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HomeMy WebLinkAbout2003.02.19 CITY COUNCIL MINUTES CITY COUNCIL MINUTES CITY OF REXBURG February 19, 2003 7:30 P.M. STATE OF IDAHO, ) County of Madison ) SS. City of Rexburg ) Present were the following: Mayor: Mayor Bruce Sutherland Council Members: Glen Pond Shawn Larsen Marsha Bjornn Paul Pugmire Donna Benfield Nyle Fullmer P&Z Administrator: Kurt Hibbert City Clerk: Blair D. Kay PFC: John Millar City Attorney: Stephen Zollinger Pledge to the Flag Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. a.Minutes from the February 05, 2003 meeting b. Approve City of Rexburg bills Glen Pond moved to approve the Consent Calendar items; Marsha Bjornn seconded the The motion carried. motion; all voted aye, None opposed. Non Controversial Items Added to the Agenda: None added Public Hearing: 7:35 p.m. Rezone from Light Industrial (LI) to Highway Business District (HBD) nd 485 North 2 East - Teton River Village, L.C. – Cameron Gunter John Millar – Reviewed the proposal on the overhead screen. He indicated that the Planning and Zoning Commission recommended this proposal be approved by City Council. Mayor Sutherland opened the Hearing for public testimony. Cameron Gunter – 1082 East 1200 South, Springville, Utah 84663 - Reviewed the proposal for a nd Commercial development adjacent to North 2 East. They are requesting an HBD Zone for the Commercial development. In the future, Cameron mentioned that his Development group will seek a mixed use zone to develop the west end of the property. Shawn Larsen – Mentioned that Planning and Zoning has concerns with loosing Light Industrial Zoning in the City. They recommended finding other locations for Light Industrial Zones. No further testimony was received. 1 Mayor Sutherland closed the Public Hearing for testimonies on the proposal. Discussion on the reason for the Original Zoning to Light Industrial. Paul Pugmire – Inquired if Planning and Zoning had identified future sites for Light Industrial. Jerry Hastings – Mentioned that the Commission is looking to the North and the South of the City for Light Industrial Zones. nd Donna Benfield – Gave comments on the Commercial growth of the City on 2 East. She felt that HBD was appropriate for the area; however the City needs to find new Light Industrial Zones for the City. Donna Benfield moved to approve the Zone change request from Light Industrial to Highway Business District; Paul Pugmire seconded the motion; all voted aye, none opposed. The motion carried. st 8:00 p.m. Ordinance 889 – LID 33 Creation – Street Infrastructure Project – 1 Reading The Public Hearing was opened. Mayor Sutherland - Asked Keith Davidson to review the project. John Millar – Gave the location of the properties. They are located from the golf course on West nd Main to the railroad tracks on 2 East. It is primarily needed to clean up areas of curb, gutter and sidewalk that have structural inadequacies. When the State of Idaho does the nd proposed street reconstruction on Hwy 33 which goes through Rexburg on Main and 2 nd East starting in the 2 week in July, this work will be completed. Marsha Bjornn - Reviewed questions and concerns from residents about the project. Keith Davidson – Responded that he has contacted the residents with concerns by Email. Other impacted residents will receive a mailing on the proposed construction work. Mayor Sutherland – Opened the floor to public comment. Brooke Passey – Madison County Commissioner – Mentioned the need to have a discussion on the recent purchase of the Valley Wide Coop and the County’s assessment on the LID. He asked how the LID would affect the new property that the County has recently purchased. The County will not take possession of the property until after the LID is well underway. The County may choose to reconfigure the approaches to the building. Brooke wanted to discuss the location of driveways before the LID was started. rd Steve Oakey – 25 South 3 East - Asked the Mayor about the Rexburg Vision Committee creating turning lanes, conversation corners, street lighting, off street parking, parallel parking and green areas on Main Street. Mayor Sutherland – Indicated that the project would only cover street resurfacing and the stnd lighting of Intersections on 1 North and 2 East. Discussion on the projects that Steve Oakey mentioned being forthcoming in 2005. The State Transportation Department is discussing these projects with the City on an ongoing basis. ndnd Brian Birch – 700 Lupine Circle – Discussed the property at 2 North and 2 East. He asked if the residents could receive sub contractor bids on the work at their locations. Brian was interested in the costs of the projects and being able to review the bids. John Millar – Responded with the procedure the City uses to bid the project and the ability of the property owner to do their own bid which needs to comply with the City’s construction specifications. Details on specifications are available from Keith Davidson. Linda Marquez – 697 West Main Street – Asked about the letter the City sent the residents that will be affected by the LID. She does not have the money to pay for the work. She has been assessed over $700 on this LID. 2 Mayor Sutherland – Explained the ability of the residents to spread the cost of the project over a 10 year period with payments on the water billings if that method is chosen by the resident. There are other ways to pay that can be offered by the City. Linda was asked to contact Richard Horner for more details. The City does try to mitigate the cost to the resident. Richard Horner – Mentioned that the current interest rate is about 5%. Linda Marquez - Asked about City employees working in her yard looking for sewer lines without asking for her permission. They tore up her yard without her permission. Mayor Sutherland – Indicated that this is not acceptable. The Mayor apologized to Linda for the problems that she had mentioned with the disruption to her yard. The Mayor mentioned that the policy of the City is to contact the residents when work is needed to be done in their yards. The Mayor asked Linda and other residents to contact his office if they have problems that are not getting resolved. Greg Snell – 333 West Main – Asked about the proposed work on his property. It was reviewed on the overhead screen. There was some of the sidewalk on his property that needed replaced. Greg may choose to obtain his own bid for his entire project. st John Millar – Indicated that the City would need to know by the 1 of May if the resident wanted to do his own bid for the work. Greg Snell – Inquired about the water meters near his home. They are not completed at this time. John indicated that the work will be finished as soon as the weather allows it to be done. Mayor Sutherland - Welcomed Rose Murphy to the meeting. He thanked her and helpers for the work done on the Christmas lighting project. The Community appreciated her Public Testimony was closed. service. Discussion on the need to suspend the rules and expedite the passage of this Ordinance. John Millar – Discussed the need to move the project forward to meet the State of Idaho Transportation time line for their resurfacing project in July. John indicated that the work at each property can be modified later. Discussion on the location of the LID from the canal bridge on West Main Street going East ndnd to 2 East then North on 2 East to the railroad tracks on the Salem Road. The sidewalks end south of the Teton River. Shawn Larsen – Recommended that Linda get a bid on the work needed for her property to compare with the City’s bid. Ordinance 889 for LID 33 Glen Pond moved to suspend the rules and pass on the first reading; Nyle Fullmer seconded the motion; Voting as follows: Those Voting AyeThose Voting Nay Marsha Bjornn None Donna Benfield Glen Pond Shawn Larsen Paul Pugmire Nyle Fullmer The motion carried. Nyle Fullmer moved to approve Ordinance 889; Marsha Bjornn seconded the motion; 3 Voting as follows: Those Voting AyeThose Voting Nay Marsha Bjornn None Donna Benfield Glen Pond Shawn Larsen Paul Pugmire Nyle Fullmer The motion carried. Mayor thanked Keith Davidson and John Millar for their work on LID 33. New Business: Resolution 2003-03 – 401K Retirement Plan revision to current IRS Code Richard Horner – Explained that the reason for the 401K Retirement Plan revision was to keep the plan current with the IRS Code. Nyle Fullmer moved to approve the revision to the Retirement Plan; Glen Pond seconded the The motion carried. motion; all voted aye, none opposed. Resolution 2003-04 – Accepting the Grant offer from the State of Idaho (IDT) for $8,333. (Airport Improvements) John Millar – Indicated that the project is to install a security fence at the airport. The City’s matching fund would be $8,333. Shawn Larsen – Reviewed the fencing location along Airport Road. John indicated that security gates would restrict some of the accesses to the Airport. Paul Pugmire – Asked about strings and obligations tied to the request. He was concerned about being tied to that location for a City Airport if the City continues to accept matching funds for its maintenance. Paul indicated that the City may want to review other locations for an airport. He recommended putting together a task force to examine the feasibility of moving the airport. John Millar – Indicated that the matching funds will come from the Idaho Transportation Department. The funds must be used for the Airport. Mayor Sutherland – Indicated that this grant would not tie the City of Rexburg to any future obligation. This grant does not tie the City’s hands in any way as does an FAA grant. Paul Pugmire moved to accept the grant for the ITD as proposed; Nyle Fullmer seconded the motion; Discussion: The proposal will be to install a 7 foot chain link fence along Airport The motion carried. Road by the hangers. All voted aye, none opposed. Paul Pugmire – Requested an agenda item for our next meeting to set up a taskforce. Compensation - Review Contract with BDPA, Inc . Richard Horner – Reviewed the plan to have the City’s Departments come under a classification and compensation review. BDPA, Inc. was asked to make a proposal for the review. The cost would be $12,171 which includes all of their cost for their proposed report. The last Departmental review was in 1996 or 1997. Mayor Sutherland – Indicated that the study would look at all positions in the City Government. Glen Pond – Recommended that the Personnel Committee review the proposal before any further action is taken by the Council. 4 Resolution 2003-05 – Direct Urban Renewal Agency to prepare an Urban Renewal Plan for Downtown Rexburg Glen Pond asked the Council to review the item for a future meeting. There was only discussion on the procedure for reviewing the Plan with the County. Glen wants the County to review the Urban Renewal Plan before further discussion is necessary. thrd City Creek Division #1 – Partial Street Vacation adjacent to 5 South on 3 West (Previous name was Mountain Creek) Mountain River, Inc. – Larry Hudson Stephen Zollinger – Reviewed the proposed vacation of 14.5 feet by 99 feet to straighten the street rdrd on 3 West. Stephen showed the location of the area on the Southwest corner of 3 West th and 5 South. The intent is to vacate right of way that will be outside the City Street. The Staff and Planning and Zoning has recommended that this proposal be adopted by the City Council. rd Shawn Larsen moved to approve the vacation of 14.5 feet by 99 feet of right of way on 3 West as recommend; Glen Pond seconded the motion; all voted aye, none opposed. The motion carried. Old Business: None presented Update on Projects: John Millar – Reviewed the Westside water project that is being prepared for bid. The City plans to bid the proposed water and sewer extensions by the end of February. The plans and specifications have been submitted to DEQ and to the Idaho Transportation Department for review. The lack of ground water this year makes it a good year to do the project. It is being bid in schedules to allow the City to award sections of the proposed project based on the outcome of the proposed annexation of the areas on the West side of the City. Highway Project 33 – H&K Contractors got the bid for approximately $1.5 million. H&K will mill off 2/10 of a foot of asphalt and then patch areas that need repair. They will resurface the street with 2/10 of a foot of asphalt. From the court house to the railroad tracks on nd 2 East, they will mill off 2.5 inches and grind up remaining asphalt and overlay with asphalt. The work is primarily done on weekends and at night on the Main Street portion. nd The 2 East section will be done in such a way as not to hinder the business. The City will conference with the contractor in March. thnd Traffic Controls will be replace with camera systems on Main Street at 5 West, 2 East, Wal-Mart Intersection and the Highway 33 turn off. They will be updated to have camera systems. The State will install a conduit the length of the project to inter-connect the signals to help move traffic through town. John asked if the Council would like a feasibility study done to install a fiber optics cable with the State signal conduit. This would enable fiber optics to go through town without disturbing the streets. John would develop a cost with the State Transportation Department to share the trenching that would hold the fiber optics conduit. Donna Benfield - Asked if the traffic signal coordination project would allow ambulance and emergency services the ability to pre-empt signals at intersections. John will check with the State on pre-empts. John will ask that the Chamber of Commerce Representatives be invited to the meetings on the State Hwy project. Discussion on the look of the street and sidewalks after the project is finished. Pavers will be installed around the street light poles to help with the concrete expansion that causes carks in concrete. Different sections were discussed in connection with pavers. They are temporary in some cases until concrete can replace them. Nyle Fullmer moved to instruct John to pursue the proposal to install a fiber optics conduit 5 with the State project; Shawn seconded the motion; all voted aye, The motion carried. none opposed. Committee Reports: Glen Pond – Reminded Council to read the Urban renewal handout for a future discussion. Marsha Bjornn – Reviewed the Downtown Vision Committee and the needs of that Committee. Glen Pond is the Council representative on the Downtown Vision Committee. Mayor Sutherland – Offered information about the City seeking matching funds for downtown improvements. Ted Hendricks of ECIPDA is meeting with the City Monday to discuss matching funds. Discussion on the acting members of the Downtown Vision Committee that are remaining. Some members have left the Community. Steve Oakey mentioned that the Committee has deteriorated for lack of Members. Steve Oakey recommended that a Council Member be on the Committee. Marsha Bjornn – Indicated that the Historical Preservation Committee was organized with officers. She will provide information on the officers as the Committee proceeds with the development of the organization. They are in the talking stages at this time. Marsha and Donna commented on the agenda for the Parks and Recreation Committee. Donna will be on the next agenda. Their last meeting’s agenda was too large. Mayors Business: = Appointment to the Planning and Zoning Commission - Joseph Laird Mayor Sutherland – Indicated that DeVawn Beattie has served long and faithfully on the Planning and Zoning Commission. The Mayor asked Joseph Laird to replace DeVawn on the Commission. The position is a City position on the Commission. Shawn Larsen moved to appoint Joseph Laird to the Planning and Zoning Commission; Paul Pugmire seconded the motion to appoint Joseph Laird; all voted aye, The motion carried. none opposed. Adjourned ____________________________________ Bruce Sutherland, Mayor _____________________________________ Blair D. Kay, City Clerk 6