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HomeMy WebLinkAbout2002.09.18 CITY COUNCIL MINUTES MINUTES OF THE CITY COUNCIL September 18, 2002 7:30 P.M. STATE OF IDAHO, ) County of Madison ) SS. City of Rexburg ) Present were the following: Mayor: Mayor Bruce Sutherland - Excused Council Members:Glen Pond Shawn Larsen Marsha Bjornn Paul Pugmire - Excused Donna Benfield Nyle Fullmer P&Z Administrator:Kurt Hibbert City Clerk:Blair D. Kay - Excused Finance Officer:Richard Horner - Excused PFC:John Millar City Attorney:Stephen Zollinger Minutes:Natilyn Varela Pledge to the Flag The scouts attending the meeting were welcomed to the meeting. Approval of Minutes Marsha made motion to approve the minutes of September 04, 2002. Nyle seconded the motion. All voted aye, none opposed. The motion carried. Parking Overlay nd Corey Barnard - 272 East 2 South - Corey read a letter that was brought before the City Council. He informed the Council about a situation that is happening in his neighborhood where a young couple has purchased a home and is renting out a portion of the home. The owners have not received a conditional use permit to rent out a portion of the home. He is concerned about other problems like this one that is occurring in the City. He wants some action from the City to take place. He talked about ways that the City could address this problem. Kurt Hibbert - He has been informed of the problems and have sent letters out and are trying to do something about that. Comments were made by some of the City Council members about their concerns. They want to find a solution and follow up on this problem. They will put this on the agenda for the September th 25 work meeting. Public Hearing Zone Change Request - 221 W. 4 th S. - Wade Webster (HBD to HDR) - Kurt Hibbert showed where the request for zone change is being made on the overhead screen. Public comment : none given The public hearing was closed. The council had some concerns about that intersection being dangerous and wanted to know if there was anything being done to make the intersection safer. John Millar commented that the street crew will be painting the lines at that intersection to make them more visible. th Shawn made motion to approve the zone change 221 West 4 South from Highway Business District to The motion passed. High Density Residential. Donna seconded the motion. All aye. None opposed. Public Hearing - Zone Change Request - 235 W. 4 th S. - Rockland Apartments (HBD to HDR) Public Comment: None given. The Public hearing was closed. Nyle asked Kurt if the zone change would effect the parking requirements.Kurt showed on the overhead screen where the parking would be. th Marsha made motion to approve the zoning request at 235 West 4 South. Nyle seconded the . The motion passed. motion. All aye. None opposed Non Controversial Items Added to the Agenda - Bill Tietjen1612 West 930 South - He is concerned about an area that he lives in and some of the neighbors were not aware of zone changes taking place. He asked the council a few questions that his neighbors and him were concerned about. Glen suggested that he should go before the planning and zoning commission. The board discussed what the property was currently zoned. John Millar showed that property on the overhead screen. Discussion on the costs of hookups for water and sewer in the City. Discussion was made about snow removal. Bill asked about sidewalks and fencing required. Comments were made from the crowd about the bike path. It has not been in use for about 3 years because of construction through the area. John Millar said the bike path will be put back together. New Business ? nd Historic Preservation Ordinance-Marsha Bjornn 2 Reading Nyle made motion to read the ordinance for the second time. Shawn seconded the motion. All The motion passed. aye. None opposed. Old Business ? Ratify Emergency Services Employee Contract Discussion between the council about the contract. Nyle moved that the contract will be ratified based on the recommendation of council. Donna The motion passed. seconded the motion. All aye. None opposed. Update on Projects John Millar took some time to talk about some of the projects around town. The LID 32 in now under construction. nd On 2 North the street has been partially re-constructed, putting in a block of new sewer line on stnd 1 West and 2 North to serve areas of the city that are still on septic tanks. New playground equipment and Porter Park has been ordered. A safety inspector has inspected some of the equipment and some of the old playground equipment has been removed and some modifications have been suggested. Striping has been done at Kennedy school on the street. The mag-chloride system at the treatment plant is near in completion. Donna brought forth before the council a letter that she has received concerning another meeting that is suppose to take place next Wednesday when the work meeting is suppose to take place. She is concerned that the City should have someone there to be represented. Kurt Hibbert gave a letter to the council from the chairman of addressing committee. Kurt discussed some of the address changes in the City. There will be 465 addresses that will have to be changed. Glen suggested to bring it before the council at the next work meeting. The council will then vote on those address changes. Police Department Computer Funding Request - Shane Turmanand Randy Lewis Shane is here to seek funding for a new computer program. He talked about the 1994 computer program that they have now. There has been many changes with the computer technology. Shane provided a paper with prices for this program. They will also need a new server. Reports could be accessed by the schools for the resource officers and by the prosecutor’s office if they get this new program. They will then not have to go into the Police Department to access reports. BYU-Idaho will also be helping in this process. Total costs for the City $60,000 and the College . will provide $30,000 towards the systemRight now they have nine computers that comply with the system. They will have to upgrade 11 computers. Nyle asked if the County will be willing to participate in this system. Shane stated that the County has just put in a new system. Donna wanted to know if this has been brought before the budget. Glen commented that they could use the continency fund they won’t have to over budget. There will be $10,000 used to convert data from the old system onto the new system. The old computers could be put up for sell. The computers value has depreciated so much that they are probably not worth selling. This funding request was not submitted before council when the budget th The council would like to vote on this request for the computer funding at the September 25 work meeting. Committee Reports Shawn talked about the issues that were talked about earlier about the zoning issues. The homeowners may not even know about the permits that you need to rent out a portion of our home. Donna commented on community awareness that should be started with. Nyle commented that he has talked to John Millar about issuing parking permits around campus areas. The Council all agreed that parking is a problem around campus. Donna suggested making an ordinance about the parking issues. Shawn suggested to add the parking issue to the new th business section in the work meeting scheduled for September 25. It is a work in progress so it will not need to be addressed at the work meeting. Marshacommented that the Mayor is in the process of getting a finalized park and recreation committee together. If anyone knows a person that is interested in the committee to talk to the Mayor. Marsha about getting a display of the Smithsonian and only six cities in Idaho will be approved for this display. She talked with the College in finding a place to display this. To display this, it needs 500 square feet to display this. It is called Main Street USA traveling exhibit. This display is already in 38 states. Marsha wanted to know how the jaywalking ordinance was doing. And if it has been helpful and if it is being enforced. The police officers have given out lot of warnings. Donna commented on the support for the Christmas lights. The Civic Club is trying to get support from the CHC foundation to get a grant of about $43,000-$45,000 to finish the lighting. Linda Frost and Beverly Erickson from the Civic Club has put together the application and did an excellent job. Nyle commented about a bills. The City is buying copy paper from out of town. Nyle thinks that the City should spend City dollars in the City and support our local businesses. Approval of Bills Nyle made a motion to approve the bills for the City of Rexburg. Donna seconded the motion. The motion carried. All aye. None opposed. Marsha made motion it go into executive session. Nyle seconded the motion. All aye. None opposed. Nyle made motion to go out of executive session. Shawn seconded the motion. Adjorned.