewalks going to the front doors of the Tabernacle in a perpendicular position to Center Street. Paul Pugmire – Complimented the Tabernacle Board on their work to make the Tabernacle revenue neutral. Paul indicated that it might take a few years to make the building revenue neutral. The Tabernacle Board was given a charge to make the building revenue neutral about two years ago. The trend lines are in the right direction to make the buildingrevenue neutral. Marsha Bjornn – Requested some input from Martel on the rental of the building for revenue producing events. Martel indicated that the building is available for a fee to those groups. (i.e. political gatherings, etc.) Mayors Business: ’ Nyle Fullmer moved adjourn; Donna Benfield seconded the motion; all voted aye, The motion carried. none opposed. Adjourned 5