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HomeMy WebLinkAbout2002.11.26 CITY COUNCIL MINUTES MINUTES OF THE CITY COUNCIL November 26, 2002 7:30 A.M. STATE OF IDAHO, ) County of Madison ) SS. City of Rexburg ) Present were the following: Mayor: Mayor Bruce Sutherland Council Members: Glen Pond Shawn Larsen Marsha Bjornn - Excused Paul Pugmire Donna Benfield Nyle Fullmer P&Z Administrator: Kurt Hibbert City Clerk: Blair D. Kay PFC: John Millar City Attorney: Stephen Zollinger Pledge to the Flag Mayor Sutherland excused Marsha Bjornn from the meeting. Approval of Minutes Paul moved to approve the minutes; Nyle Fullmer seconded the motion; all voted aye; none The motion carried opposed; . Non Controversial Items Added to the Agenda New Business: Committee Reports : Mayor’s Business : Projects: Mayor Sutherland – Mentioned the tremendous effort that John Millar and others have exerted to finish the Main Street utilities improvement project. It was just a matter of time before this project would have been required. There is a watering system for the trees and conduit for fiber optics installations available on Main Street. Next spring there will be a curb, gutter, and sidewalk project for Main Street. Donna Benfield – Asked about the Christmas decorations that would be placed across Main Street. John indicated that there are two poles donated by Utah Power that need to be installed before the lighting can be installed across Main Street. John Millar – Reviewed the 2002 LID for sidewalk replacements. All concrete work is completed; all asphalt has been replaced. First South needs one block repaved in the spring. There are some spot sidewalk, curb and gutter locations that will be completed in the spring. The Chlorination Plant has been online for about three weeks. The Plant will take about five or six years to payout for the project. Design is underway for 2003 projects on rail road crossings and street projects. Mayor Sutherland – Mentioned the public support for the Christmas lighting project. The City has been able to do some long awaited projects on Main Street. These projects include conduit for fiber optics, water lines for trees, and street light maintenance. There are three street lights on each side of Main Street per block. Donna Benfield – Asked about wrapping the trees on Main Street. Some of them will be wrapped with lights next year. 1 John Millar – The trees were aggressively trimmed this fall for the lighting project. th The paving projects next year will start after the 4 of July parade. Play ground equipment is in at Porter Park. Donna Benfield – The dance festival for 2003 will try to use Porter Park for some of the festival activities. The parade will be in the Porter Park area. Richard Horner – Discussed employee claims on the Workman’s Compensation Plan for the City of Rexburg. He proposed adding changes to the plan to allow the City a choice of reimbursement options for wages. It would be wage neutral to the employee. Mayor Sutherland – The City will hold the employee harmless in the decision, however this will allow the City a choice based on the preferred economic option. Stephen Zollinger – Requested an additional sentence to the plan: “The City retains the right to elect whether or not a reimbursement for wages is requested from the State Insurance Fund or self funded”. If a check from the State Insurance fund is received the employee would be required to provide a copy of the check to the City of Rexburg. Richard Horner – Reviewed the changes for the new wording that Stephen requested. Paul Pugmire – Indicated that Emergency Services would need to review the new language for the Workers Compensation Plan. The City Council will review the request for approval after Emergency Services has reviewed the new language in the document. Glen Pond moved to go into executive session; Paul Pugmire seconded the motion; all voted aye The motion carried none opposed. . Executive Session Accounts Receivable issues Executive Session ended Paul Pugmire – Discussed the 2002 LID for sidewalk, curb, and gutter replacements. Some residents complained of unequal treatment. The street in question had residences that did their own replacement projects for sidewalk, curb, and gutter. The Complaint was that some projects were waived and others were not waived. Discussion on the basis for determining which project would require replacement. John Millar – Reviewed the determination process for including a residence in a Local Improvement District (LID). Some locations were not required to replace sidewalk, curb, and gutter if there was no deterioration of the sidewalk, curb, and gutter. The physical characteristics of the property were considered in the decision. Shawn Larsen – Reviewed a project that included blacktop as part of the sidewalk. There is sidewalk, and then blacktop before the cement sidewalk continues. Discussion on having the sidewalk material matching existing material. Mayor Sutherland – Agreed with Shawn in changing the Ordinance to require matching materials for adjoining sidewalks. There is a marginal cost savings to use blacktop on a 5 foot sidewalk location. John Millar – Indicated the use of asphalt sidewalks next to parking lots. Shawn Larsen – Requested a change in the Ordinance for sidewalks in residential areas. He indicated a desire to have concrete sidewalks. Paul Pugmire - Discussion on having an Architectural Ordinance. A letter was reviewed that complained about developments that are building out to the right of way, which is too close to the street. Paul Pugmire – Discussed the green space allowed for the Don Rydalch home that was developed into apartments. A few locations were discussed. A two step approach with a citizens’ 2 committee is needed to review structural designs for buildings. Haley, Idaho, was mentioned as a City that has an architectural Ordinance. Shawn Larsen – The Planning and Zoning Commission is asking for a Architectural Design Ordinance. Discussion on the type of construction that is being done in Rexburg and the need to have an Architectural Design Ordnance. Mayor Sutherland – Inquired of the Council as to who would help create an Architectural Ordinance. Paul Pugmire – Commented on a two step process for the Architectural Ordinance. The first step would be a citizens’ committee. The second step would be to follow the approval process of the Planning and Zoning Commission and the City Council. Continued discussion of current construction projects. Donna Benfield – Flags for pedestrian traffic crossing the street was discussed. There is a desire to provide additional flags from a group as a service project. Approval of the Bills: Nyle Fullmer moved to pay the bills for the City of Rexburg; Shawn Larsen seconded the motion; The motion carried. all voted aye; none opposed. Shawn Larsen – Reviewed a billing for the wiring of the Christmas lighting project on Main Street. John Millar - The Street fund is funding the project. The billing includes materials for the lighting project. Paul Pugmire – Reviewed the impact of the lighting project on street projects. John Millar – Indicated that street projects will be delayed by the amount of the lighting project. There is approximately four miles of conduit and twenty five miles of low voltage st conductor wire for this project. The City has completed the section between 1 East st and 1 West for this underground project, which includes a planter watering system and a Holiday lighting system. Adjourned ____________________________________ Bruce Sutherland, Mayor _____________________________________ Blair D. Kay, City Clerk 3