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HomeMy WebLinkAbout2000.03.01 CITY COUNCIL MINUTES DATE: (03/01/21000) CITY COUNCIL MINUTES March 1, 2000 STATE OF IDAHO) County of Madison) SS City of Rexburg) Present were the following: Presiding:Mayor Bruce Sutherland Council Members:Glen Pond Paul Pugmire Farrell Young Marsha Bjornn Donna Benfield City Clerk:Marilyn Hansen Finance Officer:Richard Horner P.F.C.:John Millar City Attorney:Stephen Zollinger Excused:Kay Beck Pledge to the flag. Introduction of scouts. Glen made a motion to approve the Minutes from February 16 as well as the minutes from February 23 with the Madison County Commissioners, motion was seconded by Paul. Glen introduced Riley Bowman who is helping to organize a club at Madison High School getting students involved in government. Riley explained the Madison Student Action Committee a member of a state-wide organization called Idaho Youth Action Council. The object of this program is to give students an experience in the government process, it would bring the students and adults together as well as the community. Mayor Sutherland expressed his opinion that if the youth are ask to serve on a board, attend the meetings and be responsible for decisions they should be a voting member of that board to fully understand the process. After some discussion on the Ordinance it was suggested by Glen that the Council review this ordinance and act on it at the next City Council meeting, March 15. 1 Public Hearing for Ken Brown Potato Warehouse - John Millar reviewed the proposed re-zoning of the area in question and the results of the Planning and Zoning public hearing. The determination from P&Z was to leave the west 660' fronting Salem Highway in the agricultural zone and change the balance of property to a light Industrial zone. Garry Jeppesen - 2391 North 1000 East - Sugar City Planning & Zoning Commission Garry was attending at the request of the Sugar City Mayor and P&Z Commission. The area proposed for zone change was an overlap area that both Sugar and Rexburg wanted in their Impact Zone. When the area went to Rexburg he stated there was an agreement written up that allowed Sugar City to have input on any changes made to this property. They have not been able to locate the agreement and request that this Council not vote on this issue tonight. They would like Mr. Brown to attend the City Council and Planning & Zoning meeting in Sugar City before this property is re-zoned. Their concern is it is a rather large area to be re-zoned and that it would have more of a negative impact on Sugar than Rexburg. John Watson - 49 Professional Plaza - Architect John represents the Browns and gave some history on the proposal. The only prior issues that ever surfaced were agreed upon by the Browns which was leaving the westerly 660' as Agricultural which could be left open for possible commercial zoning in the future. The agreement for purchasing the property is contingent on getting through this legal process which they have followed as outlined and the decision should not be held up on the premise that there is or is not an agreement. st Ken Brown - 155 N. 1 West - Mountain Gold, owner of this project He requests that a decision for re-zoning be made tonight. They have based a lot of things on the decision with the contract and due diligence with Frank Jacobs. He believes that if this was an issue with Sugar City it should have been brought up at an earlier hearing so it could have been solved then, he has followed the requirements set out for him, and he would appreciate a decision being made tonight. Discussion on whether or not there was an agreement, the time line it would take to attend the requested meetings, the time line for the Browns to purchase this property, the notices of the prior public hearings which had not been attended by Sugar City, the fact that the owner, Frank Jacobs, had requested the property be in the Rexburg Impact Zone, and any legal issues. Glen made a motion which was seconded by Marsha to adjourn to Executive Session. All voted aye, none opposed. Reconvened. Marsha made a motion to approve the proposed zone change as recommended by the Planning & Zoning Commission. Motion was seconded by Donna. 2 Those voting aye:Marsha Bjornn Farrell Young Glen Pond Donna Benfield Paul Pugmire Those voting nay:None Mayor Sutherland reviewed the next step for the Browns which is to have the planned reviewed by the County Commissioners. Keven Snell Zone Change - Paul reviewed the issue as far as receiving a lot of public input, legal counsel, the proposal meets the re-zoning criteria, it is a neighborhood in transition, this proposal summarizes well the conflict of what the neighborhood was and what the neighborhood is. Even though the proposal meets the guidelines, these are only guidelines and are not a binding checklist. The Council needs to exercise its own judgment, this zoning is about the character of the neighborhood, this proposed change is too much too fast and does change the character of the neighborhood, and to his best judgment the current Conditional Use Permit approved by the Council last year should stand as is. Paul made a motion to deny the request for zone change, seconded by Glen Pond. Those voting aye:Marsha Bjornn Farrell Young Glen Pond Donna Benfield Paul Pugmire Those voting nay:None Internet Services Agreement - Richard reviewed the proposed agreement for Internet Services between Madison County and the City. Rather than keep track of each computer unit the City would pay one-third of the bill and the County two-thirds which would be reviewed each year. Stephen reviewed and explained the sections of the agreement. Farrell made a motion to accept the Internet Services Agreement, which motion was seconded by Marsha. All voted aye, none opposed. Glen expressed a desire that in the future the Council could receive any agreements and legal documents a little ahead of time for review before the meeting. It was suggested by Paul that in the future any minutes and documents be sent to each member by email which would speed up the process by several days. Email addresses were received from each member, will be typed up and distributed. 3 County Garbage Fee - Richard has met with Madison County and they have agreed to accept $1,000 from the City for garbage from all the City facilities for the next five years. It was requested by the Mayor that Richard seek a resolution from Madison County for this agreement to be in writing. Sign Permits John explained the current sign permit procedure of charging the applicant a $25.00 fee, they go out with a permit and we never hear back if the sign was completed, when it will be done or if it is correct. The building department is requesting that the fee be increased to $100.00, $75.00 of which is refundable when they call to report the sign is finished, we do an inspection and refund the $75.00. Glen made a motion to approve the increase of fee to $100.00 with $75.00 refundable upon final inspection. Motion was seconded by Donna. All voted aye, none opposed. Transportation Planning for the City The City has talked in the past about a transportation plan for the City. John has been in contact with a firm from Boise for this purpose, they have sent a proposal which was distributed. This would be a citywide transportation plan looking at existing facilities, traffic movement, pedestrian traffic, etc. We have the opportunity of applying for a grant to federal highways which would pay for 93% of the project. The approximate cost for this plan is $50,000 which would amount to approximately $3800 in city costs. He is asking for the concurrence of the council in proceeding to do a grant application, if successful in securing the grant, the project would proceed. Glen made a motion for John to proceed with the grant application, seconded by Farrell. All voting aye, none opposed. Purchase of pickup for Wastewater Department John distributed a summary of bids for a pickup for the Wastewater Department and ask for authorization to proceed with this purchase. Marsha made a motion to approve the bid of $18,973 from Stones Town and Country for the pickup, motion was seconded by Glen. All voted aye, none opposed. thth Annexation of 7 South and 5 West thth John is requesting a culmination of the annexation of 7 South and 5 West which was tabled at a prior meeting. Many people in the area have asked that this be taken to a decision. Mayor reported on his recent trip to Boise concerning annexations represented by House Bill 538 and the importance of completing any annexations necessary before this bill passes. This should include any areas receiving City services outside of City boundaries. 4 Discussion ranged from the area in question to other areas in the City that need annexation, the th necessity of not providing City services to residents outside City boundaries, the residents on 5 West opposing annexation, those residents wanting annexation, doing a partial annexation, doing all the necessary annexations at one time. Paul made a motion that the Council hold a work meeting to discuss the annexation issue throughout the City. Donna seconded the motion. All vote aye, none opposed. Recreation Department - Water slide Jack requested of the City Council that he be authorized to reopen the water slide for another season. He reviewed the financial status of the slide, the deficit from last year and the reasons, the rates charged, the number of reserved nights for parties, and the plans for marketing this summer. June, 1999, was not good because of cold weather and poor marketing, July and August were th good and after the float appeared in the 4 of July parade the attendance increased. He already has 7 ward reservations for nights this summer. The fees were reviewed, $6.00 for an all day pass, $.50 single ride, $3.00 for 5 rides, $20.00 family day pass, $150.00 season family pass, night parties $100.00 for 2 hours for another $40.00 they can reserve the carousel. The fee structure was discussed and suggested that the night time pass be increased. Aggressive marketing such as flyers being sent out for all students informing them to pick up a recreation book, swimming lessons for toddlers is a possibility and there are many new recreation programs for the summer. It was suggested a count be kept of the Rexburg citizens compared to outside City limits using the slide. Farrell made a motion to continue the operation of the water slide for one more year. Motion was seconded by Donna. All voted aye, none opposed. City-County Property Transfer th John reviewed the properties considered for exchange, one parcel fronting 7 South just west of the armory 99' wide with a City ditch running the length of it owned by the County, two other parcels are the south two lagoons at the Wastewater Treatment Plant the County would like to have and the City would acquire the property where the chlorine plant is. This exchange will involve just an exchange of deeds. Glen made a motion to proceed with the exchange of properties as outlined, Paul seconded the motion. All voted aye, none opposed. Golf Board Meeting - Paul reviewed the policy the City implements with the employees as to passes at the golf course. It has been rumored there are some employees using this privilege by buying coupons and giving to friends. This policy needs to be reviewed and employees instructed that this privilege is extended only to employees and family members who live with them. This policy will be reviewed in the employee letter and as they purchase the coupons and passes. 5 Farrell questioned that now that the City has taken over the museum and the Historical Society is using the two rooms at the bottom of the stairs if they were paying rent. It was agreed this was an issue that needs some review. Marsha commented what a great improvement has taken place with the Museum since Terrell Arnold has taken over the care. Glen made a motion to go into Executive Session, seconded by Marsha. All voted aye, opposing none. Reconvened Paul made a motion to pay the bills, seconded by Farrell. All vote aye, none opposing. Meeting adjourned. 6