HomeMy WebLinkAbout2006.06.04 CITY COUNCIL MINUTES
CITY COUNCIL MINUTES
CITY OF REXBURG
June 04, 2003
7:30 P.M.
STATE OF IDAHO )
County of Madison ) SS.
City of Rexburg )
Present were the following:
Mayor: Mayor Bruce Sutherland
Council Members:Glen Pond - Excused
Shawn Larsen
Marsha Bjornn
Paul Pugmire
Donna Benfield
Nyle Fullmer
P&Z Administrator:Kurt Hibbert
City Clerk:Blair D. Kay
PFC:John Millar
City Attorney:Stephen Zollinger
Pledge to the Flag
Mayor Sutherland welcomed the Scouts to the meeting.
Consent Calendar:
The consent calendar includes items which require formal
City Council action, however they are typically routine or not of great controversy.
Individual Council members may ask that any specific item be removed from the
Consent calendar for discussion in greater detail. Explanatory information is included
in the City Council’s agenda packet regarding these items.
a.Minutes from the May 21, 2003 meeting
b.Approve City of Rexburg bills
Nyle Fullmer moved to approve the Consent Calendar; Donna Benfield seconded
The motion carried.
the motion; all voted aye, none opposed.
Non Controversial Items Added to the Agenda:
None
Public Hearing:
- None
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New Business:
Preliminary Budget Status Review for the City of Rexburg 2004/2005:
– Richard Horner
Richard Horner – Reviewed the Capital and new Personnel Budget in the General fund for the
City of Rexburg. He handed out the budget to the Council. Many requested budget
items were deferred or deleted to meet the target budget.
Discussion on the budget and spending $18,000 in the next budget for a walking path around
one of the City parks. Paul commented that some residents in the Community may not
want a walking path around the City Parks.
Paul Pugmire – Commented on the plan to buy dirt this year for the BMX track. The City would
need to buy the dirt; however, volunteers would provide the labor to work on the track.
Richard Horner – Reviewed Park assets in the budget.
Discussion on the walking paths that are provided in other City’s parks. Some residents may be
opposed to have hard surface added to the City parks in Rexburg.
Mayor Sutherland – Discussed the need to fund improvements in the City Parks. In prior years,
budgets that were allocated for City Parks’ maintenance and improvements were deferred
to help balance the budget. The City can not do that any longer. The Parks need rest
rooms and other improvements.
Marsha Bjornn – Commented on the City dog pound. The City of Rexburg still maintains a dog
pound.
Continued discussion on the City of Rexburg budgets and the need to use care and planning to
expend City funds. Richard recommended using ratios of manpower verses numbers
associated with miles of streets or other factors. Discussion on the Tabernacle budget
and the new sound system that has recently be completed in the Tabernacle.
Impact Fees:
Richard Horner – Reviewed the Impact Fee Committee’s progress. They are about ready to
make a presentation to the City Council. Parks and Emergency Services are eligible
to receive Impact Fees.
Mayor Sutherland - Enterprise funds are used for Sewer and Water projects.
Discussion on a Public Hearing that is scheduled for July 16, 2003 concerning Impact fees for
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the City of Rexburg. A work meeting is scheduled for Wednesday, the 11 of
June at 7:00 p.m. on Impact Fees.
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Historical Preservation Committee:
Progress Report - Steve Oakey
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Steve Oakey – 25 South 3 East – Reviewed the status and plans of the Historical Preservation
Committee to review buildings in the Community that may have historical value. Steve
read a recent letter to the editor that was critical of the idea to saving buildings in the
City that were older that fifteen years old. The editorial stated that the City needed new
buildings to match the new construction at BYU-Idaho. Even though there is different
opinions on the subject of building preservation, the Committee believes that there is
value in preserving older buildings in the Community for economic and esthetic reason.
Steve reviewed four issues that were identified by the Committee as areas that needed to
be addressed.
1)Architectural Review – The City should create a symmetrical design or a
City wide unified historical motif that is agreeable to the residents of the
City. This would represent an outward identity indicating that the citizens
of the community care about the history of Rexburg. Steve indicated that
this would encourage like minded people to take up residency in Rexburg.
2)Neighborhood Renewal – Restrict the practice of converting older homes
into duplex or triplex apartments. This practice causes the neighborhoods
to become run down. The properties loose value when the neighborhood
is turned into a rental neighborhood. Steve indicated that the Committee
would like to have the City create an Ordinance that would provide
incentives to maintain older homes as single family residents. This would
reverse the slide of homes being converted to absentee ownership for
apartments. The Ordinance would make it difficult to convert older
homes into rentals. The Committee recommend guidelines that would
restrict absentee ownership for home rentals. Steve indicated that owner
occupied rentals are better maintained. The Committee would like to be
innovative and creative in the effort to save older home with a variety of
incentives.
3)Downtown Revitalization or Urban Renewal – Steve reviewed an Urban Renewal
study for Rexburg. The study indicated that public parking in the downtown area
would enhance Commercial growth in the downtown area. The Committee is
drawing up a proposal that would show how the downtown area would look with
adequate parking. This proposal will be presented to the City Council in a future
meeting. The downtown development proposal would help limit urban sprawl.
4)Retail Control Ordinance – This Ordinance would limit the size of retail stores and
provide some architectural controls. It would prevent the big box look for retail
stores. The Committee will continue to look into issues that will adversely impact
our Community.
Marsha Bjornn – Asked if the Historic Preservation Committee would draft a Retail Control
Ordinance. Steve indicated that the Committee does not have the legal expertise to draft
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an Ordinance; however, they would help the City develop the Ordinance. The
Committee would be available to help the City find market incentives and architectural
expertise to help with the preservation of older buildings in the City.
Mayor Sutherland – Asked Steve if the Committee was following National guidelines for
Historical Preservation of buildings. Marsha Bjornn indicated that the Committee is
following State guidelines. The Mayor asked about the guidelines that are in place that
help the Committee decide what constitutes a historical house, residence, or retail
building. Steve mentioned that the age of a building does not create value. The
Committee is in the very basic beginning stages of deciding what criteria to use for the
preservation of historical buildings. The Committee will need to have professionals
provide the expertise in developing guidelines for the Historical Preservation of
buildings in Rexburg. Mayor Sutherland mentioned that Gerald Griffin is joining the
Committee and will provide some artistic experience to the Committee. Mayor
Sutherland thanked the Committee for all of their efforts. The Mayor asked the
Committee to reach out to professionals that could provide the needed expertise in the
historical preservation of buildings. Architects and Structural Engineers were mentioned
as possibilities for the Committee.
Shawn Larsen – Reviewed the Committee list with Steve. Steve indicated that he is the Chair
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person for the Committee. The meetings are the 3 Tuesday of every month at 8:00 p.m.
at City Hall.
Whoopee Days Golf Tournament: – Chamber of Commerce
Donna Benfield – Declared a conflict of interest on this issue.
Eric Erickson – Reviewed the annual proportion budget for promoting the City of Rexburg. The
Chamber is Rexburg’s biggest cheer leader. He proposed to promote a golf tournament
for Whoopee Days. It is an annual Community event. The proposal is to have an
exchange of services as follows:
1)Exchange the use of the golf course for one morning on 03 July, 2003, in
connection with Whoopee Days. The exchange amount for green fees
would be about $1,800.
2)The amount exchanged would be donated to the City to promote the
the City of Rexburg through out the year. These funds would be
controlled by the City Council for Community events. The Chamber of
Commerce spends a lot more than $1,800 in the promotion of Rexburg
during the year.
Mayor Sutherland – Indicated his support of the idea to exchange services with the Chamber
of Commerce.
Paul Pugmire – Reviewed the history of the City of Rexburg offering the Golf Course for private
events as a donation. The Golf Board took action to eliminate this problem that was
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declared to be unconstitutional by a State Court. If money is diverted to an event that is
under the control of the Council, exchanging services is permissible. Paul mentioned the
Ketchum, Idaho, case that dealt with the practice of donating public facilities to private
fund raising events. This practice was ruled unconstitutional in Idaho.
Paul Pugmire moved to accept the proposal to exchange services with the Chamber of
Commerce; Nyle Fullmer seconded the motion; all vote aye, none opposed.
The motion carried
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Paul Pugmire - Thanked Eric and the Golf Board for all of their work.
Approve Fire Works Permits:
Mayor Sutherland – Read the list of applicants to obtain
Fire Works Permits as follows:
American Promotional Events,Dino-Mite Fireworks
Inc.
115 Taft Ave.
P. O. Box 1222Pocatello, ID 83201
Bozeman, MT 59711-1222
Valley River Center
Wal-Mart #1878
135 Valley River Center
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530 N. 2 East
Jared Jensen
Broulims Market
1898 W. 3000 South
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124 W. MainRexburg, ID 83440
Beehive BookstoreTaco Bell
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Main Street next to Taco Bell
259 N. 2 East
Albertsons
Bruce Weaver
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3452 E. 4000 North490 N. 2 East
Kimberly, ID 83341
K-MART #9630
Kentucky Fried Chicken
125 Valley River Drive
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568 N. 2 EastRexburg, ID 83440
(Inside Store)
Marsha Bjornn moved to approve the Fire Works applications as requested for 2003;
The motion carried.
Nyle Fullmer seconded the motion; all voted aye, none opposed.
Amend Ordinance 886 (MDR2 Change maximum number of units allowed):
Stephen Zollinger – Reviewed the history of the Ordinance 886 which created Medium Density
Residential 2 (MDR2) as a new zone in the City of Rexburg. The maximum number of
units allowed per building in the zone was six units. The Planning and Zoning
Commission did not intend for the maximum number of units in a building to be
restricted to six units. This amendment would allow up to 24 units per building in
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MDR2. This change would further the transition from MDR (which does allow up to a
Six-plex) to High Density Residential (HDR) (which does not restrict the number of units
in a building).
Shawn Larsen moved to suspend the rules for the adoption of the proposed amendments to
Ordinance 886 which would allow 24 units per building in MDR2 Zone;
Marsha seconded the motion; the voting as follows:
Those voting ayeThose voting nay
Paul PugmireNone
Donna Benfield
Shawn Larsen
Marsha Bjornn
Nyle Fullmer
The motion to suspend the rules carried.
Shawn Larsen moved to amend Ordinance 886 to allow 24 units per building in the MDR2 Zone,
with Ordinance 894; Marsha Bjornn seconded the motion; the following vote was
recorded:
Those voting ayeThose voting nay
Paul PugmireNone
Donna Benfield
Shawn Larsen
Marsha Bjornn
Nyle Fullmer
The motion carried.
Fred Calder – Reviewed the history of his property and the Zoning that was applied to the area in
the past 30 years. Fred presented a display of containers that represented different zones
and the density of the zone was compared to the size of the container. The demonstration
was intended to show the differences in densities between LDR, LDR1, MDR, MDR2
and HDR zoning. Fred indicated that there were three distinct classifications of zones
before MDR2 was created. MDR2 was presented in the demonstration as a high density
zone. Fred objected to the MDR 2 Zone being called an MDR Zone. He indicated that
the density allowed in MDR2 would fit better in the HDR category. He would like to
have the zoning names changed to better represent the density of the zone.
Mayor Sutherland – Recommended that Fred get in touch with Kurt Hibbert (Planning and
Zoning Administrator) to recommend any changes to the descriptions of the zones.
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Shawn Larsen - Reviewed the zoning scale for density from low to high density zoning
descriptions. The MDR2 Zone was created by the Planning and Zoning Commission to
bridge from the MDR Zone to the HDR Zone.
Mayor Sutherland – Commented that the City of Rexburg is reviewing the Comprehensive Plan.
The Mayor referred Fred back to the Planning and Zoning Commission for changes to the
zoning definitions.
Paul Pugmire – Reviewed Fred’s desire to change the vernacular descriptions of the zones.
The changes in MDR2 were reviewed. The new Ordinance 894 does not require a Conditional
Use Permit to get 24 units per net acre as was the case in Ordinance 886.
Stephen Zollinger – Reviewed the changes that were made to Ordinance 886 with the adoption
of Ordinance 894.
Mayor Sutherland - Thanked Fred for the presentation.
Old Business:
Tabernacle Sign and Sound System: – Martel Grover
(Deferred by Martel)
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Update on Projects:
Comprehensive Plan Survey update:
– Kurt Hibbert & Joshua Garner
Kurt Hibbert – Introduced Joshua Garner as a member of the City Staff for the summer. Joshua
is working on the surveys that the City is doing to gather public input on the proposed
Comprehensive Plan changes for the Comprehensive Plan 2020. The survey process was reviewed
by the Council. Downtown parking, downtown green space, a nice restaurant, and a walking path
(green belt) are some of the primary requests in the surveys.
Paul Pugmire – Indicated that the Madison School District should be involved with this process.
Stephen Zollinger – Mentioned that the School District is planning to move the new high school
outside of the City limits. Therefore, they are probably not interested in the City’s Comprehensive
Plan.
Discussion on the required zoning for schools.
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Kurt Hibbert – Mentioned that the Hospital in Rexburg is interested in being involved in the
changes to the Comprehensive Plan.
Discussion on a Public Hearing scheduled for June 26, 2003, concerning the Comprehensive
Plan for the City.
Committee Reports:
Brad Smith – Chairman of the Parks and Recreation Committee thanked the Council for their
attendance at the Committee meetings. Brad discussed walking paths around the City
Parks. The Committee proposed to build walking and jogging paths around both City of Rexburg
Parks. The recommendation to the City of Rexburg would cost $18,000 per Park for Porter and
Smith Parks. The path would be installed around the perimeter of the
Parks. The Committee recommended a meandering type of path that is friendly to the trees and
other natural barriers. Lighting would be preferred along the paths.
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Meetings for the Committee are on the 2 Thursday of each month at 7:00 p.m. at
City Hall. Brad indicated that the Committee would be pursuing grants to help with the
cost of the paths.
Nyle Fullmer - Applauded the recommendation to put walking paths in two of the City Parks.
Mayors Business
:
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Mayor Sutherland asked the Council to approve Gerald Griffin to be a member of the
Historical Preservation Committee.Gerald has agreed to serve on the Committee.
Nyle Fullmer moved to approve Gerald Griffin as a member of the Historical Preservation
Committee; Donna Benfield seconded the motion; all voted aye, none opposed. The
motion carried.
Executive session
Discussion on physical facilities.
Executive session ended
Adjourned
____________________________________
Bruce Sutherland, Mayor
_____________________________________
Blair D. Kay, City Clerk
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