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Home My WebLink AboutCITY COUNCIL WORK MEETING MINUTES JUNE 11, 2003 CITY COUNCIL WORK MEETING CITY OF REXBURG June 11, 2003 7:00 P.M. Present: Mayor Bruce Sutherland Council Members: Glen Pond, Marsha Bjornn, Nyle Fullmer, Donna Benfield, Paul Pugmire (by phone), Shawn Larsen. Pledge to the Flag Consent Calendar: The consent calendar includes items which require formal City Council action, however they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items. a.Minutes from the June 04, 2003 meeting b.Approve City of Rexburg bills Nyle Fullmer moved to approve the Consent Calendar; Shawn Larsen seconded the motion; all present voted aye, none opposed. The motion carried. The Mayor explained the protocol for the meeting. The discussion items would be discussed by the City Council Members in a forum discussion. Some input from the public would be allowed. Mayor Sutherland introduced Clayter Forsgren and Chuck Frost in the meeting as representatives of the Development Impact Fee Advisory Committee. th Final Plat for Harvest Heights Subdivision – Off 7 South & Millhollow Road - Richard Smith Richard Smith – 637 Millhollow Road - Reviewed the Final Plat for Harvest Heights Subdivision with the Council. Richard’s current residence is on lot 9. There were two changes that will be noted on the final draft for signatures. 1)A 57 foot radius cul-de-sac at the south end of Autumn Court. 2)A temporary turn around area at the south end of Autumn Drive with a 57 foot radius. The initial entry to the subdivision will be off Millhollow Road. One or two future entries to the 1 th subdivision may be off 7 South. Shawn Larsen – Reviewed the location of bike paths for the subdivision. Discussion on the interior roads. They will be built to a width of 68 feet with a 17 foot landscape area and a meandering sidewalk that will be installed by the developer. The lots will be sold with the sidewalk installed as part of the cost of the lot. The developer plans to put a 20 foot landscape right of way for berms next to Millhollow Road. They are planning to work with the City Engineering Department on the landscaping project adjacent to Millhollow. The City is planning to have a bike path on the lower or north end of Millhollow Road. Mayor Sutherland – Commented on the effort to get a bike path in the Hidden Valley Subdivision area. The City has been working with Gene Palmer to get a bike path and greenway for Hidden Valley. Harvest Heights Subdivision; Marsha Bjornn moved to accept the final Plat for Glen Pond seconded the motion; all present in the meeting voted aye, none opposed. The motion carried. Parade Permit fee waiver – International Dance Festival Committee Donna Benfield declared a conflict with this request because she is works for the Chamber of Commerce. The Chamber is not requesting to close Main Street this year for the annual street festival. Heidi Codling – Represented the Chamber of Commerce – The Chamber requested street closure for a Dance on August 01, 2003 and a parade on August 02, 2003 as follows: Friday, August 1 - Dance 8-10 p.m. 1st West - along side Viking Stadium for the dance that rd usually takes place on Main Street. Street closed per map. Between West 3 South nd and West 2 South. Saturday, August 2 - Street Parade – 10 a.m. - using the street along side of Melaleuca parking ststst lot to gather - then proceeding south on 1 West to 1 South proceeding west on 1 South ndnd then south on 2 West then turning right onto west 2 South - Disassembling on West 2nd South near the Porter Park Carousel. Saturday, August 2 - Street Festival – 10 a.m. to 5 p.m. at Porter Park. The Opening Ceremonies for the annual International Dance Festival will be in the evening after the Street Festival. Glen Pond – Requested the Chamber of Commerce publish a notice of the events to notify the neighbors. Mayor Sutherland – Thanked Heidi for her work with the Festival. The Dance Festival Committee has done a great job over the years. 2 Shawn Larsen moved to approve the request for street closure for the International Folk Dance Festival, waive the fee for the permit, and the Street Festival in Porter Park; Glen Pond seconded the motion; all voted aye, none that were present opposed. The motion carried. ____________________________________________________________________________ Mayor Sutherland – Introduced Stan Weiler by phone to the Council. Stan discussed some aspects of the Impact Fee with the Council. Richard Horner – Passed out copies of the proposal (Assumptions and Calculations) for Impact Fees to the Council. Streets (Pending a Streets study) will not be a part of this proposal for an additional 6 months. The reason to consider Impact Fees for the City of Rexburg is to help do the following: 1)Maintain the current life style or standard of living. 2)When the population reaches 40,000 the City will be expected to provide 80 more acres of City Parks to maintain the same ratio of population to acres of City Parks. 3)Play Ground Equipment 4)Swimming Pool 5)Fire Truck 6)Fire Station 7)Fire Department training tower 8)Lighted Ball fields, etc. All facilities purchased with Impact Fee Revenue must have a life span of at least 20 years. The City Council discussed Performance Standards that are part of the Impact Fee Calculation. Impact Fees can be used to pay down bond debt that the City has incurred to provide additional parks, a fire truck, or other items needed by the Emergency Services Departments, Police, and City Parks. Richard Horner – Indicated that Impact Fees would not be stable enough to be expected to pay down City debt. There is a time requirement of 5 years to use the Impact Fee monies before a refund of the fees would be required. The time period can be extended to 8 years with justifiable reasons. Richard Horner – Indicated that non-residential Impact Fees can not pay for Public Parks. Shawn Larsen – Asked if greenways, bike paths, and trails could be considered to be a part of the City Park to allow Impact Fees to be used to build them? Stan Weiler – Indicated that they could be considered Parks. Paul Pugmire joined the meeting by phone. Shawn Larsen – Asked the question of ‘Who determines if a City Park needs to be added to the City Park System? The City Council would approve an increase in the acreage for a City 3 Park. Nyle Fullmer – Asked if the Impact Fee Document could be changed as needed based on the current circumstances. Stan Weiler – Indicated that the Impact Fees are governed by State Statute. A City Ordinance would not restrict or limit changes to the Ordinance as long as the changes are in harmony with the State of Idaho statues. The Impact Fee Ordinance needs to take inflation and cost assumptions into consideration as it must be updated at least every five years. Therefore, it is a living document that can be changed at least every 5 years. Richard Horner – Reviewed the assumptions that were applied to the calculations to produce the proposed Impact Fees for Rexburg. The current number of people per single family dwelling unit in Rexburg is 4.01 persons. The current number of people per singles apartment in Rexburg is 5.6 persons. Married or family housing in apartments has an average occupancy of 2.3 people. These numbers include University housing. Education Development Impact buildings would only impact Emergency Services and Police. The Fee Advisory Committee recommended 3.0 acres of City Parks per 1,000 residents for the Impact Fee proposal. Discussion on where to set the base for the Impact Fee calculations. It was suggested that if the base is set too high, a refund of Impact Fees would be required. If the base is set too low, the City of Rexburg would not be able to maintain the level of service or life style that currently exists in the City. Marsha Bjornn – Discussed the degree to which the University would participate in Impact Fees. Discussion on the Education Buildings that would not be required to participate in the City Parks Impact Fee; however, they would be required to participate in the Emergency Services and Police Impact Fees with a credit for existing services that they are rendering to the City of Rexburg for those same services. Discussion on the participation level of the County (1/3), Fire District (1/3), and City (1/3) to purchase additional Fire Stations for the City and County areas. Discussion on the number of Cities in Idaho that are currently applying Impact Fees. Meridian, Coeur d’Alene, Haden, Eagle were Cities that were mentioned and Ada County. Impact Fees are only applied to new construction or they can be applied to remodels that impact the Community with growth. An example would be to add additional units to a single residential home. Discussion on the ability to collect Impact Fees on School District Buildings. It is allowed by State Statute. Discussion on the number of incoming calls that are received by the Police Department. An average year produces 60,000 calls to be acted upon by the Rexburg City Police Department. 4 Discussion on the County charging Impact Fees for construction projects in the County and the Impact Zone around the City. Discussion on the need to be accurate on the Performance Standards that are adopted by the City of Rexburg as a basis to calculate Impact Fees. The City uses the information gathered in an Impact Fee Report by a Consultant to establish the Impact Fees. Development Impact The following information was prepared for the City of Rexburg by the Fee Advisory Committee. The Police Department, Emergency Services and City Parks were considered on the following calculations. Each of the City Departments that could use Impact Fees to help maintain the current standard of performance were review by the Council. The base criteria for making the calculations for each Department is included in the following documentations as follows: _____________________________________________________________________________ DEPARTMENTBASE CRITERIA FOR CALCULATION Fire Protection(1) Satellite Fire Station per 12,000 (Future Population) Law Enforcement(1.1) Officers per 1,000 Future Population Parks Facilities(3.0) Acres per 1,000 Future Population _____________________________________________________________________________ Fire Protection Facilities Fee Calculations (1) Satellite Fire Station per 12,000(Future Population) ServiceFuture Calls Future Single FamilyPercentage of xResponse Rate=to Single Residential UnitsFuture Calls per UnitFamily Areas 52.8% 4,893x0.021376== 105 ServiceFuture Calls Future Multiple FamilyPercentage of xResponse Rate=to Multiple Residential UnitsFuture Calls per UnitFamily Areas 31.7% 7,802x== 0.00803963 Future Calls Service Future Nonresidential SquaretoPercentage of xResponse Rate= FeetNonresidentialFuture Calls per 1,000 Sq.Ft. Areas 7,442,44415.5% x== 0.00413831 Calls per Year from Future Development at Build100.0% == Out 198 Fire Protection Facilities Fee Calculations – (Cont.) Future SingleFee Per Future Development's TotalPercentage of Future x/Family Residential=Single Family CostCalls - Single Family UnitsUnit 5 $184.61 $1,710,914 x52.8%/ 4,893= Percentage of FutureFuture MultipleFee per Future Development's Total xCalls - Multiple/Family Residential=Multiple Cost FamilyUnitsFamily Unit $69.43 $1,710,914 x31.7%/ 7,802 = Percentage of FutureFuture Future Development's TotalFee per 1,000 xCalls -/Nonresidential= CostSq.Ft. Nonresidential'Square Feet $35.74 $1,710,914 x15.5%/ 7,442,444 = Law Enforcement Facilities Fee Calculations (1.1) Officers per 1,000 Population ServiceFuture Calls to Future Single FamilyPercentage of xResponse Rate=Single Family Residential UnitsFuture Calls per UnitAreas 4,89351.9% x1.34== 6,533 ServiceFuture Calls to Future Multiple FamilyPercentage of xResponse Rate=Multiple Family Residential UnitsFuture Calls per UnitAreas 7,8027.1% x== 0.11 892 ServiceFuture Calls to Future Nonresidential SquarePercentage of xResponse Rate=Nonresidential FeetFuture Calls per 1,000 Sq.Ft.Areas 7,442,44441.0% x== 0.69 5,166 Calls per Year from Future Development at Build Out =12,592=100.0% Law Enforcement Facilities Fee Calculations – (Cont.) Percentage of Future Future Development'sFuture Single FamilyFee Per Single Calls - Single Family x/= Total CostResidential UnitsFamily Unit $1,715,060 51.9% 4,893$181.87 x/= 6 Future Development'sPercentage of FutureFuture Multiple FamilyFee per Multiple x/= Total CostCalls - Multiple FamilyResidential UnitsFamily Unit $1,715,060 7.1%7,802 $15.58 x/= Percentage of Future Future Development'sFuture NonresidentialFee per 1,000 Calls - Nonresidential x/= Total CostSquare Feet / 1,000Sq.Ft. $1,715,060 41.0%7,442,444 $94.55 x/= ___________________________________________________________ Park Facilities - Impact Fee Calculation (3.0) Acres per 1,000 Population Future SF Detached ResidentialxSF Detached Persons per Unit= Units 4,893xPersons 4.01=19,621 Future MF Attached - SinglesxMF - Singles - Persons per Unit= 24Persons x5.6=133 Future MF Attached - Non-xMF - Non-Singles - Persons Singlesper Unit= 7,778Persons x2.3=17,890 Total=37,644 Persons Park Facilities - Impact Fee Calculation (Cont.) Future Development's Total Cost/Total Future Persons =Costper Person 7 $5,687,108 /37,644=$151.08 per Person SF Detached Persons per UnitxCost per Person =Cost per SF Unit 4.01x$151.08 =$605.82 per SF Unit Future MF Attached - SinglesCost per Person Costper MF-Singles Unit x= 5.60 $151.08 $846.03 per MF-Singles Unit x= Future MF Attached - Non-Cost per Person Costper MF-Non-Singles Singlesx=Unit 2.30 $151.08 $347.48 per MF-Non-Singles x=Unit CITY OF REXBURG PARK FACILITIES Sh Play AcreltBallPar NameAddressTypegrouOther Amenities eserFieldsking nd s Com munit450 E 2nd N7.603SportsNoYes3 Ball Diamonds y Natur Fishing, Soccer Field, e300 N 5th W26.921Nature/SportsNoYes Skate Park North Natur e300 N 5th W4.720PicnicYesYesVolleyball South Notar235 Rodney 0.500PicnicYesNo yDr. Park500 W Park 0.600PicnicNoNo StreetSt. Porter100 S 2nd W11.421Picnic/SportYesNoCarousel, Slide, Volleyball Scout450 W 3rd N1800NatureNoYesCamping Volleyball, Gazebo, Grass Smith300 E Main10.932Picnic/SportYesNo Amphitheater TOTAL ACREAGE80.6 Summary of Impact Fees for Parks, Police and Fire Protection. INDIVIDUAL FACILITY SUMMARY 8 Multiple Multiple Single FamilyFamily - Family - Nonresidential FACILITYDetachedNon- Single (Per 1,000 Sq. Ft.) (SFD)Single (MF-S) (MF-NS) Parks $605.82$846.03$347.48N/A Police $181.87$15.58$15.58$94.55 Fire $184.61$69.43$69.43$35.74 TOTAL$972.29$931.03$432.48$130.28 The City Council recommended that the Impact Fee proposal go to a Public Hearing on thth the 30 of July. The Council meeting regularly scheduled for the 16 of July will be thth canceled. There will be regular City Council meetings in August on the 13 and 20 of the month. Adjourned ____________________________________ Bruce Sutherland, Mayor _____________________________________ Blair D. Kay, City Clerk 9