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HomeMy WebLinkAbout2000.05.17 CITY COUNCIL MINUTES DATE: (051700) MINUTES OF THE CITY COUNCIL MEETING May 17, 2000 7:30 p.m. STATE OF IDAHO) County of Madison) SS City of Rexburg) Present were the following: Mayor:Bruce Sutherland Council members:Kay Beck Paul Pugmire Farrell Young Marsha Bjornn Glen Pond Donna Benfield City Clerk:Marilyn Hansen P.F.C.:John Millar City Attorney:Step hen Zollinger Pledge to the flag. Motion was made by Marsha to approve the minutes of the May 3 Council Meeting, said motion was seconded by Kay. All voted aye, none opposed. RE: TCI/AT&T FRANCHISE AGREEMENT TOPIC: (23,258,,,AGREEMENTS,TCI,AT&T,FRANCHISE FEES) Stephen reviewed the TCI/AT&T Franchise Agreement and suggested that by recommendation of Glen one change be made to Section 3.5 relative to the trimming of trees and shrubbery. It is requested that a sentence be added to the effect that notice would be given to adjacent property owners prior to trimming taking place and trimming shall be in accordance with generally accepted botanical principles. Stephen was requested to make the change, have the City sign the agreement if approved and return to TCI/AT&T. In Section 3.2 a last sentence had been added that requires the franchisee comply with all generally applicable laws and permitting requirements of the franchise authority. This means that AT&T is bound by the dig permit process and will notify the City to inspect their repairs. Glen questioned if this franchise had been published. After research Stephen reported that introduction of the franchise occur and then a 30 day waiting period during which time it should be published at least once in the newspaper. Kay made a motion to begin the acceptance process of ratifying this franchise agreement said motion was seconded by Glen. All voted aye, none opposed. Introduction of scouts. RE: REMODEL OF CITY HALL TOPIC: (23,258,,,CITY HALL, CITY COUNCIL) The Mayor thanked everyone for work on the completion of the renovation of the Council Room. He reported on what changes are yet to take place in the lighting and John reported on what little work there is left to be done including the divider door which will make two rooms for concurrent meetings. A special thanks was given to John for the excellent job done in engineering this project. 1 RE: WATER SHOP BID SUMMARY TOPIC: (23,259,,,WATER,WATER DEPARTMENT,BIDS,WATER SHOP, WASTEWATER DEPARTMENT) John distributed the Water Shop Bid Summary listing all bidders and amounts. An area will be added on to the west end of the Wastewater Building for the Water Department, also giving wastewater some storage area. In order to keep the costs down the City is doing all the excavation and grading, this bid includes the concrete for the foundation, floors, sidewalks, masonry and other work. Under next year’s budget proposed funds will be requested to put doors on and do the wiring. The total cost will be in the neighborhood of $200,000.00. There were four bidders on the project, the three lowest bids were within $600.00. With a last minute deduct of $3,000.00, R. E. Beck of Shelley moved from third place to first place. The bidders have been given 90 days for construction and it is anticipated to be started within two weeks. Glen made a motion to accept the lowest bid from R. E. Beck, seconded by Kay. All voted aye, none opposed. RE: FIRST WEST STREET PAVING TOPIC: (23,259,,,1ST WEST,PAVING,STREETS,STREET REPAIR) First West Street was paved on Monday and the City is pleased with the work that has been done. They are also moving rapidly on getting the LID portion of the sidewalks completed. The project should be essentially completed in the next week. RE: CITY HALL REMODEL TOPIC: (23,259,,,CITY HALL) The remodeling project is coming along well and should be nearly completed by Friday. The ceiling will be complete and the trimming done by tomorrow. RE: WASTEWATER TREATMENT PLANT PROGRESS TOPIC: (23,259,,,WASTEWATER TREATMENT PLANT) Work on the plant is progressing well, they will be pouring the clarifier tomorrow, the oxidation ditch and main walls are poured and the expected completion date is August 1. RE: SPRING CLEAN-UP TOPIC: (23,259,,,SPRING CLEAN UP) John questioned the schedule of the Spring Clean-up which had been scheduled through May 15. He requested permission to either shut down or it be extended for further time. It was decided to continue through the end of this week then conclude the Spring Clean-up. Donna read a note received by the Chamber of Commerce from a traveling family from Montana complimenting Rexburg on their beautiful, colorful, clean city. RE: CORNER OF BMC WEST TOPIC: (23,259,,,MAIN STREET,LIGHTS,B.M.C.WEST) Glen commented on the activation of the street light at the corner of BMC West. Going South in the right hand lane the light is not activated. All control on that light is with the State, John will notify them of the problem. Marsha complimented the work done at the Nature Park and Golf Course and how good everything looks. She wondered if there was something that could be done to clean up the Pawn Shop. A sorority did such a beautiful job on the landscaping on the corner and across the street is the eye sore of the Pawn Shop. There will be further letters directed to the Pawn Shop requesting clean-up. The Council was requested to complete their registrations for the AIC Conference and turn into Marilyn to be sent in. 2 Information was in each Council packet relating to Dama’s Dog Foundation. This material should be reviewed and will be presented at the Council meeting on June 7. RE: STUDENT ACTION COMMITTEE TOPIC: (23,260,,,STUDENT ACTION COMMITTEE) The Mayor reviewed the list of appointees turned in by Riley Bowman from the Student Action Committee. Those appointees were as follows: Recreation Overview Committee:David Geddes Joe Eaton Airport BoardClarissa Sutton Arts CouncilBrittany Russell Planning & ZoningRiley Bowman Golf Board Kristin Erickson Tabernacle CommitteeTrevor Linderman SafetyTo be determined There was discussion about these appointees being voting members, enumeration on some committees and not on others, and the number of members on the Planning & Zoning Commission. The original ordinance states there will be 10 members on the Planning & Zoning with a subsequent ordinance that states one member can be added. Glen made a motion to ratify the appointees as listed, seconded by Donna. All voted aye, none opposed. RE: PLANNING & ZONING REPORT TOPIC: (23,260,,,NEIBAUR*MITCH,WALKER*GLEN,QUAIL HOLLOW SUBDIVISION, PUBLIC HEARINGS,BARNEY DAIRY ROAD,SOUTH HIGHWAY) Donna gave a committee report on the Planning & Zoning meeting of May 10. She reported on the recommendation to go to public hearing for the final plat on the Mitch Neibaur property south of town as well as the Glenn Walker Quail Hollow Subdivision on Barney Dairy Road. RE: RECREATION COMMITTEE TOPIC: (23,260,,,RECREATION,RECREATION COMMITTEE) She reported on the Recreation Committee meetings that have been held. It was suggested that Marilyn inform the Council as well as Brooke Passey, Madison County Commissioner, of all recreation meetings. RE: DOWNTOWN REVITALIZATION TOPIC: (23,260,,,DOWNTOWN REVITALIZATION,DOWNTOWN,STATE HIGHWAY) Mitch Neibaur thanked the Council for their support and encouragement in the last meeting toward the downtown revitalization. He has sent a letter but wanted to give a personal invitation to the project meeting next Thursday, May 25 at 8:00 p.m. at the Chamber Office. There was some discussion about the State Highway, parallel parking, future grants and budgeting. RE: REPORT ON GOVERNOR’S CONFERENCE TOPIC: (23,260,,,DANCE FESTIVAL,CAROUSEL,MUSEUM) Donna reported on her attendance at the Governor’s Conference in Boise. Rexburg won the award for the International Folk Dance Festival for the best tourism attraction. The Governor introduced two new programs. Company’s Coming is to encourage all cities and counties to take pictures of all exits and entrances to the cities, see if a postcard can be made from the picture, if you can you have no work to do, if not, get behind projects to improve those areas. This is all a precursor to the Passport Program for the counties. All 44 counties are listed in the booklet. There are two historical sites for each county, the Carousel and the Museum are listed for Madison County. 3 Glen made a motion to pay the bills, seconded by Donna. All voted aye, none opposed. Kay made a motion to go into Executive Session, seconded by Donna. All voted aye, none opposed. Reconvene RE: REPORT ON SKATE PARK TOPIC: (23,261,,,SKATE PARK,MADISON COUNTY,WATSON*JOHN, COUNTY COMMISSIONERS) Paul reported on a shortfall of funds for the Skate Park. Due to the county declining to haul the asphalt because of their road work and a flaw in design that needed immediate correction there was an additional cost of $23,000. This all happened quickly and near the end of the project. John Watson offered to pay the additional cost and carry for a year for Paul to raise the funds. Paul has made an effort to raise this money, has one or two possible $1,000 units but has found that the High School has been tapping into the goodwill of the community. He recognizes that the Council should have been informed and voted on this before the decision to go ahead and apologizes that this was not done. Various ideas and solutions to pay this shortfall were discussed, the safety and behavior at the park. It was suggested that Paul meet with the County Commissioners, suggest that since the asphalt was not hauled as agreed that they make an exchange with the City with gravel or other material for future use. Paul was instructed to inform John that this obligation will be taken care of. Glen made a motion to adjourn, seconded by Marsha. All voted aye. _____________________________________________ Bruce Sutherland, Mayor ____________________________________ Marilyn Hansen, City Clerk 4