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HomeMy WebLinkAbout2002.09.04 CITY COUNCIL MINUTES MINUTES OF THE CITY COUNCIL September 04, 2002 7:30 P.M. STATE OF IDAHO, ) County of Madison ) SS. City of Rexburg ) Present were the following: Mayor: Mayor Bruce Sutherland Council Members: Glen Pond - Excused Shawn Larsen Marsha Bjornn Paul Pugmire Donna Benfield Nyle Fullmer - Excused P&Z Administrator: Kurt Hibbert City Clerk: Blair D. Kay Finance Officer: Richard Horner PFC: John Millar City Attorney: Stephen Zollinger Pledge to the Flag Glen Pond and Nyle Fullmer were excused from the meeting. Approval of Minutes Marsha Bjornn made a motion to approve the work meeting minutes of August 20, 2002. Donna Benfield seconded the motion. All voted aye, none opposed. The motion carried. The Scouts attending the meeting were welcomed to the meeting. Non Controversial Items Added to the Agenda ? Music Festival at Smith Park - September 14 - 10:00 a.m. to 10:00 p.m. (Stacey Dye) rd Stacey Dye - Asked to use Smith Park for the 3 annual music festival. Three stages will be used. Ten vendors will be selling items. A skate competition will held at the Madison Hospital parking lot. Mayor Sutherland – Discussed security and the Insurance waiver for skaters. Paul Pugmire – Expressed favorable comments on the event. The City Council did not have any objections to the festival. ? C.A.R.T., INC. - Business Plan Projections - Denise Myler Denise Myler - Represented C.A.R.T., INC and requested additional funding for the new budget year. C.A. R. T. is planning to add several routes and add a transit center. They are planning a transit hub complex for the community. The INEEL is welcome to join the transit center. They plan to have a maintenance center for the public and charter services. It is going to be a multi-use center. They are planning to be a secondary transportation hub from major carriers to surrounding areas. Marsha Bjornn - Discussed the major carriers using the proposed transportation center. Grey Hound has a ticket agent agreement with CART. Denise mentioned that they working with Companies at the INEEL concerning this proposal. They are exploring location in the County and City for the transportation center. 1 Marsha Bjorn made a motion to allocate $1,500 in the 2003 Budget for the C.A.R.T., Paul Pugmire The motion carried. seconded the motion, all voted aye, none opposed. ?rd 3 Annual Skate Park Celebration (NASL Stop) - Request Permit and permission to use the th Skate Park September 28 2002 - Greg West 351-4220 th Greg West - He proposed to use the Clair Boyle Skate Park for a NASL Stop Celebration. It is the 7 stop on the tour. There are 6 classes for the competition and the cost is $22.00 per entry. th Donna Benfield - How did Rexburg make the 7 stop on the tour and is it for the finals. Marsha Bjornn - Discussed the hours for the competition. 9:00 a.m. to 5:00 p.m. Greg West – NASL will bring their own DJ’s. They are planning a barbeque at about 2:00 p.m. to cover some of the costs. About 120 people attended last year. Discussion on the parking and police protection for the event. The City Council requested that the applicant fill out a permit application for the special event. Richard Horner - Insurance policy is needed showing the City of Rexburg as a rider on the policy. Donna Benfield - Is our park good enough to hold the finals for this event? Yes The City Council did not have any object to the event. Mayor’s Business ? Appointment of the Development Impact Fee Advisory Committee Mayor Sutherland – The Committee has been organized according to the regulations in the Impact Fee legislation. The candidates are as follows: 1) Mark Nygren, BYU-Idaho Business Department 2) Tom Kennelly, Retired Banker 3) Jim Long, Retired BYU-Idaho Employee 4) Bart Stevens – Building Contractor 5) Judith Hobbs – Real Estate Broker Donna Benfield made a motion to approve the five candidates for the Development Impact Fee Advisory The motion carried. Committee, Marsha seconded the motion, all voted aye, none opposed. ? Appointment of Youth Representative to P&Z Commission Mayor Sutherland – The proposed youth representative for the Planning and Zoning Commission is Jordon Dyer. Paul Pugmire made a motion to approve Ms. Jordon Dyer as a youth member to the Planning and Zoning Commission. Donna Benfield seconded the motion, all voted aye, none opposed. The motion carried. Mayor Sutherland welcomed Jordon to the Commission and mentioned to her that her vote is as important as any other votes on the Planning Commission. th Paul Pugmire – Discussed the letter concerning the District 6 AIC meeting. The meeting will be attended by the INNEL community. Mayor Sutherland - Agreed with Paul, recommend Council Members attend this meeting. Public Hearings 7:55 p.m. Public Hearing - Amend 2002 Budget - Richard Horner Richard Horner - Amend the Current year to add the Ambulance services budget. It is included in the 2003 budget. Public Comment : None given 2 The Public hearing was closed. Paul Pugmire made a motion to suspend the rules on this proposal to amend the Emergency Services Budget, Shawn Larsen seconded the motion to suspend the rules, Voting as follows: Those Voting Aye Those Voting Nay Shawn Larsen None Marsha Bjornn Paul Pugmire Donna Benfield Paul Pugmire made motion to amend the Emergency Services Budget for 2002 to include the Ambulance Budget, Donna Benfield seconded the motion, Discussion on the accounting for Emergency Services. Madison County will need to transfer their portion of the Emergency Services Budget for the Ambulance. Richard Horner – The City of Rexburg and Madison County will finalize the accounting for the transfer. The City is trading this Budget item for gravel from the County. Those Voting Aye Those Voting Nay Shawn Larsen None Marsha Bjornn Paul Pugmire Donna Benfield 8:00 p.m. Public Hearing - Budget for 2003 - Approval - Richard Horner - Utility Fee Increase Approval - Richard Horner Richard Horner - Reviewed the new utility rates on the overhead screen. The sewer rate would change from $6.70 to $6.82. The rate per 1,000 gallons would increase from $2.00 to $2.03. The Cities of Sugar City and Teton would increase to $1.24 per 1,000 gallons. The average home would see an increase of 42 cents to 72 cents. The Resolution 2002-04 would read as follows: RESOLUTION 2002-04 PURSUANT TO City Ordinance No. 638, be it resolved by the Rexburg City Council, effective October 1, 2002, the sewer rate to be charged to users shall be a minimum of $6.82 base monthly charge for each 3/4" water meter or equivalent multiple thereof, plus two dollars ($2.03) per thousand gallons used per billing, based on winter water average usage or actual metered usage. The City of Sugar City and the City of Teton shall pay $1.24 per thousand gallons. All non-capitalized utility customers located out of the City limits shall pay 30% additional for all charges. Public Testimony - None given Discussion on the differences in the rates between Sugar City and Teton City compared to the City of Rexburg. Sugar City and Teton City have their own collection system. Their costs will be added to the Rexburg City fee for their residents. Shawn Larsen - Are the meters read on a monthly basis? They are read every month except during the Winter months. The waste water sewage cost is based on the Winter water usage. The average during the Winter months (without sprinkling costs) is applied to the $2.03 rate. Shawn Larsen made a motion to approve the Utility Fee increases as proposed, Paul Pugmire seconded The motion carried the motion, all voted aye, none opposed. . Budget Approval for 2003 – Richard Horner Richard Horner – Reviewed the total revenue sources of nearly $18 million for the City of Rexburg. Discussion on the transfer funds in the Budget. These transfers can inflate the Budget. The Budget items were compared to each other as a percent of the total Budget. Operation expense increases in proportion to the growth of the waste water demands on the Waste Water Plant. Shawn Larsen - Inquired about the funds transfer budget. Richard explained the reasons to have the transfer budget. There are 30 to 40 funds in the City. When these funds transfer from one budget to another it is called a fund transfer. 3 Richard Horner - Continued to explain the different budget items. Utility charges are increasing in their share of the budget. The overhead graph was explained. The average home owner sees an increase of about 3 percent per year. Discussion on the Engineering and other office expenses in the Budget. The Budget increase as the City expands. Property Taxes and Franchise Taxes were reviewed. Discussion on the make up of the General Fund. The City tax bill is 23 percent of the total County tax bill. The total level rate has decreased over the years for the City. Discussion on the assessed valuation of property and how the County assesses property. The tax rate for the City of Rexburg is low compared to other locations. The levy rate was reviewed on the overhead screen showing Cities in our area compared to Rexburg. Mayor Sutherland asked for Public Comment on the Budget for 2003 - none given Public comment was closed. Richard Horner - Budget changes were reviewed. The Planning and Zoning Budget was reviewed. Emergency Services Budget was modified to include the Ambulance expense. There is a Capital project for South Water Tank and South Well. LID33 was added for 2003.. Mayor Sutherland – Richard was thanked for the presentation on the 2003 Budget. Shawn Larsen – Discussed the Local Improvement Districts on the budgets. The LID will run for 10 years. Marsha Bjornn - Reviewed the Tabernacle Budget, Arts Budget and the DARE Budget. Richard explained that the revenues are falling in the DARE Budget. Fund raising will have to be a source of revenue for the DARE Budget. Stephen Zollinger and Richard discussed funds that are expected to supplement the DARE Budget. Paul Pugmire made a motion to suspend the rules for the purpose of adopting the 2003 Budget, Shawn Larsen seconded the motion. Those Voting Aye Those Voting Nay Shawn Larsen None Marsha Bjornn Paul Pugmire Donna Benfield The motion carried . Paul Pugmire made a motion to adopt the 2003 Budget by Ordinance as proposed, Donna Benfield seconded the motion, Discussion on the Historical Society Museum Board Budget; Marsha Bjornn requested information on the Budget for the Museum Board. The Council Members Voted on the motion as follows: Those Voting Aye Those Voting Nay Shawn Larsen None Marsha Bjornn Paul Pugmire Donna Benfield The motion carried . Donna Benfield - Would like to have the Budget for the City shared with the Chamber of Commerce. Richard will schedule a presentation of the Budget with the Chamber of Commerce in November. Paul Pugmire – The entire property tax income for the City of Rexburg does not cover the cost of Emergency Services. ? Requested/Proposed Annexations - Kurt Hibbert Kurt Hibbert - Reviewed the Planning and Zoning issues that the City is dealing with during the current growth of the City. The Planning Map was reviewed on the overhead screen. The blue areas are 4 annexations in process. The green parcels are prospective annexation parcels. The owner of Parcel 6 is partitioning the City to be annexed. The City water supply has been extended to the west of Highway 20. The City sewer will be extended west of Highway 20 next year. Mayor Sutherland - Discussed parcel 12 and 13. The City has had discussions with these two businesses on annexation. The City has notified Artco and Basic American Foods that annexation may take place before the end of this year. Discussion on areas that are not being annexed at this time. Many County residents may not have the full information on the benefits of being in the City. Discussion on County Subdivisions and adjacent County properties that may be annexed in the future. Water and Sewer utilities are on West Main at the Comfort Inn. Discussion on the addressing progress for the Impact Zone properties. John Millar - Reviewed the proposed loop for the water and sewer lines. Marsha Bjornn - Discussed the Steiner and Lawrence properties being opposed to annexation. Shawn Larsen - Reviewed the process for annexing properties into the City. Planning Zoning recommends annexation of properties after a Public Hearing on the request. After the P&Z Hearing, The City Council reviews the proposal for approval or denial. Mayor Sutherland - Discussed proposed legislation which allows County Commissioners a veto power over City annexations. The legislation failed. Paul indicated that this legislation will be on the agenda for the upcoming AIC Legislative Committee meeting on Friday. Paul is a member of that Committee. Paul Pugmire – Reviewed the process for property owner notifications in annexation hearings. Mayor Sutherland – The City needs to remove Number 10, (Rexburg Heights) from the pending list of properties to be annexed. There are some details to work on before annexation of this neighborhood. The Impact Zone allows rural residential, which is large lots with meandering streets excluding curb and gutter; The City needs to act on creating a Rural Residential Zoning before this location is annexed. Paul Pugmire made a motion to remove parcels 5&10 from the proposed annex list, and begin the public notification and Public Hearing process for the remaining parcels as proposed by the Planning and Zoning Commission, Marsha Bjorn seconded the motion, discussion on ‘notification for annexation’ to the prospective properties. Donna Benfield discussed the notification of parcels 12 and 13. Mayor Sutherland indicated that the City has had several discussions with the Businesses at these locations concerning annexation. Kurt Hibbert indicated that parcel 12 includes Artco plus three other parcels. Shawn Larsen – Indicated that he may have a conflict with one parcel in parcel 12. Stephen Zollinger discussed parcel 12 with the Council. Paul Pugmire - Discussed the Golf Course ownership and the make up of the Golf Course Board. A vote was taken on Paul’s motion to begin the annexation process, all voted aye, none opposed. The motion carried. Discussion on Septic systems on Barney Dairy Road. District 7 approved a septic system near the City limits and it was close to the Teton River. Mayor Sutherland introduced Cindy Johnson from District 7 health was introduced to the Council. Stephen Zollinger - Reviewed the County requirements for a septic system. John Millar - The Walker subdivision can’t be annexed. They are not contiguous to City limits. Richard Horner – Discussed the Work shops at the ‘National League of Cities’ get with Pam. 5 Committee Reports Shawn Larsen – Offered congratulations to Kurt Hibbert for his outstanding work with Planning and Zoning. John Millar - Reported on City Christmas decorations. A 25% discount will be given the City of Rexburg st if the lights are ordered by September 1. The discount was extended four days due to the Holiday. The bids were opened yesterday. There were two bidders for the Christmas lights. The first bid was $45,036.75 and the second bid was a little over $47,000.00. Both bids were for the same supplier. Merrill Landscaping, Jerry Merrill was the low bidder. In conjunction with this bid, the County has committed to put Christmas decorations on the Court House. Donna Benfield - Lighting the Christmas tree after the Thanksgiving Holliday is on Friday at 6:00 p.m.. nd Discussion on the areas where the lighting would take place. The lights will extend from 2 East to nd 2 West down Main Street; also on College Ave. The Council would like to have the Christmas lights on the Court House, Tabernacle, College Ave. and Main street be illuminated at the same time. Donna Benfield – The Chamber of Commerce would like to participate with the City of Rexburg on the Christmas lighting project. Mayor Sutherland – The Mayor mentioned the special effort made by the Citizens of Rexburg to raise money for the Christmas lighting project. Gerald Griffin from the BYU-Idaho Arts Department, Shelby Ricks, Beverly Erickson, Linda Frost, Richard Ballou, and others were on the Committee. The Standard Journal gave matching donations to the lighting fund. The Committee has raised over $14,000. John Millar – The City has ordered a Mag Chloride Distributor for melting ice on the streets. The budget for this item was $18,000; however the City was able to purchase the machine for $10,250. John Millar – Reviewed the playground equipment for Porter Park. He showed a sample of playground equipment to the Council. John Millar – The water line crossing under US Highway 20 was completed in one day. rd John Millar – The LID 32 street reconstruction and sidewalk replacement project will start on 3 North this week. Mayor Sutherland - mentioned that the Peterson home will be getting a side walk around the front of this home. John Millar - The LID 32 street project will take 4 to 5 weeks to complete. We are not seal coating the streets this year. The water slide at Porter Park is deteriorating. It may need new gasket material to prevent water leaks. The structure will be reviewed before the 2003 season opening. The LID 33 for 2003 is being prepared for next year. Marsha Bjornn - Reviewed the parking striping in front of Kennedy School. John Millar will the sidewalk area stripped. th Discussion on the Triathlon on September 14. There will need to be 100 volunteers. Discussion on the st BYU-Idaho homecoming on the 21 of September. Approval of Bills Marsha Bjornn made a motion to approve the bills for the City of Rexburg, Paul Pugmire seconded the The motion carried motion, all voted aye, none opposed. . Adjourned ___________________________________ Bruce Sutherland, Mayor _____________________________________ Blair D. Kay, City Clerk 6