HomeMy WebLinkAboutCouncil Minutes - April 06, 2022
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Mayor Jerry Merrill
Council Members:
Robert Chambers Jordan Busby
Mikel Walker Tisha Flora
Colin Erickson Bryanna Johnson
City Staff:
Stephen Zollinger – City Attorney
Matt Nielson – Finance Officer
Keith Davidson – Public Works Director
Alan Parkinson – Planning & Zoning Administrator
Scott Johnson – Economic Development Director
Deborah Lovejoy – City Clerk
6:30 P.M. City Hall (video index 06:05)
Council Member Busby said the prayer
Wyatt Edwards led the pledge
Roll Call of Council Members:
Attending: Council Member Johnson, Council Member Chambers, Council Member Erickson,
Council Member Walker, Council President Busby, and Mayor Merrill.
Council Member Flora asked to be excused.
Welcome New Employees: Jake Linford – Recreation Department; Nelson Moak – Water Department;
Jason Schauers, Jackson Packham, and Garret Dunn – Fire Department
Presentation: (09:48) By Mrs. Godfrey’s and Mrs. Wheeler’s 5th grade class at Madison Middle School on
the Teton River. The class is presenting facts & ideas they learned about the river this school year. They
would like to partner with the city to create signs with the links to the Podcasts they created about the Teton
River so the public can view them.
Wyatt said hello City Council Members, we represent a Teton River Impact Project designed by 5th-grade
students at Madison Middle School. We are grateful for all you do for the city of Rexburg. Thank you for
having us today.
Emree said Last year our teacher (Mrs. Barton) introduced us to National Geographic Explorer, Rosa
Vasquez. As a class, we
zoomed with her 2 or 3 times a month,
learned about her work with extremophiles,
were introduced to multiple explorer teams working on the Boiling River project in the Peruvian
Amazon,
went to Yellowstone National Park where we got to explore with Rosa!!! and,
started a rigorous study of our own backyard, the Teton River
Last year we learned a lot about science. This year we decided to improve our Science Communication skills
and share what we’ve learned. This led us to our essential question:
35 North 1st East
Rexburg, ID 83440
Phone: 208.359.3020 x 2101
Fax: 208.359.3022
deborahl@rexburg.org
www.rexburg.org
City Council Minutes
April 6, 2022
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Karston said in order to build background knowledge about the Teton River’s riparian area, we had to see
the ecosystem for ourselves. Last fall, our teacher’s Mrs. Godfrey and Ms. Wheeler took us to spend a day
along the Teton River. We explored in teams and saw the habitat through different lenses.
We even captured our experience through art. After spending first-hand experience with incredible
mentors, we each chose one lens to research in depth. All 50 students chose one topic to analyze more
deeply. We wanted to know how we could make a positive impact on the Teton River.
Jill said Dr. Rosa Vasquez and other serious scientists rely on facts, data, and accuracy. Each of the Teton
River Impact Groups researched from primary sources and by interviewing professionals such as:
Spencer Weshie and Brent High, with Idaho Fish and Game
David Weskamp, Henry’s Fork Foundation program manager
Denise Lock, from Idaho Department of Environmental Quality
Alisha Tietjen, curator Museum of Rexburg
Aaron Dalling, executive director of Fremont & Madison Irrigation District
Invasivespecies.Idaho.gov
And multiple BYU-Idaho professors
We wanted to get it right!
Caden asked what would have happened if Thomas Edison created the lightbulb and never told anyone
about it? What if Alexander Graham Bell hadn’t shared his research? We might still be using telegraphs.
Science communication shares research to help others and the environment. In our groups, we created
podcasts to share what we’ve learned with a desire to teach others more about the Teton River.
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Here is the first 30 seconds of the podcast about microorganisms.
https://www.youtube.com/watch?v=PD6_Cs8BfHE
We’ve emailed you a link to all 9 podcasts and hope you can find time to listen to them. Link to podcast
http://www.exploreyourimpact.org/teton-river-project.html
Our next question was, how can we inform the community about our podcasts? Well, I’m glad you asked.
We are creating an app that connects to signs we’d like to place along the Teton River. These signs will
share scientific information, encourage others to keep the Teton River clean, and help the community
understand the interconnected habitat. The podcasts created by our peers during the Teton River Impact
Project will be a great resource for everyone.
Jill said we have partnered with Kofi Eshuan, a student at BYUI, to help create an app called The Teton
River Explorer. This app will be similar to a scavenger hunt. Community members will scan a QR code on
signs posted along the river linking them to our podcasts. When a citizen completes all 9 podcasts, they will
be awarded an explorer certificate along with a special prize! That prize is a private link to a music video
students from our class created, along with singer/songwriter Samuel Beck.
Wyatt said they have researched the cost of signs, types of materials that are weather-proof, and how to
make them a temporary setup for summer learning.
We propose the sign to be made much like a parking sign, 12x18 inches. We just found out today
that SIGN-PRO is sponsoring our project and donating the signs for free!!!
The sign would be mounted on a 6-foot garden T-post using bolts to attach them, at a cost of about
$10 per post.
As the Teton River Explorer Team, the five of us are committed to posting the signs along the river
this spring and taking them down in the fall. We will also manage the setting up and taking down in
2023.
After two years, if the Teton River Explorer experience has positive reviews, the app has many
visitors, and you as the City Council would like to continue the project, we will give you the signs
and app to continue community involvement.
This brings us to the reason we are here tonight. We would like to ask if you would please partner with our
Teton River Explorer project and support the cost of $90 for the posts and bolts? Thank you for
considering this proposal. Do you have any questions?
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Council Member Johnson and Council Member Erickson thanked the students for presenting their
projects.
Council Member Erickson moved to approve to partner with the Madison Middle School 5th Grade
Class’s Teton River Impact Project; Council Member Johnson seconded the motion; Mayor Merrill asked
for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Chambers
Council Member Erickson
Council Member Walker
Council President Busby
The motion carried.
Public Comment: (024:16) not scheduled on the agenda (limit 3 minutes); issues may be considered
for discussion on a future agenda. Please keep comments on point and respectful.
Eric Wills expressed his concerns regarding the Bird Scooters. There have been several incidents involving
scooters near his business Crumble Cookie located in Hemming Village. He spoke with the city’s code
enforcement officers and was informed the scooters had geofencing; however, he doesn’t believe the
geofencing is working. He has found scooters in the hallways of his apartment complexes. There is a map
on the Bird Scooters website indicating the geofencing perimeter. He noticed a wide sidewalk overhang on
the map which would allow the scooters to operate in the hallways of the apartment complexes located
along the sidewalk overhang.
Mr. Wills said he is not opposed to scooters; however, he believes additional controls need to be put in
place when operating a scooter in a heavily trafficked pedestrian areas due to the speed in which the
scooters can operate. There are incidents involving scooters impacting vehicles and pedestrians. There are
people tripping over them because they are left in front of business and not at their specified locations. They
are not being maintained, causing the scooter to breakdown while people are using them. There is potential
for physical damage involving scooters.
Ben Hyde said he has some ideas for community lead cleanup projects along the Teton River. The grass
along the river near Fat Cats grows so tall that it is difficult to see the river in some locations. Mayor Merrill
mentioned Council Member Johnson is the City Council liaison for the Beautification Committee. They
have a community event planned to clean up Eagle Park and could possibly include the pathway along the
Teton River near Fat Cats.
Discussion regarding the grass clippings from the soccer fields being dumped near the Teton River pathway
causing a foul odor.
Kim Wheeler reported the traffic lines on the road coming from the Madison Memorial Hospital onto
Main Street do not line up. If you are in the left lane coming down from the hospital it lines up with the
right lane onto Main Street and you must veer over to be in the correct lane. Public Works Director
Davidson said Main Street is a state highway, he is meeting with one of the Idaho Transportation
Department’s representatives and will mention the lane issue to them.
Colton Ricks said he is a BYU-Idaho student and has lived in Rexburg for two years. A couple of months
ago his roommate’s friend was killed in a pedestrian crosswalk and two weeks ago another pedestrian was
hit by a vehicle in a poorly lit crosswalk. There are many crosswalks in the city that have poor lighting. There
are some crosswalks with lighting; however, the light is positioned in a way that doesn’t shine sufficient light
onto the crosswalk. He asked for additional lights in crosswalks with poor lighting. Mayor Merrill said city
staff is working with university representatives on an awareness campaign for divers and pedestrians.
Staff Reports: (042:17)
A. Finance: - Matt Nielson
1. Budget Adjustment Wastewater Treatment Pasteurization Calibration
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Finance Officer Nielson gave an update on the Fiscal Year Budget process. He has received all the Capital
Improvement Plans (CIP) from the department heads for each department. The CIP’s will be placed into
the budget process. They hope to complete the payroll budget process within two weeks. There were several
requests for additional personnel. He said he will email a summary of the personnel request to the
Councilmembers. He will reforecast all the accounts to project the amounts for this year which will also give
a starting point amount for the next Fiscal Year.
Finance Officer Nielson reviewed the Budget Adjustment for the Wastewater Treatment Pasteurization
Calibration. The initial calibration was completed by city staff. They have experienced issues with the
calibration, so it is prudent to hire a professional to calibrate the system. The funds are available in the
budget.
Public Works Director Davidson said with the growth of the city the capacity of the pasteurization
process expands and having the correct calibration will maximize the pasteurization process.
Council President Busby moved to approve the Budget Adjustment for the Wastewater
Treatment Pasteurization Calibration; Council Member Walker seconded the motion; Mayor
Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Chambers
Council Member Erickson
Council Member Walker
Council President Busby
The motion carried.
B. Public Works: (047:16) - Keith Davidson
1. Approval for Spring Cleanup Dates – April 11th – May 2nd, 2022
Public Works Director Davidson said the proposed dates for the City Spring Cleanup are April 11th
through May 2nd. Council President Busby asked for information of the acceptable items being picked up
for the spring clean-up be advertised in the Mayor’s Newsletter and city website.
Council Member Johnson moved to approve the City Spring Cleanup date of April 11th through
May 2nd; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Chambers
Council Member Erickson
Council Member Walker
Council President Busby
The motion carried.
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2. Resolution 2022-07 Amendment to Engineering Standards to Provide for Fiber Conduit in
Property Development
Public Works Director Davidson reviewed Resolution 2022-07. Council President Busby asked about
other changes being made to the Engineering Standards. Public Works Director Davidson replied, the
cross-street section was another change and minor changes to signal lights.
Engineering Standards Amendment to Provide for Fiber Optic Infrastructure
Resolution No 2022 - 07
BE IT RESOLVED by the Mayor and City Council of the City of Rexburg, Idaho that effective April 6, 2022,
the City of Rexburg adopts the standards and specification set forth in the current edition of the Idaho Standards for
Public Works Construction and Supplemental Conditions - Standard Drawings & Specifications, as the City of
Rexburg’s minimum Standard Drawings & Specifications and any additions, amendments or addenda thereto
established by the City Engineer.
FURTHERMORE, ANY SUBDIVISION WHICH SHALL REQUEST ANNEXATION INTO THE
City of Rexburg or any subdivision which is in the Rexburg Impact Zone and all lots less than one acre in size, must
be in substantial compliance with the Rexburg Standard Drawings & Specifications prior to being annexed or
approved, unless modified by an annexation or development agreement. The terms of this resolution, if in conflict
with any existing Ordinances or Resolutions, shall be controlling. Specifically, this Resolution applies to Appendix B
of the City of Rexburg Development Code.
ADDITIONALLY, the City establishes the following policies and guidelines.
The City of Rexburg reserves the right to place on hold / shut down any project due the springtime thaw.
A. STREETS – Streets shall have as a minimum:
1. 7’ Landscape Strip followed by 5’ wide Portland Cement concrete sidewalks on both sides of street per City
of Rexburg Standards.
2. Curb & Gutter (as required per zoning)
a. Portland Cement Concrete Curb & Gutter on both sides.
b. Minimum grade = 0.30%.
3. Fiber. See applicable standard drawing.
4. Asphalt Chip Seal of street surfaces to be placed within 2 years of the date the street surface is constructed or
may be included in a City Seal Coat project if such is approved in the Annexation/De velopment
Agreement.treet right-of-way widths, street ballast, and curb-to-curb widths shall be as per City of Rexburg
Standards for the street type, unless otherwise approved by the City Engineer.
5. At or above ground utility facilities must be 2 feet behind parcel line in easement.
6. Testing of street construction to be in accordance with current ISPWC.
7. PED (Pedestrian Emphasis District)
a. Minimum of a 7’ Landscape Strip followed by an 8' wide Portland Cement concrete sidewalk per
City of Rexburg Standard Drawings.
b. Back of sidewalk to be installed at property line unless otherwise approved by City Engineer.
B. STREET LIGHTING
1. All street light wiring installed for the City of Rexburg shall be in an approved method of electrical conduit
according to the currently adopted National Electrical Code (NEC).
2. No direct burial cable without conduit shall be accepted by the City of Rexburg if owned by or proposed to
be owned by the City of Rexburg.
3. All installations of electrical wiring for the purpose of street lightin g shall meet the current NEC adopted by
the City.
4. All new conduits installed shall also be inspected by a City of Rexburg designated official prior to covering.
Junction boxes must be placed at finished grade elevation. Parcel owner is responsible for a djustments to
junction boxes due to landscaping.
5. As-built electronic drawings must be submitted to City of Rexburg.
6. All street lighting to comply with City of Rexburg Standard drawings and Appendix B of the City of Rexburg
Development Code.
7. Streetlights at intersection shall be American Electric Lighting number ATBM P20 MVOLT R3 P7 AO with
Hapco RTA30D8B4T1E or as approved by City Engineer.
8. A light as defined in g. above may also be required mid-block if the spacing between intersections exceeds
400 feet.
9. PED (Pedestrian Emphasis District)
a. Street lighting to have a maximum spacing of 100 feet on each side of the street.
b. Street light model to be EH22 FT 63LED 525MA 4K GCF R2 MVOLT ANDB/EAE5 -1 FINISH
ANDB/ EPSX-20-S5 FINISH ANDB or as approved by City Engineer.
C. STORM SEWER
1. Minimum storm drainpipe size shall be 12-inch diameter.
2. Manholes shall be spaced per IDAPA.
3. At manholes, pipes of differing diameters shall be located (vertically) so as to match their 0.6 diameter points.
4. Minimum pipe grades shall be per the IDAPA.
5. Storm Sewer mains shall be stubbed out to the edges of developing property to allow for future storm sewer
main line service to adjacent property. Storm Sewer mains shall be kept as deep as practical beyond
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development to provide the possibility of storm sewer service.
6. Developers are financially responsible for a minimum twelve (12) -inch diameter storm drain main, or such
larger size storm drain size as may be needed to provide for storm drainage run off from the proposed new
development.
7. Developers are financially responsible for storm drain line depth up t o sixteen feet (16') to pipe flow line.
Deeper depths that are necessitated to serve adjacent yet-to-be developed property will be participated in by
the City as such may be approved in the Annexation/Development Agreement.
8. Storm Runoff
a. Storm drainage rainfall values and run off coefficients shall be as established in accordance with
State of Idaho Catalog of Storm Water Best Management Practices.
b. The peak flow rate and maximum water surface elevations must be calculated for the 100 -year/1-
hour storm event.
c. The overflow route shall direct the 100-year/1-hour post-development flow safely towards the
downstream conveyance system. Facilities that do not have an adequate overflow location or bypass
path must be sized to fully infiltrate/drain the 100-year/1-hour event.
d. The City of Rexburg uses the 25-year/1-hour event for sizing of on-site runoff storage facility if it
can be shown that downstream facilities can safely accommodate flows in excess of the 25 -year/1-
hour event.
e. Discharge into existing facilities must be restricted to the pre-development level unless otherwise
approved by City Engineer.
f. Catch Basins must be designed to accept peak runoff flow rate.
9. Acceptance of the storm sewer facilities are based on the following criteria:
a. Bedding and backfilling of trenches shall be constructed in accordance with current ISPWC, unless
otherwise specified by City Engineer.
b. Perform all testing in the presence of the city Engineer or his assigned agent.
c. Testing per ISPWC Specifications.
d. Final Testing: Perform final testing after backfilling and compaction and following installation of
other utilities, but prior to surface restoration.
e. On-site runoff storage facilities must be inspected prior to final surface restoration.
f. A signed “Letter of Acceptance” from the city will be required prior to final surface reconstruction
(i.e.: paving, landscaping, etc).
D. WATERLINES
1. Water lines shall be Class 50 Ductile Iron.
2. Minimum water main size shall be 8-inch diameter, unless a 6-inch line is specifically approved by the City
Engineer.
3. Water service stub outs are to be placed at corner of the lot where practical. Water meters and curb stops are
to be placed within the landscaping strip. The water service line s are to be extended to the back of the utility
easement. Refer to Utility Location Standard Drawing.
4. Fire flow requirements, fire hydrant spacing, and related waterline size(s) shall be as required in the
International Fire Code for zones or developments.
5. Gridded and/or looped water mains are to be installed whenever possible. Six (6) -inch mains may have up
to three hundred (300) feet of dead end service with one standard fire hydrant; eight (8)-inch or larger mains,
up to five hundred (500) feet of dead-end service with up to two (2) standard fire hydrants or one standard
fire hydrant and one fire sprinkler system on the dead-end. Flush hydrants are not allowed in place of
standard fire hydrant.
6. Minimum depth of cover over water mains shall be 5 feet unless otherwise approved by the City Engineer.
7. Water mains shall be valved at intersections and other locations so that not more than 600 -foot-long
segment of water main has to be taken out-of-service to provide needed maintenance / repair work.
Additional valving may be required for construction and testing purposes.
8. Water mains shall be stubbed-out to the edges of developing property to allow for future water main service
to adjacent property and to provide the req uired looping / gridding of the overall water main system.
9. Individual house/business water service lines shall be stubbed-out to lots adjacent to new streets to eliminate
the need for future excavation work in new streets.
10. Developers are financially responsible for a minimum eight (8) -inch diameter water main or such larger size
water main as may be needed to provide the required fire flow for the proposed new development. (See Item
3 above and International Fire Code requirements.)
11. Water line stub-outs to be ball-type corporation and curb stop adapter, poly-by-female metal pipe, and rated
at 300 psi minimum working pressure. Approved water line materials are class 200 psi polyethylene pipe.
12. Fire Hydrant to be Mueller, Waterous, or Clow Brands with Storz adapter Kochek model SZMC5045-3-Y.
13. Water main valves to be Resilient Wedge Gate Valves for 10” and smaller diameter pipes and Butterfly
Valves for larger diameter pipes rated at 250 psi or more working pressure. Double disc gate valves will not
be accepted.
14. Fire hydrant must be installed per ISPWC and other applicable codes. Parcel owner is responsible for
required adjustment due to landscaping.
a. Acceptance of the water lines are based on the following criteria:
b. Bedding and backfilling of trenches shall be constructed in accordance with current ISPWC, unless
otherwise specified by City Engineer.
c. Perform all testing in the presence of the city Engineer or his assigned agent.
d. All testing in accordance with ISPWC Specifications.
e. A signed “Letter of Acceptance” from the city will be required prior to final surface reconstruction
(i.e.: paving, landscaping, etc).
E. SANITARY SEWER
1. Minimum sanitary sewer main size shall be 8-inch diameter.
2. Sanitary sewer lines to be ASTM D3034, SDR 35, or ASTM F679 or engineers accepted equivalent for
gravity sewer and ANSI/AWWA C900, Class 150, or engineers accepted equivalent for pressure sewer lines.
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3. Manholes shall be no more than 400 feet apart or per ISPWC.
4. At manholes, pipes of differing diameters shall be located (vertically) so as to match their 0.6 diameter points.
5. Minimum pipe grades shall be per the IDAPA.
6. Sewer mains shall be stubbed out to the edges of developing property to allow for future sewer main service
to adjacent property. Sewer mains shall be kept as deep as practical so as to provide the possibility of sewer
service to as large an area as possible.
7. Individual house/business sewer service lines shall be stubbed-out to lots adjacent to new streets so as to
eliminate the need for future excavation work in new streets. Service lines to be near the center of the lots
and 10’ horizontally from the water service.
8. Developers are financially responsible for a minimum eight (8) - inch diameter sewer main or such larger size
sewer main as may be needed to provide sewer service for the proposed new development.
9. Developers are financially responsible for sanitary sewer or storm drain line d epth up to sixteen feet (16') to
pipe flow line. Deeper depths that are necessitated to serve adjacent yet-to-be developed property will be
participated in by the City as such may be approved in the Annexation/Development Agreement.
10. In an area where city sewer services are unavailable, a house sewer service line shall be constructed and
marked anywhere from 10' from the side of the house facing the street to the edge of the utility easement to
facilitate an easy connection to a future sanitary sewer main in the street.
11. Acceptance of the sanitary sewer are based on the following criteria:
a. Bedding and backfilling of trenches shall be constructed in accordance with current ISPWC, unless
otherwise specified by City Engineer.
b. Perform all testing in the presence of the city Engineer or his assigned agent.
c. Testing per ISPWC Specifications.
i.
d. Pipe Cleaning
i. After the pipe ends have been grouted according to ISPWC Division 500 Section 502.3.5
and prior to CCTV inspection, the completed pipeline will be cleaned with a h ydro cleaner
by a city crew according to ISPWC Division 500 Section 501.3.4.
e. Closed Circuit Television (CCTV) Inspection
i. Acceptance criteria:
1. No visible standing water in pipeline caused by grade defects
2. No pipeline structural defects observed
3. No pipeline installation defects observed
4. No infiltration observed
ii. CCTV sewer line inspection will be done by a city crew
iii. CCTV sewer line inspection is to be done after backfill and compaction, but prior to
surface construction (i.e.: paving, landscaping, etc). Uncove r and repair or reinstall
sections of pipe found to have defects as directed by the city engineer or his agents.
iv. Notify the City Wastewater Dept. @ (208) 359-3035 at least ten working days prior to
final surface reconstruction to allow for CCTV inspection to be done, reviewed, and
repairs to be done if necessary.
v. Any repairs will need to be re-inspected after the repair is completed.
vi. The cost for pipe cleaning and CCTV Inspection of the lines will be billed to the owner at
approved City of Rexburg Billing rates.
12. A signed “Letter of Acceptance” from the city will be required prior to final surface reconstruction (i.e.:
paving, landscaping, etc).
F. WATER RIGHTS
1. Lands that are developed within the City of Rexburg and are, prior to development, irrigated with su rface
water must be irrigated with the existing surface water right where feasible. This may require the
development of a secondary irrigation system or special systems as conditions dictate. Exceptions must be
approved by City Engineer.
2. Lands that are developed within the City of Rexburg and are, prior to development, irrigated with surface
water and a secondary irrigation system is not feasible shall transfer to the City of Rexburg the surface right
or portion of that water right prior to the issuance of a will serve letter or provide a method of transfer
acceptable to the city.
3. All subsurface rights tied to property to be serviced by the City of Rexburg shall be transferred to the City of
Rexburg.
This resolution shall take effect and be in force from and after its passage and approval.
DATED this ___ day of April 2022.
CITY OF REXBURG
Madison County, Idaho
By ____________________________
Mayor Jerry Merrill
ATTEST:
____________________________
City Clerk Deborah Lovejoy
Attachment: Standard Drawings 2022 Edition
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Council President Busby moved to approve Resolution 2022-07 Amend Engineering Standards
to provide fiber conduit in property development; Council Member Erickson seconded the
motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Chambers
Council Member Erickson
Council Member Walker
Council President Busby
The motion carried.
3. Accept Bid for Airport Sealcoat Contract
Public Works Director Davidson reviewed the bids received for the airport sealcoat contract. The
second amount relates to the city not being able to obtain the grant through the state to do maintenance
on the section of runway the federal government isn’t interested in helping with. He said 90% of the cost
of the project is funded through FFA grants. The state would also pick up some of the costs. The city and
county would pay the remainder of the costs.
Council Member Chambers moved to approve the low bid of $163,579.70 from Maxwell Asphalt for
the Airport Sealcoat Contract; Council Member Walker seconded the motion; Mayor Merrill asked for a
vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Chambers
Council Member Erickson
Council Member Walker
Council President Busby
The motion carried.
4. Accept Bid for Local Improvement District 51 (LID 51) Contract
Public Works Director Davidson reviewed the bids received for LID 51. The sidewalks, curb and gutter
costs came in higher than estimated; however, the sewer connections came in at a lower cost than estimated.
The percentage range is .9% to a 4% increase to a property owner. Council Member Johnson said she will
vote aye for this LID; however, she would like to continue to have discussion on how city can assist the
property owners with the costs of their LID assessment.
Council Member Erickson suggested plenty of notice be given to the property owners of when the LID
work will begin and where they can park their vehicles when the work is taking place.
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Council Member Walker moved to approve the low bid of $1,682,725 from Edstrom Construction for
Local Improvement District 51; Council Member Erickson seconded the motion; Mayor Merrill asked for
a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Chambers
Council Member Erickson
Council Member Walker
Council President Busby
The motion carried.
5. Accept Bid for Roundabout at Pioneer Road
Public Works Director Davidson reviewed the bids received for the Roundabout at Pioneer Road. This
bid does not cover the railroad crossing. A map of the roundabout was reviewed. The sections highlighted
in red will be islands and the blue will be open with traffic stripes. Finance Officer Nielson mentioned this
project is an Urban Renewal project. Once the project is complete it will be billed to Urban Renewal.
Council Member Chambers moved to approve the low bid of $1,191,863 from Sunroc dba
Depatco for the Roundabout Project on Pioneer Road; Council Member Johnson seconded the
motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Chambers
Council Member Erickson
Council Member Walker
Council President Busby
The motion carried.
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Public Works Director Davidson reported the work on University Boulevard will begin this week. They
will be widening University Boulevard to allow a left turn lane onto Mikan Drive and hope to complete the
work before the university student return for the spring semester.
Mayor’s Report: (1:06:28)
Mayor Merrill invited all youth to join and attend The Tandem Tour Event. Where they will learn to work
in tandem to shine a light on:
Mental Health Awareness
Drug and Alcohol Abuse Prevention
Suicide Prevention
Youth Leadership
Building Community Capacity
Tools and Resources
This event is sponsored by The League of Idaho Cities, and it will be held on April 13th from 5:00 p.m. to
6:30 p.m. at the Romance Theater.
Mayor Merrill reported on the Idaho Department of Water Resources National Flood Insurance Program
Community Assistance. He also reported he toured their different recreation centers in Utah to have a
better understanding of the programs they offer and their type of revenue streams. The recreation centers
he toured were the South Davis, Provo Recreation and Lehi Legacy.
Mayor Merrill reported he and Council Member Chambers attended the T-Mobile grant acceptance party.
The grant was in the amount of $50,000 to be used for community involvement.
Discussion regarding the T-Mobile grant funds. The funds will be used for a stage/gathering area on the
back of the Romance Theater.
Council Member Johnson reported on the Eagle Park Cleanup on Thursday April 21st. Council Member
Chambers mentioned Council President Busby has been elected as Public Servant of The Year. The award
will be presented to him at the Farmer’s Merchant Banquet.
Item for Consideration: (1:17:06)
A. City Staff Recommendation to approve destruction of Building Plan hard copies that have
been archived digitally in the City's designated records archive system. Designated as
Resolution 2022 - 06 if motion passes - Deborah Lovejoy
Council Member Johnson moved to approve Resolution 2022 - 06 the destruction of Building
Plan hard copies that have been archived digitally in the City's designated records archive system;
Council President Busby seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Chambers
Council Member Erickson
Council Member Walker
Council President Busby
The motion carried.
B. Condo Plat Approval for Brigham’s Mill at 431 S 3rd W #22-0002 – Alan Parkinson
Planning and Zoning Administrator Parkinson reviewed the Condo Plat for Brigham’s Mill. Council
Member Johnson expressed her concerns with this proposal of turning university dormitory housing into
condos and the possibility of them becoming short-term rentals. City Attorney Zollinger explained
additional parking would be needed for the proposed condos to be rented as a short-term rental. An
additional parking stall per door would be needed for a short-term rental use. Planning and Zoning
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Administrator said to operate a short-term rental in the city an application needs to be submitted. After, the
application is submitted, it is reviewed to determine if the requirements can be met.
Council Member Johnson said her understanding was that short-term rentals were difficult to track.
Planning and Zoning Administrator Parkinson replied, software has been purchased to be able to track
short-term rentals. She said her understanding was that it is difficult for the software to track short-term
rentals if they are in close proximity to one another. City Clerk Lovejoy said it is a challenge for the
software to tracking short-term rental when they are in proximity to each other. Council Member Johnson
reiterated her concern with the proposed condo style housing turning into short-term rentals. Planning and
Zoning Administrator Parkinson said city staff monitors short-term rentals closely and if complaints are
received regarding short-term rentals they are addressed.
Council Member Chambers said he understands Council Member Johnson’s concerns; however, this
property has met the parking requirements, green space, and all other requirements to change to condo style
housing. He said he spoke with a university representative and was informed there are 16,000 beds within
the Pedestrian Emphasis District. Brigham’s Mill has a total of 180 beds. He is concerned this request could
cause a domino effect with other dormitory style housing. He was also concerned the condo owner would
rent the rooms to students; however, the university tracks the student’s addresses to insure they live in
university approved housing.
Council Member Erikson asked about the amount of visitor parking available at Brigham’s Mill. Planning
and Zoning Administrator Parkinson said there is sufficient visitor parking. By changing from dormitory
housing to condominium housing they have an excess amount of parking. All the planning and zoning
requirements have been met to allow the change to condominium housing. Council Member Erickson
recommended tabling the request to address some of the Councilmember’s concerns.
Ryan Nielson said he is the owner of Brigham’s Mill. He mentioned out of the 16,000 beds 5,000 of those
are sitting vacant; however, there is a waiting list for community members trying to find housing. There is a
demand in the market for single family housing. The concerns with other dormitory housing units desiring
to change is very difficult because of the requirements having to be met. He said the amount of debt a
dormitory complex has, will cause difficulties when wanting to change to a condo style housing. Most
lenders will not approve loans in which there is collateral on the other properties.
Council Member Chambers moved to approve a Condo Plat for Brigham’s Mill at
approximately 431 S 3r W; Council President Busby seconded the motion; Mayor Merrill asked for
a vote:
Those voting aye Those voting nay
Council Member Chambers Council Member Johnson
Council Member Walker Council Member Erickson
Council President Busby
The motion carried.
C. Accept Contract for Comprehensive Plan Update from Logan Simpson – Alan Parkinson
Planning and Zoning Administrator Parkinson explained a Request for Proposal was submitted to
request assistance in rewriting the city’s Comprehensive Plan. City Staff has been working on the changes
for quite some time; however, they have reached a point where it is difficult to continue making progress
with the amount of workload needing to be completed. Logan Simpson was the sole bid. Their bid was in
the amount of $55,500. A grant was received for this project from the Blue Cross Foundation in the amount
of $50,000. He said Logan Simpson has completed several Comprehensive Plans in the State of Idaho
including the City of Driggs.
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Council Member Erickson moved to approve to award the Comprehensive Plan Update
Contract to Logan Simpson; Council Member Chambers seconded the motion; Mayor Merrill
asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Chambers
Council Member Erickson
Council Member Walker
Council President Busby
The motion carried.
Calendared Bills:
A. Second Reading: Those items which have been first read: NONE
B. Third Reading: Those items which have been second read:
1. Ordinance No 1278 Rezone Approximately 18 N 2nd E, 220 & 248 Ricks Ave and 227 E
Main St from Central Business District (CBD) and High Density Residential 1 (HDR1) to
Community Business Center (CBC) #21-00773 – Alan Parkinson
ORDINANCE NO. 1278
Rezone Approximately 18 N 2nd E, 227 E Main St, 220 Ricks Ave and 248 Ricks Ave from Central
Business District (CBD) and High Density Residential 1 (HDR1) to Community Business Center
(CBC) Zone
AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE
CITY OF REXBURG, IDAHO, AND PROVIDING THAT THE ZONED
DESIGNATION OF THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED,
SITUATED IN REXBURG, MADISON COUNTY, IDAHO, BE CHANGED AS
HEREINAFTER DESIGNATED; AND PROVIDING WHEN THIS ORDINANCE
SHALL BECOME EFFECTIVE.
Council Member Walker moved to approve Ordinance No 1278 the rezone at approximately
18 N 2nd E, 220 & 248 Ricks Ave and 227 E Main St from Central Business District (CBD) and
High Density Residential 1 (HDR1) to Community Business Center (CBC) and consider third
read; Council Member Erickson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Chambers
Council Member Erickson
Council Member Walker
Council President Busby
The motion carried.
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2. Ordinance No 1279 Amend Development Code Ordinance No 1200 to Remove the
Central Business District (CBD) Zone #21-00582 – Alan Parkinson
ORDINANCE NO. 1279
AN ORDINANCE AMENDING THE CURRENT DEVELOPMENT CODE (PLANNING
AND ZONING ORDINANCE NO. 1200) CONCERNING SUBSTANTIVE AND NON-
SUBSTANTIVE ITEMS; REPEALING CHAPTER 5.2 CENTRAL BUSINESS DISTRICT
(CBD) ZONE FROM THE CITY OF REXBURG DEVELOPMENT CODE; ENCOMPASSING
ALL AMENDMENTS TO OTHER CHAPTERS THAT REFERENCE THE CENTRAL
BUSINESS DISTRICT (CBD) ZONE; AND PROVIDING FOR THE EFFECTIVE DATE OF
THE ORDINANCE.
Council Member Johnson moved to approve Ordinance No 1279 an amendment to the
Development Code Ordinance No 1200 to remove the Central Business District (CBD) zone, it’s
been replaced by the City-Center Form Based Code for the Downtown District and consider third
read; Council President Busby seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Chambers
Council Member Erickson
Council Member Walker
Council President Busby
The motion carried.
Mayor’s Business: (1:40:43)
A. Proclamation 2022-02 Fair Housing Month April 2022
PROCLAMATION
No. 2022 – 02
April 2022 Fair Housing Month Proclamation
WHEREAS, April 2022 marks the 53rd anniversary of the passage of Title VIII of the Civil Rights Act of 1968,
commonly known as the Federal Fair Housing Act; and
WHEREAS, the Idaho Human Rights Commission Act has prohibited discrimination in housing since 1969; and
WHEREAS, equal opportunity for all-regardless of race, color, religion, sex, disability, familial status or national
origin-is a fundamental goal of our nation, state and city; and
WHEREAS, equal access to housing is an important component of this goal-as fundamental as the right to equal
education and employment; and
WHEREAS, housing is a critical component of family and community health and stability and
WHEREAS, housing choice impacts our children’s access to education, our ability to seek and retain employment
options, the cultural benefits we enjoy, the extent of our exposure to crime and drugs, and the quality of health care
we receive in emergencies; and
WHEREAS, the laws of this nation and our state seek to ensure such equality of choice for all transactions involving
housing; and
WHEREAS, ongoing education, outreach and monitoring are key to raising awareness of fair housing principles,
practices, rights and responsibilities; and
WHEREAS, only through continued cooperation, commitment and support of all Idahoans can barriers to fair
housing be removed;
NOW, THEREFORE: I, Jerry Merrill, Mayor of the City of Rexburg do hereby proclaim April 2022 to be
FAIR HOUSING MONTH
In the City of Rexburg, State of Idaho.
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IN WITNESS WHEREOF, I have hereunto set my hand and
caused the Seal of the City of Rexburg to be affixed this 6th day
of April in the year of our Lord two thousand twenty-two.
APPROVED:
SEAL
_____________________________
Jerry Merrill, Rexburg Mayor
ATTEST:
______________________________
Deborah Lovejoy, Rexburg City Clerk
Council President Busby moved to ratify Proclamation 2022-02 Fair Housing Month April
2022s; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Chambers
Council Member Erickson
Council Member Walker
Council President Busby
The motion carried.
Consent Calendar: (1:44:30) The consent calendar includes items, which require formal City Council
action, however, they are typically routine or not of great controversy. Individual Council
members may ask that any specific item be removed from the consent calendar for discussion in
greater detail. Explanatory information is included in the City Council’s agenda packet regarding
these items.
A. Minutes from March 16th & 30th, 2022
B. Approve the City of Rexburg Bills
Council Member Walker moved to approve the Consent Calendar containing the minutes and
city bills; Council Member Erickson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson None
Council Member Chambers
Council Member Erickson
Council Member Walker
Council President Busby
The motion carried.
Adjournment 8:11 P.M.
APPROVED:
________________________________
Jerry Merrill, Mayor
Attest:
_____________________________
Marianna Gonzalez, Deputy Clerk